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Home My WebLink AboutSpecial 2015-12-14 Item 2F - Final Acceptance - Thorndyke Safe Routes to School with Road Construction Northwest for $1,116,451.13COUNCIL AGENDA SYNOPSIS nitials Meetin Date Pre ared b Mayor' revieav Council review 12/14/15 B Z t/1 ITEM INFORMATION ITEM NO. Spec 25. CAS NUMBER: STAFF SPONSOR: BOB GIBERSON ORIGINAL AGENDA DATE: 12/14/15 AGENDA I,rE-M TITLE: Thorndyke Safe Routes to School Project Project Completion and Acceptance CATEGORY ❑ Discussion g Date Mt ® Motion Mt Date 12114115 ❑ Resolution Mt Date ❑ Ordinance Alt Date ❑ BidAward Mtg Date ❑ Public Hearing Alt Date ❑Other Alt g Date SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD E] Finance ❑ Fire ❑ IT ❑ P&R ❑ Police ❑ PW SPONSOR'S The contract with Road Construction Northwest of Renton, WA is complete for the SUMMARY Thorndyke Safe Routes to School Project. This residential street contract improved S 150th St from Tukwila International Blvd to 42nd Ave S and included new asphalt, curb, gutter, and sidewalk on the south side of the street. Two change orders were issued and unit price under -runs credited $24,778.01. Council is being asked to accept and finalize the contract with Road Construction Northwest in the amount of $1,116,451.13. REVIEWEsD BY ❑ COW Mtg. ❑ CA &P Cmte ❑ F &S Cmte ® Transportation Cmte ❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 12/07/15 COMMITTEE CHAIR: JOE DUFFIE RECOMMENDATIONS: SPONSOR/ADNIIN. Public Works COMMIYFEE Unanimous Approval; Forward to Special Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE: REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $1,116,451.13 $1,487,000.00 $0.00 Fund Source: 103 RESIDENTIAL STREETS (PAGE 4, 2015 CIP) Comments: MTG. DATE RECORD OF COUNCIL ACTION 12/14/15 MTG. DATE ATTACHMENTS 12/14/15 Informational Memorandum dated 12/04/15 State of WA Depart of Revenue Notice of Completion 14 -196 Minutes from the Transportation Committee meeting of 12/07/15 217 218 City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Transportation Committee FROM: Bob Giberson, Public Works Director BY: Robin Tischmak, City Engineer DATE: December 4, 2015 SUBJECT: Thorndyke Safe Routes to School Project Project No. 91210302, Contract No. 14 -196 Project Completion and Acceptance ISSUE Accept construction contract as complete and authorize release of retainage. BACKGROUND The Notice to Proceed for Contract No. 14 -196 with Road Construction Northwest of Renton, Washington was issued on September 14, 2014 for the Thorndyke Elementary Safe Routes to School (SRTS) Project. The Thorndyke SRTS construction project improved S 150th St between Tukwila International Blvd and 42nd Ave S. Improvements included new asphalt and concrete pavement, curb, gutter and sidewalk on the south side, driveway and curb ramps, and property restoration. 111 RT01IRRire7ki 1 The Thorndyke SRTS Project was physically completed on June 2, 2015. Two change orders were executed for a contract time extension and minor overrun. Under runs of $24,778.01 were due to project management efficiencies. FINANCIAL IMPACT The Thorndyke SRTS construction budget was $1,487,000.00. The project was funded by a Federal SRTS grant of $457,000, along with the Annual Overlay and Surface Water funding. Retainage was not held due to new Federal contract requirements. RECOMMENDATION Council is being asked to formally accept the Thorndyke Safe Routes to School construction contract as complete and authorize the release of retainage, subject to standard claim and lien release procedures, with Road Construction Northwest in the final amount of $1,116,451.13 and to consider this item on the Consent Agenda at the December 14, 2015 Special Meeting. Attachment: Notice of Completion W9PW Eng1PROJECTStA- RW 8 RS Projects\Safe Routes to School -Thorndyke (91210302)ICN Awardllnfo Memo Closeout RCNW 12 -0415 gl.docx 219 Expenses Construction Contract Amount $1,136,256.00 Change Order Nos. 1 & 2 4,973.14 Unit Price Under -runs (24,778.01) Total Contract and Budget $1,116,451.13 RECOMMENDATION Council is being asked to formally accept the Thorndyke Safe Routes to School construction contract as complete and authorize the release of retainage, subject to standard claim and lien release procedures, with Road Construction Northwest in the final amount of $1,116,451.13 and to consider this item on the Consent Agenda at the December 14, 2015 Special Meeting. Attachment: Notice of Completion W9PW Eng1PROJECTStA- RW 8 RS Projects\Safe Routes to School -Thorndyke (91210302)ICN Awardllnfo Memo Closeout RCNW 12 -0415 gl.docx 219 220 Date: 09/29/15 y Y7 1 F, I r ❑ Original ❑ - Revised # NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT Contractor's UBI Number: 602 286 010 Name & Mailing Address of Public Agency Department Use Only City of u wila Assigned to: 6300 S Center Blvd #101 Tukwila, WA 98188 Date Assigned: UBI Number: Notice is herebv eiven relative to the comnletion of contract nr nroiect dacrrihod holnu, Project Name Contract Number Job Order Contracting Thorndyke Elementary Safe Routes to School 91210302 114-196 ❑ Yes d No Description of Work Done /Include Jobsite Address(es) Tukwila International Blvd & S 150th S: Remove asphalt & cement concrete pavements; traffic control; install new storm drainage structures & pipes, new curb & gutters, sidewalks, driveways, curb ramps; property restoration; HMA paving; traffic signal modifications. �{ Federally funded transportation project? IyJ Yes ❑ No (if yes, provide Contract Bond Statement below) Contractor's Name E -mail Address Affidavit ID* Road Construction Northwest lArelene@RCNW.com 1603330 Contractor Address Telephone # POB 188 Renton, WA 980057 1425-254-9999 If Retainage is not withheld, please select one of the following and List Surety's Name & Bond Number. ❑ Retainage Bond LLrI Contract /Payment bond (valid for federally funded transportation projects) Name: Employers Mutual Casualty Company JBond Number: A82453 Date Contract Awarded Date Work Commenced Date Work Completed Date Work Accepted 6/23/15 9/14/2014 16/2/15 Were Subcontracters used on this project? If so, please complete Addendum A. Wyes ❑ No Affidavit ID* - No L &I release will be granted until all affidavits are listed. Contract Amount Additions ( + ) Reductions (- ) Sub -Total Amount of Sales Tax 0.0 (If various rates apply, please send a breakdown) TOTAL 1,136,256.00 $ 4,973.14 $ 24,778.01 $ 1,116,451.13 $ 1,116,451.13 Liquidated Damages $ 0.00 Amount Disbursed $ 1,116,451.13 Amount Retained $ 0.00 ivutc: l nese two totals must De equal TOTAL $ 1,116,451.13 Comments: Note: The Disbursing Officer must submit this completed notice immediately after acceptance of the work done under this contract. NO PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of all release certificates. Submitting Form: Please submit the completed form by email to all three agencies below. Contact Name: Diane Jaber, Finance Email Address: diane.jaber @tukwilawa.gov of Revenue washtftaux stare Depan"ent (if Public Works Section (to"JDepartment Labor +lit Industries (360) 704 -5650 Contract Release , PWC @dor.wa.gov (855) 545 -8163, option # 4 Co ntractRe lease@ L N I. W A. G OV REV 31 0020e (4/28/14) F215- 038 -000 04 -2014 Title: Finance Specialist Phone Number: - Employment Security Department Registration, Inquiry, Standards & Coordination Unit (360) 902 -9450 publicworks@esd.wa.gov 221 Addendum A: Please List all Subcontractors and Sub -tiers Below This addendum can be submitted in other formats. Provide known affidavits at this time. No L&I release will be granted until all affidavits are listed. Subcontractor's Name: UBI Number: (Required) Affidavid ID* American Surveying & Engineering LLC 603226051 575147 ASHFORD ELECTRIC & CONST CO 600640030 576085 BOBBY WOLFORD TRKNG & SLVG INC 600620859 581940 BRAVO ENVIRONMENTAL NW INC 602946216 583198 C & P FENCING 603210811 584105 Chick of All Trades LLC 602758788 581958 DAVEY TREE EXPERT COMPANY, THE 602000069 546270 GRASS MASTER 601517336 581961 J & G CONCRETE CORPORATION 602817010 582108 LAKESIDE INDUSTRIES INC 601106847 579552 Miles Sand & Gravel Company 171004760 582465 Miles Sand & Gravel Company 171004760 582466 Miles Sand & Gravel Company 171004760 580150 PACIFIC TOPSOILS INC 600405438 583005 REECE CONSTRUCTION COMPANY 602893954 581705 SALINAS SAWING & SEALING INC 601717158 582698 SILVERSTREAK INC 600432781 581717 STRIPE RITE INC 601048084 581775 W. E. Coates Surveying, LLC 602746960 586854 WILSON CONCRETE CONST INC 602168956 588288 For tax assistance or to request this document in an alternate format, please call 1- 800 - 647 -7706. Teletype (TTY) users may use the Washington Relay Service by calling 711. REV 31 0020e Addendum (04/28/14) F215- 038 -000 04 -2014 222 Transportation Committee Minutes December 7, 2015 - Pape 2 E. Consultant Selection: NPDES Phase II — LID Gap Analysis Staff is seeking Council approval of a consultant agreement with Otak, Inc. in the amount of $59,006 for the NPDES Phase II Permit's Low Impact Development (LID) Gap Analysis and Implementation. The City's NPDES Phase II permit requires the City to incorporate and require LID principles and LID Best Management Practices in its codes and practices by December 31, 2016. UNANIMOUS APPROVAL. FORWARD TO DECEMBER 14, 2015 REGULAR CONSENT AGENDA. F. Proiect Comaletion: Thorndvke Safe Routes to School Proiect Staff is seeking Council approval of project completion and release of retainage to Road Construction Northwest in the amount of $1,116,451.13 for the Thorndyke Elementary Safe Routes to School Project. This project improved South 1501h Street between Tukwila International Boulevard and 42nd Avenue South, including new asphalt and pavement, curb, gutter and sidewalk, driveway and curb ramps, and property restoration. UNANIMOUS APPROVAL. FORWARD TO DECEMBER 14, 2015 REGULAR CONSENT AGENDA. III. SCATBd Councilmember Hougardy reported that Dana Ralph of the Kent City Council has been elected 2016 Chair. IV. MISCELLANEOUS Mr. Eustaquio commented on several items, including sewers, claims filed against Sound Transit and a need for traffic calming on 51 st Avenue South. Staff agreed to follow up and assist with those issues. Chair Duff ie suggested adding signage to the City Hall driveway entrance along 65th Avenue South. Meeting adjourned at 6:13 p.m. Next meeting: TBD YA14--)�.a Committee Chair Approval Minutes by LH, Reviewed by GL 223