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HomeMy WebLinkAboutReg 2016-01-04 Item 7C - Discussion - Council Position #3 Vacancy Application SufficiencyCOUNCIL AGENDA SYNOPSIS Initials Meeting Dale Prepared by Mayor's revien, Council review 01/04/16 LH iAA ITEM INFORMATION ITEM NO. 7.C. ISrll,\I,,I,, SPONSOR: LAUREL HUMPHREY OIZI(',INAI,A(,,I?NI)i\DA'1'1,": 01/04/16 A(,, I 3ND,\ Prir' m Discussion of application sufficiency and interview criteria for Council Position No. 3 C,\,n (,,oizy Z Dist-w-sion Af/g Dale 114116 ❑ Motion W/ ,g Dale ❑ Resolution Mtg Dale ❑ Ordinance 11tg Dale ❑ Bid Award AJ/ g Dale Public Hearing ,g Date ❑ Other lltg Dale SPONSOR Z Council ❑ Mayor ❑ I-TR E].DCD O.Fina&-e Z Fire ❑ IT ❑ P&R ❑ Police [:] PIVI SPONSOR'S Council Position No. 3 is vacant as of January 1, 2016. The application period opened on SUMMARY November 30 and concluded at 5:00 p.m. on December 28, 2015. Special meetings will be held on January 11 and January 13, 2016 to conduct interviews of all eligible applicants who completed the application in full. The Council is being asked to discuss and express consensus upon the criteria by which applicants will advance to the interview phase of the appointment process. REvii,,W17D BY ❑ cow mtg. F-1 CA&P Cmte ❑ F&S Cmte F-1 Transportation Cmte ❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: COMMITTEE Cl-LAIR: RECOMMENDATIONS: SPONSOR /ADMIN. Discussion and consensus COMNIT'I'IT'IF COST IMPACT / FUND SOURCE ExPi?NDITURF Ri?QUIM,"D AmOUN,i, BUDGETED APPROPRIATION REQUIRED Fund Source: Comments.- MTG. DATE RECORD OF COUNCIL ACTION 01/4/16 MTG. DATE ATTACHMENTS 01/4/16 Informational Memorandum dated 12/30/15_ Applicant Packet 17 im City of Tukwila Jim Haggerton, Mayor 010 LVITTAN 9 IQ M• •:_►I11111M TO: City Council FROM: Laurel Humphrey, Council Analyst DATE: December 30, 2015 SUBJECT: Discussion of Council Position No. 3 Vacancy Application Sufficiency ISSUE City Council Position No. 3 is vacant as of January 1, 2016. As authorized by RCW 42.12.070 and pursuant to TMC 2.04.190, the remaining Councilmembers are conducting an application and interview process to fill the vacancy. BACKGROUND TMC 2.04.190 states: "In order to fill the vacancy with the most qualified person available, until an election is held, the Council will widely distribute and publish a notice of the vacancy, the procedure and any application form for applying. The Council will draw up an application form, which contains relevant information to answer set questions posed by the Council. The application forms will be used in conjunction with an interview of each candidate to aid the Council selection of the new Councilmember." DISCUSSION The application period opened on November 30 and concluded at 5:00 p.m. on December 28, 2015, per the published notice. Special Council meetings are planned for January 11 and January 13, 2016 to conduct interviews, which will be scheduled in 30 minute increments per candidate. Of 13 total applications received, one was submitted after the 5:00 p.m. close of the application period. Five applications did not include a letter of interest as was requested in the applicant packet. The Council must decide if these applications will be considered sufficient for the purpose of advancing to the interview phase of the appointment process. Other examples in the City that the Council may consider while making this determination include: City Hiring: The Human Resources Department conducts the employment process for all other City jobs, and does not consider applications received after the posted closing date /time, or those that have not been completed in full per the position notice. City Bidding: The City Clerk's Office and Public Works Department conduct the process for bids to perform work for the City. Bid proposals that are submitted past the published closing date and time or that are incomplete are not eligible for consideration. RECOMMENDATION The Council is asked to discuss and express consensus upon the criteria by which applicants will advance to the interview phase of the appointment process. ATTACHMENT Applicant packet 19 20 ILA p Z J a � s� 20 2908 Dear Applicant, City of Tukwila 6200 Southcenter Boulevard • Tukwila, Washington 98188 TUKWILA CITY COUNCIL COUNCIL VACANCY • POSITION NO. 3 COUNCILMEMBER by APPOINTMENT APPLICANT PACKET Thank you for your interest in serving your community as a member of the Tukwila City Council. Tukwila City Council Position No. 3 will be open as of January 1, 2016, and the remaining six Councilmembers will appoint the most qualified individual to complete the remaining two years of the term. The term of office will be from the date of appointment through December 31, 2017. The position will be up for election in November 2017. To be considered for Tukwila City Council Position No. 3, applications must be fully completed, signed and received no later than 5:00 p.m. on Monday, December 28, 2015. Applications may be typed or neatly handwritten. Signed applications may be hand - delivered or mailed to: Tukwila City Council Attn: Laurel Humphrey, Council Analyst 6200 Southcenter Boulevard Tukwila, WA 98188 Signed applications in PDF format may also be emailed to citycouncil @tukwilawa.tov. Please use the following in the SUBJECT line of the email: Councilmember Application In addition to a completed application, please submit a letter of interest for the position. Current resumes may also be included but will not serve as an alternative to a completed application. For further information or assistance with special needs, please contact Laurel Humphrey, Council Analyst, at 206 - 433 -8993 or laurel. humphrey tul<wilawa.gov. 21 22 Tukwila City Council Position Description Term of Office From date of appointment to December 31, 2017 Salary $1,250 per month, plus certain medical benefits. General City Councilmembers serve at large, representing the residents of Tukwila in decision - Purpose making about City policy and budget. Requirements The applicant must be a registered voter and a resident of Tukwila for at least one year. Duties As the legislative body, the City Council enacts City ordinances, appropriates funds to conduct City business, and provides policy direction for City staff. Statutory duties of the Council are performed as a whole, and include the powerto tax, borrow money, operate and supply utilities, set employee compensation, acquire, improve, maintain or vacate public property, and render local social, cultural or recreational services as they see fit. Council duties in Tukwila include reviewing, studying, discussing and deciding on policy and budget questions. Interaction with members of the community involves public and personal meetings, email or other written correspondence, and phone conversations. Councilmembers should have a working knowledge of the laws that regulate City government. Time All Councilmembers attend Regular Council meetings on the first and third Monday of each month and Committee of the Whole meetings on the second and fourth Monday of each month. Both types of meetings begin at 7:00 p.m. and last between 1 and 4 hours. Every Councilmember (except the annual Council President) serves on two standing committees, each of which meets twice monthly. Committee meetings begin between 5:00 and 5:30 p.m. and average one hour in length, although the duration can vary from 15 minutes to over two hours. Preparation for Council and Committee meetings involves weekly independent study of agenda materials. Special meetings such as work sessions, ad -hoc committees, and joint meetings with other organizations such as the School Board are scheduled throughout the year. A weekend retreat is held annually in January or February. Service on the City Council includes opportunities for travel at various trainings and events both inside and outside the state. Councilmembers typically serve on one or more intergovernmental advisory boards, committees or commissions. 23 INTERVIEW PROCESS FOR COUNCIL POSITION #3 Qualified applicants who have completed the application in full will be invited to an interview, which will take place at a Special Meeting to be held on the evening of Monday, January 11, 2016, in the Council Chamber. If additional time is needed due to a high number of qualified applicants, an additional meeting will be held on Wednesday, January 13, 2016. Interviews will be limited to 30 minutes each, including 5 minutes at the beginning of the interview to provide a brief introduction and overview of qualifications. The remaining 25 minutes will be designated for a predetermined set of questions. The interview questions will be provided in advance in the applicant packet. Candidates will not be permitted to sit in the Council Chamber prior to their interview; however, once interviewed a candidate may remain. NOMINATION AND APPOINTMENT Upon completion of the interviews, Councilmembers may convene into Executive Session to discuss the qualifications of the candidates. Upon conclusion of the Executive Session, the Council will reconvene into a Special Meeting in which the Mayor will call for nominations. At this time deliberation can occur, followed by a roll -call vote if the Council is ready to proceed. IMPORTANT INFORMATION The City Council has scheduled its annual retreat for the evening of January 22 through the morning of January 24, 2016. Please ensure that your calendar allows you to attend should you be appointed to the vacant position. Persons appointed to fill a vacant elective office must file a financial affairs statement with the Public Disclosure Commission detailing certain financial information about themselves, their spouse and any dependent children which then becomes public information for anyone to access. More information can be obtained from the Public Disclosure Commission, P.O. Box 40908, Olympia, WA 98504 -0908 or by calling 1- 877 - 601 -2828. This is a State requirement of all appointed and elected officials. Additionally, annual financial reports are required of all city officials. All materials related to the appointment process are considered public records, including but not limited to applications and all written and electronic correspondence. 24 Application for Vacancy by Appointment Tukwila City Council Position #3 Applicant Information Full Name Street Address City, State, Zip Phone E -Mail Address Eligibility Requirements, Notification and Signature I understand that Councilmembers for the City of Tukwila must be registered voters in King County, Washington and must have lived in the City of Tukwila for 12 consecutive months prior to being appointed to office. I understand that as an applicant for appointment to public office, the information provided on this application will be available to the public. Signature Date Additional Information Are you a registered voter in King County, WA? YES NO Are you a resident of the City of Tukwila? YES NO How long have you been a resident of the City of Tukwila? How long have you lived at your current address? If you have lived at your current address for less than 12 months, please list your previous address. Previous address and length of time at address. Do you or any family member residing in your household, have a financial interest in, or are you an employee or officer of any business or agency which conducts business with the City of Tukwila? YES NO L w If yes, please explain. 25 Time Commitment Appointment to the City Council will require your attendance at a number of regularly scheduled and special meetings, which occur at various times including evenings and weekends. Councilmembers also serve on Council committees, regional boards and commissions, and represent the City Council at various community functions. Council activities generally require a minimum time commitment of 10 to 15 hours per week. Are you able to commit this amount of time and can you commit to arrange your schedule to participate fully as a member of the Tukwila City Council? YES NO Have you ever attended a Tukwila City Council meeting? YES NO If yes, please estimate how many Council meetings you have attended in the past year. Supplemental Questions Please respond to the following questions regarding your interest in the position of appointed Councilmember for the City of Tukwila. Why are you interested in serving as a Tukwila City Councilmember? Describe your background in community service, including any volunteer work you have done in or around Tukwila. 26 The position of Councilmember #3 will be up for election in 2017. Are you interested in running for this elected position? Describe why or why not. What do you think are the most important issues facing Tukwila in the next two -four years? Please describe your understanding of the importance of regional collaboration and partnership in city government. 27 Summarize your experiences working collaboratively with others from different backgrounds. Discuss your qualifications relevant to the position of Tukwila City Councilmember. Please provide any additional information or comments you believe will assist the City Council in considering your application. Thank you for your interest in serving the Tukwila community as a member of the Tukwila City Council. W.