HomeMy WebLinkAboutRes 1870 - Sole Source Purchase of Laserfiche Rio Records SystemWashington
Resolution No. 1870
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF TUKWILA, WASHINGTON, WAIVING THE BIDDING
REQUIREMENTS AND AUTHORIZING SOLE - SOURCE
PURCHASE OF THE LASERFICHE RIO COMPONENT,
AND AUTHORIZING PURCHASE OF THE SAME.
WHEREAS, RCW 39.04.280(1)(a) provides for exemption from competitive bidding
requirements when purchases are clearly and legitimately limited to a single source of
supply; and
WHEREAS, the City has utilized Laserfiche document management software since
2001 to expedite document search and retrieval for staff and the public by providing
digital access to many City records; and
WHEREAS, the City wishes to expand its enterprise workflow management and
business process automation capabilities across multiple departments and the Tukwila
Municipal Court, and the addition of the Laserfiche Rio component to the City's current
Laserfiche system would provide a centralized yet flexible solution; and
WHEREAS, Laserfiche products are sold and maintained only through Value
Added Re- sellers (VARS), and Cities Digital is the VAR that holds the City's Laserfiche
maintenance contract; and
WHEREAS, Laserfiche's policy is to only allow the VAR that holds the maintenance
contract to sell additional components; and
WHEREAS, Cities Digital is the only Laserfishe VAR that sells and supports an
integration with the Washington Courts' District and Municipal Court Information System
(DISCUS) and the Judicial Information System (JIS) used by the Tukwila Municipal
Court; and
WHEREAS, integration with DISCUS /JIS is necessary to the Tukwila Municipal
Court's operations;
W: \Word Processing \Resolutions \Sole source- Lasefiche Rio ECM 11 -24 -15
RT:bjs Page 1 of 2
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
Section 1. In accordance with RCW 39.04.280(1)(a), it has been determined that
the purchase of the Laserfiche Rio component is limited to a sole source. The
competitive bidding requirements for the City's purchase of the Laserfiche Rio
component is hereby waived in order to ensure compatibility with the existing system.
Section 2. The Mayor is hereby authorized to enter into an agreement with Cities
Digital for purchase of the Laserfiche Rio component.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at
a Special Meeting thereof this H day of , o, 01 12015.
ATTEST /AUTHENTICATED:
Chris y O'Fla erty, MMC, City Clerk
APPROVED AS TO FORM BY:
Rachel B. Turpin, City Attorney
r
Kat er, ouncil President
Filed with the City Clerk: ) � -41-
Passed by the City Council:
Resolution Number: f y r)
W: \Word Processing \Resolutions \Sole source- Laserriche Rio ECM 11 -24 -15
RT:bjs Page 2 of 2