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Home My WebLink AboutTrans 2015-12-07 Item 2F - Final Acceptance - Thorndyke Safe Routes to School with Road Construction NorthwestCity of Tukwila Jim Haggerton, Mayor TO: Mayor Haggerton Transportation Committee FROM: Bob Giberson, Public Works Director BY: Robin Tischmak, City Engineer DATE: December 4, 2015 SUBJECT: Thorndyke Safe Routes to School Project Project No. 91210302, Contract No. 14-196 Project Completion and Acceptance IR*10114 Accept construction contract as complete and authorize release of retainage. BACKGROUND The Notice to Proceed for Contract No. 14-196 with Road Construction Northwest of Renton, Washington was issued on September 14, 2014 for the Thorndyke Elementary Safe Routes to School (SRTS) Project. The Thorndyke SRTS construction project improved S 150th St between Tukwila International Blvd and 42nd Ave S. Improvements included new asphalt and concrete pavement, curb, gutter and sidewalk on the south side, driveway and curb ramps, and property restoration. DISCUSSION The Thorndyke SRTS Project was physically completed on June 2, 2015. Two change orders were executed for a contract time extension and minor overrun. Under runs of $24,778.01 were due to project management efficiencies, FINANCIAL IMPACT The Thorndyke SRTS construction budget was $1,487,000.00. The project was funded by a Federal SRTS grant of $457,000, along with the Annual Overlay and Surface Water funding. Retainage was not held due to new Federal contract requirements. RECOMMENDATION Council is being asked to formally accept the Thorndyke Safe Routes to School construction contract as complete and authorize the release of retainage, subject to standard claim and lien release procedures, with Road Construction Northwest in the final amount of $1,116,451.13 and to consider this item on the Consent Agenda at the December 14, 2015 Special Meeting, Attachment: Notice of Completion WPW EngTROJECTSW RW & RS Projects\Safe Routes to School - Thorndyke (91210302)1CN Awarfinto Memo Close out RCNW 12-0415 gi.docx Expenses Construction Contract Amount $1,136,256.00 Change Order Nos. 1 & 2 4,973.14 Unit Price Under-runs (24,778.01) Total Contract and Budget $1,116451.13 RECOMMENDATION Council is being asked to formally accept the Thorndyke Safe Routes to School construction contract as complete and authorize the release of retainage, subject to standard claim and lien release procedures, with Road Construction Northwest in the final amount of $1,116,451.13 and to consider this item on the Consent Agenda at the December 14, 2015 Special Meeting, Attachment: Notice of Completion WPW EngTROJECTSW RW & RS Projects\Safe Routes to School - Thorndyke (91210302)1CN Awarfinto Memo Close out RCNW 12-0415 gi.docx , �;rnra rr "S ❑ Original ❑ Revised # NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT Date: 09/29/15 Contractor's UBI Number: 602 286 010 Name & Mailing Address of Public Agency Department Use Only City of Tukwila Assigned to: 6300 S Center Blvd #101 Tukwila, WA 98188 Date Assigned: UBI Number: Notice is herebv uiven relative to the completion of contract or proiect described below Project Name Contract Number Job Order Contracting Thomclyke Elementary Safe Routes to School 91210302 114-196 ❑ Yes SK No Description of Work Done/Include Jobsite Address(es) Tukwila International Blvd & S 150th S: Remove asphalt & cement concrete pavements; traffic control; install new storm drainage structures & pipes, new curb & gutters, sidewalks, driveways, curb ramps; property restoration; HMA paving; traffic signal modifications. Federally funded transportation project? [� Yes ❑ No (if yes, provide Contract Bond Statement below) Contractor's Name E -mail Address Affidavit ID* Road Construction Northwest lArelene@RCNW.com 1603330 Contractor Address Telephone # POB 188 Renton, WA 980057 425 - 254 -9999 If Retainage is not withheld, please select one of the following and List Surety's Name & Bond Number. ❑ Retainage Bond [if Contract /Payment bond (valid for federally funded transportation projects) Name: Employers Mutual Casualty Company jBond Number: A82453 Date Contract Awarded Date Work Commenced Date Work Completed Date Work Accepted 6/23/15 9/14/2014 6/2/15 Were Subcontracters used on this project? If so, please complete Addendum A. Wyes ❑ No Affidavit ID* - No L&I release will be granted until all affidavits are listed. Contract Amount Additions ( + ) Reductions (- ) Sub -Total Amount of Sales Tax 0.0 (If various rates apply, please send a breakdown) TOTAL $ 1,136,256.00 $ 4,973.14 $ 24,778.01 $ 1,116,451.13 $ $ 1,116,451.13 AUJL: these two totals must be Liquidated Damages $ 0.00 Amount Disbursed $ 1,116,451.13 Amount Retained $ 0.00 TOTAL $ 1,116,451.13 Note: The Disbursing Officer must submit this completed notice immediately after acceptance of the work done under this contract. NO PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of all release certificates. Submitting Form: Please submit the completed form by email to all three agencies below. Contact Name: Diane Jaber, Finance Email Address: diane.jaber @tukwilawa.gov Department of Revenue WS bingtorr State Department ent of OR Public Works Section Labor & I ndustrlle5 (360) 704 -5650 O Contract Release PWC @dor.wa.gov (855) 545 -8163, option # 4 ContractRel ease @LN I. WA. GOV Title: Finance Specialist Phone Number: Employment Security Department Registration, Inquiry, Standards & Coordination Unit (360) 902 -9450 publicworks@esd.wa.gov REV 31 0020e (4/28/14) F215- 038 -000 04 -2014 56 Addendum A: Please List all Subcontractors and Sub -tiers Below This addendum can be submitted in other formats. Provide known affidavits at this time. No L &I release will be granted until all affidavits are listed. Subcontractor's Name: U131 Number: (Required) Affidavid ID* American Surveying & Engineering LLC 603226051 575147 ASHFORD ELECTRIC & CONST CO 600640030 576085 BOBBY WOLFORD TRKNG & SLVG INC 600620859 581940 BRAVO ENVIRONMENTAL NW INC 602946216 583198 C & P FENCING 603210811 584105 Chick of All Trades LLC 602758788 581958 DAVEY TREE EXPERT COMPANY, THE 602000069 546270 GRASS MASTER 601517336 581961 J & G CONCRETE CORPORATION 602817010 582108 LAKESIDE INDUSTRIES INC 601106847 579552 Miles Sand & Gravel Company 171004760 582465 Miles Sand & Gravel Company 171004760 582466 Miles Sand & Gravel Company 171004760 580150 PACIFIC TOPSOILS INC 600405438 583005 REECE CONSTRUCTION COMPANY 602893954 581705 SALINAS SAWING & SEALING INC 601717158 582698 SILVERSTREAK INC 600432781 581717 STRIPE RITE INC 601048084 581775 W. E. Coates Surveying, LLC 602746960 586854 WILSON CONCRETE CONST INC 602168956 588288 For tax assistance or to request this document in an alternate format, please call 1- 800 - 647 -7706. Teletype (TTY) users may use the Washington Relay Service by calling 711. REV 31 0020e Addendum (04/28/14) F215- 038 -000 04 -2014