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HomeMy WebLinkAboutSpecial 2015-12-14 Item 2A - Agreement - 2016 Overlay Program Design with KPG Inc for $133,861.16COUNCIL AGENDA SYNOPSIS Meetin Date Prepared b Mayor's rev' x Council review 12/14/15 BG ITEM INFORMATION ITEMNO. Spec 2.A. 129 STAFF SPONSOR: BOB GIBERSON ORIGINAL. AGENDA DATE: 12/14/15 AGENDA ITEM TITLE 2016 Annual Overlay & Repair Program Design Consultant Agreement with KPG, Inc. CATEGORY ❑ Discussion Mtg Date ® Motion llltg Date 12107115 ❑ Resolution g Date Mt ❑ Ordinance Mtg Date ❑ BidAivard g Date Mt ❑ Public.Hearing Aft Date ❑ Other Mt g Date SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD ❑ Finance ❑ .Fire ❑ IT ❑ P&R ❑ Police ® PW SPONSOR'S This contract is for design of the 2016 Annual Overlay and Repair Program. Five SUT\1nIARY engineering firms were evaluated and KPG was determined to be the most qualified. The list of 10 street sections for the 2016 Overlay and Repair Program was developed using the City's Pavement Management Program. In the design process, cost estimates will determine which sections are constructed in 2016. Council is being asked to approve the design contract with KPG, Inc. in the amount of $133,861.16. REVIEWED BY ❑ COW Mtg. ❑ CA &P Cmte ❑ F &S Cmte ® Transportation Cmte ❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 12/07/15 COMMITTEE CHAIR: JOE DUFFIE RECOMMENDATIONS: SPONSOR /ADMIN. Public Works Department COMMFI I'LL Unanimous Approval; Forward to Special Consent Agenda COST IMPACT / FUND SOURCE EXPL?NDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $133,861.16 $150,000.00 $0.00 Fund Source: 104 ARTERIAL STREET FUND (PAGE 18, 2015 CIP) Comments: MTG. DATE RECORD OF COUNCIL ACTION 12/07/15 MTG. DATE ATTACHMENTS 12/07/15 Informational Memorandum dated 12/04/15 Consultant Selection Scoring Matrix Vicinity Map Page 18, 2015 CIP Contract, Scope of Work, and Fee Minutes from the Transportation Committee meeting of 12/07/15 129 130 City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Budget Transportation Committee FROM: Bob Giberson, Public Works Director BY: David Sorensen, Project Manager DATE: December 4, 2015 SUBJECT: 2016 Overlay and Repair Program Project No. 91510401 Consultant Selection and Agreement ISSUE Execute a contract with KPG, Inc. to provide design services for the 2016 Overlay and Repair Program. BACKGROUND Five engineering firms were evaluated to provide design services for the 2016 Overlay and Repair Program (see attached scoring & selection matrix). All of the firms are qualified, but KPG, Inc. provides a unique knowledge and understanding of the City's program that provides efficiency and benefits which cannot be matched at this time by any other firm. KPG has also performed very well providing design consulting services on other City projects. DISCUSSION KPG, Inc. has provided a contract, scope of work, and fee estimate to complete design of the 2016 Overlay and Repair Program and advertise for construction bids. Locations in Design Contract 1) Andover Park East — Costco Dr to Minkler Blvd 2) 48th Ave S — Interurban Ave S to dead end 3) Fort Dent Way — Interurban Ave S to Bridge 4) E Marginal Way — Norfolk north to new pavement 5) Minkler Blvd — Spot repairs only between APW & APE 6) 52nd Ave S — S 142nd St to south dead end 7) 45th Ave S — West gravel area at S 139th St 8) S 128th St — Military R to approx. 650 feet east 9) S 130th St — East Marginal Way to 35th Ave S 10) Fort Dent Park — Parking lot repair FISCAL IMPACT KPG Contract 2016 Design Contract $133,861.16 2016 Parks Fort Dent Design Budget 2015 Remaining Budget TOTAL $133,861.16 2016 Design 2017 Begin Budget Design Budget $110,000.00 $15,000.00 10, 000.00 30,000.00 1150,000.00 15 000.00 RECOMMENDATION Council is being asked to approve the design contract with KPG, Inc. for the 2016 Overlay and Repair Program in the amount of $133,861.16 and consider this item on the Consent Agenda at the December 14, 2015 Special Meeting. Attachments: Consultant Selection Scoring Matrix Vicinity Map Page 18, 2015 CIP Consultant Agreement, Scope of Work and Fee Estimate W1PVV EngTROJECTSW-RW & RS ProjeoWAnnual Overlay & Repair Programs @016 Overlay & Repair PrograrnlDesign0esign Consultant Selection @016 Consultant Sole lion Dws \To TCUfo Memo Consult Select 2016 12 -0415 gldwx 131 132 2016 Overlay Program — Contract for Design Services Pace Engineers HDR KPFF KPG, Inc. Paramatrix Paving Project Design Experience with the City. 0 5 Cf) Cf) N CY) "cl" cl) 1 Knowledge of FHWA, State, and Tukwila Standards and Procedures 3 5 Environmental Experience 3 4 Experience with Similar Projects. 3 5 Traffic Control Design Expertise. 3 2 Experienceed Design Project Manager. c\I 2 3 Small Scale Project Experience. 2 4 Utilities Corrdination Expierence. 3 3 Stormwater, Drainage, and Detention Design. 3 4 Public Outreach Experience. 3 4 Survey Crew In- House. 4 4 25 29 43 33 TOTALS 27 For each category, highest score is 5 (with the lowest or worst score 1) Consultant with the highest score is ranked the best. Staff: Dave Sorensen Selection Date: 1 0/12/1 5 Selected Consultant: KPG, Inc. Selection Justification: The selected firm has demonstrated relevant pavement overlay design experience on multiple past federal and locally funded paving projects including the City overlay program. KPG has provided execellent design results on City drainage projects as well. They have exceptional familiarity with City Public Works systems, WSDOT and FHWA standards. Based on overall score KPG prevailed. E MARGINAL WAY 4 SV D L s�e >S sin Sn Si SItl 51 r 4 f Ft\ aaSillc rte 1m A a R�MRAi • �"� S R CdM11iY M � Sn0. 3111 3113 D 51�. S slk sr r slN s 48TH AVE S S 130TH ST"' ~ '� 31NA Y SPEDNIY D .YS Sf e "31 "= F F ` g" S 128TH ST 52ND AVE S ~ � 3 ° stw s s .n SINS, n 3R ~ SIB FORT DENT PARK R SIN Si 451-H AVE S ~* —T >te � swD m a � smD � ° Is3 ss et Iwx ShD S��i Sia SIND y 5 ' 8 � Y - ~� FORT DENT WAY " S I+� slan - 51r�ux aw Ib Sf 9 SISi 1° I CWVik � NWL1k 9 � RNE9 w 1pND a I r� g ANDOVER PARK E. � mSf S• MINKLER BLVD SCR ff° S R SZOD 2016 Overlay Program Vicinity Map 134 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2015 to 2020 PROJECT: Annual Overlay and Repair Program Project No. 91310401 DESCRIPTION: Select, design and construct asphalt and concrete pavement overlays of arterial and residential streets. JUSTIFICATION: Preserve and maintain the street structure in a safe and useable state by resurfacing before failure which also minimizes costs. Some individual sites may be coordinated with water, sewer, and surface water projects. STATUS: Each year various sections of roadway throughout the City are designed and constructed for asphalt overlay. MAINT. IMPACT: Reduces annual maintenance. COMMENT: Ongoing project. Only one year actuals shown in first column. FINANCIAL Through Estimated tin Annn,ni 2n13 2n14 2n15 2n1R 2n17 2n1R 2n19 2n2n RFYANn TCITAI EXPENSES Design 48 100 125 125 150 150 175 175 175 1,223 Land (RNV) 0 Const. Mgmt. 175 175 175 200 200 225 225 230 1,605 Construction 1,125 1,250 1,260 1,300 1,320 1,325 1,330 1,340 10,250 TOTAL EXPENSES 1 481 1,400 1 1,550 1 1,560 1 1,650 1 1,670 1 1,725 1 1,730 1 1,745 1 13,078 FUND SOURCES Awarded Grant 0 Proposed Grant 0 Mitigation Actual 0 Mitigation Expected 0 City Oper. Revenue 48 1,400 1,550 1,560 1,650 1,670 1,725 1,730 1,745 13,078 TOTAL SOURCES 48 1,400 1,550 1,560 1,650 1,670 1,725 1,730 1,745 1 13,078 2015 - 2020 Capital Improvement Program 18 135 136 City of Tukwila Contract Number: 6200 Southcenter Boulevard, Tukwila WA 98188 CONSULTANT AGREEMENT FOR ENGINEERING SERVICES THIS AGREEMENT is entered into between the City of Tukwila, Washington, hereinafter referred to as "the City ", and KPG, Inc., hereinafter referred to as "the Consultant ", in consideration of the mutual benefits, terms, and conditions hereinafter specified. Pro.iect Designation. The Consultant is retained by the City to perform engineering services in connection with the project titled `2016 Overlay Program'. 2. Scone of Services. The Consultant agrees to perform the services, identified on Exhibit "A" attached hereto, including the provision of all labor, materials, equipment and supplies. Duration of Agreement; Time for Performance. This Agreement shall be in full force and effect for a period commencing upon execution and ending December 31, 2016, unless sooner terminated under the provisions hereinafter specified. Work under this Agreement shall commence upon written notice by the City to the Consultant to proceed. The Consultant shall perform all services and provide all work product required pursuant to this Agreement no later than December 31,2016 unless an extension of such time is granted in writing by the City. 4. Payment. The Consultant shall be paid by the City for completed work and for services rendered under this Agreement as follows: A. Payment for the work provided by the Consultant shall be made as provided on Exhibit "B" attached hereto, provided that the total amount of payment to the Consultant shall not exceed $133,861.16 without express written modification of the Agreement signed by the City. B. The Consultant may submit vouchers to the City once per month during the progress of the work for partial payment for that portion of the project completed to date. Such vouchers will be checked by the City and, upon approval thereof, payment shall be made to the Consultant in the amount approved. C. Final payment of any balance due the Consultant of the total contract price earned will be made promptly upon its ascertainment and verification by the City after the completion of the work under this Agreement and its acceptance by the City. D. Payment as provided in this section shall be full compensation for work performed, services rendered, and for all materials, supplies, equipment and incidentals necessary to complete the work. E. The Consultant's records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the City and the state of Washington for a period of three (3) years after final payments. Copies shall be made available upon request. 137 5. Ownership and Use of Documents. All documents, drawings, specifications and other materials produced by the Consultant in connection with the services rendered under this Agreement shall be the property of the City whether the project for which they are made is executed or not. The Consultant shall be permitted to retain copies, including reproducible copies, of drawings and specifications for information, reference and use in connection with the Consultant's endeavors. The Consultant shall not be responsible for any use of the said documents, drawings, specifications or other materials by the City on any project other than the project specified in this Agreement. 6. Compliance with Laws. The Consultant shall, in performing the services contemplated by this Agreement, faithfully observe and comply with all federal, state, and local laws, ordinances and regulations, applicable to the services rendered under this Agreement. 7. Indemnification. The Consultant shall defend, indemnify and hold the City, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or resulting from the acts, errors or omissions of the Consultant in performance of this Agreement, except for injuries and damages caused by the sole negligence of the City, Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, and volunteers, the Consultant's liability hereunder shall be only to the extent of the Consultant's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Consultant's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. S. Insurance. The Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, or employees. Consultant's maintenance of insurance as required by the agreement shall not be construed to limit the liability of the Consultant to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. A. Minimum Amounts and Scope of Insurance. Consultant shall obtain insurance of the types and with the limits described below: CA revised : 1 -2013 138 Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. Automobile Liability insurance shall cover all owned, non - owned, hired and ]eased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. Page 2 2. Commercial General Liability insurance with limits no less than $1,000,000 each occurrence, $2,000,000 general aggregate. Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors and personal injury and advertising injury. The City shall be named as an insured under the Consultant's Commercial General Liability insurance policy with respect to the work performed for the City. 3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. 4. Professional Liability with limits no less than $1,000,000 per claim and $1,000,000 policy aggregate limit. Professional Liability insurance shall be appropriate to the Consultant's profession. B. Other Insurance Provision. The Consultant's Automobile Liability and Commercial General Liability insurance policies are to contain, or be endorsed to contain that they shall be primary insurance with respect to the City. Any Insurance, self- insurance, or insurance pool coverage maintained by the City shall be excess of the Consultant's insurance and shall not be contributed or combined with it. C. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A: VII. D. Verification of Coverage. Consultant shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Consultant before commencement of the work. Certificates of coverage and endorsements as required by this section shall be delivered to the City within fifteen (15) days of execution of this Agreement. E. Notice of Cancellation. The Consultant shall provide the City with written notice of any policy cancellation, within two business days of their receipt of such notice. F. Failure to Maintain Insurance. Failure on the part of the Consultant to maintain the insurance as required shall constitute a material breach of contract, upon which the City may, after giving five business days notice to the Consultant to correct the breach, immediately terminate the contract or, at its discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion of the City, offset against funds due the Consultant from the City. 9. Independent Contractor. The Consultant and the City agree that the Consultant is an independent contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither the Consultant nor- any employee of the Consultant shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to the Consultant, or any employee of the Consultant. CA revised : 1 -2013 Page 3 im, 10. Covenant Against Contingent Fees. The Consultant warrants that he has not employed or retained any company or person, other than a bonafide employee working solely for the Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any company or person, other than a bonafide employee working solely for the Consultant, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award or making of this contract. For breach or violation of this warrant, the City shall have the right to annul this contract without liability, or in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under this Agreement, will not discriminate on the grounds of race, religion, creed, color, national origin, age, veteran status, sex, sexual orientation, gender identity, marital status, political affiliation or the presence of any disability in the selection and retention of employees or procurement of materials or supplies. 12. .Assignment. The Consultant shall not sublet or assign any of the services covered by this Agreement without the express written consent of the City. 13. Non - Waiver. Waiver- by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 14. 'Termination. A. The City reserves the right to terminate this Agreement at any time by giving ten (10) days written notice to the Consultant. B. In the event of the death of a member, partner or officer of the Consultant, or any of its supervisory personnel assigned to the project, the surviving members of the Consultant hereby agree to complete the work under the terms of this Agreement, if requested to do so by the City. This section shall not be a bar to renegotiations of this Agreement between surviving members of the Consultant and the City, if the City so chooses. 15. Applicable Law; Venue; Attorney's Fees. This Agreement shall be subject to, and the Consultant shall at all times comply with, all applicable federal, state and local laws, regulations, and rules, including the provisions of the City of Tukwila Municipal Code and ordinances of the City of Tukwila. In the event any suit, arbitration, or other proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and agree that venue shall be properly laid in King County, Washington. The prevailing party in any such action shall be entitled to its attorney's fees and costs of suit. Venue for any action arising from or related to this Agreement shall be exclusively in King County Superior Court. 16. Severability and Survival. If any term, condition or provision of this Agreement is declared void or unenforceable or limited in its application or effect, such event shall not affect any other provisions hereof and all other provisions shall remain fully enforceable. The provisions of this Agreement, which by their sense and context are reasonably intended to survive the completion, expiration or cancellation of this Agreement, shall survive termination of this Agreement. CA revised : 1 -2013 140 Page 4 17. Notices. Notices to the City of Tukwila shall be sent to the following address: City Clerk City of Tukwila 6200 Southcenter Boulevard Tukwila, WA 98188 Notices to Consultant shall be sent to the following address: KPG 753 9"' Avenue North Seattle, WA 98109 18. Entire Agreement; Modification. This Agreement, together with attachments or addenda, represents the entire and integrated Agreement between the City and the Consultant and supersedes all prior negotiations, representations, or agreements written or oral. No amendment or modification of this Agreement shall be of any force or effect unless it is in writing and signed by the parties. DATED this _ day of CITY OF TUKWILA Mayor, Jim Haggerton Attest /Authenticated: City Clerk, Christy O'Flaherty CA revised : 1 -2013 2015. CONSULTANT By. :� PA Printed Name:Nelson Davis. KPG Title:_ Principal Approved as to Form: Office of the City Attorney Page 5 141 142 City of Tukwila 2016 Overlay Program Scope of Work November 24, 2015 The Consultant shall prepare final Plans, Specifications and Estimates for the 2016 Overlay Program. Specific projects will be determined from the following list of candidate streets: ❑ Andover Park East ❑ 48th Ave S ❑ Fort Dent Way ❑ E Marginal Way ❑ Minkler Blvd ❑ 52nd Avenue S ❑ 45th Avenue S ❑ S 128th Street ❑ S 130th Street ❑ Fort Dent Park Costco Drive to Minkler Interurban to east dead end Interurban to the Bridge Norfolk north to previous overlay limit Spot Repairs only between APE and APW S 142nd to south dead end West gravel area at S 139th Military Road to approx. 650' East East Marginal to 35th Avenue S As determined with available budget The Consultant shall provide all necessary field reviews, base mapping, and utility notification required to complete final bid documents for the 2016 Overlay Program. The Consultant shall also prepare the bid tabulation, check low bidder(s) references, and provide a recommendation for award to the City. The 2016 Overlay Program will be bid as a single bid package as budget allows. The anticipated construction budget is approximately $1.26 Million for the 2016 Overlay Program. Projects may be re- prioritized or deferred to a future overlay program based on available budget and other considerations. Detailed estimates will be prepared at the 50% design to verify the final project list to be included in the 2016 Overlay Program. The City of Tukwila may require other services of the consultant. These services could include additional design, right of way, environmental documentation, construction phase services, or other work tasks not included in the scope of work. At the time these services are required, the Consultant will provide the City with a detailed scope of work and an hour and fee estimate. The Consultant will not proceed with the work until the City has authorized the work and issued a Notice to Proceed. City of Tukwila 2016 Overlay Program Page 1 of 4 KPG, Inc. November 2015 143 Assumptions for the 2016 Overlay Program Bid Package • Roadway and utility casting mapping will be based on aerial photography, GIS, and field reviews by the Consultant. Topographic field survey may be required for ADA ramp improvements and will be performed by the Consultant as required. • Typically, only surface utilities requiring adjustment to grade will be shown. • No utility upgrades are anticipated in the project design. • Drainage & Water Quality Reports will not be required. • Geotechnical Engineering services will not be required. • Environmental Documentation will not be required. Deliverables • 50% review submittal with Plans and Estimate (6 copies) • 90% review submittal with Plans, Specifications, and Estimate (6 copies) • Routing of 50% and 90% Plans to utilities for review and comment. • Bid Documents and Engineer's Estimate for 2016 Overlay Program • 10 sets of Plans (11" X 17 ") and specifications for the Bid Documents. • Coordinate upload of Plans and Specifications to Builders Exchange. • Bid Analysis and recommendation for award. SCOPE OF WORK TASK 1 - MANAGEMENT /COORDINATION /ADMINISTRATION 1.1 The Consultant shall provide continuous project management and administration for the duration of the Project. (Estimate 4 months). • Hold project coordination meetings with the City to update progress and review submittals. Assume (4) meetings. • The Consultant shall provide monthly status reports and billings. • The Consultant shall provide independent QA/QC reviews by senior in- house staff of all deliverables prior to submittal to the City. City of Tukwila 2016 Overlay Program 144 Page 2 of 4 KPG, Inc. November 2015 TASK 2 - PREPARE PLANS, SPECIFICATIONS AND ESTIMATE 2.1 The Consultant shall prepare base maps for all project segments using field measurements, available record drawings, and /or ortho- photography. Topographic survey will be utilized only at ADA ramp locations where field conditions require it to meet ADA compliance. 2.2The Consultant shall prepare 50 %, 90 %, and final Plans for the proposed improvements including the following: • Plans shall be prepared with such provisions in such detail as to permit field layout and construction within a degree of accuracy acceptable to the City and per industry standards. • It is assumed there will be thirty (30) plan sheets at V=20' scale full size (22" X 34 "), 1 " =40' at reduced scale (11" X 17 "). • Typical sections and details will be prepared for items not available as standard details from the City, State, or WSDOT standard drawings. • Plans will identify curb ramp replacement limits and pedestrian push button modifications in accordance with ADA requirements. • The plans shall illustrate complete details of construction of the proposed improvements including limits of construction and removals, utility adjustments, surfacing depths and details, and applicable channelization and signing for the segments selected for final design. • Plans and specifications will include required criteria for traffic control plans and pedestrian traffic control during construction. Criteria will be developed in collaboration with the City. • The Consultant shall perform site walkthroughs with the City maintenance staff to determine extent of roadway improvements / resurfacing (Estimate 2 meetings) and to prioritize candidate streets within the available budget. • Pavement sections will be determined through consultation with the City's maintenance staff and previous experience. No geotechnical investigations are anticipated. 2.3The Consultant shall calculate quantities and prepare Engineers Estimate of Probable Construction Cost for each review submittal and the Bid Documents. Projects will be prioritized in collaboration with the City following the 50% Submittal to determine final project segments. 2AThe Consultant shall prepare the Contract Specification per 2016 WSDOT Standard Specifications for the 90% Review Submittal and the Bid Documents. City of Tukwila KPG, Inc. 2016 Overlay Program Page 3 of 4 November 2015 145 2.5The Consultant shall distribute 50% and 90% review submittals to franchise utility owners for adjustments within the Project limits. 2.6The Consultant shall assist the City with Project Advertisement and Award by uploading plans and specifications to bxwa.com, preparing addenda, bid tabulation, and recommendation for award. TASK 3 — FORT DENT PARK PARKING /ACCESS REPAIRS 3.1 The Consultant shall prepare base maps and design for overlay /reconstruction improvements in the Fort Dent Park area. Overlay plans for Fort Dent Park will be included in a separate bid schedule and bid as part of the 2016 overlay program. Limits of repairs will be determined in collaboration with the City to achieve an approximate $100,000 construction budget. City of Tukwila KPG, Inc. 2016 Overlay Program Page 4 of 4 November 2015 146 HOUR AND FEE ESTIMATE Project: City of Tukwila 2016 Overlay Program EXHIBIT B i Architccturc Landscape Architccturc • Civil En 4ineering • Task Description Labor Hour Estimate Project Senior Project Design CAD Const Survey Senior Office Manager Engineer Engineer Engineer Technician Inspector Crew Admin Admin $ 182.01 $ 145.83 $ 119.33 $ 103.69 $ 87.97 $ 104.80 $ 165.47 $ 112.71 $ 58.11 Total Fee Fee Task 1 - Management / Coordination/ Admin 1.1 Management and administration (estimate 4 months) Task Total 8 8 0 0 0 0 0 0 4 0 0 0 0 0 0 4 8 S 2,371.84 8 S 2,371.84 Task 2 - Prepare Plans, Specs, and Estimate 2.1 Prepare Project Base Maps 8 16 40 60 60 0 50 0 0 $ 28,336.06 2.2 Prepare 50 %, 90 %, and Final Plans 40 80 120 140 160 0 0 0 24 $ 63,254.30 2.3 Project Cost Estimates (50%, 90 %, Final) 4 8 16 24 16 0 0 0 0 $ 7,700.22 2.4 Project Specifications 4 16 24 16 8 0 0 4 8 $ 9,203.91 2.5 Utility Coordination 2 4 16 8 8 0 0 0 4 $ 4,622.42 2.6 Project Advertisement and Award 4 4 12 8 8 0 0 4 8 $ 5,192.41 Reimbursable - Mileage $ 500.00 Reimbursable - Reproduction $ 1,000.00 Reimbursable - Traffic Control 8 2,000.00 Task Total 78 128 228 256 260 0 50 16 60 S 121,809.32 Task 3 - Fort Dent Park Parking /Access Repairs 3.1 Mapping and final design Task Total 2 2 8 16 24 40 0 0 0 4 $ 9,680.g0 8 16 24 40 0 0 0 4 S 9,680.00 11/24/2015 Total Estimated Fee: $ 133,861.16 A 4 City Of Tukwila Transportation Committee TRANSPORTATION COMMITTEE Meeting Minutes December 7, 2015 — 5:15 p.m. — Foster Conference Room, 6300 Building Councilmembers: Joe Duffie, Chair; Allan Ekberg, Kathy Hougardy Staff: David Cline, Bob Giberson, Frank Iriarte, David Sorensen, Pat Brodin, Gail Labanara, Ryan Larson, Grant Griffin, Laurel Humphrey Guest: Ildefonso Joe Eustaquio CALL TO ORDER: Committee Chair Duffie called the meeting to order at 5:19 p.m. I. PRESENTATIONS II. BUSINESS AGENDA A. Consultant Selection: 2016 Overlav and Repair Proaram Staff is seeking Council approval to enter into a contract with KPG, Inc. in the amount of $133,861.16 to provide design services for the 2016 Overlay and Repair Program. KPG, Inc. was selected from an evaluation pool of five firms due to their experience with the City. The purpose of this project is to construct asphalt and concrete pavement overlays at 10 sections of roadway throughout the City. UNANIMOUS APPROVAL. FORWARD TO DECEMBER 14, 2015 REGULAR CONSENT AGENDA. B. Contract Supplement: Major Maintenance on 3 Bridges 2015 Project Staff is seeking Council approval of Supplement No. 1 to Contract No. 15 -139 with David Evans and Associates, Inc. in the amount of $46,769.00 for the Major Maintenance on 3 Bridges 2015 Project. Site investigations of the Frank Zepp Bridge revealed unanticipated settlement and pier movement, requiring additional survey and design work. The proposed supplement will adjust the project schedule, revise technical statements in the scope of work, and address a lighting safety concern on the west end of the trail. The total contract as supplemented is $735,737.00, which is under the project budget of $866,000.00. UNANIMOUS APPROVAL. FORWARD TO DECEMBER 14, 2015 REGULAR CONSENT AGENDA. C. Grant Acceptance: 53 d Avenue South (South 137th Street to South 144th Street) Staff is seeking Council approval to accept grant funding in the amount of $2,141,400.00 from the Washington State Transportation Improvement Board (TIB) for the 531 Avenue South (South 137th Street to South 144th Street) Project. The funds will be used to construct street improvement including curbs, gutters, sidewalks, storm drainage facilities, and pavement reconstruction. Relocation of utilities are included in the project but will be funded primarily by City and Franchise utility resources. Construction is expected to begin in Spring 2017. UNANIMOUS APPROVAL. FORWARD TO DECEMBER 14, 2015 REGULAR CONSENT AGENDA. D. Grant Acceptance: NPDES Phase II Permit Staff is seeking Council approval to accept grant funding in the amount of $50,000 from the Department of Ecology for the NPDES Phase II Permit and Surface Water Project. Funds will be used towards the Low Impact Development (LID) Gap Analysis and Implementation which must be adopted by the end of 2016. No City match is required. UNANIMOUS APPROVAL. FORWARD TO DECEMBER 14, 2015 REGULAR CONSENT AGENDA. .•