HomeMy WebLinkAboutSpecial 2015-12-14 Item 2K - Resolution - 2016 Non-Represented Employees Salary Schedule and Benefits SummaryCOUNCIL AGENDA SYNOPSIS
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Meetin Date Pre ared by Ma or's revi Council review
12/14/15 SB
ITEM INFORMATION
ITEM NO.
3.D. &
Spec 2.K.
W,
STAFF SPONSOR: STEPHANIE BROWN
1NAj, AGENDA DATF'1: 12/14/15
A<;I,,NDA ITFIM Trri.i,. 2016 Non - Represented Compensation
CxjI7 CiURY ® Discussion
Mtg Date 12114115
❑ Motion
Mtg Date
®.resolution
Mtg Date 12114115
❑ Ordinance
Mtg Date
❑ Bid ward
Mtg Date
❑ Public Hearing
Mtg Date
❑Other
Mtg Date
SPONSOR ❑ Council ❑ Mayor ® HR ❑ DCD ❑ .Finance ❑ Fire ❑ IT ❑ P&'R ❑ Police ❑ PIY
SPONSCnt'S The Council is being asked to consider adoption of a resolution that applies a 1% across
SUM "\I; \RY the board increase for all bands, and correct the regression line for the Non - Represented
Salary structure phased in over a 2 year period.
Ri;xi ?v +m BY ❑ COW Mtg. ❑ CA &P Cmte ® F &S Cmte ❑ Transportation Cmte
❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
DATE: 11/17&12/8 COMMIT -fEE CHAIR: HOUGARDY
RECOMMENDATIONS:
SPONSOR /ADMIN. Human Resources Department
Comm"' rF' Unanimous Approval; Forward to Committee of the Whole
COST IMPACT / FUND SOURCE
EXJIFINDI'rURI' R1 "QUIRi?1) AMOUNT BUDGETED APPROPRIATION REQUIRED
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
12/14/15
MTG. DATE
ATTACHMENTS
12/14/15
Informational Memo dated November 10, 2015, Updated December 2, 2015:
Resolution in Draft Form
Attachment A -Draft 2016/2017 Non - Represented Wage Schedule
Attachment B -Draft 2016 Non - Represented Schedule of Benefits
Attachment C -Draft 2016 Non - Represented Longevity Pay Schedule
Finance & Safety Committee Minutes 11/17/15 and 12/8/15
W,
m
City of Tukwila
Jim Haggerton, Mayor
TO: Mayor Haggerton
Finance and Safety Committee
FROM: Stephanie Brown, Human Resources Director
DATE: November 17, 2015 ( Updated Memorandum memo December 2, 2015)
SUBJECT: 2016 Non - Represented Wages and Benefits
BACKGROUND
In May of 2012, the City Council adopted Resolution No. 1769 which applied different wage
adjustments to specific bands of the Non - Represented salary structure. Over the past few years
this has affected the salary structure line of regression creating compression at bands C43,
D61 -F102. The compression has resulted in employees at lower bands earning more than
employees in higher bands.
nISCtISSInN
Upon review of the existing (2015) salary structure it was discovered that the regression line is
out of alignment causing compression to occur at bands C43, D61 -F102. To determine what
caused this misalignment, we looked back at wage adjustments that have been given to non -
represented compensation, since 2012. It appears that when the different percentage
adjustments were applied to the different bands within the salary structure, it created this
misalignment.
Council Resolution No. 1796 states "the goal of the City is to mitigate or avoid salary
compression issues where possible. An example of salary compression would be when a non -
represented supervisor earns less or is projected to earn less than those that he /she supervises
due to contracted wage increases."
With the represented groups expected to receive their contractual wage adjustments in 2016,
we will begin to see internal equity compression with the lower bands of the non - represented
group if we do not provide for a wage adjustment that is comparable. Therefore, the
Administration is recommending a threefold approach to address this issue, and would like to
discuss the recommendation in more detail with the Finance and Safety Committee.
RECOMMENDATION
• A 1 % pay increase for all non - represented employees which will preserve internal equity
as this will be in alignment with what will be received by some of our represented
groups;
• Changes to the salary structure line of regression, phased in over two years to address the
compression between the lower and upper bands due to previous wage adjustments not
applying to all bands. The data to show how phasing of the line over two years was not
completed in time for this meeting. Administration requests to bring it for review at the
next Finance and Safety Committee meeting on December 8. Alternatively, if the
Finance and Safety committee is comfortable with these recommendations, this proposal
could go directly to the next Council of the Whole meeting on November 23 with the final
schedule. 65
INFORMATIONAL MEMO
Page 2
• A commitment during the 1st quarter of 2016 to review the City Council's compensation
policy related to non-represented wages and benefits, which would include an
opportunity for input from non-represented staff. In addition, this review could include a
review of the application of this policy for represented staff.
The F=inaRGe-ap4--gafety--Gon4m#tee-4s beiRg asked t on i&tr-r
reGOMMe tiOR fer nen FepreSeRted e peRsat;GR effeGtive jaRuaFy 1, 2016,
that AdmwRistration Feturn to the
tl -S- Gornrni_ttee-nieet� __Gn DeGembeF 8, oF
altem- ive ly 1—i 're--tly to the 1 of the Whole m on Novembef 231, te provide the data
Gn4he phased apprearh te G_0FFeGt the misalig-Rment
At the Finance and Safety Committee meeting held on November 17, the Committee requested
that Administration return on December 8, and provide additional data to support correction to
the regression line for the non-represented salary structure. Attached are the minutes from the
November 17, Finance and Safety Committee.
The Finance and Safety Committee is being asked to forward this resolution to the Committee
of the Whole meeting on December 14, for discussion and the special meeting to follow for
possible adoption, -.
We look forward to discussing this information with you further. Thank you.
N
W
DRAFT
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TUKWILA, WASHINGTON, UPDATING AND CLARIFYING
THE NON - REPRESENTED EMPLOYEES' COMPENSATION
AND ADOPTING THE NON - REPRESENTED SALARY
SCHEDULE AND BENEFITS SUMMARY, EFFECTIVE
JANUARY 1, 2016.
WHEREAS, the City Council has made a determination to review the non -
represented compensation for even - numbered years and provide cost -of- living
adjustments (COLAs) in odd - numbered years; and
WHEREAS, per Resolution No. 1769, adopted May 21, 2012, different wage
adjustments were applied to specific bands of the Non - Represented Salary Structure
affecting the structure's line of regression, creating compression over time at bands
C43 - F102; and
WHEREAS, City Administration recommends a 1% across the board increase to
the Non - Represented Salary Structure effective January 1, 2016 to maintain internal
equity and reduce compression; and
WHEREAS, City Administration recommends correcting the line of regression for
the Non - Represented Salary Structure to be phased in over two years, effective
January 1, 2016, and on January 1, 2017;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
Section 1. Non - Represented Wage Plan.
A. The 2016 wage schedule for non - represented employees shall increase by 1%
across the board, with additional increases to be given to the affected bands at D61 -
F102, such increases not to exceed 3.35% each; and on January 1, 2017, additional
increases, not to exceed 2.7% each, shall be applied to the affected bands D62, D63,
and F102, to bring the line of regression back into alignment as reflected in Attachment
A, "Non- Represented Salary Structure 2016/2017 ".
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67
B. In addition, during the 1st quarter of 2016, City Administration will meet with the
City Council to review and discuss City Council Resolution No. 1796 (related to a
compensation policy for City employees), specific to comparability related to non -
represented employees' compensation and benefits.
Section 2. Non - represented salary schedule, benefits summary and longevity
pay plan.
A. The "Non- Represented Salary Schedule — 2016/2017," Attachment A hereto, is
approved, effective January 1, 2016.
B. The "Non- Represented Employee Benefits Summary — 2016," Attachment B
hereto, is approved, effective January 1, 2016.
C. The "Longevity Pay Plan for Non - Represented Employees — 2016," Attachment
C hereto, is approved, effective January 1, 2016.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON,
at a Regular Meeting thereof this day of , 2015.
ATTEST /AUTHENTICATED:
Christy O'Flaherty, MMC, City Clerk
Rachel B. Turpin, City Attorney
Attachments:
Kate Kruller, Council President
Filed with the City Clerk:
Passed by the City Council:
Resolution Number:
- Attachment A, Non - Represented Salary Schedule — 2016/2017
- Attachment B, Non - Represented Employee Benefits Summary — 2016
- Attachment C, Longevity Pay Plan for Non - Represented Employees — 2016
W: \Word Process ing \Resolutions \Non - Represented Employees Compensation -2016 12 -2 -15
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Page 2 of 2
Attachment A (Page 1 of 4)
City of Tukwila
Non - Represented Salary Schedule - 2016/2017
Classification Title
job Title
Range
Office Technician
Human Resources Technician
B21
Office Specialist
Assistant to the Chief
B22
Administrative Assistant
Deputy City Clerk
B23
Executive Assistant
Assistant to the Director
Council Administrative Assistant
Program Coordinator
Systems Administrator
C41
Human Resources Assistant
Management Coordinator
City Clerk
C42
Police Records Manager
Management Analyst
Council Analyst
C42
Human Resources Analyst
Parks & Recreation Analyst
Public Works Analyst
Program Administrator
Economic Development Liaison
C43
Emergency Manager
Project Manager
Project Development Manager
C51
Program Manager
Building Official
D61
Commuiucations /Government Relations
Manager
Administrative Manager
Maintenance Operations Manager
D62
Assistant Director
Deputy Community Development Director
D63
Deputy Finance Director
Deputy Public Works Director
Municipal Court Administrator
Department Manager
Assistant Fire Chief
D72
City Engineer
Department Administrator
Economic Development & Strategic Planning
E81
Manager
Deputy Police Chief
Deputy Police Chief
E82
M
Attachment A (Page 2 of 4)
City of Tukwila
Non - Represented Salary Schedule - 2016/2017
Classification Title
Job Title
Range
Department Head
Human Resources Director
E83
DCD Director
Finance Director
IT Director
Parks & Recreation Director
Department Director
Fire Chief
E91
Police Chief
Public Works Director
City Administrator
City Administrator
L F102
70
Attachment A (Page 3 of 4)
Non - Represented Salary Structure (Monthly) - 2016
DBM
Step 1
Step 2
Step 3
Step 4
Step 5
Step 6
Step 7
A 11
$3,976
$4,102
$4,227
$4,351
$4,474
Al2
$4,291
$4,429
$4,565
$4,700
$4,833
A13
$4,619
$4,760
$4,905
$5,050
$5,192
B21
$4,824
$5,005
$5,187
$5,367
$5,552
B22
$5,138
$5,330
$5,524
$5,717
$5,912
B23
$5,447
$5,652
$5,857
$6,061
$6,270
B31
$5,718
$5,968
$6,218
$6,468
$6,719
B32
$6,173
$6,444
$6,715
$6,986
$7,258
C41
$6,359
$6,612
$6,867
$7,123
$7,377
$7,633
C42
$6,717
$6,987
$7,256
$7,525
$7,794
$8,066
C43
$7,015
$7,297
$7,579
$7,860
$8,140
$8,424
C51
$7,245
$7,569
$7,894
$8,221
$8,545
$8,874
C52
$7,744
$8,091
$8,440
$8,789
$9,138
$9,413
D61
$7,661
$8,044
$8,427
$8,812
$9,195
$9,786
D62
$8,058
$8,460
$8,864
$9,269
$9,671
$10,071
D63
$8,342
$8,759
$9,177
$9,596
$10,013
$10,427
D71
$8,516
$8,981
$9,449
$9,916
$10,381
$10,850
D72
$8,814
$9,296
$9,780
$10,263
$10,745
$11,230
E81
$8,878
$9,322
$9,768
$1 0,209
$1 0,686
$11,165
$11,623
E82
$9,188
$9,647
$10,109
$10,565
$11,059
$11,555
$12,029
E83
$9,511
$9,986
$10,464
$10,936
$11,447
$11,961
$12,451
E91
$9,843
$10,335
$10,830
$11,318
$11,847
$12,378
$12,886
E92
$10,188
$10,696
$11,209
$11,714
$1 2,262
$1 2,812
$13,337
F101
$10,544
$11,071
$11,601
$12,124
$12,691
$13,260
$13,804
F102
$10,629
$11,160
$11,695
$12,222
$12,793
$13,367
$13,915
71
Attachment A (Page 4 of 4)
Non - Represented Salary Structure (Monthly) - 2017
DBM
Step 1
Step 2
Step 3
Step 4
Step 5
Step 6
Step 7
A 11
$3,976
$4,102
$4,227
$4,351
$4,474
Al2
$4,291
$4,429
$4,565
$4,700
$4,833
A13
$4,619
$4,760
$4,905
$5,050
$5,192
B21
$4,824
$5,005
$5,187
$5,367
$5,552
B22
$5,138
$5,330
$5,524
$5,717
$5,912
B23
$5,447
$5,652
$5,857
$6,061
$6,270
B31
$5,718
$5,968
$6,218
$6,468
$6,719
B32
$6,173
$6,444
$6,715
$6,986
$7,258
C41
$6,359
$6,612
$6,867
$7,123
$7,377
$7,633
C42
$6,717
$6,987
$7,256
$7,525
$7,794
$8,066
C43
$7,015
$7,297
$7,579
$7,860
$8,140
$8,424
C51
$7,245
$7,569
$7,894
$8,221
$8,545
$8,874
C52
$7,744
$8,091
$8,440
$8,789
$9,138
$9,413
D61
$7,661
$8,044
$8,427
$8,812
$9,195
$9,786
D62
$8,104
$8,509
$8,915
$9,322
$9,727
$1 0,129
D63
$8,387
$8,807
$9,227
$9,648
$10,067
$10,483
D71
$8,516
$8,981
$9,449
$9,916
$10,381
$10,850
D72
$8,814
$9,296
$9,780
$10,263
$10,745
$11 ,230
E81
$8,878
$9,322
$9,768
$10,209
$10,686
$11,165
$11,623
E82
$9,188
$9,647
$10,109
$10,565
$11,059
$11,555
$12,029
E83
$9,511
$9,986
$10,464
$10,936
$11,447
$11,961
$12,451
E91
$9,843
$10,335
$10,830
$11,318
$11,847
$12,378
$12,886
E92
$10,188
$10,696
$11,209
$11,714
$12,262
$12,812
$13,337
F101
$10,544
$11,071
$11,601
$12,124
$12,691
$13,260
$13,804
F102
$10,913
$11,458
$12,007
$12,548
$13,135
$13,724
$14,287
72
Attachment B (Page 1 of 2)
Non - Represented Employee Benefits - 2016
Social Security (FICA): Social Security benefits shall be provided as contained in Section
2.52.010 of the Tukwila Municipal Code (TMC).
State -Wide Employee Retirement System (PERS): Retirement shall be provided as contained
in Section 2.52.020 of the TMC.
Holidays: Holidays shall be provided as contained in Section 2.52.030 of the TMC. An
additional floating holiday has been granted to each non - represented employee, for a total of 2
floating holidays. Regular part -time employees shall be entitled to benefits on a pro -rata basis.
Sick Leave: Sick leave shall be provided as contained in Section 2.52.040 of the TMC. Regular
part -time employees shall be entitled to benefits on a pro -rata basis.
Medical Insurance: The City shall pay 100% of the 2016 premium for regular full -time
employees and their dependents under the City of Tukwila self - insured medical/ dental plan.
Premium increases above 8% per year shall result in a modified plan document to cover the
additional cost above 8 %, or a premium shall be implemented for the difference, at the City's
discretion. The City reserves the right to select all medical plans and providers. Regular part -
time employees shall be entitled to benefits on a pro -rata basis. Employees who choose
coverage under the Group Health Cooperative plan shall pay the difference between the City of
Tukwila plan full - family rate and the rate charged to them by Group Health.
Dental Insurance: The City shall provide 100% of the 2016 premium for the regular full -time
employees and all dependents under the City of Tukwila self - insured medical/ dental plan for
dental coverage. Regular part -time employees shall be entitled to the same benefits on a pro -
rata basis.
Life Insurance: For regular full -time employees, the City shall pay the premium for Plan C
(Multiple of annual earnings) or similar group life and accidental death and dismemberment
insurance policy. Said plan shall be at 100% of annual earnings rounded up to the next $1,000.
Regular part -time employees that work at least 20 hours per week shall be entitled to benefits
on a pro -rata basis (per insurance program requirements).
Vision/Optical: Benefits provided to all non - represented regular full-time employees and their
dependents at the rate of $200 per person, to a maximum of $400 per family unit each year.
Regular part -time employees and their dependents shall be entitled to benefits on a pro -rata
basis.
Disability Insurance: The City shall provide 100% of the premium for regular full-time
employees for a comprehensive long -term disability policy. Regular part -time employees that
work at least 20 hours per week shall be entitled to benefits on a pro -rata basis (per insurance
program requirements).
Health Reimbursement Arrangernent/Voluntary Employee Benefit Association (HRA/VEBA):
VEBA benefits shall be provided as contained in Resolution No. 1445 and as amended.
73
Attachment B (Page 2 of 2)
Non - Represented Employee Benefits - 2016
Vacation: Following the sixth month of continuous employment, annual vacation leave of six
full days (each day is calculated at eight hours, regardless of schedule worked) shall be granted.
Thereafter, an additional day of annual leave shall accrue each month, up to a total of 12 days.
Three additional days of annual leave shall be granted on the employee's anniversary date after
the third, fourth and fifth years. After six years, the employee shall be granted one day per year
additional annual leave to a maximum of 24 days per year. The maximum number of accrued
hours is 384 or 48 days.
Years of Service
Vacation Accrual
Years of Service
Vacation Accrual
0 -1 years
12 days*
10 years
19 days
1 -2 years
12 days
11 years
20 days
3 -6 years
15 days
12 years
21 days
7 years
16 days
13 years
22 days
8 years
17 days
14 years
23 days
9 years
18 days
15 years
24 days (maximum)
'Six full days will be granted following the sixth month of continuous employment.
(Days accrue at eight hours, regardless of schedule worked.) Regular part -time
employees shall be entitled to benefits on a pro -rata basis.
Uniform Allowance: An annual uniform allowance of $650 shall be granted to the following
employees: Fire Chief, Assistant Fire Chief, Police Chief, Deputy Police Chief, and Records
Manager.
74
Attachment C
Longevity Pay Plan for Non - Represented Employees -- 2016
The monthly longevity flat rates shall be as follows for regular full-time employees after the
completion of the number of years of full time employment with the City set forth below.
Regular part -time employees shall receive longevity on a pro -rata basis.
Completion of 5 years
$75
Completion of 10 years
100
Completion of 15 years
125
Completion of 20 years
150
Completion of 25 years
175
Completion of 30 years
200
75
76
Finance & Safety Committee Minutes November 17, 2015 - Page 2
the budget amendment currently under Council review. UNANIMOUS APPROVAL.
FORWARD TO NOVEMBER 23, 2015 COMMITTEE OF THE WHOLE.
D. Non- Represented Emolovee Compensation
Staff briefed the Committee on a proposal for 2016 compensation for non - represented
employees. The proposal includes a 1% pay increase and a commitment to review the
compensation policy in the first quarter of 2016, including input from affected staff. In addition,
staff proposes to phase in over two years changes to the salary structure line of regression to
address the compression between the lower and upper bands. Data and analysis to support
this is not yet ready. The Committee asked staff to return to the December 8 meeting with this
information. They also expressed support for the proposed policy review in 2016. RETURN TO
COMMITTEE.
E. Ordinance: Adopting the 2015 -2016 Budget Amendment
Staff is seeking Council approval of an ordinance to authorize the 2015 -2016 mid - biennium
budget amendments as required by state law. Proposed amendments are categorized as
existing service levels, backed by revenue, carryovers, and new initiatives. Details on the
amendments are included in the staff report in both narrative and spreadsheet format. Finance
Director McCarthy briefed the Committee on the proposals and Councilmembers asked
clarifying questions, with particular emphasis on the amendments proposed for Police and Fire,
which are due to overages on salaries, benefits on overtime, and jail costs (Police), and salaries,
overtime and benefits on overtime (Fire). The budget overage became apparent over 1 st and
2nd quarter. Vacancies are not always predictable to allow timely hiring of replacements. In
addition, full staffing in PD did not result in fewer overtime costs as expected, as there has been
a number of unplanned big events this year. Councilmember Quinn asked Chief Villa and Acting
Chief Flores to address efforts made by their departments to save costs in other areas. He also
asked if the budget amendments accurately reflect the required level of service and suggested
that staff be prepared to address that in the next discussion. Finance staff noted that there is a
planned analysis of SCORE jail costs scheduled in 2016. Following discussion the Committee
chose to make no recommendation while forwarding the item to the Committee of the Whole for
continued discussion. FORWARD TO NOVEMBER 23, 2015 COMMITTEE OF THE WHOLE
WITH NO COMMITTEE RECOMMENDATION.
III. MISCELLANEOUS
Meeting adjourned at 8 :06 p.m.
Next meeting: Tuesday, December 8, 2015 - 5:30 p.m. - Hazelnut Conference Room
40
Committee Chair Approval
Minutes by LH
77
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4
City of Tukwila
Finance and Safety Committee
FINANCE AND SAFETY COMMITTEE
Meeting Minutes
December 8, 2015 — 5:30 p.m.; Hazelnut Conference Room
PRESENT
Councilmembers: Kathy Hougardy, Chair; Joe Duffie, De'Sean Quinn
Staff: David Cline, Peggy McCarthy, Bob Giberson, Kim Gilman, Stephanie Brown, Mike
Villa, Todd Rossi, Brent Frank, Christy O'Flaherty, Kim Walden, Gail Labanara,
Tam i- Eberle- Harris, Laurel Humphrey
CALL TO ORDER: The meeting was called to order at 5:30 p.m.
I. PRESENTATIONS No presentations.
II. BUSINESS AGENDA
A. Lease Amendment: Sound Cities Association
Staff is seeking Council approval to amend the lease with Sound Cities Association (SCA) for
space in the 6300 Building. The amendment would extend the lease until December 31, 2018,
with rent at $1,885.83/month for 2016, $2,007.50 /month for 2017, and $2,068.33 /month for
2018. UNANIMOUS APPROVAL. FORWARD TO DECEMBER 14, 2015 SPECIAL
CONSENT AGENDA.
B. Resolution: Laserfiche Records System Upgrade
Staff is seeking Council approval of a sole- source resolution to purchase the Rio upgrade,
estimated at $93,179.24, to the basic Laserfiche product currently owned by the City. Laserfiche
Rio is a robust enterprise content, document and records management system that provides a
centralized records storage system for the city. The upgrade will provide separate repositories
for departmental use, unlimited public portal retrieval licenses, and enhanced workflow and life
cycle management capabilities. In addition, the Municipal Court's transition to electronic forms
via the CodeSmart project requires this upgrade in order to integrate with the City's document
management system. Funds for this purchase are available from the current 2015 budget and
no amendment is required. UNANIMOUS APPROVAL. FORWARD TO DECEMBER 14, 2015
SPECIAL CONSENT AGENDA.
C. Resolution: Non - Represented Employee Compensation
Staff is seeking Council approval of a resolution to adopt the non - represented salary schedule
and benefits summary effective January 1, 2016. The proposal includes a 1% pay increase for
all non - represented employees, changes to the salary structure line of regression phased in
over two years, and a commitment to review the compensation policy in the first quarter of 2016.
Bands D61 -F102 will receive an additional increase of 3.35% in 2016 and Bands D62, D63, and
F102 will receive an additional increase of 2.7% in 2017.
Councilmembers and staff discussed the proposals, which included comments from staff
speaking from their perspective as non - represented employees affected by the proposal.
Human Resources staff stated that while this resolution is silent on 2017 compensation for
bands B21 -C43, the compensation policy outlined in Resolution 1769 still applies and there may
be a cost -of- living adjustment based upon 90% of CPI. Chair Hougardy requested a report
Finance & Safety Committee Minutes December 8, 2015 - Page 2
reflecting all of the non - represented compensation increases since the recession. Staff
indicated this report already exists and it can be shared with Council. The Committee requested
that the policy review promised in 2016 include considerations of internal equity between non -
reps and union and working conditions around expectations after - hours. They also stated that
Council review of this policy has been and will continue to be welcoming to comments from non -
represented staff. UNANIMOUS APPROVAL. FORWARD TO DECEMBER 14, 2015
COMMITTEE OF THE WHOLE.
D. Contract: Health Care Broker Services
Staff is seeking Council approval of a contract with R.L. Evans in the amount of $48,750 for
healthcare brokerage services regarding active employee and retiree plans in 2016. R.L. Evans
has been the City's broker since 1990, providing consistent high quality service. The contract
covers cost management and negotiation of competitive prices on Life, Long -term Disability,
Stop -Loss Insurance and IRS Section 125 Plan services. UNANIMOUS APPROVAL.
FORWARD TO DECEMBER 14, 2015 SPECIAL CONSENT AGENDA.
E. Contract Amendment: Public Financial Management
Staff is seeking Council approval of a contract amendment with Public Financial Management,
Inc. for municipal advisor services. The amendment will extend the expiration date from June
1, 2016 to December 31, 2017, and increase the not -to- exceed amount from $40,000 to
$130,000. UNANIMOUS APPROVAL. FORWARD TO DECEMBER 14, 2015 SPECIAL
CONSENT AGENDA.
F. Police Department Updates
1. Police Uniforms
The duty belt that is part of traditional police uniforms can be very heavy and contributes to
lower back stress and injuries. A better option is the external vest carrier, which distributes the
weight more equally across the shoulders and back. The City does not currently have funding
to make these part of standard uniforms, but some officers are choosing to purchase them with
their own funds. INFORMATION ONLY.
2. 2015 3' Quarter Police Department Report
Chief Villa updated the Committee on items of significance that occurred in the Police
Department during the third quarter of 2015. The information included highlights, staffing
information, crime statistics, crime reduction strategies, and an overview of efforts at the light
rail station from 2013 - present. A map of residential burglary locations was distributed to the
Committee. INFORMATION ONLY.
3. Police Vehicles
The Police Department wishes to purchase two detective vehicles for $63,000 instead of the
specially outfitted "Detective Sniper" vehicle listed in the 2015 -2016 Biennial Budget. The Major
Crimes Division is now fully staffed but does not have an adequate number of vehicles.
COMMITTEE APPROVAL.
III. MISCELLANEOUS
Meeting adjourned at 7:33 p.m.
Next meeting: TBD
Committee Chair Approval
Minutes by LH
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