HomeMy WebLinkAbout2015-12-08 Finance and Safety Minutes4
City of Tukwila
Finance and Safety Committee
FINANCE AND SAFETY COMMITTEE
Meeting Minutes
December 8, 2015 — 5:30 p.m.; Hazelnut Conference Room
PRESENT
Councilmembers: Kathy Hougardy, Chair; Joe Duffie, De'Sean Quinn
Staff: David Cline, Peggy McCarthy, Bob Giberson, Kim Gilman, Stephanie Brown, Mike
Villa, Todd Rossi, Brent Frank, Christy O'Flaherty, Kim Walden, Gail Labanara,
Tam i- Eberle- Harris, Laurel Humphrey
CALL TO ORDER: The meeting was called to order at 5:30 p.m.
I. PRESENTATIONS No presentations.
II. BUSINESS AGENDA
A. Lease Amendment: Sound Cities Association
Staff is seeking Council approval to amend the lease with Sound Cities Association (SCA) for
space in the 6300 Building. The amendment would extend the lease until December 31, 2018,
with rent at $1,885.83/month for 2016, $2,007.50 /month for 2017, and $2,068.33 /month for
2018. UNANIMOUS APPROVAL. FORWARD TO DECEMBER 14, 2015 SPECIAL
CONSENT AGENDA.
B. Resolution: Laserfiche Records System Upgrade
Staff is seeking Council approval of a sole- source resolution to purchase the Rio upgrade,
estimated at $93,179.24, to the basic Laserfiche product currently owned by the City. Laserfiche
Rio is a robust enterprise content, document and records management system that provides a
centralized records storage system for the city. The upgrade will provide separate repositories
for departmental use, unlimited public portal retrieval licenses, and enhanced workflow and life
cycle management capabilities. In addition, the Municipal Court's transition to electronic forms
via the CodeSmart project requires this upgrade in order to integrate with the City's document
management system. Funds for this purchase are available from the current 2015 budget and
no amendment is required. UNANIMOUS APPROVAL. FORWARD TO DECEMBER 14, 2015
SPECIAL CONSENT AGENDA.
C. Resolution: Non - Represented Employee Compensation
Staff is seeking Council approval of a resolution to adopt the non - represented salary schedule
and benefits summary effective January 1, 2016. The proposal includes a 1% pay increase for
all non - represented employees, changes to the salary structure line of regression phased in
over two years, and a commitment to review the compensation policy in the first quarter of 2016.
Bands D61 -F102 will receive an additional increase of 3.35% in 2016 and Bands D62, D63, and
F102 will receive an additional increase of 2.7% in 2017.
Councilmembers and staff discussed the proposals, which included comments from staff
speaking from their perspective as non - represented employees affected by the proposal.
Human Resources staff stated that while this resolution is silent on 2017 compensation for
bands B21 -C43, the compensation policy outlined in Resolution 1769 still applies and there may
be a cost -of- living adjustment based upon 90% of CPI. Chair Hougardy requested a report
Finance & Safety Committee Minutes December 8, 2015 - Page 2
reflecting all of the non - represented compensation increases since the recession. Staff
indicated this report already exists and it can be shared with Council. The Committee requested
that the policy review promised in 2016 include considerations of internal equity between non -
reps and union and working conditions around expectations after - hours. They also stated that
Council review of this policy has been and will continue to be welcoming to comments from non -
represented staff. UNANIMOUS APPROVAL. FORWARD TO DECEMBER 14, 2015
COMMITTEE OF THE WHOLE.
D. Contract: Health Care Broker Services
Staff is seeking Council approval of a contract with R.L. Evans in the amount of $48,750 for
healthcare brokerage services regarding active employee and retiree plans in 2016. R.L. Evans
has been the City's broker since 1990, providing consistent high quality service. The contract
covers cost management and negotiation of competitive prices on Life, Long -term Disability,
Stop -Loss Insurance and IRS Section 125 Plan services. UNANIMOUS APPROVAL.
FORWARD TO DECEMBER 14, 2015 SPECIAL CONSENT AGENDA.
E. Contract Amendment: Public Financial Management
Staff is seeking Council approval of a contract amendment with Public Financial Management,
Inc. for municipal advisor services. The amendment will extend the expiration date from June
1, 2016 to December 31, 2017, and increase the not -to- exceed amount from $40,000 to
$130,000. UNANIMOUS APPROVAL. FORWARD TO DECEMBER 14, 2015 SPECIAL
CONSENT AGENDA.
F. Police Department Updates
1. Police Uniforms
The duty belt that is part of traditional police uniforms can be very heavy and contributes to
lower back stress and injuries. A better option is the external vest carrier, which distributes the
weight more equally across the shoulders and back. The City does not currently have funding
to make these part of standard uniforms, but some officers are choosing to purchase them with
their own funds. INFORMATION ONLY.
2. 2015 3' Quarter Police Department Report
Chief Villa updated the Committee on items of significance that occurred in the Police
Department during the third quarter of 2015. The information included highlights, staffing
information, crime statistics, crime reduction strategies, and an overview of efforts at the light
rail station from 2013 - present. A map of residential burglary locations was distributed to the
Committee. INFORMATION ONLY.
3. Police Vehicles
The Police Department wishes to purchase two detective vehicles for $63,000 instead of the
specially outfitted "Detective Sniper" vehicle listed in the 2015 -2016 Biennial Budget. The Major
Crimes Division is now fully staffed but does not have an adequate number of vehicles.
COMMITTEE APPROVAL.
III. MISCELLANEOUS
Meeting adjourned at 7:33 p.m.
Next meeting: TBD
Committee Chair Approval
Minutes by LH