HomeMy WebLinkAboutTrans 2016-01-19 Item 2B - Contract Supplement #4 - Interurban Avenue South (South 143rd Street - Fort Dent Way) Construction Management with KPG IncCity Tukwila
Allan Ekberg, Mayor
Public Works Department - Bob Giberson, Director
TO: Mayor Ekberg
Transportation Committee
FROM: Bob Giberson, Public Works Director '14
BY: Michael Ronda, Construction Project Manager
DATE: January 15, 2016
SUBJECT: Interurban Avenue South (S 143rd St to Fort Dent Way)
Project No. 90310402, Contract No. 13 -028
On -Call Design Support Supplement No. 4 with KPG, Inc.
ISSUE
Execute a contract supplement with KPG Inc. (KPG) in the amount of $59,045.66 to perform continued on -call design
support services during construction through the end of March 2016 for the Interurban Ave S Project,
BACKGROUND
Construction has been underway on Interurban Ave S from S 143rd St to Fort Dent Way since July 2014. Early Change
Orders and multiple construction delays have extended the contract time past the original completion date. KPG was able to
shift their original support budget to compensate for the slower pace of construction and make the initial budget last through
the end of 2015 by using budget for closeout services (as -built generation, etc). Subsequent minor changes encountered
during the installation of the new waterline and ongoing difficulties cannot be absorbed through the existing contracts. We
now believe the project will extend into the spring of 2016. Close out services and additional on -call support is needed to
reach the end of construction.
110 &1 M[*P►1
KPG has provided the attached contract supplement and fee estimate to continue to perform design support services during
construction extending into 2016. The negotiations for this supplement anticipate a shift in consultant personnel to better
position the team for an extended construction contract and potential additional budget past March 2016.
Totals $10,499,201.39 $10499,201.39
W: \PW Eng \PROJECTS\A- RW & RS Projects \Interurban Ave S (90310402) \Consultant Selection \Info Memo KPG Supplement #4 01 -15 -16 gl.docx
Contracts
Awarded Budget
Construction Contract
$7,597,833.39
$8,737,508.39
Change Order Obligations to Date
246,311.29
Remaining Construction Contingency (Originally 15 %)
54,870.76
Anchor QEA Current Construction Management Encumbrance
1,542,648.00
1,666,693.00
Anchor QEA CM Supplement #3
200,000.00
KPG Current On -Call Construction Support Encumbrance
357,973.00
KPG On -Call Construction Support Supplement #4
59,045.66
Tukwila Staff, Field Office Expenses, WSDOT
225,000.00
Other Additional Support Costs (DOT Extensions, etc.)
115,519.29
Potential Utility Conflicts
100,000.00
Storm Quality Retrofit Budget (CIP page 83)
95,000.00
Totals $10,499,201.39 $10499,201.39
W: \PW Eng \PROJECTS\A- RW & RS Projects \Interurban Ave S (90310402) \Consultant Selection \Info Memo KPG Supplement #4 01 -15 -16 gl.docx
Info Memo KPG
January 15, 2016
Page 2
RECOMMENDATION
Council is being asked to approve the on call design support contract Supplement No. 4 with KPG, Inc. in the amount of
$59,045.66 for the Interurban Ave S Project and consider this item on the Consent Agenda of the February 1, 2016 Regular
Meeting.
Attachment: KPG Contract Supplement #4
W: \PW Eng \PROJECTS\A- RW & RS Projects \Interurban Ave S (90310402) \Consultant Selection \Info Memo KPG Supplement #4 01 -15 -16 gl.docx
Washington State
PDepartment of Transportation
Supplemental Agreement Organization and Address
KPG, Inc.
753 9th Avenue N
Original Agreement Number Seattle, WA 98109
13- 028(b) Phone: 206.286.1640
Project Number Execution Date Completion Date
90310402 1/29/2013 6/15/2016
Project Title New Maximum Amount Payable
Interurban Avenue S, Fort Dent Way to S 143rd Street $ 803,798.31
Description of Work
Provide construction engineering services during the construction and closeout of the Interurban Avenue S -
S 143rd Street to Fort Dent Way project.
The Local Agency of City of Tukwila
desires to supplement the agreement entered in to with .KP....
and executed on ..01/29/.0..1 3 and identified as Agreement No, 13 -028
All provisions in the basic agreement remain in effect except as expressly modified by this supplement.
The changes to the agreement are described as follows:
Section 1, SCOPE OF WORK, is hereby changed to read:
This supplement includes additional scope for construction engineering services identified in the attached
Exhibit A -4.
Section IV, TIME FOR BEGINNING AND COMPLETION, is amended to change the number of calendar days
for completion of the work to read:. Nb _chantt t. cc, l,t' �_1O.,l...h .. .....
III
Section V, PAYMENT, shall be amended as follows:
Payment for the added scope items shall not exceed $59,045.66 as shown in Exhibit E -4 without prior
approval by the City.
as set forth int eh attached Exhibit A, and by this reference made a part of this supplement.
If you concur with this supplement and agree to the changes as stated above, please sign in the Appropriate
spaces below and return to this office for final action.
p.
By..... _.. By:
................................................. ...............................
Consultant Signature Approving Authority Signature
Orate
DOT Form 140 -063
Revised 09/2005
EXHIBIT A -4
City of Tukwila
Interurban Avenue S
S 143rd Street to Fort Dent Way
Supplement No. 4
Construction Engineering Support
KPG
Scope of Work
January 12, 2016
A. BACKGROUND
The following represents the general Scope of Services (Scope) to be performed by KPG Inc.
(Consultant) during the ongoing construction and closeout of the Interurban Avenue S — S 143rd Street to
Fort Dent Way project (Project), for the City of Tukwila (City). This supplement is to provide for
construction engineering services for approximately three months of 2016 and to replenish funds for
closeout record drawing assistance as described below. It is anticipated that budgets between Tasks
may be adjusted as required to provide the requested services.
B. SCOPE OF WORK
TASK 3A — CONSTRUCTION PHASE SERVICES
3.1 The Consultant shall continue to provide on -call support, which may include, weekly progress
meetings, review of shop drawings, interpretation of plans and specifications, minor change
exhibits, property restoration details and construction change order assistance on an as- needed
basis. The level of effort assumes providing these services through approximately March 2016
and may include the following items of work:
• Construction Meetings: Attend weekly construction meetings or other project meetings at
the construction site to review, in conjunction with the City, the Contractor's progress and
construction schedule. Weekly attendance is not anticipated for the project duration;
however, the project engineer and other engineers will attend as requested. Provide
feedback and follow up as appropriate.
• Submittals: Review and comment on the Contractor's submittals as requested, including
shop drawings. Many of the submittals will be reviewed by the City or Construction
Management Services Consultant. It is anticipated that the Consultant will receive the
following submittals for review:
• Interpretation of Plans and Specifications: Provide technical assistance to clarify and
interpret the contract documents at the request of the City. Assist the City in answering
Contractor questions. Respond to requests for information (RFIs), prepare requests for
quotation (RFQs), and prepare construction field directives (CFDs).
• Change Order Assistance: In the event that the provisions of the Contract Documents
need to be revised, prepare the necessary revisions to the drawings and specifications.
On request, provide engineering or independent peer review of contractor, City, or utility
proposed plan changes.
• Field Engineering Assistance: Various design details are best performed in the field.
These items have been identified during construction and discussed with the design
team. The design team will provide additional assistance to clarify the scope and intent of
these Extra Work items on an as needed basis within the scope of the approved budget.
City of Tukwila Page 1 of 2 KPG
Interurban Ave S Construction Engineering Support 111212016
Subconsultant Construction Support: Project Subconsultants for structural (CivilTech)
will be retained for construction support on an as requested basis. A budget allowance of
$5,000 is included in the attached Exhibit E.
On -call survey support: Provide surveyor support to verify contractors survey or layout,
assist with quantity verification, or other support needs as requested by the City.
Task.3 Deliverables: Documentation as requested in support of on -call construction support
TASK 5 — CLOSEOUT ASSISTANCE
5.1 This task is provided to replenish closeout budget that has been reallocated during the project to
address ongoing priorities for construction engineering. The overall budget amount is reduced
from the original budget estimate as a result of efficiencies that have been realized in
documenting record changes as they occurred.
Task.5 Deliverables:
• Record Drawing Mylars (full size)
• Half -size copy of draft
• Full -size and half -size copies of final record drawings
• Electronic files
C. OTHER SERVICES
The City of Tukwila may require other services of the Consultant. These services could include other
work tasks not included in the scope of work. These services may include, but are not necessarily limited
to, additional construction support; assistance with property restoration issues; utility, agency, or audit
support in excess of the budget allowances contained in Exhibit E; or other services deemed necessary
by the City. At the time these services are required, the Consultant shall provide the City with a detailed
scope of work and an estimate of costs. The Consultant shall not proceed with the work until the City has
authorized the work and issued a Notice to Proceed.
City of Tukwila Page 2 of 2 KPG
Interurban Ave S Construction Engineering Support 511212014
HOUR AND FEE ESTIMATE
Project: City of Tukwila
Interurban Avenue S
S 143rd Street to Fort Dent Way
Supplement No. 4- Construction Engineering Services
EXHIBIT E-4
• Architecture •
Larirtexip.- Architecture
• Civil Engineering •
Task 3A - Estimate throu.h , •ril2016
Level of effort at 3 day per week + mgrntiadrnin
$ 26,430.33
Subcontractor Allowance to completion
$ 5,000.00
Mileage
$ 250.00
Re9roduction
$ 50.00
Task Totals
12
12
31,730.33
Task 5 - Record Drawings (Replenish funds)
Prepare Draft Record Drawings
4
16
20
0
20
30
0
0
4
$ 10,192.73
Final Record Drawings
4
4
8
0
10
20
0
0
4
$ 5,229.24
PMR audit support
Mileage
0
0
12
20
0
0
0
40
24
$
$ 10,193.35
200.00
Reproduction
5 1,500.00
Task Totals
8
20
40
20
30
50
0
40
32
s 27,315.33
Hourly rates are based on the following:
Direct Salary Costs
Overhead Rate
Fixed Fee
,4tt< , 44 , $
$ 65.00 $ 52.06 $ 41.83 $ 45.67 $ 36.06 $ 31.25 $ 50.75 $ 40.87
145.78%
30%
1/13/2016