HomeMy WebLinkAboutTrans 2016-01-19 Item 2A - Contract Supplement #3 - Interurban Avenue South (South 143rd Street - Fort Dent Way) Construction Management with Anchor QEAC 0
I'l a Allan Ekberg, Mayor
Public Works Department - Bob Giberson, Director
TO: Mayor Ekberg
Transportation Committee
FROM: Bob Giberson, Public Works Director A
BY: Michael Ronda, Construction Project Manager
DATE: January 15, 2016
SUBJECT: Interurban Avenue South IS 143rd St to Fort Dent Way)
Project No. 90310402, Contract No. 14-066
CM Consultant Supplement No. 3 with Anchor QEA
ISSUE
Execute a contract supplement with Anchor QEA (Anchor) in the amount of $200,000.00 to perform continued construction
management (CM) services through the end of February 2016 for the Interurban Ave S Project.
laiTecge
Construction has been underway on Interurban Ave S from S 143rd St to Fort Dent Way since July 2014. Early Change
Orders and multiple construction delays have extended the contract time past the original completion date. Contract time
extensions nearly always require additional construction management oversight and costs. City staff makes every effort to
make adjustments to the contract management effort to avoid additional costs. In this case, the significant contract time
extension necessitates additional engineering and inspection time and costs cannot be absorbed through the existing
contracts. We now believe the project will extend into the spring of 2016. Work continues to progress but continued
inspection support is needed.
DISCUSSION
Anchor has provided the attached contract supplement and fee estimate to continue to perform construction management
services into 2016. The negotiations for this supplement anticipate a shift in consultant personnel to better position the team
for an extended construction contract and potential additional budget past February 2016.
FINANCIAL IMPACT
W:\PW Eng\PROJECTS\A- RW & RS Projects\lnterurban Ave S (90310402)\Consultant Selection\lnfo Memo CM Anchor Supplement #3 01.15-16 gl.docx
Contracts
Awarded Bud-get
Construction Contract
$7,597,833.39
$8,737,508.39
Change Order Obligations to Date
246,311.29
Remaining Construction Contingency (Originally 15%)
54,870.76
Anchor QEA Current Construction Management Encumbrance
1,542,648.00
1,666,693.00
Anchor QEA CM Supplement #3
200,000.00
KPG Current On-Call Construction Support Encumbrance
357,973.00
KPG On-Call Construction Support Supplement #4
59,045.66
Tukwila Staff, Field Office Expenses, WSDOT
225,000.00
Other Additional Support Costs (DOT Extensions, etc.)
115,519.29
Potential Utility Conflicts
100,000.00
Storm Quality Retrofit Budget (CIP page 83)
95,000.00
Totals
$10,499,20139
$10,499,201.39
W:\PW Eng\PROJECTS\A- RW & RS Projects\lnterurban Ave S (90310402)\Consultant Selection\lnfo Memo CM Anchor Supplement #3 01.15-16 gl.docx
Info Memo AnchorTitle or Addressee
January 15, 2016
Page 2
RECOMMENDATION
Council is being asked to approve the construction management contract Supplement No. 3 with Anchor QEA in the amount
of $200,000.00 for the Interurban Ave S Project and consider this item on the Consent Agenda of the February 1, 2016
Regular Meeting.
Attachment: Anchor QEA Contract Supplement #3
W:\PW Eng\PROJECTS\A- RW & RS Projects\lnterurban Ave S (90310402)\Consultant Selection\lnfo Memo CM Anchor Supplement #3 01-15-16 gl.docx
� Washington State
TI/ Department of Transportation
Supplemental Agreement
Organization and Address
Number Three
Anchor QEA, LLC
720 Olive Way, Suite 1900
Seattle, WA 98 101
Original Agreement Number
STPUL -1045 (007); 14- 066(c)
Phone: 206 287 -9130
Project Number
Execution Date
Completion Date
90310402
June 6, 2014
June 30, 2016
Project Title
New Maximum Amount Payable
Interurban Avenue South Improvements
$ 1,742,648.00
Description of Work
Provide Construction Management Services for roadway improvements from S. 143rd Street to Fort Dent
Way, including walls, storm drainage, illumination, landscaping, paving and pedestrian facilities.
The Local Agency of City of Tukwila
desires to supplement the agreement entered in to with Anchor QEA, LLC
and executed on June 6 2014 and identified as Agreement No. 14 -066
All provisions in the basic agreement remain in effect except as expressly modified by this supplement.
The changes to the agreement are described as follows:
Section 1, SCOPE OF WORK, is hereby changed to read:
Expansion of level of services and time allocation of staff as identified in the original agreement scope of
work and Supplement No. 1. Estimated completion time extended to June 2016 by Supplement No. 2.
Section IV, TIME FOR BEGINNING AND COMPLETION, is amended to change the number of calendar days
for completion of the work to read: N/A
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Section V, PAYMENT, shall be amended as follows:
Increase the maximum amount payable by $200,000 from $1,542,648.00 to $1,742,648.00
as set forth in the attached Exhibit A, and by this reference made a part of this supplement.
If you concur with this supplement and agree to the changes as stated above, please sign in the Appropriate
spaces below and return to this office for final action.
By: Ed Berschinski. Principal Construction Manager
_ -✓ Consultant Signature
DOT Form 140 -063
Revised 09/2005
Approving Authority Signature
Supplement No. 3
Exhibit A
Consultatnt Fee Determination - Summary Sheet
(Cost Plus Fixed Fee)
Project: Interurban Avenue South - S. 143rd Street to Forth Dent Way
Direct Salary Cost (DSC):
Classification Man Hours
Rate
Cost
Principal - Construction Manager 246
x
$ 87.00 *
_ $
21,402.00
Senior Staff - Lead Inspector 600
x
$ 40.00
= $
24,000.00
Office Engineer 540
x
$ 27.00
= $
14,580.00
Inspector - Specialty 210
x
$ 42.00
= $
8,820.00
Project Coordinator /Administration 16
x
$ 26.00
= $
416.00
* Rate capped at $87.99 for this contract
Total DSC
$
69,218
Overhead (OH Cost including Salary Additives):
OH Rate x DSC of 160.94%
x
$ 69,218.00
$
111,399
Fixed Fee (FF):
FF Rate x DSC of 25.00%
x
$ 69,218.00
$
17,305
Subtotal Labor
$
197,922
Reimburseables:
Mileage
$ 1,000.00
Copier /Copies
$ 1,000.00
Misc Supplies and Equipment
$ 78.00
Subtotal Reimburseables
$
2,078.00
Subtotal - Supplement No. 3
$
200,000
Previous Total (Original + Supplement No. 1 and 2)
$
1,542,648
Revised TOTAL (Original + Supplement No. 1, 2 and 3)
$
1,742,648
Prepared by: Ed Berschinski Date: 1/12/2016
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