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Home My WebLink AboutReg 2015-12-07 Item 3D - Bid Award - Dirt and Aggregate Interchange Inc for 42nd Avenue South / Allentown Roadside Barriers in Amount of $77,777 (Plus Contingency)COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's reviry 12/07/15 BG Council review ITEM No. ITEM INFORMATION CAS NUMBER: STAFF SPONSOR: BOB GIBERSON ORICGINAL. AGENDA DATE: 12/07/15 AGENDA ITI ?1I TITLE LE 42nd Ave S /Allentown Roadside Barriers Bid Award to Dirt & Aggregate Interchange, Inc. C:1TEGORN' Q Discussion Aitg Date SPONSOR ❑ Council ❑ Motion Mtg Date ❑ Resolution Alts Date ❑ Ordinance Alt, Date Bid Award Mtg Date 12/07/15 ❑ Public Hearing Mtg Date ❑ Other ilk Date Major ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ IT L' Pe 'R ❑ Police 1/ PV SPONSOR'S SUM MARY The 42nd Ave S /Allentown Roadside Barriers Project was advertised for bids on October 13 and 20, 2015. Two bids were opened October 27, 2015 with the low bid of $77,777.00 from Dirt & Aggregate Interchange, Inc. Several sections are scheduled for guardrail/barrier installation along 42nd Ave S. Council is being asked to award the bid to Dirt & Aggregate Interchange, Inc. in the amount of $77,777.00. REvtEVIL' D BY M COW Mtg. ❑ CA &P Cmte ❑ F &S Cmte ❑ Transportation Cmte ❑ Utilities Cmte N Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 11/16/15 COMMI ITEE CHAIR: ]OE DUFFIE RECOMMENDATIONS: SPONSOR /ADM[N. Public Works COMMIT Er. Unanimous Approval; Forward to Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED $77,777.00 AMOUNT BUDGETED $173,625.00 APPROPRIATION REQUIRED $0.00 Fund Source: 103 RESIDENTIAL STREETS (PAGE 5, 2015 CIP) Comments: MTG. DATE RECORD OF COUNCIL ACTION 12/07/15 MTG. DATE ATTACHMENTS 12/07/15 Informational Memorandum dated 11 /13/15 Page 5, 2015 CI P Consultant Recommendation Letter Bid Tabulation Minutes from the Transportation Committee meeting of 11/16/15 11 TO: FROM: BY: DATE: SUBJECT: City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM Mayor Haggerton Transportation Committee Bob Giberson, Public Works Director David Sorensen, Project Manager November 13, 2015 Small Roadway and Safety Improvements 42nd Ave South/Allentown Roadside Barriers (Project No. 91310301) Bid Award ISSUE Award the bid for the first phase of construction for the 42nd Ave South /Allentown Roadside Barriers Project. BACKGROUND In 2013 a study was conducted to evaluate the need for installation of a guardrail or barrier between the Duwamish River and the adjacent streets of 42n`' Ave S and S 115"' St in Allentown. Several sections are recommended for guardrail /barrier installation and funding was approved in the CIP for design in 2014 and construction in 2015. ANALYSIS A call for bids was advertised for the 42nd Ave South /Allentown Roadside Barriers Project on October 131h and 20th and two bids were opened on October 27, 2015. The lowest bidder was Dirt and Aggregate Interchange, Inc. with a bid of $77,777.00. The engineer's estimate was $72,460.00. No errors were found in the bid tabulations. KPG Inc. provided a review of the bids, a background check, and a recommendation letter to award the bid to Dirt and Aggregate Interchange, Inc. BUDGET AND BID SUMMARY (All amounts include sales tax) Bid Award — Dirt & Aggregate Contingency (10 %) Thorndyke Safe Routes to School (Unused Contingency) Total $85,554.70 $72,460.0Q $173,625.00 Bid Results Estimate Budget $77,777.00 $72,460.00 $ 60,000.00 7,777.70 0.00 0.00 1 13,625.00 RECOMMENDATION Council is being asked to award the construction contract for the 42nd Ave South /Allentown Roadside Barriers Project to Dirt and Aggregate Interchange, Inc., in the amount of $77,777.00 and consider this item at the on the Consent Agenda at the December 7, 2015 Regular Meeting. Attachments: 2015 CiP Page 5 Consultant Recommendation Bid Tabulation W PW BrOPROJECTSW RW 6 RS Prolecls\42nd Ave S Allentown Roadside Barrier (91310301j esainWd and Mao/Award Darn- lo TClFaiat Dania TCUnfo Memo 42nd Aua Barrier Bid Award 11.13.15 ul•rn•s6.doce 13 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2015 to 2020 PROJECT: Small Roadway and Safety Improvements Project No, 91310301 Varies DESCRIPTION: Programmatic approach to addressing small roadway and safety concerns through a variety of methods. Addresses needs not included in general maintenance, traffic calming, or other approaches. JUSTIFICATION: Increasing public demand on staff time. Local access streets in residential neighborhoods may need minor roadway or safety improvements that can not be addressed with any other City program. STATUS: 42nd Ave SlAllentown Roadside Barrier is proposed in phases, Project No. 91310301. Full design in 2014 and critical areas constructed in 2015. Additional construction in 2016 is grant dependent. MAINT. IMPACT; Minimal. COMMENT ; Federal construction grant is proposed for $350,000 from the City Safety with no local match required. Full program is only feasible if Public Works adds a Traffic Engineer to staff (same position as Traffic Calming). FINANCIAL Through Estimated in $000's 2013 2014 2015 2016 2017 2018 2019 2020 BEYOND TOTAL EXPENSES Design 8 30 78 116 Land (RAW) 0 Const. Mgmt. 10 50 60 Construction 60 300 360 TOTAL EXPENSES 8 30 148 350 0 0 0 0 0 536 FUND SOURCES Awarded Grant 0 Proposed Grant 350 350 Mitigation Actual 0 Mitigation Expected 0 City Oper. Revenue 8 30 ' 148 0 0 0 0 0 0 186 TOTAL SOURCES 8 30 148 350 0 0 0 0 0 536 2015 - 2020 Capital Improvement Program 14 5 hiit;i117fi'TS PAY1 NAN. ARC MI fi I' -IS s;wviYuIs SEATTLE- • TACOMA October 28, 2015 Mr. David Sorensen, PE Public Works City of Tukwila 6300 Southcenler Blvd Tukwila, WA 98188 RE: 42'1 Ave Roadside Barrier Dear Dave, As requested, KPG has tabulated the bids and reviewed the bid packages submitted for the 42 " Ave S /Allentown Roadside Barriers Project. The lowest bidder in the amount of $77,777.00 is Dirt and Aggregate Interchange, Inc. As part of our review, we checked the status of Dirt and Aggregate Interchange, Inc on the Washington State Labor and Industries web page to confirm they are currently insured, bonded, and licensed, We also checked their state and federal debarment status, both of which indicated no issues. Finally, we ran a rudimentary analysis of their bid against all other bids and industry pricing, which indicated no substantial imbalances or significant front loading, It is KPG's recommendation that the 42,"`' Ave S /Allentown Roadside Barriers Project be awarded to Dirt and Aggregate Interchange, Inc. We have enclosed the original bid package along with the contractor verification and bid tabulation for your review. Sincerely, Sam Douglas. l . E--'. KPG, Inc. cc: Nelson Davis, PE Enclosures: Dirt and Aggregate Interchange, Inc bid package including Contractor Verification Bid Tabulation 753 9T4 Avenue North • Seattle, WA 98109 + Phone (206) 286 -1640 0 Fax (206) 286 -1639 2502 Jefferson Avenue • Tacoma, WA 98402 + Phone (253) 627 -0720 • Fax (253) 627-4144 www.kpg.com 15 a) CITY OF TUKYMILA DEPARTMENT OF PUBLIC WORKS 42nd Ave 5/Allentown Roadside Barriers Bid Documents Project No. 91310301 October 2015 LPG Item No. Sea m n No. Item Description Oty Unit Engineer's Estimate Dirt and Aggregate Interchange, Inc - Petersen Brothers Unit Price Amount Unit Price Amount Unit Price Amount 1 1 -04 Unexpected Site Cinances 1 FA S 2.030.00 S 2.000.00 5 2,000.06 $ 2.000.00 5 2.000.00 S 4000.00 2 1-07 SPCC Plan 1 LS $ 50090 5 500.00 5 500.00 $ 500,00 5 206.59 r: 3 1-09 Mobilization 1 LS $ 6.500.00 5 6.500.00 5 7,500[x} 5 7.500.00 4 1.10 Project Temporary Traffic Control 1 LS $ 7,50000 $ 7,500 00 5 17,652.00 $ 17,652.40 5 14,933.37 . 5 4-04 Crushed Surfacing Top Course 50 TN , 5 80.00 $ 4.000.00 $ 100.00 _ 5 5.000.00 r : 0 r G 6 -81 Eroslon,'WValer Pollution Control 1 LS 5 5,040.04 $ 5.000,00 $ 6,150.00 5 6.150.40 5 9,352.52 TRAFFIC CONTROL DEVICES - 7 0 -22 Paint L ne. 4 in 7000 LF jJ 6 2.00 1$ 1,400.00 I$ 2 50] 5 1.750.00 11111143 6 2.100.04 ROADSIDE DEVELOPMENT 0E31. Ram avin. Post 0bs1nictiens, 0IMEII•■5 2,000.05 $ 2.000.00 5 2,000.00 0 6 2,00000 0mumPernovini Guardrail M2IM0 5 3,090.00 r0 0 Ernman Rernavin. Guardrail Anchor 0M32.1 $ 500.00 $ 1,000.00 $ 400.00 $ 800.00 '. 01 Timber Guardrail- 6 ft. Post IMMM® $ 50.00 $ 19,500.00 E■IIEZEI 5 13,650.00 $ 69.03 5 26.921 70 MEMIIIIME Timber Guardrail - 8 ft. Post MiliMMEM $ 60.00 $ 5,004.00 ra 5 4,500.00 0 MIEEKIUM limber Guardrail - 11 tl_ Post ME r I $ 70.00 $ 14,000.00 EtaZIEI $ 15.000.00 5 16,152.00 Total Construction Cost $ 72,480.00 $ 77,777.00 5 102,012.97 1 of 1 "Bid Proposal Matches? 577,777. 01 ! 4id Proposal Yes Matches? 5102,012.97 Ye TRANSPORTATION COMMITTEE Meeting Minutes City of Tukwila Transportation Committee November 16, 2015 — 5 :15 p.m. — Foster Conference Room, 6300 Building PRESENT Counclmembers: Joe Duffle, Chair; Allan Ekberg, Kathy Hougardy Staff: David Cline, Bob Giberson, Robin Tischmak, Rachel Bianchi, Laurel Humphrey CALL TO ORDER: Committee Chair Duffle called the meeting to order at 5:15 p.m. I. PRESENTATIONS II. BUSINESS AGENDA Bid Award: 42"d Avenue South /Allentown Roadside Barriers Staff is seeking Council approval to award a construction contract in the amount of $77,777.00 to Dirt and Aggregate Interchange, Inc. for the 42nd Avenue South /Allentown Roadside Barriers Project_ This project will install guardrail or barriers at several sections along the Duwamish River and 42nd Avenue South and South 115' Street, and funding was approved in the CIF'. Dirt and Aggregate Interchange was selected from two bids and are recommended by KPG Inc_ The engineer's estimate was $72,460.00. UNANIMOUS APPROVAL. FORWARD TO DECEMBER 7, 2015 REGULAR CONSENT AGENDA. B. Contract Supplement: 2015 Overlay and Repair Program Staff is seeking council approval of a contract supplement in the amount of $92,14312 with KPG, Inc. for the 2015 Overlay and Repair Program_ Construction was originally scheduled to be complete by September 11 but was extended into November and is now physically complete. The supplement exceeds the contingency funds and will be paid for using anticipated under -runs in the construction budget. The project budget is $1,741,727.28 and actual costs including the contract extension are $1,692,447.84. UNANIMOUS APPROVAL. FORWARD TO DECEMBER 7, 2015 REGULAR CONSENT AGENDA. C. Amtrak Cascades Corridor Stop Policy Advisory Committee Staff provided an update on the Amtrak Cascades Corridor Stop Policy Advisory Committee, which was convened by WSDOT and ODOT to develop a draft policy for how the agencies will respond to communities along the Cascades Route that desire a stop. There is currently a moratorium on additional stops, but in 2017 the Amtrak Cascades Route will add two additional round trips per day between Seattle and Portland. Tukwila's current stop, with 42,000 hoardings per year, is considered secure. INFORMATION ONLY. D. Sound Transit ST3 Update Sound Transit is currently developing the ST3 ballot measure to go before voters in November 2016, which requires evaluation and approval or rejection of projects from a list of nearly 1 00. There are four projects which would have positive impact in Tukwila if they make the cut: Boeing Access Road Light Rail Station, Boeing Access Road Commuter Rail Station, Bus Rapid Transit on I -405; Burien to Lynnwood, and Parking Study and Potential Parking Expansion at the Tukwila International Boulevard Station. Sound Transit expects to make a final decision in 2016, including public participation. Around 1/3 of the draft projects will make it to the final list_ INFORMATION ONLY. 17