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HomeMy WebLinkAboutFS 2016-02-02 COMPLETE AGENDA PACKETCity of Tukwila Finance and Safety Committee O Verna Seal, Chair O Dennis Robertson O Kate Kruller AGENDA Distribution: Recommended Action V. Seal L. Humphrey D. Robertson L. Richardson K. Kruller B. Linton Mayor Ekberg G. Labanara D. Cline S. Garrett P. McCarthy V. Carlsen C. 071aherty M. Bradshaw R. Turpin TUESDAY, FEBRUARY 2, 2016 — 5:30 PM HAZELNUT CONFERENCE ROOM (formerly known as CR #3) at east entrance of City Hall Item Recommended Action Page 1. PRESENTATION(S) 2. BUSINESS AGENDA a. Police Department acquisition of Mobile on Q for use in the a. Committee direction. Pg.i inventory of evidence. Leon Richardson, Police Records Manager Bruce Linton, Deputy Police Chief b. A resolution to surplus and sell a 1994 Darley fire truck. b. Forward to 2/16 Consent Pg.5 Gail Labanara, Public Works Analyst Agenda. c. Updates to Tukwila Municipal Code Title 5, "Business c. Forward to 2/16 Consent Pg.ii Licenses and Regulations ": Agenda. (1) An ordinance amending various business license and regulations sections of the Tukwila Municipal Code. (2) A resolution adopting a business license fee schedule. Sandy Garrett, Senior Fiscal Coordinator d. A resolution adopting an expense reimbursement policy. d. Forward to 2/16 Consent Pg.45 Vicky Carlsen, Deputy Finance Director Agenda. e. Continued discussion regarding Facilities Plan based on e. Committee direction. Pg.75 Fire annexation or Facilities Plan based on Fire retention. Moira Bradshaw, Senior Planner f. An update on the Financial Planning Model— Attachment A. f. Information only. Pg.93 Peggy McCarthy, Finance Director 3. ANNOUNCEMENTS 4. MISCELLANEOUS Financial policies –Finance and Safety Cmte Chair Sea/ Committee direction. Next Scheduled Meeting: Wednesday February 17, 2016 SThe City of Tukwila strives to accommodate individuals with disabilities. Please contact the City Clerk's Office at 206 - 433 -1800 (TukwilaCityClerk @TukwilaWA.gov) for assistance. _g!y of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM T{}: Mayor Ekberg Finance and Safety Committee FROM: Chief Mike Villa BY.- Records Manager Leon Richardson DATE: 1/18V16 SUBJECT: Mobile QUQ (Evidence Equipment) ISSUE The Police Department needs tDupdate its evidence rO8nag8[D8Ot prOCGSSBS, and with the addition of the new evidence facility this presents a huge opportunity for us to take a step forward technologically. VV8have evaluated what our internal needs are and determined that 8 product made by our current evidence system vendor /Fi|B{)OC}\ would best suit our operational needs. BACKGROUND ' The Tukwila Police Department has identified ways we can become more efficient and improve timely tracking and accountability of all evidence in our custody. This transition will further streamline our processes and allow for time to be spent on more critical task. This equipment can be used 31 |OCutiDnS such as offsite warehouse, crime lab, court, or any place @ PC. laptop o[ signature pad may not beavailable. DISCUSSION This equipment is a PDA that allows for evidence, asset and document management in the p@|Dl of your hand. It will enable us t0 transfer and check Out items from any location. All transaction automatically sync remotely with our evidence database (FileOnQ) without being dependent On8computer. Capture signatures Th\S device will enable us to have our crime lab sign for evidence, release property to the owner from our lobby Or G nBnOOt8 storage |OC8dOn. Have our DA sign for the 8Vid8DCe to take to court. The signatures are captured from any location and synced with the unalterable chain of custody. Invent Mobile On Q allows us to inventory all our items right from the palm of our hand. We will have the abirity to conduct an inventory and have that data synchronized and updated wirelessly from our device. With our new evidence facility vve will beable tO easily perform inventories without access to8 PC. Administrative tools |nlp[Ove timely and accurate tracking of chain of custody. Authorized staff can view all transactions, when they were made, and who performed them. INFORMATIONAL MEMO Page Transfer Items With this technology we will have the ability to transfer items without being tied tO8computer. Prepare for auctions, stage destructions, or move the entire inventory of one location to another. The mobile device allows for boxes and their contents to be moved to new locations in bulk which will be invaluable iO our upcoming evidence move. The Police Department proposes using existing funds LO purchase this equipment. The cost is 85.605"fOr[he product and $35O for 8 five year warranty. RECOMMENDATION Tukwila Municipal Code 3.32.O4O states "Any UnbUdge/ed capital equipment 0(fixed880et item, including components Or services 0f items, shall be approved bY the Mayor and three affirmative votes Of the respective Council committee assigned /O the requesting department. 'Fixed Asset' items are defined G0 costing 8/ least $5,D00 and having 8 useful life Ofatleast two years. " The Police Department recommends the finance and Safety committee authorize the Mayor to approve the purchase Ofthe Mobile {}nC) evidence device (85.695) and the warranty /$35O\ using 8XiStiOQ funds. ATTACHMENTS Mobile OD{]Invoice Mobile on Q Warranty Invoice CAUsersT970esktoplInfoMemo MobileOnO.dox � File, I= � �� `�� I �� �� w1i 832 Industry Drive Tukwila \0AS81BB PH: 208-575-3488/800-603-6802 Fax: 206-575-3927 BILL TO Tukwila Police Department Accounting ' O2O0OouthcenosBlvd. Tuhwi|a, WA 98188 206-244-6181 Fax N"k 1111191001r.� SHIP TO DATE INVOICE NO. 1/15/2016 5627 Tukwila Police Department Evidenme/LeonRiohardaon 62UUSouthnenterBlvd. Tukwila, VVA801O0 P.O. NO. TERMS DUE DATE REP SHIP DATE SHIPVIA L Richardson Due on receipt 1/15/2016 SGT 1/15/2016 Standard ITEM DESCRIPTION QTY RATE AMOUNT ONQ-MOBILEONQ MobjleOnQ PDA Mobility - MobileOnQ Server Software Application for the 1 2,995.00 2,995.00 ONQ-EQUIP-MC6... Motorola MC67 PDA - with cable and docking station. 1 2,700.00 2,70000 ONQ-MOBILEON ... MC67 Equipment Software 1 49500 495.00 ONQ-MOBILEON ... MC67 Equipment Software - WAIVED S.Turner 1 -495.00 -495.00 -Protected U.S. Patents 7,599,942 131 & 8,176,093 B2 **ALL MAJOR CREDIT CARDS ACCEPTED** Total $5,695.00 Pay onfine at: littL)s://ipn.intLlit.com/,A,,nh75t2c Payments/Credits 50,00 Federal ID # 91- 1947942 To expedite your payment, please use our FedEx# 2249-0547-5. Salance Due $5,695.00 Name / Address Tukwila Police Department Leon Richardson 82OOSomhoentarBlvd. Tukwila, VVA981O8 Do not pay from this QUOTE - This is NOT an invoice VENDOR #: Date Quote# 1/19/2016 6769 Item Description Qty Cost Total MobileOnQ_EquipN... Five Year Extended Warranty - MC67 (from Motorola) 1 35000 350.00 Questions? 800-603-6802 Ext. 125 or Email: Becky@FileOnQ,com Protected by U.S. Patents 7,599,942 B1 & 8,176,093 B2 Subtotal $350.00 Sales Tax (9.5%) $0.00 Total $350.00 ~" � City of Tuk 'a Allan Ekberg, Mayo7 T0: Mayor Ekberg Finance & Safety Committee FROM: Bob Gibgnson, Public Works Ding[tor^���-" BY: Jeff Morton, Fleet Superintendent DATE: January 29,2O16 SUBJECT: Resolution to Surplus & Sell 1994 Darley Fire Truck ISSUE Approve Resolution to SUqJ|us the 1994 Dad8y Fire Truck and authorize the sale of the fire trunk to Bates Technical College. BACKGROUND The City purchased two new Pierce Fire Pumpers in 2013 and replaced Unit 1352. a 1994 Dod8y Fire Truck. This fire engine is no longer in service and has been deemed surplus. Unit 1352 has served the City for 21 years and has reached the end of its life cycle. It is the wish of the Fire Department that this apparatus be sold to the Bates Technical College's Fire Service Training to help train the next generation of firefighters. Even though this apparatus is 21 years V|d. it has features on it that are still in use today, such as electronically controlled valves and a pressure governor. This fire technology is more advanced than any of the current pumpers that Bates has in their inventory and it would help to advance their fire training program. ANALYSIS The 1894 D8dey Fire Truck is in safe and s8miCe8b|m condition and may b8transferred to another public agency per the City's disposal policy 300-07 section 2C. Since the Tukwila Fire Department is using Bates Technical College's Fire Service Training exclusively to train Tukvvi|o'o new hires, it would be in the best iO(enasL of the City to have this training done on a newer generation of apparatus. Bates Fire Service Training Program is using antiquated trucks to currently train the Qty's new recruits. The 1994 O8r|eyfiro pumper has the new generation of electronic engine/pump pressure COntnO||ens along with electronic and pneumatically controlled valves. FISCAL IMPACT The 1994 Dedey Fire Truck would be SO|d at the current auction value of the apparatus to Bates Technical College. The auction value to the Qh/ has been determined by actual auctions Of compatible fire pumpers tObe $5,950. RECOMMENDATION Council is being asked to approve the Resolution declaring Unit 1352. o 1994 [)8dey Fire Truck, as surplus and authorize the sale of the apparatus to Bates Technical College for $5,950 and consider this item on the Consent Agenda at the February 16, 2016 Regular Meeting. Attachments: Draft Resolution Photo m Unit 1anz w:\Shareu Copy w/*/*mamn""1mw Dar] eymmner\/"m Memo s"rplusosel//352 Fire Truck o,-2+m.docx DRAFT W I E WHEREAS, the City of Tukwila purchased a Pierce Fire Pumper to replace its 1994 Darley Fire Pumper; and WHEREAS, the 1994 Darley Fire Pumper has a monetary value of less than $5,950; and WHEREAS, the 1994 Darley Fire Pumper has outlived its usefulness and is no longer needed by the City of Tukwila's Fire Department; and WHEREAS, the City uses Bates Technical College's Fire Service Training Program exclusively to train the City's new fire recruits and it would benefit the City of Tukwila to have this training done on a newer generation of fire apparatus that utilizes an electronic pump control and electronic pressure governor, along with electronic and pneumatic valves; and Bates Technical College's Fire Service Training Program currently does not have this generation of fire apparatus; and WHEREAS, the City of Tukwila's Fire Department wishes to sell the 1994 Darley Fire Pumper to Bates Technical College's Fire Service Training Program for $5,950.00; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. Declaration of Surplus. The 1994 Darley Fire Pumper is hereby declared surplus. Section 2. Mayor Authorized to Sell. The Mayor is hereby authorized to sell the 1994 Darley Fire Pumper described in Section 1 to Bates Technical College for $5,950.00. VV:\Word Processing\Resolutions\Surplus fire pumper 1-5-16 GL:bjs Page 1 of 2 PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 2016. ATTEST/AUTH ENTI CATE D: Christy O'Flaherty, MMC, City Clerk Joe Duffie, Council President ME am al."Colvi III off.1ya to] I Rachel B. Turpin, City Attorney WAWord ProcessingResolutions\Surplus fire pumper 1-5-16 GL:bjs Ell Filed with the City Clerk: Passed by the City Council: Resolution Number- Page 2 of 2 10 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Mayor Ekberg Finance and Safety Committee FROM: Peggy McCarthy, Finance Director BY: Sandy Garrett, Senior Finance Coordinator DATE: February 2, 2016 SUBJECT: Ordinance: Updates to Title 5 - Business Licenses and Regulations and Resolution: adopting a Business License Fee Schedule ISSUE The purpose of the proposed amendments within the ordinance includes clarifying language and removing the fee schedule information. The purpose of the proposed resolution is to establish business license fees in a format that will improve clarity and simplify future updates. BACKGROUND Title 5 of the Tukwila Municipal Code is a compilation of ordinances that have been combined and amended over the years to provide clear, concise information related to the process of issuance of business licenses. As the day to day operations of issuing licenses takes place, opportunities to fine tune the document are identified. At this time the opportunities identified by the Finance Department include clarifying language and simplifying the process by establishing a fee schedule in a separate document. DISCUSSION Mention of specific fees throughout the document is removed and replaced with "in accordance with the fee scheduled adopted by resolution of the City Council ". A proposed resolution setting forth a schedule of fees is attached. Chapter 5.04 Section 5.04.010 — Definitions is amended to include the verbiage "Hours worked includes paid time off." At the end of definition 10. - "Full time equivalent (FTE) ". Other items are being recommended to clarify language and provide consistency throughout the document FINANCIAL IMPACT There will be no financial impact RECOMMENDATION The Finance and Safety Committee is asked to provide a recommendation to forward the ordinance and resolution to the February 16, 2016 Regular Meeting consent agenda. 11 INFORMATIONAL MEMO Page 2 ATTACHMENTS Draft resolution setting forth a Business License fee schedule Draft ordinance amending various ordinances as codified in Tukwila Municipal Code Title 5, "Business Licenses and Regulations 12 DRAFT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, ADOPTING A BUSINESS LICENSE FEE SCHEDULE. WHEREAS, the City has analyzed current business license fees; and WHEREAS, adopting business license fees in a separate document will improve clarity and accessibility and allow them to be more easily updated in the future; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. Fee Schedule. Business license fees will be charged according to the following schedule, which shall supersede any previously adopted business license fee or penalty. W: \Word Processing \Resolutions \Business license fee schedule 1 -27 -16 SG:bjs (continued...) Page 1 of 4 13 ANNUAL BUSINESS LICENSE FEE SCHEDULE Standard license fee: Business license fee $12.00 per full time equivalent employee (FTE) plus plus Revenue generating regulatory $55.00 per full time equivalent employee (FTE) license (RGRL) fee equals equals Combined license fee $67.00 total per full time equivalent employee (FTE) (business license + RGRL) Fee Calculation Minimum Fee Multiplier $67.00 x 0.03489 = $ Fee Due Annual Hours (up to 1,920 hours) • Annual hours equal the total number of hours worked in a calendar year by owners, managers and employees including family members —both full and part time. Hours worked includes paid time off. • The multiplier equals the annual combined fee divided by 1,920, which is the standard full - time equivalent (FTE) annual employee work hours. • The minimum fee for any license is $67.00, which is the fee for up to 1,920 hours worked in a calendar year. Other annual license fees: Adult Cabaret establishment $500.00 + Combined license fee (per above calculation) Adult Cabaret entertainer $75.00 + Combined license fee (per above calculation) Adult Cabaret manager $75.00 Adult Entertainment Cabaret $500.00 + Combined license fee (per above calculation) establishment Adult Entertainment Cabaret $75.00 + Combined license fee (per above calculation) entertainer Adult Entertainment Cabaret $75.00 manager W: \Word Processing \Resolutions \Business license fee schedule 1 -27 -16 SG:bjs 14 Page 2 of 4 Amusement Center $500.00 + Combined license fee (per above calculation) Amusement device fee $50.00 per device + Combined license fee (per above calculation) Amusement device removal fee $50.00 per device Amusement device storage fee $10.00 per device per day Appeal Fee $250.00 Cabaret establishment $300.00 + Combined license fee (per above calculation) Contractor based outside of Tukwila Same as Combined license fee (per above calculation) Panoram premises $100.00 Panoram device $50.00 per device Panoram operator $725.00 Penalty for late acquisition of business license (operating a business without a valid license) If received or postmarked within 0 to 30 days of operation = 5% of license fee If received or postmarked within 31 to 60 days of operation = 10% of license fee If received or postmarked within 61 to 90 days of operation = 15% of license fee If received or postmarked within 91 to 120 days of operation = 20% of license fee If received or postmarked at 121 days of operation or longer = maximum of 25% of license fee Penalty for late renewal of business license If received or postmarked Feb. 1 through Feb. 28 = 15% of license fee If received or postmarked March 1 through March 31 = 30% of license fee If received or postmarked April 1 or later = 45% of license fee Peddler /Solicitor $67.00 Reinstatement of license fee $50.00 Washington State Patrol WATCH background check $12.00 WAWord Processing \Resolutions \Business license fee schedule 1 -27 -16 SGtjs Page 3 of 4 15 Section 2. Effective Date. The fee schedule contained in this resolution shall be effective immediately. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of )2016. ATTEST /AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk Joe Duffie, Council President APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council: Resolution Number: Rachel B. Turpin, City Attorney W: \Word Processing \Resolutions \Business license fee schedule 1 -27 -16 SG:bjs 16 Page 4 of 4 DRAFT AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON; AMENDING VARIOUS ORDINANCES AS CODIFIED IN TUKWILA MUNICIPAL CODE TITLE 5, "BUSINESS LICENSES AND REGULATIONS," TO REMOVE OBSOLETE PROVISIONS AND FEES FROM THE ORDINANCE LANGUAGE, CLARIFY APPEAL PROCEDURES, AND ADD A FEE REFERENCE FOR THE WASHINGTON ACCESS TO CRIMINAL HISTORY (WATCH) REPORT REQUIRED FOR PEDDLER/ SOLICITOR LICENSE APPLICANTS; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, in the interest of the public health, safety, and welfare, the City Council desires to update Title 5 of the Tukwila Municipal Code (TMC) to clarify the licensing practices and appeal process and to improve consistency across all types of licenses; and WHEREAS, the City desires to formalize use of the Washington Access to Criminal History (WATCH) report in conjunction with the criminal history background investigation for peddler /solicitor license applicants; and WHEREAS, business license fees shall be moved into a consolidated fee resolution for improved clarity and accessibility; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. TMC Section 5.04.010 Amended. Ordinance Nos. 2381 §1, 2356 §1, 2333 §1 and 2315 §1 (part), as codified at Tukwila Municipal Code (TMC) Section 5.04.010, Subparagraph 10, are hereby amended to read as follows: W: Word Processing \Ordinances \Business license fees pulled out strike -thru 1 -27 -16 SG:bjs Page 1 of 28 17 5.04.010 Definitions 10. "Full time equivalent (FTE)" is a unit of measure equivalent to one employee working full -time. An FTE equals the number of hours worked by an employee in a calendar year divided by 1,920 (the work hour figure used by the Washington Department of Labor and Industries), not to exceed one. Hours worked includes paid time nff Section 2. TMC Section 5.04.020 Amended. Ordinance Nos. 2381 §3, 2356 §2, 2333 §3 and 2315 §1 (part), as codified at TMC Section 5.04.020, are hereby amended to read as follows: 5.04.020 Applications and fees required A. Application Required. Any person desiring to establish or conduct any business enterprise or undertaking within the corporate limits of the City shall first apply to the Finance Department for a license to conduct such business. The application shall be upon a form furnished by the Finance Department on which the applicant shall state the company name and address; the nature of the business activity or activities in which he /she desires to engage, the place where the business will be conducted; the number of employees, whether full or part -time, on the payroll as of January 1, or, if a new business, the number to be employed on the opening date; the Washington State Unified Business Identifier (UBI) number; and other information pertaining to the business as required by the City. Owners of residential rental property are not subject to the application requirements in this chapter but shall adhere to the application requirements in TMC Chapter 5.06. B. Fee — General. 1. The application must be accompanied by li,,.censef the appropriate application fee in accordance with the fee schedule adopted by resolution of the City Council. The license fee for the annual license (Combined Business License fee) issued under this chapter shall be $67.09-calculated per full -time equivalent (FTE) employee, which and be s;stscomprised of a $12.00 „ °r ATE Business License fee, plus a Q55.00 per ATE Revenue Generating Regulatory License (RGRL) fee calculated in accordance with the fee schedule adopted by resolution of the City Council. The n-ar�T uaktic-- °.rnrc° f °° ch III h° �Iri il�f °rl by mi I +ip.�.t �lying�° rii mh °r of ,sL rc,�, .�,- , -urr -p �-- ����ca�ru -«a -p -r, , ,.- rear,- ,- p�� -,-m fi i11 p.p.A_'_«Ir+l�.�on __ °mnlnT i °nc that inrL °rJ i.�_,r _,_,_Ti il��noo,_ila during _tl by th° lin °n e f °° v-y -i r- rc.� -rcic T- i- .sue. -rc� G . 2: Fnro-r-o-vvi i�err-cs-a resid'en .�,,^ , fe.e_ch +�ri.�Tl_h�� nul��i� ^ted hi rnmhiriinrY th° tnt�l �m.ei:{�ts - n2p . y �,.....� ... a Mi It010nn tthe nisei of fi 1 time equivalent employees that wo*ed n Tukw a_du4ng the ar_y�ey the -R('RI f°° �n-d 7 ��rrc�rc.�. � c.cr i h Th° nnnii I R °ci`1°n� lileS� L�£eP}Seee -�S c�.o ±_fn�hh__l..(�. - -- n- nnccrrr .. 04tt W: Word Processing \Ordinances \Business license fees pulled out strike -thru 1 -27 -16 sG:bjs Page 2 of 28 IN 32. It will be the responsibility of the business or residential rental property owner to determine the total number of FTE employees and, if required, demonstrate to the satisfaction of the Finance Director or his/her -deg e that the calculation and information pertaining to the Combined Business License fee are accurate. € npleyers Businesses without a full year of operating history shall estimate the number of FTE employees that will be employed in a 12 -month period. C. Minimum Fee. There shall be an annual minimum fee for an annua4Combined Business - License Gf $67.00, `^phi -h --o; °comprised of a $1288 Business License fee and an $55:00 RGRL fee, in accordance with the fee schedule adopted by resolution of the City Council. An entity subject to exemption pursuant to, except for an eRtit y defined in TMC Section 5.04.090 may not pay a Combined Business License fee 1. A business with less than $12,000.00 of annual gross receipts shall pay the minimum license fee. `) A residential rental nrnne y yMh fewer _thaR 5 units --1, 1- be- exempt from z � r res-i ntial- FentcrT -Pr�Fr - cy- °vrcr�- r��v�r th-e 11-3RI foe but shall be i bjeGt to the Roc ential Ron+ Business cnco foe rcc.. , shall cv-c�s- r'c.. -rT�. mid• vi- rcr�a- i- �- c�c_.- rrt�a�- r�q..xrr- r�.r..��L�v-r -rati requirements ars r ser 32. An entity engaging in some activities or functions that are exempt from the combined Annual Business License fee and some that are not exempt shall pay an Annual Business License fee based on the number of furl time equp,- ivulen-tFTE employees involved in the functions or activities that are not exempt. 43. An individual person operating more than one business as a sole proprietorship Le th�entiU,rent-all p�- op°rty-within the corporate limits of the City shall pay only one RGRL fee per year, at an amount equal to the highest RGRL fee for any one of thate individual's +moult +pte businesses. if not ethepmse exempt fr m na%yinn t.h.e__lire.n. fee urS.u,an _ -�fl... �s r kh nter. T�A(� Ce(+tinn i� — rc��.. --p- .s —v ,u�c�, ii- rvrv— vc..ccrvrr 5-.04- 020- C:4This section shall not apply if any one of the businesses oT -p operties owned by the sole proprietor has three or more fu#44P —eW valet #FTE employees. 54. If a business has more than one location in- within the corporate limits of the CityTukwila, the Combined Business License fee for each location -shall inn elude at- learstbe no less than the minimum fee required under this chapter ffe -ems IeGafiee. 65. The Combined Business License fee for a business required to be licensed under this chapter and not located within the City's corporate limits shall be calculated by multiplying the Business License fee by the number of FTE employees working within the City's corporate limits, but in no event shall the Combined Business License fee be less than the minimum 4Gepse-fee set forth in this chapter. If the number of FTE employees is not known at the time of application or renewal of the license, the business shall estimate the maximum number of FTE employees they anticipate working within the City's corporate limits in. T -ukw44 -for the 12 -month period subject to licensure. W: Word Processing \Ordinances \Business license fees pulled out strike -thru 1 -27 -16 SG:bjs Page 3 of 28 19 76. Businesses doing business in the City that have no employees physically working within the City's corporate limits shall pay the minimum fee required under this chapter. 87. Businesses or organizations eligible for a temporary business license pursuant to TMC Section 5.04.010 will be required to pay the minimum $67.001 business licene fee under this chapter. unless �, the This section shall not apply if the applicant is applyiy g for a license related to his /her is-pa rtici patio n at a City- sponsored event or as part of an event held at the Tukwila Community Center. If an the applicant is participaW+ applyinq for a license related to his /her participation at a City- sponsored event or as part of an event held at the Tukwila Community Center -they the applicant is w4be- required to complete all application requirements and approvals required by the City's Parks and Recreation Department. D. New Businesses. The Combined Business License fee for a new business shall be based on the estimated number of FTE employees that will work in Tukwila for a 12 -month period. If, during the first license year for a new business, the City determines the actual number of employees is significantly different than the estimated number identified by the business owner, the amount of the Combined Business License fee will be recalculated for the new business. If the revised Combined a pual Business License fee is higher than the original Combined Business License fee ap id by the business owner for the first license year, the business Owner must pay the difference to the City within 30 days after written not+fi, —_ n- notice of the amount owed is sent to the business owner by the City. E. Over - reporting PJ- umbe -of Employees Hours. In the event the business owner miscounted the number of FTE employee hours by an error factor of more than 15% and paid an excess Combined Business License fee as a result, Aa business may request that the City refund the overpayment4Gef- s-e­ fee overpaid on +Fie basis that . - rc,z —a-�� basis business miSGO anted the n, imher of GTG emn1— h�T �n err r f l7Gri7f -Yii J "3- fTl'f- JLVQi�TI. "Ci -'TRL T 1 iFl P ' - -b y �UT7- T+ITG�'r 45° The request must be made in writing to the Finance Department, and the City must receive the request and all supporting documentation no later than 60 days after the end of the calendar year in which the error was made. If the City is satisfied the 4Ge;-see- business owner paid an excess Combined Business License fee, the City will refund the excess 4GePze4eeamount paid to theby the licensee business owner. F. Under - reporting of Employees Hours. If, at the time of license renewal the City determines the business owner under - reported the number of FTE employees i order r time of application or renewa4 hours for the preceding year was-- a„a��- rape- rted -�-t- tom. -�r„- ,moo,- app,��, o, ,�Tr�.� y an error factor of more than 15 %, the business shall pay the balance of the app4Gabie corrected Combined Business License fee (calculated as the difference between the paid Combined Business license fee and the corrected Combined Business License fee), together with a penalty of 20% of such balance due. The business shall also reimburse the City for any accounting, legal, or administrative expenses incurred by the City in determining the under - reporting andor in collecting the add }tiopaE arn-o tsbalance due. The Finance Director shall mail written notice of the balance due to the business owner, and the business shall pay said - amain -ntthe W: Word Processing \Ordinances \Business license fees pulled out strike -thru 1 -27 -16 SG:bjs Page 4 of 28 20 balance due to the City within 30 days of the date the written notice is mailed by the City. If the City does not receive timely payment, an additional penalty shall be added, applyin based upon the schedule for late payments set forth in this chapter. G. Payment by Draft or Check. Payment made by draft or check shall not be deemed a payment of the Combined Business License fee unless and until the same has been honored in the usual course of business, nor shall acceptance of any such check or draft operate as a quittance or discharge of the Combined Business License fee unless and until the check or draft is honored. Any person who submits a Combined Business License fee payment by check to the City, pursuant to the provisions of this chapter, shall be assessed an NSF fee set by the Finance Director if the check is returned unpaid by a bank or other financial institution for insufficient funds in the account or for any other reason. Section 3. TMC Section 5.04.050 Amended. Ordinance Nos. 2381 §4, 2356 §4, 2333 §5 and 2315 §1 (part), as codified at TMC Section 5.04.050, are hereby amended to read as follows: 5.04.050 Late acquisition or renewal A. Penalty. For new businesses (Failure to pay the Combined Business License fee by the first day of commencing business operations pursuant to TMC Section 5.04.020 will result in a late acquisition penalty in accordance with the fee schedule adopted by resolution of the City Councileq to F — of the - iGeRfee —fo7 the first month of dehnqUeRGy and an additional Penalty of 0 de!iRquenGy, Rot to exceed a total non % of the licence fee For renewing V< , iQ'C L�- � =7CG�i l.C�'Ci- TOtiLT'1' TJ\.TTaTC�'9iT0� �..- 1'i'c- ill- rJ[i1 -ll -. businesses, fFailure to pay the afwuatCombined Business License renewal fee by January 31st shall constitute delinquency and shall result in a penalty in accordance with the fee schedule adopted by resolution of the City Councilequal to 15,1 of the L' reGeipted or postmarked Febp i�ry 'I errrcrr-rcc..-.cr- iz . prr_rccr y —r through February 28. if app'ji.cation and r)ayment is -eceipted or postmarked MaFGh 1 tt rourlh fa rh 31- t a penalty _of '2(1 -QV- of the business license fee �Vttf -mace added. if ,1,1­Gation and payment is FeG6pted or postmarked April 1 or later, a peRalty of 45% e the business loGense fee will be added. No business license and /or renewal for the current period shall be granted until all delinquent fees, together with penalties, have been paid in full. The Finance Director or his /her designee is authorized, but not obligated, to waive all or any portion of the penalties and interest provided herein in the event the Finance Director or "s/her designee determines that the late payment was the result of excusable neglect or extreme hardship. B. Collection of Fees and Penalties. Any license fee due and unpaid under this chapter, and all penalties thereon, shall constitute a debt to the City and may be collected in court proceedings in the same manner as any other debt in like amount, which remedy shall be in addition to any and all other existing remedies. W: Word Processing \Ordinances \Business license fees pulled out strike -thru 1 -27 -16 SG:bjs Page 5 of 28 21 C. Revocation of License. The Finance Director may revoke any business license issued pursuant to this chapter to any business or other person who is in default in a-Ry-payment of any license fee hereunder, or who shall otherwise fail to comply with any of the provisions of this chapter. Notice of such revocation shall be mailer: +n +he 1iGeRSe -1`11e er by the Finance D;,tiGtG�r_, issued pursuant to TMC Section 5.04.110.D. and -oOn and after the date thereof-of the notice of revocation any such business subject thereto that continues to engage in business shall be deemed to be operating without a licenses and shall be subject to any and all penalties herein provided. D. There shall be a penalty to reinstate any business license revoked through nonaavment of the Combined Business License fee. The penalty shall be in ----,d-- nI — I e ��o it identified in the fee schedule adopted by resolution of the City Council to +ness l+c-e i -s R+ of the business _License fee. Section 4. TMC Section 5.04.070 Amended. Ordinance Nos. 2381 §5, 2356 §5, 2333 §6 and 2315 §1 (part), as codified at TMC Section 5.04.070, are hereby amended to read as follows: 5.04.070 Change in UBI #, ownership, physical location or nature of business The license granted pursuant heretoin puns RG ,here -of shall be used to conduct the particular business or type of business at the designated address for which such license is issued. Any license holder with a change in the nature of the business, a change in the Unified Business Identifier (UBI) issued by the Washington State Department of Licensing, a change in the physical location of the business, and /or a change in ownership of the business shall immediately RectissTtate submit a r°T°we-d new application for licensee to the Finance Department documenting the relevant chap e s . A change in the the nature of business GhaR9.e in the I Inifiodl B iciness lden #ifierUBI or a change in ownership for the business will also require payment of the applicable license fee set forth in the fee schedule adopted by resolution of the City Council in addition to the submission of a new application. Section 5. TMC Section 5.04.110 Amended. Ordinance Nos. 2352 §2, 2333 §8 and 2315 §1 (part), as codified at TMC Section 5.04.110, are hereby amended to read as follows- 5.04.110 Denial, Suspension, Revocation A. The Finance Director may deny any business license application pursuant to TMC Section 5.04.105. B. The Finance Director may deny, suspend or revoke any license under this chapter where one or more of the following conditions exist: 1. The licensee is in default of any fee, charges or amounts due and payable to the City of Tukwila, as outlined in the Tukwila Municipal Code or City policy. W: Word Processing \Ordinances \Business license fees pulled out strike -thru 1 -27 -16 SG:bjs Page 6 of 28 22 2. The license was procured by fraud or by a false or misleading representation of fact in the application, or in any report or record required to be filed with the Finance Department. 3. The building, structure, equipment, operation or location of the business for which the license was issued does not comply with the requirements or standards of the Tukwila Municipal Code. 4. The license holder, his or her employee, agent, partner, director, officer or manager has knowingly violated any provisions of any chapter of the Tukwila Municipal Code, or has knowingly permitted, failed to prevent, or has otherwise allowed a violation of any of the provisions of any chapter of the Tukwila Municipal Code to occur on his or her business premises. 5. The license holder, his or her employee, agent, partner, director, officer or manager has repeatedly violated any provision of City policies or the Tukwila Municipal Code after having received notice of such violation. 56. Conduct of the business would be in violation of any local, state or federal law, rule or regulation prohibiting the conduct of that type of business. 76. The property at which the business is located has been determined by a court to be a chronic nuisance property, a Violation Notice and Order for a chronic nuisance property has been issued and not timely remedied or appealed, or the Hearing Examiner has determined the property to be a chronic nuisance property, as provided in TMC Chapter 8.27. C. Upon determination that grounds for denial, suspension or revocation of a license exist, the Finance Director shall send the applicant or license holder a Notice of Denial, Suspension or Revocantiio.nn.,, der„all,suspension Gr rev anon p nr the Ti ikwila nni nir�ip_ -I - rn� -crr� vv-n-cs-�v rcrr-x�rti rI„ " (�noao +,hat has heen,_r__UQ4Q etiGe of #le violation. The Notice of Denial, Suspension or Revocation shall set forth the grounds for and terms of the denial, suspension or revocation, and a statement advising that the prser}- applicant or license holder that he /she may appeal frornthe Notice of Denial, Suspension or Revocation-4e-the- Hea4ng -O-ff oeT in accordance with the provisions of TMC Section 5.04.112. �anri 4ed -wi,t - the Gin�nro sic from the at-. &I of ror` + f the Not -r- ram -rr «r�., - rrrcrr-r�� �r.�- rrvr -r -r rc- �srr 'c..vQi��c- '�,- •n- r�— r�vrr��. of Denial, Suspension or ReveGatmOR, and that failure to so appeal shall GGRstitute a i- iRist.'raa_tirve hearing --F - determiYnation o- vii -iiie matter. II l r_�pGrR issi�.pu_n e of Alntino 0 the license longel: valid and current, i finless appealed as nr�nVirded in thiR chapter jn whi�_�.tih._ ---- -the offer t of the si snension nr the revnnotinn is c +overt nenrdi the O i +nnme of the a efIIeGt yr -- he —saJpc l-si—e r ---F —c —ri..� --- -1rari -i stayed cr -p� Trcrnr9--crry �crc�virrc- yr -ern - N a The filing of such appeal shall stay the action of the Finance Director pending decision on the appeal by the City Hearing Examiner or other hearing body Pursuant to TMC Section 5.04.112(E). W: Word Processing \Ordinances \Business license fees pulled out strike -thru 1 -27 -16 SG:bjs Page 7 of 28 23 D. Receipt of the Notice of Denial, Suspension or Revocation. The Notice of Denial, Suspension or Revocation shall be: 1M ser -sent to the applicant or license holder either percnnally nr by registered nia4ti=nq se#4ied mail , postage prepaid, return receipt requested to ;i lch lir-.Pn,;L- hnlder-�� her last ,nawnat the address as-provided oin the license application; (2) hand delivered to the address provided on the license application; or Atte- matively, the — Rfl -cw- (3) posted upon the premises where such applicant or license holder conducts the his er t-ef--business which that is the subject of the denied, suspended or revoked license. Notice shall be deemed received by the applicant or license holder upon posting, hand delivery, or 3 business days after mailing, whichever occurs first. Section 6. TMC Section 5.04.112 Amended. Ordinance Nos. 2381 §6, 2333 §9 and 2315 §1 (part), as codified at TMC Section 5.04.112, are hereby amended to read as follows: 5.04.112 Appeal of Notice of Denial, Suspension or Revocation A. )Ako eF the Finan-c -e-� nr or his /her res- ntiti�� YmTn�°� there iii vuia�i° rc.rrc�vv-�-crr�..�- r�-rur -rc� vim, arrrrsrrri.-r -u'�. , for s Chute ,- th °- r- P,';anti -Director, �—or hrsmer-d8s;g nee ; shall t- notif�- thG��TS ^vnrhvt- ing -,. t♦ce is, h�i re v er�°.rl mail nr h�nrJ rle oon�f h.i�i /rhei aeterrrmigp,i itiEn �rvfiGe -mai to the - addle -& nn e licence droll he_deemed rer+eiyedi three business _d_a_�s_af+. --., mai.l�i.ng. T �, �, crrcJ sa —v r r c.,—ri cac.- c.- r- r- rya— r�c.-�- rvt.,�r n-�, ., t 91i- , A_-B. The t+cens°z— applicant or license holder may appeal the decision of the Finance Director or his/her designee to suspend, deny or revoke a business license by filing a written notice of appeal to the City Clerk within 10 calendar days e-f-following receipt of the Notice of Denial Suspension or Revocation.thhee dec+SR The notice of appeal must state the grounds for appeal, including and the- basis detailed explanation of fey why the decision to suspend, deny or revoke was incorrect. To e— accepted4The notice of appeal must be accompanied by an Appeal Fee of $250.00 in accordance with the fee schedule adopted by resolution of the City Council. A timely notice of appeal shall stay the effect of the notice of non - issuance until the City's Hearing Examiner or other hearing body issues a written decision on the appeal. BG. Upon timely filing of a reneint of the notice of appeal, the Finance Director shall schedule seta data e fer hearing on the appeal before the City's Hearing Examiner. The hearing shall be conducted no later than 30 days from the date of the notice of appeal, unless an extension is agreed to by the appellant or otherwise ordered by the Hearing Examiner for good cause shown. Notice of the hearing will be mailed to the applicant or licensee -er- -app i=c- rat. CO. The hearing shall be de novo. The decision of the City's Hearing Examiner or other hearing body shall be based upon a preponderance of the evidence. The burden of proof shall be on the appellant. The Hearing Examiner or other hearing body may affirm, reverse or modify the Finance Director's of- h+s>t "re-; Q°sign's- decision. W: Word Processing \Ordinances \Business license fees pulled out strike -thru 1 -27 -16 sG:bjs Page 8 of 28 24 D-E. Within 20 business days, excluding holidays recognized by the City of Tukwila, from the date of the hearing on an appeal under this section, the Hearing Examiner shall issue a written decision which shall set forth the reasons therefor. off M.111.111FINWAMMUM Section 7. TMC Section 5.06.210 Amended. Ordinance No. 2281 §1 (part), as codified at TMC Section 5.06.210, is hereby amended to read as follows: 5.06.210 Appeal A U,Pv^_notic-eof ner issuanGe# a Certificate_ef omnlianEe- The owner may appeal the non - issuance of a Certificate of Compliance by filing a written notice of appeal, speG., . e particular- r e+a �vh+ch tl meat- sed with the City Clerk within 10 calendar days following o inc'„rr,�.a -p.n9 �,h- ,�aate —of the receipt of the notice of non - issuance. The notice of appeal must state the grounds for appeal, including a detailed explanation of why the decision was incorrect. The notice of appeal must be accompanied by an Appeal Fee in accordance with the fee schedule adopted by resolution of the City Council. A timely notice of appeal shall stay the effect of the notice of non - issuance until the City's Hearing Examiner or other hearing body issues a written decision on the appeal. B. Upon timely filing of a notice of appeal, the r'i +�,,y Clerk ,, ;s,l eT A-s" g,nee Finance Director shall schedule a hearing on the appeal before athe City's Hearing Examiner or other hearing body. The hearing shall be conducted no later than 3045 business days from the date of the notice of appeal, unless an extension is agreed to by the appellant or otherwise ordered by the Hearing Examiner or other hearing body-for good cause shown. Notice of the hearing will be mailed to the owner. C. The hearing shall be de novo. The decision of the City's Hearing Examiner or other hearing body shall be based upon a preponderance of the evidence. The burden of proof shall be on the appellant. The Hearing Examiner or other hearing body may affirm, reverse or modify the Finance Director's decision. CD. Within 44-20 business days, excluding holidays recognized by the City of Tukwila, from the date of the hearing on an appeal under this section, the Hearing Examiner or other hearing body shall issue a written decision, which shall set forth the reasons therefor. _B____A rtonision of the Hearing Examiner to r-;eGt an - a Untimohi chill ho fin�I zec, c�i-. �rvrrvrrrr�- rc .cmrrrg- �ncrrrrrrr�.r- cv- rvJc�� .... pet` ��- cx-. r- cn�Lrrrrc.r��rrc7n- r_s�.- rrrrur u- ndess an for s,44ed- ,1"4�1T7��17fT.t•�1.1 W: Word Processing \Ordinances \Business license fees pulled out strike -thru 1 -27 -16 SG:bjs Page 9 of 28 25 Section 8. TMC Section 5.08.010 Amended. Ordinance No. 1586 §2 (part), as codified at TMC Section 5.08.010, is hereby amended to read as follows: When used in this chapter and unless otherwise distinctly expressed, the following words and phrases shall have the meaning set out in this section: 1. "Cabaret" means any room, place or space whatsoever in the City in which any music, singing, dancing or other similar entertainment is permitted in connection with the - area -in --any hotel, restaurant, caf9au44ch_FGGm club, tavern, or eating place selling, serving, or rop viding the public, with or without charge, food and /or liquor. The words "music" and "entertainment" as used in this chapter shall not apply to radios, televisions, Luke boxes or similar mechanical or technical devices. any other place of public reseft opens forsErvTEe —t the ni hlir �n- "h'" 0 profit, where -food and'- rochmontc pro roniil�rl�� contort �nrJ �ni e theatriGal norfnrm�nnoc rl�nro nr mi'&ie_er rc..y- rrr��..rrcr�r+r�. -rc- , v- crrc:c4 rrurrv�,r� crc�rr- rcc.�-rr -r -rrx any cGrr pati%on _nof the aforesaid aG iS Main rtair-'rted OF permitted at a minima m of fns it e.�f.e R+S per month nnri � ��h.e.r-e,aGGe icr�a.. cone is nrnhihited OF limited her re awns -of age. 2. "Persons" ind de —means any individual, firm, corporation, company, partnership, marital community, association, an unincorporated association, o-r-any person acting in a fiduciary capacity, or other entity or group of persons however organized. 3. "Liquor" shall have the definition set forth in RCW 66.04.010. • mc� �.�� nrfnrmc any exh,li.h tio.n nr danno of any } 4. E-- n�terta�I�Re�, , ,- �- a„- �a�n�j/-- pe�rsF}r��rv�h6 --p '-Y� type- �{irh`rrn -u -c crburet insofar acs such exhlbltr:On yr — FIGe-i -n. elves exposure to view of.airy pertiOR of tHhe '-,Feast plow the_ t.On of the areela OF any portion of #o_— butteGks vulva nv nR4/or ge -n talc -, whethcer � - r not such n n nr anyono eTCO nhorges or ontS � fao fnr ci (-h ovhihitinn nr rt�noo Section 9. TMC Section 5.08.030 Amended. Ordinance Nos. 2355 §1 and 1586 §2 (part), as codified at TMC Section 5.08.030, are hereby amended to read as follows: 5.08.030 Cabaret license required - Fee It is unlawful to conduct, open up,- manage-aF operate or maintain any cabaret as defined in TMC Section 5.08.010 within the City without a valid license to do so to be known as the "cabaret license." The anRu cabaret license fee therefor shall be paid annually, $300.00 in accordance with the fee schedule adopted by resolution of the City Council. Each such license shall be non - assignable and nontransferable, and the fee paid shall be nonrefundable. W: Word Processing \Ordinances \Business license fees pulled out strike -thru 1 -27 -16 SG:bjs Page 10 of 28 26 Section 10. TMC Section 5.08.040 Amended. Ordinance Nos. 2355 §2, 1648 §1 and 1586 §2 (part), as codified at TMC Section 5.08.040, are hereby amended to read as follows- .: .:•. .A .g n • . . • . • . wy A No pe • mow.. a as r manage,, a • • cabaret . the thou e shall work as an ente a;ner at Gabaret in flh-e City '061+11-101-It -- Gurre.. entertainer's license under thas-Gfiapter-. 11 cabar be issued • 1. A natural person who has not attained the age of 21 years, except that licenses may be issued to persons who have attained the age of 18 with respect to cabarets where no intoxicatina liquors are served or provided. A oerson who has been convicted of or forfeited bail for anv of the followin within three years prior to filing the application. a. A felony which is reasonably related to a person's fitness or ability to conduct. manaae or operate a cabaret. b. A violation of any federal or state law or city ordinance concerning the manufacture, possession, or sale of liquor. c. A violation of any federal or state law or city ordinance concerninq the manufacture possession or sale of narcotics. 3. A person whose place of business is conducted by a manager or agent, unless such manager or agent possesses the same qualifications required by the licensee. 4. A oartnershio. unless all members of the partnership are qualified to obtain a license under this chapter. 5. A corporation unless all of its officers, directors and stockholders are qualified to obtain a license under this chapter. TheGabaFet liGeRSe shall he issued to re+ BR The lir e gear fnr er a manager's li%R% or nn en +er+arn is e c . The rrn��rTVC— vr— c�rr- c,rrc..,TCarr -re-� S- iTCe{�5�.� -a be frorn lan �anr 1 too Deecemberr -31 —Of each year. . anh such license shall expire at 11 rrJC shall expire C49s @ - -8f b iciness a mildRigh+ w ir`he�rer is eorlier en DeGeMber 2 1 of &aG � -r7 t�..7rrrc...J , v-�.rT- 1- .TC...U�Trn.. r� �T -r -D C.ZC..rT7 �- 0- 1-- vr'- -l..zA Q TT- _-4ice -fee fnr maT_�n.ageF'- lir Son — Gr�n.terrta4Rer'rn -r s lice-nrsse ( -cu_W, - r1_ovn__ . — t'li[..TrJ[.. 4t.+f1 -r T..TTf�i l.rT 1 w fee - fnr eaGh - ,cc h rcense Ts -paya r- um 4a bt C D. !\ mananer'c_ Iii ense_a _e, �er+.r_�a� -near ic-e�.�u�r - +his r-�han+er-s_h -a4 _P.et _b_e rrcr9 a..� .� �-rc-c.� a ss+gf_e"r_O ra► -sfe r -red W: Word Processing \Ordinances \Business license fees pulled out strike -thru 1 -27 -16 sG:bjs Page 11 of 28 27 E. nln r son -18 -years of age m_.r_ a, h.�.amgage- r- s-}iGense or nrit� �inor'c ur- .�vr-cc.r y iti c.rrw— ar—�'n �ciTr�a..T..� 4 I-lse--unde- !th +s -c-hap e-r­. 26 Section 11. TIVIC Section 5.08.050 Amended. Ordinance Nos. 2355 §3 and 1586 §2 (part), as codified at TMC Section 5.08.050, are hereby amended to read as follows: 5.08.050 License application procedure A. Cabaret License. An applicant for a cabaret license shall make application therefor on the application forms provided by the Finance Director. Each such application form shall require the following information: 1. The name, home address, home telephone number, date and place of birth, and social security number of the applicant, if the applicant is an individual; 2. The names, home addresses, home telephone numbers, dates and places of birth, and social security numbers of the officers and directors of the applicant, if the applicant is a partnership. If the applicant is any other type of business entity, then the applicant shall provide the same information requested in this subsection for all managers or other persons who control the business decisions of that entity; 3. The name, address, and telephone number of the cabaret, and the names of all on -site managers of the cabaret; and 4. The name, address and telephone number of the owner of the property on which the cabaret is located. Each application must be completed in full and signed by the applicant in affidavit or declaration form wherein the applicant certifies under penalty of perjury that the applicant has personal knowledge of all matters asserted in said application and that the statements contained therein are true and complete. '.� G •. • �' • YGG - G• Y'Y2- - •• • •• •• •• _May= •• • • • •• G •• •G •u.• G • •• •..•• Y22 •• ••••• •.u•. ..+ • • • ' - Y Y - Y •• • • • 2' 2• 2 2 L'2 2 LL 'Y ' •22 . ^r • ' • G• •.,• . uY W: Word Processing \Ordinances \Business license fees pulled out strike -thru 1 -27 -16 SG:bjs Page 12 of 28 W. r. r . •. �. r �• r . r' • a Q. r. • r r ► ►r ft . r • a. r. Si M=Is 11=1111111111. ATZMC MMI FMI r rrr r� gil u• W rr• ► r • r 0 : r r = r • rrr • of a GB. Duty to Supplement Application. In the event that any information on any application for a license under this chapter becomes outdated or otherwise inaccurate, an applicant or license holder pre m ptly -shall promptly notify the Finance Director in writing and provide current information. DC. All Completed Applications. A completed application shall be submitted to the Finance Director. An application shall not be considered to be completed unless accompanied by a receipt or other notation from the City showing payment of the required license fee in accordance with the fee schedule adopted by the City Council. The Finance Director shall refer a completed application to the following City department heads for investigation and report as follows: 1. The Chief of Police shall provide a criminal history record of the applicant, 2. The Director of the Department of Community Development shall provide a report stating whether or not the application or premises of the business reflect any actual or potential violations of the City zoning code; and 3. The Building Official shall provide a report indicating whether or not said premises are in compliance with all applicable health, safety and building statutes and regulations. Section 12. Regulations Established. TMC Section 5.08.055, "Licenses - Subject to State Liquor and Cannabis Board Rules," is hereby established to read as follows: 5.08.055 Licenses - Subject to State Liquor and Cannabis Board Rules. Any license issued pursuant to this chapter shall be subject to any rules or regulations of the Washington State Liquor and Cannabis Board relating to the sale of intoxicating liquor. Section 13. TMC Section 5.08.080 Amended. Ordinance Nos. 2381 §7, 2355 §6, 1796 §3 (part) and 1586 §2 (part), as codified at TMC Section 5.08.080, are hereby amended to read as follows: 5.08.080 Appeals and hearing A. Receipt of the Notice of Denial, Suspension or Revocation. The Notice of Denial Suspension or Revocation shall be: (1 ) sent to the applicant or license holder by registered mail at the address provided on the license application (2) hand delivered to the address provided on the license application; or (3) posted upon the premises where such applicant or license holder conducts the business that is the subject of the denied suspended or revoked license. Notice shall be deemed received by_ the W: Word Processing \Ordinances \Business license fees pulled out strike -thru 1 -27 -16 SG:bjs Page 13 of 28 W applicant or license holder upon posting, hand delivery, or 3 business days after mailina. whichever occurs first. AB. The applicant or license holder may appeal the decision of the Finance Director to suspend, deny or revoke a cabaret license by filing a written notice of appeal to the City Clerk within 10 calendar days following receipt of the Notice of Denial, Suspension or Revocation. The notice of appeal must state the grounds for appeal, including a detailed explanation of why the decision to suspend, deny or revoke was incorrect. The notice of appeal must be accompanied by an Appeal Fee in accordance with the fee schedule adopted by resolution of the City Council. A timely notice of appeal shall stay the effect of the notice of suspension, non - issuance or revocation until the City's Hearing Examiner or other hearing body issues a written decision on the appeal. nn11 nersnn annrieyerd by the action of the Fina RGe D;,Fer` +nr in ref y-� to ��sire or renew L"R'"'V 1- f'�1 " "'tii- IVTTTGIT Y��'�'7- 1'g -'LV YJ.�1ti �'T- I- L+1- rC+ -Y "P _ _ Lhi_j — `In G any IrrenJO_gnrer +his nn ®fin c icnenJinr i e_r —, t6 such other hearinn hnrllt as may hereafter bL established by the ('i +y Council for the ity such -oth �� a 4I g body c ° -by th` 'i+x hhearing of si �h anneals hl/ filinn nn +ire of anneal Inli +h the ('itl/ r'lerh wi +hin '10 An% /s of e.-ctpYT�ng of appeals, � u rr�rle v I/p �T{r�rp�vTt TI } Of re G e I V I R g nrrvtilr-ie - CTTe G C [ ivi - L�fcG r� -TiT�a p'�J e 'tZi' �CrrG�tz°ZT�re grounds for anneal anrd +he basic for IeIh11 + e de.nG�cinn Imes incorrect and include en - c+-r- cr�r- rv-- cr�c.��usrs- racy -crr . �rvr- I- vv�r-TCO'r-r-cti-r-- urrrr -n ic�r�a�. -crrr BC. Upon timely filing of a notice of appeal, the Finance Director shall schedule a hearing on the appeal before the City's Hearing Examiner or other hearing body. The hearing_ shall be conducted no later than 30 days from the date of the notice of appeal, unless an extension is agreed to by the appellant or otherwise ordered by the Hearing Examiner or other hearing body for good cause shown. Notice of the hearing will be mailed to the applicant or licensee. D. The hearing shall be de novo. The decision of the City Hearing Examiner or other hearing body shall be based upon a preponderance of the evidence. The burden of proof shall be on the appellant. The Hearing Examiner or other hearing body may affirm reverse or modify the Finance Director's decision.# -rece of timely no +ine of anneal shall se+ relate fnr n hearinn of si inh anneal Iefi +hin ZV�s oT-a- err- r- rt.- r�r-IZV�rt�c.- vr- erPpr.�.arrulr . ��. r- u-- crc�YC- IVr- U-- rrc.- arrrrcJ- v'�- .JCn- -ITU17pG- cxr- vvm -rfrr from role - the date o -rcrc�' h r e1­e4 pt- excEept a s s npe c if rem i n T -I -r A rr' e ni r3. no -cPr) C T -i i hearing s4a"_ Y ­­1 sti_m()i: y_,-t , se evidence maymay hear oral argument and reneiye written The filing of sr c-h anneal shall s +ay �Q� - -I T�..Ql— l7T[aY� -C.Yr , ,� and vvv.. .� ... CLl- 1 —t7l-I C+Tii�lir4— ilTrTr�'!— JCiG -f f U1.J r.JZ�- QTJfI'QTf —J�l ­ay she ar�nf +he FlnaRGe DireGtor__pe%­the- onision of +he hea4ng �' Thn rderisinn of t_h.�hearinn ho� re.m_a rdeGisinn of +he Ginanre - -I �Yl.v— QI..VTi7T'lJl --pq T�TlTlT3�'lJ'C.J O —lIr' _" _ 1'1_ Gi— Ci�C+ -[7r TI CJTI 'V1 Ll ll.r I 11IUIIVV B {feet a pr�J se- ofi-t "e-e1- ;de�e. -Thle proof shall he nn +he annellan+ LrnuTT -cam L, -vr r -er rc. -cam ppc -rrar rc BE. Within 20 business days excluding holidays recognized by the City of Tukwila, from the date of the hearing on an appeal under this section, the Hearing Examiner or other hearing body shall issue a written decision which shall set forth the reasons therefor. W: Word Processing \Ordinances \Business license fees pulled out strike -thru 1 -27 -16 SG:bjs Page 14 of 28 30 AM= MZARIM610MMIN Section 14. TMC Section 5.12.030, A. and E., Amended. Ordinance No. 1887 §4 (part), as codified at TMC Section 5.12.030, Subparagraphs A and E, is hereby amended to read as follows: 5.12.030 License — application Subparagraph A. A. Applicants for a license under this chapter must be at least 18 years of age and must file with the Qty--Cr Finance Director an application in writing on a form to be furnished by the City. The license issued pursuant to this chapter shall be renewed annually. At the time of initial application or renewal, the applicant shall present picture identification which shall include: 1. a motor vehicle operator's license, issued by the State of Washington, bearing the applicant's photograph, date of birth, and signature; or 2. a Washington State - issued identification card bearing the applicant's photograph, date of birth, and signature, or 3. a valid US Passport Subparagraph E. E. At the time of filing, each applicant shall pay a non - refundable fee in the-an amount of $58-in accordance with the fee schedule adopted by resolution of the City Council to cover the City's cost of investigation and the issuance of a permit, including each peddler, principals and /or employer. Section 15. TMC Section 5.12.040 Amended. Ordinance Nos. 2355 §12 and 1887 §5, as codified at TMC Section 5.12.040, are hereby amended to read as follows: 5.12.040 Investigation of applicant— issuance and denial of license A. The Finance Director shall refer the application to the Police Department, which shall determine the accuracy of the information contained in the application and conduct a criminal history background investigation of the applicant. The applicant's information shall be submitted to the Washington State Patrol Identification and Criminal History Section (WASIS) Any Washington State criminal history conviction records on the applicant shall be provided to and reviewed by the City of Tukwila Police Department. The applicant shall submit an additional fee for the WATCH (Washington Access to Criminal History) background check in accordance with the fee schedule to be adopted by resolution of the City Council. Upon completion of the investigation, the Police Department shall forward a recommendation for approval or denial to the Finance Director. W: Word Processing \Ordinances \Business license fees pulled out strike -thru 1 -27 -16 SG:bjs Page 15 of 28 31 B. If, as a result of the investigation, the character and business responsibility of the applicant is found to be satisfactory, the Finance Director shall issue the license to the applicant. The Finance Director shall deny the applicant the license if the applicant has: 1. Committed any act consisting of fraud or misrepresentations; 2. Committed any act which, if committed by a license holder, would be grounds for suspension or revocation of a license; 3. Within the previous 10 years, been convicted of a misdemeanor or felony directly relating to the occupation of peddler, including, but not limited to, those misdemeanors and felonies involving moral turpitude, fraud or misrepresentation; 4. Been refused a license under the provisions of the chapter; providing, however, that any applicant denied a permit under the provisions of this chapter may reapply if and when the reasons for denial no longer exist; or 5. Made any false or misleading statement in the application. C. The denial of a license to an individual, corporation, partnership or other organization which serves as the employer or principal for individual peddlers, shall be a sufficient basis to deny a license to the individual applicants who are employed by or acting as an agent for the applicant. Section 16. TMC Section 5.12.040 Amended. Ordinance Nos. 2355 §12 and 1887 §5, as codified at TMC Section 5.12.040, are hereby amended to add Subparagraph D to read as follows: Subparagraph D. D. The notice of non - issuance of a peddler's license shall be sent to the applicant or license holder by registered mail at the address provided on the license application. Notice shall be deemed received by the applicant 3 business days after mailing. Section 17. TMC Section 5.12.070.B. Amended. Ordinance Nos. 2335 §13 and 1887 §8, as codified at TMC Section 5.12.070, Subparagraph B, are hereby amended to read as follows: Subparagraph B. B. Upon determination that grounds for revocation of a license exist, the Finance Director shall send the license holder a notice of revocation by certified mail, return receipt requested. Such notice shall be effective- deemed received by the license holder 3 business days after mailing and the revocation shall be effective 10 days immediately thereafter. Gf +ho +o., ,rte" PerkA set forth in-TVC-SeGfi-en F 9 7 () Rr) loco a +im ly RotiGe Gf ippool is fi c`�_`oTpeG4ie th — vat -T. i z -u �n rrv.� .. ' cc c crrrrrrieE- c r,c cr c ereiFl: W: Word Processing\Ordinances \Business license fees pulled out strike -thru 1 -27 -16 SG:bjs Page 16 of 28 32 Section 18. TMC Section 5.12.080 Amended. Ordinance No. 1887 §9, as codified at TMC Section 5.12.080, is hereby amended to read as follows: 5.12.080 Appeals and nearing A. Upon notice of non iss, r,Gan er', IicePze-,tThe applicant or license holder may appeal the decision of the Finance Director to not issue or revoke a peddler's license by filing a written notice of appeal, specifying the nor+irvfilar reason', --', al is hose with the City Clerk within 10 calendar days e# -and l iRG� „ c,�,,ng -t "e date -of the- following receipt of the notice of non - issuance or revocation. The notice of appeal must state the grounds for appeal, including a detailed explanation of why the decision was incorrect. The notice of appeal must be accompanied by an Appeal Fee in accordance with the fee schedule adopted bV resolution of the City Council. A timely notice of appeal shall stay the effect of the notice of non - issuance or revocation until the Hearing Examiner or other hearing body issues a written decision on the appeal. AR ''ntimoly no#�of o� appeal shall be ro7 Gtea5 such by the (_olerk end no B. Upon timely filing of a notice of appeal, the Clerk Finance Director shall schedule a hearing on the appeal before the City's a- Hearing Examiner or other hearing body. The hearing shall be conducted no later than 4 -530 days from the date of the notice of appeal, unless an extension is agreed to by the appellant or otherwise ordered by the Hearing Examiner or other hearing body for good cause shown. Notice of the hearing will be mailed to the applicant or licensee. C. The hearing shall be de novo. The decision of the City's Hearing Examiner or other hearing body shall be based upon a preponderance of the evidence. The burden of proof shall be on the appellant. The Hearing Examiner or other hearing body may affirm reverse or modify the Finance Director's decision. CD. Within 4420 business days, excluding holidays recognized by the City of Tukwila, from the date of the hearing on an appeal under this section, the Hearing Examiner or other hearing body shall issue a written decision, which shall set forth the reasons therefor. G• .. G -- -- O�- G- G -�.- -0 - -O- •- --- -� -. - - I Section 19. TMC Section 5.48.030 Amended. Ordinance Nos. 2355 §19 and 1273 §3, as codified at TMC Section 5.48.030, are hereby amended to read as follows: 5.48.030 License Fees A. The license fee for each amusement center shall be- $500.00 per anRUM in accordance with the fee schedule adopted by resolution of the City Council. Such fee shall be payable annual W: Word Processing \Ordinances \Business license fees pulled out strike -thru 1 -27 -16 SG:bjs Page 17 of 28 33 B. The amusement device fee shall be $50.00 per maGhine per aRRHM in accordance with the fee schedule adopted by resolution of the City Council. Such fee shall be payable annually. Section 20. TMC Section 5.48.040 Amended. Ordinance Nos. 2355 §20 and 1273 §4, as codified at TMC Section 5.48.040, are hereby amended to read as follows: 5.48.040 Issuance of license A. Any person, firm or corporation desiring to apply for an amusement center license under the provisions of this chapter shall have a Conditional Use Permit as required in the Zoning Code of the City. B. Any person, firm or corporation desiring to apply for one or more of the licenses provided for by this chapter shall make a written application for such license or licenses with the Finance Director on a form prescribed by the Finance Director. At the time of applying for such license, said applicant shall deposit with the Finance Director the full amount of the license fee for the period for which application is made, in accordance with the fee schedule adopted by resolution of the City Council. This appliGatioR fee shall be held by the FinaRc;e iFeGtor PeRdiRg gFaRting or denial of said _application; previded, however, that 0 ef said fee shall not be refURded OR the event that t application as deRied. Said 0 C. Said application shall be reviewed by a committee made up of the Finance Director, Fire Chief, Police Chief and Planning Director. The committee shall establish the qualifications of the applicant for the license being applied for and to assure compliance of all the laws, rules and regulations of the City regarding the installation and maintenance of the amusement devices. The decision of the review committee to grant or deny the application may be appealed te- the— C+fi�-- COan«��4t"in days-.in 10 accordance with TMC Section 5.48.100. D. All licenses issued under this chapter shall be issued only to the person, firm or corporation; the license may not be transferred without prior written consent of the City following review of the proposed transfer by the license review committee. E. All licenses issued allowing amusement devices within business operations must be prominently displayed. Each license will indicate the number of operable machines allowed on the premises. F. All ronitil_ eoval- application and renewal fees for amusement center licenses and amusement devices, in accordance with the fee schedule adopted by resolution of the City Council, shall be due and payable on the first day of October of each year. G. All licenses issued hereunder shall be good for a period of one year_.; nnmmonrinn (lntnhor 1 ronolniolc horofnr shall be ci ihiont to the same review acrthn�h ti vt � rr i fl..T('lil "1 -(C� V V lv v L. 1 11J 111J v v u J tY 11.1- t.T�rTUrrrJC. —T.. .^ ^'� "VTC V� Tr -i 1. S�TTTC.. —rc -v rl.v -v -C.T though � . . the4ic- el,se---were -be+�g ;issued- orig+ealty.- W: Word Processing \Ordinances \Business license fees pulled out strike -thru 1 -27 -16 SG:bjs Page 18 of 28 34 Section 21. TMC Section 5.48.060.B. Amended. Ordinance No. 1273 §6, as codified at TMC Section 5.48.060, Subparagraph B, is hereby amended to read as follows: Subparagraph B. B. If the penalties and delinquency fees are not paid within 90 days after the due date, all amusement devices will be removed from the premises at the direction of the Chief of Police. An amusement device $50.00removal fee on each machine shall be Gr afge -plus an amusement device storage fee of $10.00 per day per machine shall be charged in accordance with the fee schedule adopted by resolution of the City Council. Section 22. Regulations Established. TMC Section 5.48.100, "Appeals and hearings," is hereby established to read as follows: 5.48.100 Appeals and hearing A. The applicant or license holder may appeal the decision of the committee, to suspend, deny or revoke a license by filing a written notice of appeal with the City Clerk within 10 calendar days following receipt of the Notice of Denial, Suspension or Revocation. The notice of appeal must state the grounds for appeal, including a detailed explanation of why the decision to suspend, deny or revoke was incorrect. The notice of appeal must be accompanied by an Appeal Fee in accordance with the fee schedule adopted by resolution of the City Council. A timely notice of appeal shall stay the effect of the notice of non - issuance or revocation until the City's Hearing Examiner or other hearing body issues a written decision on the appeal. B. Upon timely filing of a notice of appeal, the Finance Director shall schedule a hearing on the appeal before the City's Hearing Examiner or other hearing body. The hearing shall be conducted no later than 30 days from the date of the notice of appeal, unless an extension is agreed to by the appellant or otherwise ordered by the Hearing Examiner or other hearing body for good cause shown. Notice of the hearing will be mailed to the applicant or licensee. C. The hearing shall be de novo. The decision of the City's Hearing Examiner or other hearing body shall be based upon a preponderance of the evidence. The burden of proof shall be on the appellant. The Hearing Examiner or other hearing body may affirm reverse or modify the committee's decision. D. Within 20 business days excluding holidays recognized by the City of Tukwila, from the date of the hearing on an appeal under this section, the Hearing Examiner or other hearing body shall issue a written decision which shall set forth the reasons therefor. W: Word Processing \Ordinances \Business license fees pulled out strike -thru 1 -27 -16 SG:bjs Page 19 of 28 35 Section 23. TMC Section 5.52.050 Amended. Ordinance Nos. 2355 §26 and 1475 §1 (part), as codified at TMC Section 5.52.050, are hereby amended to read as follows: 5.52.050 License fee — Terms — Assignment — Renewals A. The license year for licenses under this chapter shall be from January 1 to December 31. All licenses under this chapter shall expire on December 31 of each year. Except as hereinafter provided, all license fees under this chapter shall be payable on an annual basis. Annual license fees shall be as follows: for a Panoram premises license, Panoram device license and /or Panoram operator license shall be in accordance with the fee schedule adopted by resolution of the Citv Council. B. License fees under TMC Section 5.52.050.A shall not be prorated_, except that Licenses issued under this chapter may not be assigned or transferred to other premises, operators or devices. C. On or before December 31 of each year, a licensee under this chapter shall file an application for renewal each license he wishes to use in the next license year. An application for renewal of a license shall be filed in the same manner as an o4g4ia4 initial application for such a license, and shall be accompanied by an r°n fee in an amount equal to the license fee applicable to an original application for such a license in accordance with the fee schedule adopted by resolution of the City Council. -afder TIVIC 5.52-450-.A, OR FeRe al ,Applications filed after December 31,_shall be the F+n ^ancL4D°�4n4eptGler4- assessed a_nd- ool!eot.an additional charge as follows: 1. If the application is more than 6 but less than 31 days late, the additional charge is 25% of the re^ewal application fee. 2. If the application is more than 30 but less than 61 days late, the additional charge is 50% of the fe ;eve;- application fee. D. If a licensee, on or before December 31 of any year, gives written notice to the Finance Director that he will not, after —December 33-11, conduct business in a manner requiring a license under this chapter after December 31, such licensee may reapply for a license at any time he wishes to conduct a business requiring such a license. E. If a licensee does not give written notice as provided for in TMC Section 5.52.050.D or, having given such notice, operates after December 31 in a manner requiring a license under this chapter and does not renew such required license as provided in TMC Section 5.52.050.C, such license shall be automatically revoked on the 61 st day felle,'' - ; -g t-he p4e &e Mber -34of the year, and such licensee may not reapply for such license for a period of one year from such date of revocation. Upon such W: Word Processing \Ordinances \Business license fees pulled out strike -thru 1 -27 -16 SG:bjs Page 20 of 28 36 revocation, the Finance Director shall promptly mail written notice of such revocation to such licensee. The revocation shall be deemed received by the licensee 3 days after mailing. Section 24. TMC Section 5.52.100 Amended. Ordinance Nos. 2355 §30, 1796 §3 (part), and 1475 §1 (part), as codified at TMC Section 5.52.100, are hereby amended to read as follows: 5.52.100 Appeal and hearing A. The applicant or license holder may appeal the decision of the Finance Director to suspend, deny or revoke a license issued under this chapter by filing a written notice of appeal with the City Clerk within 10 days followinq receipt of the notice of suspension, denial or revocation. Any-persen aggFieved by, �the� action of t-he+c�� B�ec�ft�o /+� -i�n� reitavi%�g -- s�sL�iae� renew any - iice{�SJe— under this �zaptEi tC`I- pera -r perm y sus..r . - - ai license under nci -°i dr, ecr r i}'r� is �+chr- ` h n+hotr tuh-l�o�raivne n the r i7Tr i 9 � kc - to_appeal such . 7nn - +n -he- jQjty- -He. tG J'C/�i r1�lT1i..7 -Illy ... may heroaftef ho_established by +h h, 1• Ealing -a -,,The notice of appeal must state the grounds for appeal, including a detailed explanation of why the decision was incorrect tho City Clerk within _,_0 _a.pyv�nf reGeivTO_,_,_g_notice ofthe acc_a_ hen, wh-ieh-appeat4sr -takep —The notice of appeal must be accompanied by an Appeal Fee in accordance with the fee schedule adopted by resolution of the City Council. A timely notice of appeal shall stay the effect of the notice of non - issuance or revocation until the City's Hearing Examiner or other hearing body issues a written decision on the appeal except as provided in TMC Section 5.52.100. E. B. Upon timely filing of a notice of appeal, the Finance Director shall schedule a hearing on the appeal before the City's Hearing Examiner or other hearing body. The hearing shall be conducted no later than 30 days from the date of the notice of appeal, unless an extension is geed to by the appellant or otherwise ordered by the Hearinq Examiner or other hearing body for good cause shown. Notice of the hearing will be mailed to the applicant or licensee. on receipt of a timely notice of V1T iLLLI i VI U timely CIVL VI appeal, shall set a date for a heard kin i(l rl��ic from the_date of such reGeiW, ex�c-ept-,as, specified -- ire- TIVIG-- SeGtien--5- 5-2:1OTC. The - hear44g- sha4-be-de nova The hearinn hnrlTi��hnll hear testimony, take- .evid.ennGe an�_r hear 'i CCTV- �1T1 .— e-ri,.— eXP "Pf- re��3'tiLT}'I ui— [e..Jti testimony, leL arrn ment anT—e f—i -t i e 11 "tJ The e g i n1 T n -of G h anneal hall stay the — aGiinn —of 01 ih_— F _n_anGe- _D4_r Gt4 , nenrinn the d e - C. The hearing shall be de novo. The decision of the City's Hearing Examiner or other hearing body shall be based upon a preponderance of the evidence. The burden of proof shall be on the appellant. The Hearing Examiner or other hearing body may affirm, reverse or modif the he Finance Director's decision. W: Word Processing \Ordinances \Business license fees pulled out strike -thru 1 -27 -16 SG:bjs Page 21 of 28 37 D. Within 20 business days, excluding holidays recognized by the City of Tukwila, from the date of the hearing on an appeal under this section, the Hearing Examiner or other hearina bodv shall issue a written decision which shall set forth the reasons therefor. CE. In cases of summary suspension of licenses because of the threat of immediate serious injury or damage to persons or property pursuant to TMC Section 5.52.090.13, upon receipt of a timely notice of appeal, the Finance Director shall set a date -forte hearing within 5 business days before the City's Hearing Examiner or other hearing body. mays of tbe- d-ate-of � receipt. The City's Hearing Examiner or other hearing body shall render a decision within 5 business days of the conclusion of the hearing. The filing of such an appeal shall not stay the action of the Finance Director from which the appeal is taken. ■. �• �• �• • • l.0 Oe: =11=111101 --,2,.=Z—ft=aiN • • • • • • • ■. • •• • •• �•• �� • • • • •.� • •. •. : SO ■ii_u� 5. w� ia • M •• •• •• •• 2-1 • •• • �••J• •� •• •• • Old • • • •• • a• •• •_ Section 25. TMC Section 5.56.020 Amended. Ordinance Nos. 2355 §32, 1910 §1, 1747 §1 (part), 1604 §1, and 1490 §2 (part), as codified at TMC Section 5.56.020, are hereby amended to add a new Subparagraph L to read as follows: Subparagraph L. L. "Sexual conduct' means acts of: 1. Sexual intercourse within its ordinary meaning, occurring upon any penetration, however slight; or 2. Any penetration of the vagina or anus, however slight, by an object; or 3. Any contact between persons involving the sex organs of one person and the mouth or anus of another; or 4. Masturbation, manual or instrumental, of oneself or of one person by another; or 5. Touching of the sex organs or anus, whether clothed or unclothed, of oneself or of one person by another. W: Word Processing \Ordinances \Business license fees pulled out strike -thru 1 -27 -16 SG:bjs Page 22 of 28 W Section 26. TMC Section 5.56.030 Amended. Ordinance Nos. 2355 §33, 1747 §1 (part), and 1490 §2 (part), as codified at TMC Section 5.56.030, are hereby amended to read as follows: 5.56.030 Adult entertainment cabaret licenses A. Required. No adult entertainment cabaret shall be operated or maintained in the City unless the owner or lessee thereof has a current adult entertainment cabaret license under this chapter. It is unlawful for any operator, manager, entertainer or employee to knowingly work in or about, or to knowingly perform any service directly related to the operation of an adult entertainment cabaret, when such cabaret does not have a current adult entertainment cabaret license. It is unlawful for any person to conduct, manage or operate an adult entertainment cabaret unless such person is the holder of a valid license from the City to do so, obtained in the manner provided in this chapter. B. Expiration. The license year for an adult entertainment cabaret license shall be from January 1 to December 31 of each year. Each such license shall expire at close of business or midnight, whichever is earlier, on December 31 of such year. C. Fees. The license fee for an adult entertainment cabaret license is $500.00. shall be in accordance with the fee schedule adopted by resolution of the City Council. License fees under this chapter shall not be prorated. D. Terms. Except as hereinafter provided, the license fee for such license is payable for a full year only and is not refundable. E. Assignments. An adult entertainment cabaret license under this chapter shall not be assigned or transferred. F. Renewals of application. in ^rte, °r to obtain renewal of a current Mnager's license erentertainer's I"Gense for the next ye °U, ;, The I T holder must f�'r� shall submit an new application for renewal -for a license annually with she— Finaplc��. The ;n -„e aP application shall be submitted with a fee in accordance with the fee schedule adopted by resolution of the City Council. Section 27. TMC Section 5.56.040 Amended. Ordinance Nos. 2355 §34, 1747 §1 (part), 1651 §1 and 1490 §2 (part), as codified at TMC Section 5.56.040, are hereby amended to read as follows: 5.56.040 Manager's licenses and entertainer's licenses A. Required. No person shall work as a manager at an adult entertainment cabaret in the City without a current manager's license under this chapter. No person shall work as an entertainer at an adult entertainment cabaret in the City of Tukwila without a current entertainer's license under this chapter. No person shall work at an adult entertainment cabaret in the City of Tukwila unless the adult cabaret license is valid and current. W: Word Processing \Ordinances \Business license fees pulled out strike -thru 1 -27 -16 SG:bjs Page 23 of 28 +G B. Expiration. The license year for a manager's license or an entertainer's license shall be from January 1 to December 31 of each year. Each such license shall expire at close of business or midnight, whichever is earlier, on December 31 of each year. C. Fees. The license fee for a manager's license or entertainer's license +s $75.09shall be in accordance with the fee schedule adopted by resolution of the City Council. The license fee for each such license is payable for a full year only and is not refundable. D. Assignments. A manager's license or entertainer's license under this chapter shall not be assigned or transferred. E. Minimum age. No person under 18 years of age may obtain a manager's license or entertainer's license under this chapter. F. Renewals of application. The license holder shall submit a new application for a license annually. The application shall be submitted with a fee renewaa of a G irrent manage -r s�.ice se or entertainer's kenoe for th vt �i I'GT "P'C..�9'l,R'r- U'T -P -Il GT'Y- Y- 4ITC- TTfUT``^^.��`"'�� .-T. C+- 0'i- 1.- 1- T'C[+- 1'LU'IITIJTJ' -1'I Ii G.TrJ[.. 14r-CT .... , holder must file -an _-nnlication for renewal with � �inan Director. The TfCvTTiT�FI..T- !TT'4.��1 �l" 11 \+- C.1T- r- I- fFTr7Tfr- Y�.7TC. -V V-GYT -G with CrI -� -1 1 -1 -1 renewal fee for ea-h ynor is skrafl -tie—in accordance with the fee schedule adopted by resolution of the City Council. Section 28. TMC Section 5.56.060 Amended. Ordinance Nos. 2355 §36, 1747 §1 (part), 1601 §1 and 1490 §2 (part), as codified at TMC Section 5.56.060, are hereby amended to read as follows: 5.56.060 Issuance of license and renewals of application A. Upon receipt of any application for a license under this chapter, the Finance Director shall refer the application to the Police Department, which shall investigate the truth of the statements in the application and shall investigate the applicant's compliance with the standards of this chapter. The applicant's information shall be submitted to the Washington State Patrol Identification and Criminal History Section (WASIS). Any Washington State criminal history conviction records on the applicant shall be provided to and reviewed by the City of Tukwila Police Department. The applicant shall submit an additional fee for the WATCH (Washington Access to Criminal History) background check in accordance with the fee schedule adopted by resolution of the City Council. Upon receipt of any complete application for a license, the Finance Director shall further issue a temporary license, pending disposition of the application or completion of the term of any license suspension issued pursuant to this chapter. The temporary license shall expire upon issuance of a license or renewal thereof or notice of non - issuance. The holder of a temporary license is subject to all requirements, standards and penalty provisions of this chapter. W: Word Processing \Ordinances \Business license fees pulled out strike -thru 1 -27 -16 SG:bjs Page 24 of 28 Ex B. After an investigation, the Finance Director shall issue a license if the Finance Director finds: 1. That the applicant complies with all applicable requirements and standards of this chapter; and 2. That the applicant has not made any false, misleading or fraudulent statement of fact in the application for a license, or in any report or record required to be filed with the Finance Director. In the event the applicant has not met the enumerated requirements after the required investigations, the Finance Director shall issue a notice of non - issuance of the license. Notice of non - issuance shall specify the reasons therefor. C. Upon receipt of any application for renewal of a license under this chapter, the Finance Director shall issue the renewal unless the Finance Director has information which indicates that -the applicant would not qualify for the initial issuance of a license under TMC Section 5.56.060.B. In the event the applicant has not met the enumerated requirements after the required investigation, the Finance Director shall issue the renewal or notice of non - renewal of the application. Notice of non - renewal of application shall specify the reasons therefor. D. Receipt of the Notice of Denial, Suspension or Revocation. The Notice of Denial Suspension or Revocation of a license under this chapter shall be sent to the applicant or license holder by registered mail at the address provided on the license application. Notice shall be deemed received by the applicant or license holder 3 business days after mailing. BE. Each adult entertainment cabaret shall maintain and retain for a period of two years the names, addresses, home telephone numbers, social security numbers, and ages of each person employed or otherwise permitted to appear or perform on the premises as an entertainer, including independent contractors and employees. This information shall be available for inspection by the Finance Director or the Tukwila Police Department during the adult entertainment cabaret's business hours. Section 29. TMC Section 5.56.100 Amended. Ordinance Nos. 2381 §9, 1747 §1 (part) and 1490 §2 (part), as codified at TMC Section 5.56.100, are hereby amended to read as follows: 5.56.100 Appeals A. The applicant or license holder may appeal the decision of the Finance Director to suspend deny or revoke a business license by filing a written notice of appeal with the City Clerk within 10 calendar days following receipt of the Notice of Denial, Suspension or Revocation. The notice of appeal must state the grounds for appeal, including a detailed explanation of why the decision to suspend, deny or revoke was incorrect. The notice of_appeal must be accompanied by an Appeal Fee in accordance with the fee schedule adopted bvresolution of the City Council. A timely notice of W: Word Processing \Ordinances \Business license fees pulled out strike -thru 1 -27 -16 SG:bjs Page 25 of 28 41 appeal shall stay the effect of the notice of non-issuance or revocation until the City's Hearing Examiner or other hearing body issues a written decision on the appeal. -Up-on notiGe of4ioR4&&uanc-e,--revoGa-+i--.-. GI­ suspe. any-l-ice-i:i-se-under apte­r-,-o­r pk - llno04i­ of-any penalty uridef-TA4AQ--SecAiop,5-.56.!2n, the --W-apt r license ',older �­­­ I - L­ -tI May-a-ppeal by filing a noti--e-of-appeall the appeal is based, --�aon or susp-ensi cGepted, the a p pea l4Ru­st--b­e­-aGGom­pa­R�&d by-,aR appeal fee of $2.501.1-1-0. it -CI --"--+ of­4h­e4io#c­e of non issuance, RS ion or impos-ition- f any -..--r --- ­ - TMiC m�;�­ n 556 12n . . n u ntim��oap pea! hall be rejeGted-as-suc�the-Gty Clerk, and no appeal hearing shall be s- e4u4ed-. A warning notice to a manager, under TIVIC Section 5.56.110.A.1, shall not constitute the imposition of a penalty that is appealable under this section. B. Upon timely filing of a notice of appeal, the Finance Director shall schedule a hearing on the appeal before a Hearing Examiner. The hearing shall be conducted no later than 4530 days from the date of the notice of appeal, unless an extension is agreed to by the appellant or otherwise ordered by the Hearing Examiner or other hearing body for good cause shown. Notice of the hearing will be mailed to the applicant or licensee. The - 44ea4Rg--E*amineF-&half ��-4G-i&&ue sub-p-eeRas--for-persons and doGuments-­reievant4o the appeal, upen­request--of­-i-pa­rty-. C. The hearing shall be de novo. The decision of the City's Hearing Examiner or other hearing body shall be based upon a preponderance of the evidence. The burden of proof shall be on the appellant. The Hearing Examiner or other hearing body may affirm, reverse or modify the Finance Director's decision. D. Within 20 business days, excluding holidays recognized by the City of Tukwila, from the date of the hearing on an appeal under this section, the Hearing Examiner or other hearing body _shall issue a written decision, which shall set forth the reasons therefor. I I OWN^ Section 30. TMC Section 5.60.080 Amended. Ordinance No. 1918 §9, as codified at TIVIC Section 5.60.080, is hereby amended to read as follows: 5.60.080 Appeals I -f - k� ";-n " nse­,-tThe applicant A, ­U­pGR-­RG+1iG-- G-I`non issuanGe-of4evocati I - —1-S'S lice, or license holder may appeal the decision of the Finance Director, to suspend, deny or revoke a business license by filing a notice of a p pea 1,-speG4ying4h­e-part­imr-lur tea m, upon--M4c-h-the-appeaV4-s-�ased-, with the City Clerk within 10 calendar days of arid irlGluding the date following receipt of the Notice of Suspension, Non-issuance or W: Word Processing\Ordinances\Business license fees pulled out strike-thru 1-27-16 SG:bjs Page 26 of 28 42 Revocation. The notice of appeal must state the rq ounds for appeal including a detailed explanation of why the decision to suspend, deny or revoke was incorrect. To be- aGGepted-,4The appeal must be accompanied by an Appeal Fee in accordance with the fee schedule adopted by resolution of the City Council. A timely notice of appeal shall stay the effect of the notice of non- issuance or revocation until the City's Hearinq Examiner or other hearing body issues a written decision on the appeal..rn- a +t1F1eIy notice of anneal shall be Fe7eGted — ­_k k" +h° (`;+,, ('I°rls aPA-PG_app. be sGheduled. Nf B. Upon timely filing of a notice of appeal, the GleFk Finance Director shall schedule a hearing on the appeal before a -the City's Hearing Examiner or other hearing body. The hearinq shall be conducted no later than 30 days from the date of the notice of appeal, unless an extension is agreed to by the appellant or otherwise ordered by the Hearing Examiner or other hearing body for good cause shown. C. The hearing shall be de novo. The decision of the City's Hearing Examiner or other hearing body shall be based upon a preponderance of the evidence. The burden of proof shall be on the appellant. The Hearing Examiner or other hearing body may affirm, reverse or modify the Finance Director's decision. GD. Within 4420 business days, excluding holidays recognized by the City of Tukwila, from the date of the hearing on an appeal under this section, the Hearing Examiner or other hearing body_shall issue a written decision, which shall set forth the reasons veEati0r - "9 4h°'Y�c letherefor. } �} D. d e 1 i s', rl of the Hearin' Examiner, ^'" �G CiT "�:iTG'Tl- '�..f-Ch -ems' M1°..TI �'1'.'Cj- -I'"�i lr'ii'i'-- Ci'� -t appeal as- +mt4mel y shall 'De finmral, n iIc°.ss a - rev4e� "av - isf4e4vviti the King County S �gr Chu peFly se4)ier! ip h� City of TukwilortU aQ� +hiirn'n- �i_°�-e, per r� -a ad -p rs� N �- ,�- �rPen -tr City _ -o, -r -a, GalepAa-F d-111 of inr li iriinn +he date of the I 1 °oring Examiner's d-e- -icinn nr�rcran-r9- �rrc.. uucc�— or-crrc.�- rc.- urrr�y mar -r- rrrrvr- .J- v�c���rrar -r: EiD -A t_rrmely - of-appeat- -hallI stay ti9 the m&# &G -^vf an,rrr no ice�f�rer}- iSsua ire�r deni�_rial penrli ari�Examiner re�iiew or�.d {�-ia-I-re�V4ew. ti.rc. -c.r rr �n- arr- r�i- r�.r- i-c..v-- rc,.'vv-v Section 31. Corrections by City Clerk or Code Reviser. Upon approval of the City Attorney, the City Clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the correction of clerical errors, references to other local, state or federal laws, codes, rules, or regulations; or ordinance numbering and section /subsection numbering. Section 32. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. W: Word Processing \Ordinances \Business license fees pulled out strike -thru 1 -27 -16 SG:bjs Page 27 of 28 43 Section 33. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force five days after passage and publication as provided by law. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 12016. ATTEST /AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk APPROVED AS TO FORM BY: Rachel B. Turpin, City Attorney Allan Ekberg, Mayor Filed with the City Clerk-- Passed by the City Council- Published- Effective Date: Ordinance Number: W: Word Processing\Ordinances\Business license fees pulled out strike-thru 1-27-16 SG:bjs Ell Page 28 of 28 City of Tukwila Allan Ekberg, Mayor T(]: Mayor Ekberg FROM: Peggy McCarthy, Finance Director BY: \/ickwCar|aen, Deputy Finance Director DATE: January 20, 2016 SUBJECT: Procurement Project C»nerniexv ISSUE Update Mayor and Council regarding to steps taken to improve the city-wide procurement process and adopt the Expense Reimbursement Policy via Resolution aS required byHCVV42.24.090. BACKGROUND Finance periodically reviews processes and p[OCedu[8S to ensure that they are efficient and effective while maintaining appropriate levels of internal CODtrO|. DISCUSSION Process Review. In 2014' the FlDGOCe Department began looking at ways to sto8@Dl|in8 the procurement process. Policies, fODnS' docurnento, and in some C8S8S procedures, were not current with today's p[@ChC8S. The areas of emphasis were determined by reviewing existing policies and practices @Gwell as conducting meetings with all departments. VVe felt there was value in identifying the bottle necks which were causing the departments frustration with the purchasing pK}C8SS. The following list Of it8rnS were the result 0ffinance review and input from departments. Outcome Add the ability for PCGrd users toinput Completed. This change provides much purchase descriptions on transactions for better descriptions within the financial system. better financial reports. |n many instances, vve can now know what � funds were spent on without the necessity Of pulling the actual invoice. Eliminate the paper copy ofPurchase COnlp|8[8d. Online version iS now available Orders. for vendors that require m purchase order but they are nO longer required byFinance. Review petty cash and change funds One petty cash fund was closed and ochange fund was added for the Finance department. INFORMATIONAL MEMO Page 2 Review administrative policies for relevancy and accuracy. Policy 300-02 Purchasing and Contracts: Updated and ready for approval. Policy 300-05 Central Office Supplies: Recommended to Policy Committee to eliminate. Supplies are no longer purchased by a centralized system. Policy 300-06 Claims Vouchers: Recommended to Policy Committee to eliminate. This has been replaced with Resolution 1835, which authorizes issuance of checks prior to Council approval. Policy 300 -10 Purchase Orders: Recommended to Policy Committee to eliminate. Purchase orders are no longer required. Develop better reporting options for users. Expenditure detail reports have been developed and added to Eden for easy access. During department training sessions, these reports have been demonstrated and user access updated so that those that need to run reports, can run them on their own. See attached examples of old and new reports. Re-write 03-06 Travel Expenses While on City Business policy. This policy has been completely re-written and now encompasses all types of employee expense reimbursement. The policy has been reviewed by Recreation and Police departments before being reviewed by the City Administrator or the City Attorney. Many of their suggestions have been incorporated into the policy. It is now ready for review and adoption by City Council. Update Claims for Expense and Travel and Completed and placed on available on Expense Reimbursement Form. TukNet. Training on Expense classification versus Department staff that codes invoices attended budget. training on how to properly code invoices. Expenditures are coded to the appropriate GL code regardless of budget available. Update the Purchasing Policy 300-02 Eliminate the use of Travel Attendance Request forms. Process Claim's just twice a month. Raise the $40,000 approval limit. 46 Z:\Clerk's n Finance\lnfo Memo - Procurement Process Improvements.docx Draft complete, reviewed by City Attorney, and ready to be approved. Eliminated for Finance and HR, but available for Department use. Deemed not necessary. Deemed not necessary. INFORMATIONAL MEMO Page 3 Scanning of invoices. We will |OOh into the feasibility Of utilizing � L88erfiCh8Or some other method k)capture invoices electronically. � � Pay vendors via Electronic Funds Transfer This option will be explored iD2O10' time and (EFT). workload permitting. Amend TIVIC3.32.O3O Bids and 3.32.O4O These two sections should bH rewritten so UObUdgBted Equipment or Fixed Asset they are easier tO understand and comply UonnS with. This will be addressed later in2O1O, workload permitting. To date a good portion of the above items have been completed and implemented. By the end of 2015 all items on the list will have been addressed and shared with the departments. Expense Reimbursement Policy. This policy replaces the existing policy O3-UOTravel ExoeDS8S While on City Business policy. It establishes procedures for reimbursing employees, appointed officials, chaplains, vO|UnLe8rS' and rnenlb8rS Of bOG[dG and COrnnniSSiDnS for City bUSin8SS expenses incurred and paid for that are reasonable and directly related to the individual's service OO behalf of the City. The policy does not apply to elected City Counoi|rnennbona' who follow the COUnCi|nnennberTrGv8| Per RCW 42.24 any municipal corporation that issues credit cards for travel related expenditures, the legislative body must pass an ordinance or resolution that establishes rules and regulations related to travel related expenditures. Since the City issues credit cards and encourages the use Of the cards for travel related expenditures, the City is required to adopt this policy via ordinance or resolution. It is the City's practice to adopt policies via resolution rather than ordinance. RECOMMENDATION Council is being asked to approve the Resolution adopting the Expense Reimbursement Policy. This item is scheduled for the February 8, 2016 Committee of the Whole, and February 16, 2O1G Regular Council Meeting. ATTACHMENT Draft Resolution Travel Expenses While On City Business policy 03-06 (former policy) WA State BARS Manual Section 3.8.2 Employee Travel Example ofEden Report Example Of New Report zACwmonnmmmNmnMemo Procurement Process |mpm,mnomouocx Ml �,E T A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, ADOPTING AN EXPENSE REIMBURSEMENT POLICY. WHEREAS, an expense reimbursement policy is an important tool for managing reimbursements to employees, elected and appointed officials, chaplains, volunteers, and members of boards and commissions; and WHEREAS, an expense reimbursement policy increases internal control; and WHEREAS, it is the responsibility of the City Council of the City of Tukwila to provide policy direction through the passage of motions and ordinances, adoption of resolutions, and final approval of the budget-, and WHEREAS, an expense reimbursement policy establishes appropriate methods for reimbursement of expenses incurred by employees, elected and appointed officials, chaplains, volunteers, and members of boards and commissions-, NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. Purpose. To establish a policy and procedures for reimbursing City employees, elected and appointed officials, chaplains, volunteers and members of boards and commissions for travel, subsistence and related expenses incurred and paid for by them that are reasonable and directly related to the individual's service on behalf of the City. Section 2. Application. City employees in all departments and divisions, elected and appointed City officials, chaplains, volunteers, and members of boards and commissions. Exception.- City Councilmembers shall follow the "Councilmember Travel Policy" for expenditures J . n conjunction with travel and training. Section 3. References. RCW 42.24, et seq., IRS Rev. Rul. 2006-56, IRS Rev. Proc. 2005-67, the website of the federal office of the General Services Administration (GSA), and the City's purchasing card policy. WAWord Process i ng\Expe nse Reimbursement Policy 1-26-16 VC:bjs Page 1 of 9 W 1 . 'Authorization." Refers to the process by which all travel expenses must be approved by someone other than the traveler-, authorization should be from a direct supervisor, manager or department director. 2. "Coach class." Refers to the least expensive airline accommodation, also known as "economy class" or "tourist class." 3. "Continental breakfast." Defined as a light breakfast generally consisting of juice, bread or pastry and a hot beverage such as coffee or tea, and which may also include fruit. 4. "High-cost locations." Refers to specific cities or areas identified in the per them tables by the General Services Administration for which per them rates for food and lodging are higher than the standard rate. (Reference the GSA website.) 5. 'In-state travel," Refers to travel within the State of Washington. 6. "Official residence." Refers to the city, town or other location where a staff member maintains a residence that is used as a primary domicile by the staff member. 7. "Official duty station." Refers to the city, town or other location where the staff member's office is located, or the city, town or location where the staff member's work is performed on a permanent basis. 8. "Out-of-state travel." Refers to travel outside the boundaries of the State of Washington, 9. "Per diem." Defined as the allowable amount covering meals, incidentals and lodging while in travel status per the GSA. 10. "Staff member." As used in this policy, "staff member" refers to City employees, elected or appointed officials, chaplains, volunteers, and members of boards and commissions. Exception.- City Councilmembers shall follow the "Councilmember Travel Policy" for expenditures in conjunction with travel and training. 11. "Temporary duty station." Refers to a fixed location where a staff member has been temporarily assigned to work for a specific period of time for less than one year. 12. "Traveler." A staff member as defined in this policy, or authorized non-staff member, that is in travel status while on official City business. 13. "Travel status." Travel status begins two hours before a domestic flight and three hours before an international flight. A staff member is in "travel status" when travel is on behalf of the City, for official City business and one or all of the following conditions are met- - Travel is on behalf of the City, for official City business. • The staff member stays overnight The staff member's travel extends the scheduled work day by 3 hours beyond the staff member's regularly scheduled work day. M\Word Processing\Expense Reimbursement Policy 1-26-16 VC:bjs 50 Page 2 of 9 Travel occurs more than 50 miles one way (most direct route) from either the official duty station or official residence, excluding the normal commute. FAlflor 1. As required by State Law and the State Auditor's Office, individual claims for reimbursement must be detailed and supported for all monies spent conducting City business. To the extent, if any, that this policy and the reimbursement amounts included conflict with any bargaining unit contracts, the contracts shall be used to determine reimbursement. Claims for reimbursement submitted pursuant to a union contract(s) are not eligible for payment of per diem, but will instead be based on documented, itemized receipts at amounts in accordance with the terms of the applicable union contract(s). 2. A claim for personal reimbursement must be submitted in accordance with this policy and procedures within 30 days of the date the expense was incurred. No reimbursement requests will be authorized for any expenses incurred in a previous budget year. mn��� 1. Authorization of travel is required, and authorization shall be administered in accordance with the current budget or other effective means. 2. Claims for expenses must be signed by a department director or direct supervisor, manager or individual with expense-approval authority as authorized by the department director. Department director claims must be signed by the City Administrator or Mayor. 1. Claims for personal reimbursement must be accompanied by the vendor's original receipt that shall include the transaction date, vendor name, amount paid, and a detailed listing of items/services received-, and must be submitted on the Expense Reimbursement Form, certified and signed by the individual seeking reimbursement. 2. If a staff member is filing a claim for reimbursement on behalf of others, the following detailed items must be included with the claim: a. The names of the individuals who traveled, partook of meals, or otherwise incurred expenses for which reimbursement is sought. b. Identification as to whether each individual is a staff member with the City and, for any non-City staff members listed, their job title (or other comparably- identifying information) and their connection with City business. c. Identification of the business or individual that provided the lodging, meals, or other services in question-, dates, and times. W\Word Processing\Expense Reimbursement Policy 1-26-16 VC:bjs Page 3 of 9 51 d. A detailed breakdown of the amounts paid for which reimbursement is sought. e. A statement sufficiently detailed to show what City business was being carried out when the expenses were incurred. • oil 111157-31IM-11! IINNOMIMM-M, A. Reimbursement for reasonable costs of business travel is available when authorized. For conferences offered at various locations, the City reserves the right to require staff members to attend the closest conference location, if available, to minimize travel costs. B. Individuals issued a City credit card are to use the card for costs incurred for business travel, when authorized. However, if an individual elects to claim per them for meal reimbursement (versus actual cost), the individual must use their own funds and seek reimbursement pursuant to this policy and procedures. C. If an individual desires to have his or her family member(s) or guest(s) accompany him or her on any City related travel, the individual shall do so at their own expense. At no time will the City pay for expenses incurred in relation to family or guest accompaniment. Any change in itinerary made solely for the benefit of the staff member shall be done at the staff member's expense. Expenses for staff members must be kept separate from non-staff members, and the City reserves the right to reject a request for reimbursement where staff member and non-staff travel expenses have been improperly comingled. D. When travel costs, registration fees, and/or other fees have been paid by the City on behalf of an authorized staff member, and the authorized staff member fails— without good cause—to attend the event, the authorized staff member shall reimburse the City the amount(s) paid by the City. Whether good cause exists to excuse an absence shall be determined by the Department Director, City Administrator or Human Resources Director. Z 4 0 A. General. Staff members are encouraged to use mass transit, where available and feasible, in an effort to minimize travel expenses. Reasonable transportation expenses for approved travel will be reimbursed. The most direct and cost effective mode of transportation will be the basis for the reimbursement. Where feasible, groups of staff members traveling together shall utilize carpooling methods to minimize the cost of commuting expenses. B. Air Travel. The maximum reimbursement of air travel expenses shall be no greater than coach class or its equivalent. Prudent effort shall be made to find the least expensive airfare which provides reasonably timely service. C. City Vehicles. City staff members are encouraged, whenever possible and vehicles are available, to use City motor pool vehicles for local travel. Operating City- owned vehicles requires a valid Washington State driver's license. VV:\VVord Processing\Expense Reimbursement Policy 1-26-16 VC:bjs Page 4 of 9 52 D. Rental Vehicles. If it is more convenient and cost effective for more than one staff member to travel together, a vehicle may be rented if no City-owned vehicle is available for use. The City will reimburse for the purchase of supplemental insurance, the actual cost of fuel, and other necessary and related expenses, at the City's discretion. Receipts for actual expenses must accompany the Expense Reimbursement Form in order to obtain reimbursement. 1. Privately-owned vehicles with auto insurance coverage sufficient to comply with RCW 46.30, et seq., may be used for official travel. If a staff member drives their own vehicle on City business, the staff member will be reimbursed the IRS mileage rate for each mile driven on City business. If an individual elects to drive rather than fly, mileage will be reimbursed in an amount equal to the reasonable cost of a round-trip coach airfare to the applicable locale, or the current mileage reimbursement rate established by the Internal Revenue Service, whichever is less. The IRS mileage reimbursement rate is inclusive of all costs associated with a personal vehicle including, but not limited to, gasoline, maintenance, wear and tear and auto insurance. 2. Mileage reimbursement will be at the City's discretion, and may be based on mapping software, odometer readings, or an average thereof. 3. When submitting a request for mileage reimbursement, staff members shall separate "point-to-point mileage" (driving to one destination using the most direct route) from "vicinity mileage" (driving to several destinations), as follows-. a. Point-to-point: Use online map services to calculate point-to-point mileage. Staff members must include supporting documentation (i.e. an online map service or the car mileage and rates table printout) for reimbursement. b. Vicinity miles: Use the odometer reading to calculate vicinity mileage (e.g. picking up samples, visiting various sites within a central destination, conducting interviews, etc.) and include a mileage log with the Expense Reimbursement Form. 4. Staff members travelling from home to a temporary duty station will be reimbursed for the shorter distance of-. home to the temporary duty station, or regular place of work to the temporary duty station. F. Taxis, Shuttles, Public Transportation. The City shall pay for the least costly and appropriate mode of transportation. U33�. * � A. Whenever lodging is procured for business travel purposes, staff members are encouraged to take advantage of any and all discounts available to them, including asking for a "government rate." \NAVVord Processing\Expense Reimbursement Policy 1-26-16 VC:bjs Page 5 of 9 53 B. Lodging, more than 50 miles. Staff members may be reimbursed for lodging when traveling on City business, when the destination is more than 50 miles (based on the most direct route) from the staff member's official residence or official duty station, whichever is closer to the destination, and the stay is in a commercial lodging facility. C. Lodging, less than 50 miles. Staff members may be reimbursed for lodging within 50 miles of the staff member's official residence or official duty station with written pre-approval from a department director or direct supervisor, manager or individual with approval authority as authorized by the department director (authorization via e-mail is acceptable for these purposes only), if one of the following conditions is met: 1. The staff member is attending back-to-back late night/early morning meetings and daily round-trip travel is unreasonable. 2. The staff member is acting in a custodial or leadership role and must, as part of the staff member's duties, lodge with prisoners or other non-staff members. 3. The staff member needs to avoid driving in severe inclement weather. 4. The staff member's department director determines that the staff member performs critical functions and must remain at the workstation during emergency situations and the staff member has a pre-approval letter (authorization via e-mail is acceptable for these purposes only) from the department director, City Administrator, or Mayor. =A A. General. Reasonable and necessary meals incurred directly by the staff member while traveling on City business may be reimbursed, including reasonable gratuity (not to exceed 20% of the base price for the meal, unless automatically billed by vendor). The staff member must be in travel status to qualify for reimbursement. B. Reimbursement Method. Meals will be reimbursed at either the actual documented cost up to the per them limit for the destination location, or the current prevailing per them rate for the destination city (per GSA website). C. Meals Qualifying for Reimbursement (staff member must be in Travel Status). TRAVEL STATUS TIME PERIOD MEAL(S) REIMBURSABLE If Travel Status begins: Before 8:00 AM Breakfast, Lunch, Dinner Travel Status by returning Between 8:00 AM — 2:00 PM Lunch, Dinner ---------- - - - — Between 2:00 PM — 6:00 PM ------- - ---- Dinner TRAVEL STATUS TIME PERIOD MEAL(S) REIMBURSABLE If staff member comes off Before 12:00 NOON Breakfast Travel Status by returning - ------ - - - --- - ___- - Between 12 noon — 6:00 Pm Breakfast and Lunch to the official duty station After 6:00 PM Breakfast, Lunch, Dinner or official residence: W: \Word Processing\Expense Reimbursement Policy 1-26-16 VC:Ibjs 54 Page 6 of 9 D. Maximum Per Meal Reimbursement. The maximum reimbursement amount for both per them and actual costs incurred is determined or capped by the rate in effect during the time of travel according to the GSA website. The $5.00 GSA "incidental allowance" is allocated to meals as follows- $1.00 Breakfast, $2.00 Lunch, and $2.00 Dinner. For staff members using a City credit card to pay for allowed meals, if actual costs (meal, tax and tip) exceed the GSA per them allowance, the staff member shall pay the excess amount to the City in the form of a check. E. Non-Reimbursable Meals. The following meals will not be reimbursed if they are provided through another means, including but not limited to meals included in a lodging package or as part of a conference: 1. Meals included in the price of lodging, such as full breakfasts. Airline meals or "continental breakfasts" will not be considered a full meal, meaning the staff member will be reimbursed for that meal per this policy. 2. Meals included in a registration fee. For reimbursement of meals related to travel for conference or training attendance, a copy of the agenda or program must be attached to the Expense Reimbursement Form before meals will be reimbursed. 3. Any meal provided, regardless of whether or not consumed, at the function the staff member attended. Section 10. Miscellaneous Travel Expenses. The following expenses are eligible for reimbursement, at the City's discretion, if they relate to the conduct of official City business, are necessary and reasonable business expenses, and are consistent with efforts to minimize the cost of travel for City business: 1. Parking 2. Ferry tolls 3. Internet access, if necessary to complete official City business 4. Transit fare 5. Bag check fees Section 11. Non-Reimbursable Expenses. Items for which no reimbursement shall be authorized or allowed include, but are not limited to: 1. Laundry, cleaning or valet services (except for uniformed staff members otherwise allowable according to labor agreements). Laundry or cleaning is allowable, up to $15.00, for overnight stays in excess of five consecutive days. 2. Alcoholic beverages and tobacco. 1 Entertainment, including in-room video rentals. 4. Personal phone calls or telegrams. 5. First class or business class airfare when economy or coach class is available. W:\Word Processing\Expense Reimbursement Policy 1-26-16 VC:bjs Page 7 of 9 55 6. Meals and lodging in lieu of other meals and/or lodging when these items are included in a reservation or registration fee. 7. Room service above the allowable meal per them amount. 8. Fines, forfeitures, tickets or penalties. 9. Expenses of a spouse, domestic partner or any other non-staff member unless otherwise specifically pre-authorized. 10. Travel insurance. 11. Gambling expenses. 12. All other personal services such as barber, etc. A. City payment for business-related food and beverage when staff members are not in travel status (as defined in this policy) will be approved when the following conditions are met. 1. The food and drink is consumed only by those participating in an event relating to City business. 2. Supporting documentation must state the nature of the occasion, the attendees and an agenda. 3. Expenses are "reasonable." B. Business Meals between Staff Members and Non-Staff Members. The practice of the City providing meals to non-city staff members is discouraged. However, for department directors and above, the City recognizes there are situations where non- city staff members provide an unpaid service to the City during a mealtime. The costs of meals while conducting City business with persons other than City staff members, either locally or out of town, are authorized for reimbursement subject to the limitations described in this policy. C. Training Meals. When not in travel status as defined in this policy, it is the responsibility of staff members to provide meals for themselves when attending a training session, conference, seminar or similar event. Staff members will be reimbursed for the meal according to their union contract(s) when the previous statement is in conflict with their bargaining unit agreement. W:\Word Processing\Expense Reimbursement Policy 1-26-16 VC:bjs Page 8 of 9 56 D. Working Meals. The City recognizes there are occasions when it may be necessary for a group of public officials and/or staff members to work through a meal in order to meet a deadline or to keep a group convened in order to accomplish the task. To be considered for reimbursement as a working meal, the meeting must span over a three-hour period, which includes the group's normal mealtime. E. Business Meals between City Staff Members. Meals (including snacks) between City staff members will not normally be reimbursed. It is expected that City business between City staff members can (with the caveats listed in this policy) be conducted on City premises, during normal work hours. F. Meals with Elected or Appointed Officials. When a City staff member pays for meals where elected or appointed officials are in attendance at an event that qualifies under the Councilmember Travel Policy, any reimbursement sought by the City staff member paying for the meal will be processed under that policy. Section 13. Expense Reimbursement. Sometimes it is necessary for staff members to purchase items to conduct City business using personal funds. Purchases of this nature may be reimbursed with proper approval from the department director or with delegated authority from the department director. All requests for reimbursement made pursuant to this section must be submitted as follows: 1. Purchases under $50. Out-of-pocket purchases under $50 can be made the same day from a Petty Cash fund. The staff member shall complete a "Petty Cash" slip, obtain approval for the reimbursement/purchase, and then take it to his or her designated Petty Cash fund with the original receipt. 2. Purchases over $50. Out-of -pocket purchases over $50 may be reimbursed if the staff member submits an Expense Reimbursement Form, including the original purchase receipt. Approved claims will be reimbursed in the next accounts payable claim cycle once the Expense Reimbursement Form is submitted and approved. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 12016. ATTEST/AUTH ENT[ CATE D -. Christy O'Flaherty, MMC, City Clerk Joe Duffie, Council President Filed with the City Clerk: Passed by the City Council: Resolution Number: Rachel B. Turpin, City Attorney W: \Word Processing\Expense Reimbursement Policy 1-26-16 VC:bjs Page 9 of 9 57 w POLICY AND PROCEDURE teas Subject: Index: TRAVEL EXPENSES WHILE ON CITY BUSINESS FINANCE Number: 03-06 Effective Date: Supersedes: Page I of 9 Staff Contact: 1 Date: d b C) / A 1 / 9 () I () � 03-06 1 Finance Director 106/23/10 �Llpv� 1.0 PURPOSE: To establish a policy and procedure related to obtaining travel authorization, advance travel funds, and expenditure or reimbursement authorization for expenses incurred in conduct of business of the City. 2.0 ORGANIZATIONS AFFECTED: All departments and divisions, 3.0 REFERENCES: RCW 42.24, IRS Rev. Rul, 2006-56, IRS Rev. Proc. 2005-67 4.0 POLICY: 4.1 It is the policy of the City of Tukwila to reimburse City employees, appointed officials, and members of boards and commissions for reasonable and necessary expenses incurred in the conduct of their business on behalf of the City. Eligible meal reimbursements shall be made on a per them or itemized basis (see below for eligible meal reimbursements). All other eligible expenses, including lodging and mileage, shall be reimbursed on an actual expense basis only, and must be accompanied by invoices and/or receipts showing proof of payment. Reimbursement for necessary and reasonable expenses will be made by application and in compliance with this policy and Chapter 42.24, of the Revised Code of Washington. All persons are to use good judgment and discretion, limiting expenses with the best interests of the City foremost in mind. Excessive or unnecessary expenses will not be approved or reimbursed. It is expressly prohibited to use City travel funds for personal purposes. This policy is intended to comply with IRS regulations concerning accountable business expense reimbursement plans, which do not require inclusion of reimbursed expenses in compensatory earnings, subject to employment taxes and inclusion in W-2 wages, 4.2 Payment in advance of travel expenses may be made subject to and in compliance with Chapter 3,04, Tukwila Municipal Code, Advance Travel Expense Revolving Fund. An advance for approved anticipated travel expenses will not be paid when total estimated expenditures are less than $50.00. Meals. Meals will be reimbursed at either 1.) actual documented cost, or 2) the current prevailing per diem rate. At no time will meals be reimbursed at an amount more than the per them rate. An employee can be reimbursed for less than the per them amount upon submittal of itemized receipts. M To the extent, if any, that this policy and the reimbursement amounts included conflict with any bargaining unit contracts, the contracts will be used to determine reimbursement. Claims for reimbursement according to union contracts are not eligible for payment of per diem, but will instead be based on documented, itemized receipts at amounts in accordance with union contracts. To the extent that reimbursement is made for any meat above the amounts provided for by location by the U.S. General Services Administration, such excess will be included in compensable wages of the employee, in accordance with regulations issued by the Internal Revenue Service for accountable fringe benefit plans, and included in the employee's W-2 wages. When the actual documented costs are reimbursed, receipts, proof of payment documentdtion, or certification in the case of lost or non-available receipts are required for all reimbursements. Such documentation shall be provided to the Finance Department within five (5) business days of returning from travel. The above amounts specifically include the cost of the meal, incidental expenses, sales tax and customary tip or gratuity. Travelers will make every attempt to request a receipt from the vendor if they do not have one. In the rare occasion when a receipt can not be produced by the vendor, a certification from the employee of the amount paid, payee, and business purpose, will be allowed in place of the original receipt if approved by signature of the department director. The amount claimed will be reimbursed only if the original receipt is provided, unless a certification signed by the director is submitted with the Travel Expense Reimbursement Form, Employees shall be reimbursed for the cost of meals, including a reasonable tip (no more than 15% unless automatically billed by vendor), using the following guidelines: Breakfast $ 11 Lunch 14 Dinner 21 Total $46 4.2.1 The maximum amount for meals is $46 for all .standard locations within the continental USA, expect for those identified as high cost locations (as defined by the U.S. General Services Administration, available at www.gsa.gov/i-nig), The maximum reimbursement amount, as of October 1, 2009, for King County (if in travel status) is $71. The reimbursement per meal in King County is $18 for breakfast, $21 for lunch, and $32 for dinner. Note that travelers should check the GSA web site for the per them rate in effect during their time of travel. 4.2.2 The City will reimburse up to the maximum food allowance specified for the destination while the employee is there and during travel to and from that location when: • The employee stays overnight. • When the employee is not paying for lodging and is staying with friends, family, or colleagues. Page 2 of 9 60 • When you have been in travel status and you are not staying overnight. The traveler must be in travel status for more than three hours before or after their normally scheduled shift. The three hours may be any combination of time before and/or after your normal working hours on the day in question. • The provisions contained herein apply to meal reimbursements while in travel status only, and do not apply to meals purchased when not in travel status for official City business. Such meal purchases are covered by other Finance policies, 4,2.3 An employee is considered to be in travel status, for travel expense reimbursement purposes only, when: • Traveling on behalf of the City, • Traveling three hours beyond the employee's normal work hours, and • More than 50 miles one way (most direct route) from either the official duty station or official residence, exclusive of commuting between the official duty station and official residence. 4.2.4 If an employee is traveling overnight, or meets the three hour rule, the City may reimburse the employee for meals according to these general guidelines: • Regardless of when an employee's normally scheduled shift starts, when entering into travel status by departing from your official duty station or official residence: • Before 8:00 a.m., an employee may be reimbursed for breakfast, lunch, and dinner. • After 8:00 a.m. until 2:00 p.m,, an employee may be reimbursed for lunch, and dinner, • After 2:00 p.m, until 6:00 p.m., an employee may be reimbursed for dinner. • An employee may go into travel status up to two hours before a domestic flight and up to three hours before an international flight. Whether an employee flies or drives, the employee should depart in time to observe the start time of the City business while taking into consideration that the most economical travel option must be selected. o For example: If a conference starts on Monday at 8am in New York, it would be a reasonable expectation that the employee goes into travel status on Sunday to arrive in New York in time to observe the start time of the conference. • When an employee comes off travel status by returning to the official duty station or official residence: • Before 12 noon, the employee may be reimbursed for breakfast. • After 12 noon until 6:00 p.m., the employee may be reimbursed for breakfast and lunch. Page 3 of 9 61 o After 6:00 p.m., the employee may be reimbursed for breakfast, lunch, and dinner. For the day you leave on your trip, use the per them schedule specified for the location where you will spend the night. For the day you return from your trip, use the per diem schedule specified for the last location where you stayed overnight. 4.2,5 The City does not reimburse for certain meals: • Meals during normal work days. These types of expenses are not travel related and are addressed by the City's meal reimbursement policy. Meals included in the price of lodging, such as full breakfasts at a B&B (bed and breakfast), The City will not pay for separate meal expenses if the cost of the hotel or B&B includes a meal. Airline meals or "continental breakfasts" will not be considered a full meal, meaning the employee will be reimbursed at the per them amount for that meal. Meals included in a registration fee. For reimbursement of meals related to travel for conBerence or training attendance, a copy of the agenda or program must be attached to the Travel Expense Reimbursement Form before meals will be reimbursed. A "continental breakfast," though, is not considered a meal and will be reimbursed even if the cost of which is included in the registration fee. • Any meal provided, regardless of whether or not consumed, at the function the employee attended. 43 Airfare. Employees are required to select travel options that are most economical to the City. An acceptable way to identify the lowest available coach fare is to document, via a travel agency or an online booking web site, comparable fares for at least three different commercial air carriers, 4.3.1 Employees must choose the most direct travel between their official duty station or official residence. If an employee wishes to divert to another location as part of their travel itinerary, this must be at the employee's expense. An employee would be required to provide proof of the cost of a direct flight, which the city will pay for, as compared to the booked itinerary. 43.2 The city will not pay for travel expenses of a spouse, domestic partner or any other non-employee traveling with an employee, except as discussed below. 4.3.3 The city will pay for non-employee travel in only a few circumstances, such as prisoners or applicants for city employment. To be eligible for city reimbursement, the travel must be in the city's best interest. 4.4 Mileage. City employees are encouraged, whenever possible and vehicles are available, to use City motor pool vehicles for local travel. If an employee drives their own vehicle on City Page 4 of 9 62 business, the employee is reimbursed the applicable mileage rate for each mile driven. The mileage rate reimbursement includes the wear and tear on the car, the cost of gas and insurance. 4.4.1 Separate "point-to-point mileage" (driving to one destination using the most direct route) from "vicinity mileage" (driving to several destinations): • Point-to-point: Use Mapquest or other online map services to calculate point- to-point mileage. Employees must include supporting documentation (i.e. a Mapquest or the car mileage and rates table printout) for reimbursement. Mapquest driving mileage will not be accepted between locations where ferry service provides the most direct route. • Vicinity miles: Use the odometer reading to calculate vicinity mileage' (eg. picking up samples, visiting various sites within a central destination, conducting interviews, etc.) and include a mileage log with your Travel Expense Reimbursement Form. • Employees travelling from home to a temporary duty station will be reimbursed for the shorter of home to the temporary duty station, or regular place of work to the temporary duty station. 4.4.2 Driving instead of flying. If the employee chooses to drive instead of flying, the employee may be reimbursed point-to-point mileage for a personal vehicle or cost of a rental car plus gas (from official duty station to temporary duty station only) up to the lowest available coach fare for the same trip as evidenced by a comparable itinerary. • Employees may also receive meals and lodging per them according to these guidelines. Use the per diem for the location where the employee sleeps. The employee is responsible for their own car insurance. If the employee is in all accident, the employee's insurance carrier is the primary coverage. • Since employees must select travel options that are most economical to the City, the employee must provide documentation, in the form of fares for comparable itineraries, showing the cost of driving to be less than the cost of airfare. 4.4.3 Commuting expenses. Daily transportation between an employee's official residence and the official duty station is not considered "travel status" and therefore a personal obligation and is not reimbursable. • If an employee goes on or off travel status on a day they are regularly scheduled to work, and they do report to work, the employee is reimbursed only for mileage between the official duty station and the airport. For instance, an employee that drives from SeaTac airport to their official duty station, then home would only be reimbursed for mileage between the airport and work. 4.5 Lodging. Employees may be reimbursed for lodging when traveling on City business, when the destination is more -than 50 miles (most direct route) from the closer of either the official residence or official duty station, and the stay is in a cornmercial lodging facility, Employees Page 5 of 9 63 are encouraged to take advantage of any and all discounts available to them, including asking for "governmental" rates. 4.5.1 A' commercial lodging facility is a business, non-profit or governmental entity that provides lodging accommodations for a fee. A commercial lodging facility other than a hotel must be supported by a tax ID number or a published advertisement. The facility must be available to the general public to qualify as commercial lodging (i.e. listed with a rental agency, newspaper ad, etc.). Reimbursements for lodging at private residence not supported by a tax ID number or a rental listing are not allowed tinder State and City policies and procedures. 4.5.2 The maximum amount for lodging is $70 per night for all standard locations within the continental USA, expect for those identified as high cost locations (as defined by the U.S. General Services Administration, available at www.gsa.goy). Employees must provide documentation from the GSA web site, attached to the travel expense reimbursement form, for their destination. 4.5.3 An exception to the maximum lodging reimbursement will be made in the case of an employee who stays at a conference hotel, if the employee does not also rent a car while travelling. The exception will be in lieu of rental car reimbursement, and will be for tip to 150% of the lodging per them amount listed on the GSA web site, 4.5.4 A listing of lodging establislintents honoring the lodging per them amounts listed on the GSA web site can be found at www.fedrooms.com. 4.5.5 Employees may be reimbursed for lodging within 50 miles of the official residence or official duty station under one of the following conditions: • The employee is attending back-to-back late night/early morning meetings and you have prior written approval from an authorized person. • The employee is acting in a custodial or leadership role and must, as part of the employee's duties, lodge with prisoners or other non-employees, and the employee has prior written approval from an authorized person. • The employee needs to stay in a commercial lodging facility to avoid driving in severe inclement weather, and the employee has an approval letter from an authorized person. • The employee's department determines that the employee performs critical functions and must remain at the workstation during emergency situations and the employee has an approval letter from the department director, City Administrator or Mayor. 4.6 Miscellaneous travel expenses. The following expenses are eligible for reimbursement if they relate to the conduct of official city business, are necessary and reasonable business expenses, and if consistent with efforts to minimize the cost of travel for city business: • Taxi • Airport shuttle Page 6 of 9 64 • Parking • Ferry tolls • Internet access, if necessary to complete official city business • Bus fare • Bag check, fees Employees are encouraged to use mass transit, where available and feasible, in an effort to minimize travel expenses. 4,7 Unallowable travel expenses shall include, but are not limited to: • Laundry, cleaning or valet services (except for uniformed employees otherwise allowable according to labor agreements). Laundry or cleaning is allowable, up to $15.00, for overnight stays in excess of -five consecutive days. • Alcoholic beverages and tobacco. • Entertainment, including in-room video rentals. • Personal phone calls or telegrams. • First class, or business class, airfare when economy or coach class is available, • Meals and lodging in lieu of other meals and/or lodging when these items are included in the registration fee. • Room service above the allowable meal per them amount. • Fines, forfeitures, tickets or penalties. • Expenses of a spouse, domestic partner or any other non-employee unless otherwise specifically allowed. • Travel insurance. • Gambling expenses, • All other personal set-vices such as barber, etc. 4.8 When the per them method is used for meals, aTravel Expense Reimbursement Form must be completed and submitted to the Finance Department within five (5) business days of returning from travel. 4.9 If authorized staff desire to have their family members or guests accompany him/her on any City related travel, the authorized staff shall do so at their own expense. At no time will the City pay for additional expenses incurred in relation to family or guest accompaniment. Any change in itinerary made solely for the benefit of the employee will be done at the employee's expense. Employees must identify on the receipt expenses related to their travel if receipts include expenses for non-employee travelers as well. 4.10 When travel costs and/or registration or other fees have been paid by the City on behalf of the authorized staff, and that the authorized staff -fails, without good cause to attend the event, said staff shall reimburse the City the amount paid by the City. Questions of good cause shall be determined by the Department Director, City Administrator or Human Resources Director. Page 7 of 9 65 4.11 Operating city owned vehicles requires a valid Washington State driver's license. When using a personal vehicle for City business, proof of a valid Washington State driver's license and valid insurance is required. 4,12 The City shall pay for the least costly and/or appropriate mode of transportation to the destination. For conferences offered at various locations, management reserves the right to require employees attend the closest conference location, if available, to minimize travel costs, 4.13 Where feasible, groups of employees traveling together will utilize carpooling methods to minimize the cost of commuting expenses. 4.14 The City shall not reimburse more than the reasonable cost of travel. 4.15 All out-of-state travel must be pre-approved by the Mayor or City Administrator before the commitment of liability against the City of Tukwila for payment. 4.16 In addition to the requirements contained herein, travelers and departments may be subject to additional requirements of external granting agencies if the travel is grant funded. 4.17 Definitions 4,17.1 Authorization — All travel expenses must be approved by someone other than the traveler. This should be a direct supervisor, manager or director, 4.17.2 Coach class — The least expensive airline accommodation, also known as "economy class" or "tourist class." 4,17.3 Commercial carrier — A company in the business of providing transportation for passengers on a commercial basis. For instance, airlines, railroads, etc. 4.17.4 Commercial lodging facility — A business, non-profit or governmental entity that provides lodging accommodations for a fee. 4,17.5 Continental breakfast — A light breakfast generally consisting of juice, bread or pastry and a hot beverage such as coffee or lea. May also include fruit. 4.17.6 Economical - Direct financial, work-related costs that occur at the least cost to the City and which the City is responsible to pay. 4.17.7 High cost locations — Specific cities or areas identified in the per them tables by the General Services Administration for which per them rates for food and lodging are higher than the standard rate. (See wy �, )�sq,&vo. 4,17.8 Incidental expenses — Fees and tips given to doormen, baggage carriers, bellhops, hotel maids, and for other personal set-vices provided. This is not a miscellaneous expense. An allowance for incidental expenses is already included within the daily subsistence rate for the area of travel. 4.17.9 Official. residence — The city, town or other location where an employee maintains a residence which is used as a primary domicile by the employee. 4.17.10 Official duty station -- The city, town or other location where the employee's office is located, or the city, town or location where the employee's work is performed on a permanent basis. Page 8 of 9 66 4.17.11 Per them — The allowable amount covering meals, incidentals and lodging while in travel status. Following is a breakdown of common Meal and Incidental Expense reimbursement amounts: Sample tier them amounts. varies based on location Breakfast $ 11 $13 $14 $15 $16 $18 Lunch 14 15 17 18 20 21 Dinner 21 23 25 28 30 32 Total $46 $51 $56 $61 $66 $71 4.17.12 Per them (travel) advance — Requested by City travelers a minimum of one week prior to departure. Eligible expenses for a travel advance include meals, incidentals and lodging, 4.17.13 Regularly scheduled work day — An employee's established, on-going work hours, such as Monday through Friday, 8:30 a.m. to 5:00 p.m. 4.17,14 Temporary duty station — A fixed location where an employee has been temporarily assigned to work for a specific period of time for less than one year. 4,17.15 Transportation expenses —Those costs covering: • Travel by commercial carriers, such as bus, train, ship and airplane. • Travel by privately-owned motor vehicles, such as cars, motorcycles, vans and trucks. • Travel by rental motor vehicle. • Any combination of the above. 4.17.16 Traveler — An employee, or authorized non-employee, that is in travel status while on official City business. 4.17.17 Travel status —An employee is in travel status when all the following conditions are met: • Travel is on behalf of the City, for official City business. • The employee's travel occurs more than three hours beyond (before or after) the employee's regularly scheduled work day. • Travel occurs more than fifty miles one way (most direct route) from either the official duty station or official residence, excluding commuting between the official duty station and official residence. Page 9 of 9 67 J61% 3. ACCOUNTING 3.8 Expenditures 3.82 Imployee Travel 3.8l10 For the purpose ofthe BARS, 1unc| expense in6udcs amuuntu paid for uuc of' personal uuk`mobi|cs, other transportation, and ocluu| expenses or reimbursement in |icu of aciuo| expenses for mcu|x, lodging, and related items. 382.20 The legislative body of each mI-Illicipali must pass all ordinance mmmlUtiOn to establish rules and y ous for the ncinohuoennco1 of travel czpcnoc. There xhou|d be nu|ox 10 cover all ouunicipo| �T` officials and employees. The ordinance cv noso|u{ion shouN diocuya the municipal policy on 1ippin() char�Iin8cxpcnoCa{* the rnunicimJity, und it ahouN prohibit rcimbumoncn/ for personal expenses and entertainment. 3.8.2.30 |fmny municimd corporation wishes 10 issuo credit cards for travel ro|akx1 cspcndikxCS. dne |c-is|a1ivc hodymumi pass un ordinance orncookuion to establish ru|cy and regulations that saAis[v provisions of Chapter -1124 RCW, HIClUdI110: l. SUbmission ofa fully Itemized travel CXPCIISC VOLIChcr by the employee or officer, 2. ScU|umcnl by the officer oremployee within 30 days ofUxe billing date-, and, ] The establishment |icn u�uins1 �Jo,y bxun�disuUuwcc charges. l82.40 (|uimy for rcimbuI-Sumunt o[ kuvc| expenses must contain u signed certification that inu|udos the 1`611win- |unOuage, /here4 111741er ih(a ihis is u true w(I correci daini br nercxxoq/eq)enxex/ncarreJbvmcondx)u///uyunnc/// has hconrecehe(1 6ymeunaccount 3.8.2.5U |n addition, i[ all o[Oocr or employee is Qing u claim on bcbu|[ of oUhoo, ho/sliu must prepare u detailed uccoont that inc|udce: Names ofthe others who traveled. partook ohneals, or otherwise HICUrred expenses 2. Whether they Were munioipu| unp|uyccm and` if not. who they were and p/hN connection they hudwi1hmunicipu|husincsa� ThisshouNno|bcconsbncd|opermiipromu1iunu|hogin) 3 Who provided the |od in�� mou\sor other services in gueJion, dates and iimca. 4. A detailed breakdown ofamOLIntS. 5. Some statement ouAficionlVcxp|iciiboshow vvhu1 municimJ business xuu being carried out When the CXpeIlSeS Were HICUrred. 70 expdetl.rpt 01/26/2016 4:06PM Periods: 12 through 12 Expenditure Detail Report City of Tukwila 12/01/2015 through 12/31/2015 Page: 1 000 GENERAL 01 CITY COUNCIL Account Number 000.01.510 GENERAL GOVERNMENT SERVICES 000.01.511 LEGISLATIVE 000.01.511.600 LEGISLATIVE SERVICES 000.01.511.600.41.00 PROFESSIONAL SERVICES 000.01.511.600.42.00 COMMUNICATION 12/31/2015 ap Vendor: 013746 12/31/2015 ap Vendor: 013746 12/31 /2015 ap IN 12155342666152737440 VZWRLSS*IVR VW IN 12155342666152737457 VZWRLSS*IVR VW IN 12155342666152738588 Vendor: 013746 VZWRLSS *IVR VW 000.01.511.600.42.00 COMMUNICATION 000.01.511.600.43.00 TRAVEL 12/23/2015 cr 12/30/2015 ap Vendor: 002650 12/31/2015 ap Vendor: 013862 12/31/2015 ap Vendor: 017043 12/31 /2015 ap Vendor: 012202 GJ CR122315 IN 12301520 CITY OF TUKWILA, PETTY CASH - FIN IN 12155338173382074652 WSCC PFD PARKING IN 12155360000018400017 LA CONNER COUNTRY INN IN 12155337207161600144 SEATTLE CITY LIGHT Adjusted Appropriation Expenditures Expenditures Encumbrances Year -to -date Year -to -date 16,500.00 0.00 6,958.70 6,000.00 0.00 65.44 Line Description: Kathy Hougardy iPhone Check # 151200 120.03 Line Description: Council iPads Check # 151200 120.03 Line Description: CounciI Data Cards Check # 151200 6,000.00 3,551.47 305.50 3,856.97 40,000.00 0.00 26,972.88 -38.00 Line Description: MISC - Miscellaneous 29.37 Line Description: MEALS - HOUGARDY, KRULLER Check # 371145 12.00 Line Description: Chamber Reception - Kruller Check # 151200 400.00 Line Description: Retreat Deposit Check # 151200 15.00 Line Description: RLSJ - Kruller Check # 151200 0.00 0.00 0.00 0.00 Prci Balance Used 9,541.30 42.17 2,448.53 59.19 2,143.03 64.28 13,027.12 67.43 Page: 1 expdetl.rpt 01/26/2016 4:06PM Periods: 12 through 12 Expenditure Detail Report City of Tukwila 12/01/2015 through 12/31/2015 Page: 2 000 GENERAL 01 CITY COUNCIL Account Number Adjusted Year -to -date Year -to -date Prct Appropriation Expenditures Expenditures Encumbrances Balance Used 000.01.511.600.43.00 TRAVEL (Continued) 12/31/2015 ap IN 12311541 Vendor: 010751 HOUGARDY, KATHY 12/31/2015 ap IN 12311542 Vendor: 006804 ROBERTSON. DENNIS 000.01.511.600.43.00 TRAVEL 000.01.511.600.49.00 MISCELLANEOUS 000.01.511.600.49.44 MISC- TRAINING REGISTRATION Total GENERAL Grand Total 172.25 Line Description: MILEAGE /ORCA Check # 371261 197.35 Line Description: MILEAGE /PARKING Check # 371302 40,000.00 787.97 27,760.85 0.00 12,239.15 69.40 2,400.00 0.00 80.00 0.00 2,320.00 3.33 8,000.00 0.00 6,422.21 0.00 1,577.79 80.28 72,900.00 1,093.47 45,078.73 0.00 27,821.27 61.84 72.900.00 1.093.47 45.078.73 0.00 27,821.27 61.84 Page: 2 General Ledger Expenditure Detail Report Year 2015 Report Period 12 through 12 PER VEN # VENDOR TT DS INVOICE # CHECKNO PURCHASE DESCRIPTION PROJECT AMOUNT 000.01.511.600.42.00 COMMUNICATION 12 013746 VZWRLSS *IVR VW 12 013746 VZWRLSS*IVR VW 12 013746 VZWRLSS`IVR VW 000.01.511.600.42.00 000.01.511.600.43.00 TRAVEL IN ap IN ap IN ap 12155342666152737440 12155342666152737457 12155342666152738588 151200 151200 151200 Kathy Houpardy iPhone Council iPads Council Data Cards TOTAL COMMUNICATION 65.44 120.03 120.03 305.50 12 012202 SEATTLE CITY LIGHT 12 013862 WSCC PFD PARKING 12 017043 LA CONNER COUNTRY INN 12 002650 CITY OF TUKWILA 12 010751 HOUGARDY 12 006804 ROBERTSON 12 000.01.511.600.43.00 W IN ap IN ap IN ap IN ap IN ap IN ap GJ cr 12155337207161600144 12155338173382074652 12155360000018400017 12301520 12311541 12311542 CR122315 151200 151200 151200 371145 371261 371302 RLSJ - Kruller Chamber Reception - Kruller Retreat Deposit MEALS - HOUGARDY, KRULLER MILEAGE /ORCA MILEAGE /PARKING MISC - Miscellaneous TOTAL TRAVEL 15.00 12.00 400.00 29.37 172.25 197.35 (38.00) 787.97 000.01.511.600.4*.** Page 1 of 1 74 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Mayor Ekberg Finance and Safety Committee FROM: David Cline, City Administrator BY: Moira Bradshaw and Bob Giberson DATE: January 27, 2016 SUBJECT: Facilities Plan with Fire annexation or Facilities Plan with Fire retention ISSUE What materials and format should be created for a City Council workshop to review the following options: A. A City Facilities Plan that assumes annexation of the City Fire Department to the Kent RFA, who would be responsible for Tukwila Fire station replacement and other Fire capital costs, •' B. A City Facilities Plan that assumes retention of the City's Fire Department and responsibility for reconstruction of three Tukwila Fire Stations and other Fire capital costs? BACKGROUND The question of which option the City should pursue was discussed by the Finance and Safety Committee at their January 20, 2016 meeting. The Committee concluded that they needed another meeting to finish their review of the attachments provided in their January 201h agenda packet and that they would not be recommending an option to the COW. The Committee agreed instead that these issues should be discussed at a Council workshop. Attachment B — Scenarios Comparison Table is revised to reflect the corrections and clarifications that resulted from the last Committee meeting. The Committee also started a list of questions on issues related to the RFA Annexation that is included here as Attachment E. DISCUSSION This is a continuation of agenda item from 1/20/16 Finance and Safety meeting. The Committee agreed that their review will be to provide direction for a future workshop where these two issues will be discussed by the full Council. RECOMMENDATION The Finance and Safety Committee develop an approach and direct staff on the materials and agenda for a City Council workshop so that a preferred option and proposed review schedule can be selected. ATTACHMENTS A. Facilities Improvement Timing (no change) B Scenarios Comparison Table ((revised 1127116) 75 INFORMATIONAL MEMO Page 2 C. Review Schedule (no change) D. Two Funding Scenarios: Plan A: Facilities with Fire annexation and Plan B: Facilities with Fire retention (no change) E. Fire and Facilities Option Questions and Answers (new) 76 Z:1Council Agenda ItemsWayor's Office\RFA FS ItemllnfoMemo F &S 2- 2- 16.doc Facilities Improvement Timing Attachment A FACILITIES WITH FIRE ANNEXATION SCHEDULE Y I Starting 2016 ,... ff.*] Scenarios Corripalrison III able Facilities Revised 1/27/16 Facilities with Attachment B Facilities with Voter approved bond, + fire Open 2020 Voter approved bond, + fire impact fees; Open by 2022 Voter approved bond, + fire Open by 2024 �Eqt.��l�pi�i�ei�it/A�p�pairatt.�s Rep�laceimeint Capital reserves created by 20 years of replacement cos RFA through annual revenue covered in voted bond i *Rep�laceimeint ('.)f SCBA (SeH' C('.)intaiined Bireathing Appairatus) and PRE (Peirs('.)inall Pin'.)tective Equipiment) Flire impact 1Fees & TukwiIla S('.)uth Agireeiment *Aininua�l impact t(,.) Geineira�l 1Fuind & C II IP (Iimpact t(,.) CHP liirmcllmAes c(,.)sts sN'.)win with *) $4.7M over 20 years + 0 additional fees Page I of 4 IMMMIM31ENWA "W, Scenarios Compaidson III all le Revised 1/27/16 Mipact to Homeowner ($250K) Pin'.)peirty Tax �levy Benefit Chairge \/(,.)ted B('.)nd Debt f:'(,.)ir City IPuIbIIIic Safety IE ld(l .4(s ) Optik.)n A is ('.)ne Nd(l 41 Optik.)n IB is f('.)uir INdgs Tot.al AnnUal lirnpact. Mipact to Bus4iesses Pin'.)peirty Tax �levy Benefit Chairge \/(,.)ted B('.)nd Debt f:'(,.)ir City IPuIbIIIic Safety IE ld(l .4(s ) Optik.)n A is ('.)ne INdg Optik.)n IB is f('.)uir NO '4S Peirs(,.m4l Pin'.)peirty (typicalHly ('mined �by businesses) LEOFF I IRebllrees Fiireimen's Pensk,.)n *Peirs(,.)nn6l c(,.)sts Fire Operations R('.)ufline Business II inspectik.mis Effective Resp('.)nse R.)irce M Attachment B M up to $85 Up to $163 $894 $873 a No 15-17 firefighters 80 Page 2 of 4 ram, IMSTSYMN City retains - no change City retains - no change MMM�M Yes 13 firefighters Scenarios Compaildson III able Revised 1/27/16 Attachment B Eimeirgency IM ainageiment FID Caires Flire IMairsIh aII/Fhre Pireveintk'.)n L('.)gistics Maintenance Natk'.)ina�l Accireditatk'.)n TMM C('.xxndl�l Meetings C('.)uindl�l W('.)irk§h('.)p E-HazeIlinut Phleirs Haze�linut Kid IM aiIl MaiIhhngs OinIhhne Suirvey Open H('.)uses Pireseintatk'.)ins Pt.flNkc Hewing &'.)641 Media T'SD E-New§letteir T'u Ik T'\/ T'ulkwill IR. ep('.)irteir Ufl�kty IRiIIII Ilir seirts Website Timing and Voting King C('.)uinty Dectik.)ins Iiµ eadm hhne \/(,.)te Passing milinilimulm Effective �Date Futuire \/(,.)tes August 2, 2016 August 2, 2016 . grOYMMEMM M T'eirim Permanent, but revocable by 20 year plan City Council action Page 3 of 4 Rl 82 Page 4 of 4 DRAFT Review Schedule Facilities with Fire Annexation OR with Facilities with Fire Retention Assumes a November Election Date Event . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Januar 20 Finance and Sal ... . ................................ . . . . _ Y . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Interim Staff work Attachment C Details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ............................................................... Review and Choose one of the scenarios . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Staff refines Facilities plan, compiles responses to Week of February 8 Workshop Review draft Facilities Plan ................... . ...................................................... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Y . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Week of February 15 Workshop view Fire operations and facilities ........................................................................................................................................................................................ ............................... P.................................................................................................................................................. ............................... P........................................................................................................................................................................................................................ ............................... Interim Staff work Staff refines Facilities plan, compiles response to 23 Council Public Head • Open houses at fire stations, other locations • Meetings with key groups • Media and social media articles • Mailing to residents • Hazelnut article (mailed to every home and business) • TukTV & website annexation to Kent RFA June 6 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Council Meeting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Action on annexation resolution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . June 15 or Jul . Y.... 20 ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Kent RFA Board Action on Tukwila resolution re uestin annexation g . g. ................................................................................................................... ............................... Jul 11 Council Public Hearing On Draft Facilities Plan ......................... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Jul 25 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . COW . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Deliberation on Draft Facilities Plan .......... . .............. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Interim . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Staff work . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Staff refines Facilities Plan, compiles response to further . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . questions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . August 1 Council meeting Last Council meeting to meet King County Elections' . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . deadline. Resolutions could be passed earlier. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . August 2 King County Last day to file a resolution with King County Elections for the November election. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Interim . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Campaign . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Campaign . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . November 8 General Election Voters to approve issuance of a fixed amount of bonds .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................. and to lev .. Y repay the additional tax to re a the bonds ............................... ................................................................................................... ............................... November 8 General Election Voters to approve the Kent RFA Plan and annex to the Kent RFA for fire services White + Green Facilities Plan with Fire Retention Green +Yellow Facilities Plan with Fire Annexation M ez Plan A - Facilities with Fire Annexation FUNDING SUMMARY Public Safety Building Police Precinct City Shops Facility City Shops Addition City Hall Annexation Costs GRAND TOTAL Funding Shares TIMM Facility Costa (SUMS* 20155 TOE5 225 Si S28 624 54 492 S7 943 S26 625 S29 492 S3 274 S6 546 S18 436 S22 185 S6 053 S8 139 $84,740 $102.929 100% Year UTGO 63-20 LTGO CIP Complete 528 470 SO SO Si 54 2019 SO S7 943 2035 SO S22 856 56 365 S271 2020 SO S6 546 2039 50 50 519 901 S2 284 2022 58 139 528,470 $22856 526,266 525,337 28 22% 26% 25% Funding Source Impact to CIP KRFA Annexation Costs Cis Hall a, shops Addition City She s Facility 'pSyp S2 - Police Precinct PROJECT COSTS IC= Gusts ere programmd,. I -.coats arsoVer pregrAmmesi, 1 = Ct*ts ,.$= under mm$1 2015$ in thousands ProjeetEstnete 2016 2017 2018 2019 2020 2021 PUBLIC SAFETY Public Safety Building $ 25,861 OK S 150 $ 6,150 $ 2,157 $17,404 $ $ Police Precinct $4,492 OK PUBLIC WORKS City Shops Facility $26E25 OK $150 $6E00 $2,302 $18E73 $100 City Shops Addition $3,274 OK CITY HALL $18,436 OK $1,200 $805 $8,581 $7E50 FIRE COSTS IF ANNEXED TO KRFA $6,053 OK S 5 65 $ 813 $ 689 $ 583 $ 376 S 354 $ FACILITIES PLAN COSTS Total 2015$ 41000s) $78,687 Total YOBS (1000s) $94,790 $309 $12,890 $4,872 Fire Annexation Costs S 4 39% 28% 26% Estimated Levy Rates a Bond levy rate jUTGO) General expense levy rate FINANCE AND SAFETY COMMITTEE DISCUSSION DRAFT 1 1-20-2016 Impact to Debt Capacity UGC, Deb, 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036 2037 2038 2039 2040 2041 $ - $ - $ - - $ 331 $ 300 $ 268 $ 235 $ 200 $ 181 $ 144 $ 123 $ 73 $ - $ - $ - $ $432 $1E00 $3,060 423 $ 473 $ 123 $ 123 $ 123 $ 53 $ $1E39 - $ $1,434 S300 S12150 $4,459 $36,677 S905 $8,581 $7,850 SO $0 SO $0 SO $0 SO $0 SO S432 $1,000 SO $3,060 $0 SO S1839 $1,434 $0 $41,280 $1,049 $10,246 $9,655 SO $0 SO $0 SO $0 SO $0 SO $714 $1,702 SO $5,527 $0 SO $3,630 $2,916 $0 SO SO Total 2015$ (1000s1 Total TOES (1000s) $6E53 $8,139 $0 SO $65 $69 $813 $888 $689 $776 $583 $675 $376 $449 $354 $435 $331 $419 $300 $391 $268 $360 $235 $325 $200 $285 $181 $266 $144 $218 $123 $192 $73 $117 $423 $699 $473 $806 $123 $216 $123 $223 $123 $229 $53 $101 $0 $0 $0 $0 $0 $0 $0 SO FI4At4CING ASTONS VOTED UTGO DEBT Public Safety Building City Shops Facility City Hall Fire Facilities Fire Station 314 Fire Station 52A Fire Station 54A Apparatus & Equipment Proceeds from bond issue Outstanding UTGO Debt UTGO Debt Service Estimated bond levy rate ($1$1,000 AV) Costs covered by UTGO Bonds $28,470 6 445 54 - S - S - s 2 357 01 5 9 588 07 5 S S S S S S $ $ $ $ $ S S S S S 5 5 5 5 5 $ $ $ $ $ 5 5 5 5 5 5 $ 5 $ - $ - $ - $ $ $ $ $ $ $ $6,525 $2,357 $19.,588 $6622 $9,792 $28,363 527,371 $26,339 $25,267 $24,151 $22,991 $487 $663 $2,126 $2,126 $2,126 $2,126 $2,126 $0.08 $0.11 $0.34 $0.33 $0.32 $0.31 $0.30 S 2,357 S 19 588 5 5 52,126 $0 29 - S S S 5 $ 5 $ $24784 $2,126 $0.28 5 $ 5 $20,529 $19,224 $17,867 5 16,455 5 5 5 $ 5 5 5 $14,987 $13,461 5 11,873 - $2,126 $2,126 $2,126 $2,126 $2,126 $2,126 $2,126 $0.27 $0.26 $0.25 $0.24 $0.23 $0.23 $0.22 $ - $ - $ $ - S S $10221 $8,504 $6,718 54,860 52,929 $1,407 $2,126 $0.21 52,126 50,.20, 52,126 50,.20, - 52,126 51539 50.19 50.14 51,463 50.12 0 z Public Safety Building City Shops Facility 2E II 4Y H Value of 64-20 Lease Base Z Annual Lease Payments Ix,- Costs covered by 63-20 Lease $22,856 - $ - $ - $ - $ - $ - $ $ 20,341 $ $22,856 $1,846 - $ $1,846 - $ $1,846 $ - $ - $ $ - $ $1,846 $1,846 $1,846 S $ - $ - $ $ - S $1,846 - $ $1,846 - $ $1,846 S - S $1,846 $1,846 - $ S $1,846 - $ $1,846 $1,846 CASH FI_OVit 6/EEDS AFTER UTGO 63-20 $309 $6,434 $888 $2,126 $1,724 $10,695 $10,090 $419 $391 $3611 $325 $285 $266 $218 $192 $117 $1,414 $2,508 $216 $5,749 $229 $101 $3,630 $2,916 $0 $0 - o Public Safety Building E Police Precinct < m City Shops Facility 2 LH City Shops Addition -I 0 City Hall (.7.1 0 Other Facilities Projects Z 0 Proceeds from bond issue o • Cumulative Facilities Debt LTGO Debt Service 56.365 $19,901 $26,266 6 365 56.365 $6 461 6,525 $475 $6.018 $475 S S $ 10,246 S S10.246 $5.784 $475 9,655 59.655 $15.940 $1,241 S S S S $25,136 $24,180 $1,962 $1,962 $23:185 $22151 $1,962 $1,962 S - $ - S - $ - S - $ - S $21,075 $1,962 $19,956 $1,962 518,793 $17:583 $1,962 $1,962 $16:325 $15,016 $1,962 $1,962 $13,655 $1,962 $12:239 $10,767 $1,962 $1,962 $9,236 $1,962 $7,644 $1,962 55.988 $1,486 $4,741 $1,486 $3144 $1,486 $2,096 $1,486 NET FACILITY COST NEEDS $309 $69 $888 $2128 $1 724 $449 $435 $419 $391 $360 $325 $285 $266 $218 $192 $117 $1414 $2508 $216 $5749 $229 $101 $3630 $2 916 $0 $0 CIP FUNDING IMPACT Facilities capital costs New Facilities LTGO Debt service Facilities Impact on General CIP Budget Existing Debt Service Total Impact to CIP Projected CEP (% of typical planning) Snare of him:cal planned CIP $309 $69 $888 $2,126 $1 :724 $449 $475 $475 $475 S4- $30 $65 $1,364 $2E02 $2,200 $524 S2975 S2.977 S2.974 S2.973 S2.156 S2.157 $3,284 $3,046 $4,337 $5,575 $4,356 $3,081 100% 100% 100% 100% 100% 100% 16% 20% 15% C. $435 $419 $391 $360 $325 $285 $266 $218 $192 $117 $1,414 $2,508 $216 5 5,749 $1.241 $1,962 $1,962 $1,962 $1,962 $1,962 $1,962 $1,962 $1,962 $1,962 $1,962 $1,962 $1,962 $1,962 $4,676 $2,381 $2,353 $2,322 $2,286 $2,247 $2,228 $2175 $2,154 $2E75 $3,375 $4,470 $2178 $7,711 -2 63 S2156 S1.612 S1.094 $1.094 $1,094 $1,094 $1,093 $1,093 $1,093 $1,092 $1,092 $1,092 $793 $423 $423 $422 $422 $3,839 $4,537 $3,966 $3416 $3,380 $3341 $3,322 $3,273 $3,246 $3172 $4,467 $5E62 $3,270 $8,504 $2,614 $2,485 $5,539 $4,824 $1486 $IAN 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 12% 14% 12% C. C. 9% 9% 9% 8% 8% 11% 13% 7% 19% 6. 5% 11% 9% 3% 3% $229 $1,962 $2,151 $101 $1 :962 $2E63 $3,630 $1,486 $E116 $2,916 $1,486 $4,402 $1,486 $1 :486 $1486 $1486 NEW LEASE PAYMENTS Lease costs for 63-20 financing Portion Covered by Enterprise General Fund Budget estimate 63-20 lease costs as pct of GF 50% $1,846 $1,846 $1,846 $1,846 $1,846 $1,846 $1,846 $1,846 $1,846 $1,846 $1,846 $1,846 $1,846 $1,846 $1,846 $1,846 $1,846 $1,846 $1,846 $1,846 $923 $923 $923 $923 $923 $923 $923 $923 $923 $923 $923 $923 $923 $923 $923 $923 $923 $923 $923 $923 $1.25.6 M $1.37.5 M $1.37.5 M $141,6 M $145,5 M $15E2 M $154,7 M $155,4 M $1612 M $165,1 M $1712 M $1751 M $184,8 M s1a0.3 M $156.0 M $201,5 M $208.0 M $214,2 M $220E M $227,2 M $2311 M $2411 M $248.3 M $25E8 M $263.4 M $2713 M 00% 00% 00% 0.0% OA% OA% OA% OA% OA% 0.5% 0.5% 05% 05% 0.5% 0.5% 0.5% OA% OA% OA% OA% OA% OA% OA% OA% 0.0% 00% Total Impact to Annual Budget ($1000) $309 $69 $1,364 $2,602 $3,122 $1E47 $2,599 $3,304 $3,276 $3,245 $3,209 $3,170 $3151 $3,102 $3,076 $3E02 $4,298 $5,393 $3,101 $8,634 $3,114 $2,985 $6,039 $5,325 $1,486 $1,486 LTGO DEBT CAPACITY New LTGO Debt (balance outstanding) $6,461 $6 244 $6,018 $5,784 $15,940 $25,136 $24,180 923,185 $22,151 $21,075 $19 956 $18,793 $17,583 $16,325 $15,016 $13,655 $12 239 $1 D767 $9 236 S7,644 $5,988 $4,741 $3,444 $2,096 Existing LTGO Debt (balance outstanding) S17.704 S15975 S14.187 S12,329 S10,396 S9.194 S7.946 S6,844 S5,420 S4,897 $4.466 $4,226 $3.976 $3.715 $3.443 $3.160 $2,865 2558 $2, 237 $1.902 $1.553 $1.189 $809 $413 Total LTGO Debt $17,704 $15,975 $20,648 $18,573 $16415 $14978 $23,886 $31,780 $29,599 $27,882 $26,617 $25,301 $23,932 $22,508 $21,026 $19485 $17,881 $16,212 $14476 $12,669 $10,789 $8,833 $6,797 56,154 $3,444 $2,096 LTGO Capacity $thousands) $81,250 $84,114 $87,079 590,149 $93,326 596,616 $100,022 5103,548 5107198 $110,976 $114,888 $118,938 $123131 $127,471 $131,964 $136,616 $141,432 $146,417 5151579 $156,922 $162 453 5168,180 5174,108 $180,245 5186,599 5193,177 Pot of LTGO capacity used 22 19% 24% 21% 18% 16% 24% 31% 28% 25% 23% 21% 19% 18% 16% 14% 13% 11% 10% 8% 7% 5% 4% 3% 2% 1% UTGO DEBT CAPACITY New Fad/Ries UTGO Debt (bat.. outstanding) $6,622 $8,792 $28,363 $27,371 $26,339 $25,267 $24,151 $22,991 $21,784 $20,529 $19,224 $17,867 $16,455 $14,987 $1%461 A11,873 $10,221 $8,504 $6,718 $4,860 $Z 929 $1,407 UTGO Debt Capacity ($thousands) 554,167 $56,076 $58,053 $60,099 562,218 $64A11 $66,681 $69,032 571,465 $73,984 $76,592 $79,292 582 087 $84,981 $87,976 $91,077 $9-4,288 597,612 $101,052 $104,615 $108,302 $112,120 $116,072 $120,164 $124,399 $128,784 Pct. of UTGO Capacity Used 0% 0% 11% 15% 46% 42% 40% 37% 34% 31% 28% 26% 23% 2 19% 16% 14% 12% 10% 8% 6% 4% 3% 1% 0% 0% TOTAL DEBT CAPACITY ($thousands) $135,447 $140,190 $145,132 $150,248 $155,544 $161,027 $166,703 $172,579 $178,663 $184,961 $191,481 $198,230 $205,218 $212,452 $219,941 $227,694 $235,720 $244,029 $252,631 $261,536 $270,755 $280,300 $290,180 $300,409 $310,998 $321,961 Pot of capacity used 13% 11% 19% 18% 29% 26% 30% 33% 30% 28% 25% 23% 21% 19% 17% 15% 13% 12% 10% 8% 6% 5% 3% 2% Pct. of capacilv not. used 87 89% 81% 82% 71% 74% 70% 67 70% 72% 75% 77 79% 81% 8, 85% 87 88% 90% 92% 94% 95% 97 98% 99% 99% Flan A Page 7 a) a) Plan B - Facilities With Fire Retention FUNDING SUMMARY Toi;t1 Fi Public Safety Building Police Precinct City Shops Facility City Shops Addition City Hall Fire Station 51 Fire Station 52 Fire Station 54 Fire Apparatus and Equipment GRAND TOTAL Funding Shares 2015$ YOE$ $25.861 $28.624 $4,492 $7,943 $26.625 $29492 $33.274 $6.546 $18.436 $22.185 $10,654 $11,400 $5.083 $5.657 $6.206 $7329 $21.000 $29.060 $121,630 $148,237 1005 source of Funds Y UTGO 63 -20 LTGO CIP Comp( fe $28.470 50 50 $154 2019 $0 $7.943 2035 $0 $22.856 $6.365 $271 2020 $0 $6.546 2039 $0 50 $19.901 $2.284 2022 511 00 $0 2018 $4,954 $693 2019 $6,471 $858 2021 $24.310 $75,615 $22,856 $26,266 $18,750 5155 153/4 1E3/4 Funding Source K = oets are p3 5 4 Impact to CIP Estimated Levy Rates O Bond levy rate rUTC-.^,', Kr General expense levy rate FINANCE AND SAFETY COMMITTEE DISCUSSi ON DRAFT l 22 Impact to Debt Capacity PROJECT COSTS 2015$ in thousands PUBLIC SAFETY Public Safety Building Police Precinct PUBLIC WORKS City Shops Facility City Shops Addition CITY HALL FIRE FACILITIES Station 51 Station 52 Station 53 Station 54 Apparatus & Equipment Facilities Plan Costs Total 2015$ (1000s) Total YOE$ (1000s) Fire (No RFA) Costs Project Estima 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 20 2032 2033 2034 2035 2036 2037 2038 2039 2040 2041 25,861 $4,49 K $26,625 OK $3,274 OK. $18,436 OK $10,65 $5,55 $6,206 $21,5W K 6,150 2,157 $17,404 5 015$ $6,000 $2,302 $18,073 $100 $1,481 $4,669 $4,504 $653 $1,200 $805 $8,581 $7,859 $672 $3,758 1,050 $ 1,050 $ 1,050 $ $1,434 $762 $827 $4,617 ,050 5 1,050 $ 1,050 5 1,050 $ 1,050 $ 1,050 $ 1,050 $ 1,050 $ 1,050 $ 1,050 $ 1,050 $ 1,050 $ 1,050 $ 1,050 $ 1,050 $ 1,050 $ 1,050 $ $ $ - $ - $ $ $78,687 $300 $12,150 $4,459 $36,677 $905 $8,581 $7,855 $5 $94,790 $309 $12,890 54,872 $41,280 $1,049 $10,246 $9,655 $0 $5 $0 $5 $0 $5 $0 $5 $432 $1,000 $5 $3,060 $0 $714 $1,702 $0 $5,527 $1,839 $1,434 $3,630 $2,916 Total 2015$ (1000s) Tukwila South Fire and Mitigation Fees Remaining Fire Costs 2015$ Total YOE$ (1000s) 042,943 $2,531 $6,372 $6,226 $5,570 $1,877 $5,667 $1,050 $4,750 7 -500 7300 73^,0 7300 7300 $1,050 $0 $38,193 047,048 $2,531 $2,607 $6,372 $6,760 $5,726 $6,257 $5,270 $1,577 $5,932 $1,828 $5,367 $750 $750 $750 a7 a7 75 $7 a7 56,408 5922 5950 5979 $1,008 $1,038 $1,069 $1,101 $1,134 $750 $1,168 $75 $700 $1,204 $1,157 $1,050 $1,788 51,84 9 F ANCING . SSU PI VOTED UTGO DEBT Public Safety Building City Shops Facility City Hall Fire Facilities Tire Station 51A Fire Station 524 Tire Station 54A Apparatus & Equipment Proceeds from bond issue Outstanding UTGO Debt UTGO Debt Service Estimated bond levy rate ($751,000 AY) Costs covered by UTGO Bonds - 6.524.54 $ 2.357..1 $ 19,58 07 $ - - - - - S - S - S - S - S - S - S - S - S 2,007 $ 6,067 $ 6,304 $ 5,111 $ 1,875 $ a a, a $ 991 $ 1,030 $ 1,970 $ 1,526 $ 4,553 $ 4,522 $ - $ - $ f $ - $ - $ - $ $ - $ 735 $ 3,229 $ - $ - $ - $ - $ - $ $ - $ - $ - $ 558 $ 5,513 $ - $ - $ - $ S 1,082 $ 4 $ ' $ 882 $ ' $ 954 $ _ $ 1,030 $ 1,070 $ $$756 15 $$2607 $$1 � $$8883 $$24 655 $$1,876 $$8 466- $$241 $$1,030 $1 575 $$�43 . $2,646 $15,338 323,6606 547,839 548,029 552,747 351 "614 550,400 549,102 5195 $1,135 1.782 $3,627 5 3,767 $4.250 54:324 84.401 $0.03 $0,20 $0.30 ,0.68 .0.58 $0.64 $0.63 $0.62 2.607 $ 13,265 $ 9.161 $ 25.857 $ 2.176 $ 6.766 $ 129137 $ 1.330.11 $ 1370.01 $ $4481 $0.61 - 1,197 $ $ S S 1,153 $ 1,197 $ $153 $1,997 $47,713 $466,229 $4.564 $4650 .0.60 $0.59 1,288 $ S S 1,385 $ S S - $ - $ - S - $ - $ 1,788 $ 1,841 $ 1,890 $ - $ - $ 1,242 $ 1,288 $ 1,336 $ 1,385 $ 1,385 $ 1,788 $ 1,841 $ 3,836 $ - $ - $ $1242 $1,288 $1,336 $1,385 $1,385 $1,788 $1,841 $1,896 544,6643 $42,950 $41,144 $39,218 $37,1664 $34,926 $32,903 $30,719 $28,367 $23,855 $4.739 54.832 $4.928 $5628 $5:131 55235 56368 506 55647 $5:453 $0.58 $0.57 .,0.5E $0.55 $054 .0.54 $0:.53 $0:.53 $0.52 $0.49 339,35E 84.512 $0.39 $3.865 $0.32 $12,378 $10,852 2.021 $0.16 $1,881 z Z 70< Z Public Safety Building City Shops Facility City Hall aide of 63 -20 Lease vase Annual Lease Payments Costs covered by 63 -20 Lease 822,85E 2,515 $ 22,E56 $ 0 341 5 $22,856 $1,846 S $1,846 $1,846 $1,846 $1,846 $1,846 $1,846 $1,846 S - $ $1,846 $1.846 $1,846 $1,846 $1,846 $1,846 - $ $1,846 - $ $1,846 - $ $1,846 $1,846 $1,846 $1,846 CASH FLOW NEEDS AFTER UTGO & 63 -2. 9 365 -$546 013 - $70. 9 896 $9 266 0 - -$391 - 4408 ' $10 06 204 71 $3 490 841 $7 42 0 630 $2 916. 0' U E • m j 0 Z C7 • I- C) J U Public Safety Building Police Precinct City Shops Facility City Shops Addition City Hall Other Facilities Projects Proceeds from bend issue Cumulative Facilities Debt LTGO Debt Service $6365 $19,901 $26,266 $6 .461 $475 $6.244 $475 $6.018 $475 $10246 $5,784 $475 9.655 $ $9,655 $15.940 $1,241 $25.136 $24.180 $1,962 $1,962 $23.185 $1,962 522.151 $21.075 $1,962 $1,962 $19956 $18,793 $1,962 51,962 517,583 5 16,325 5 15..016 $13,655 $1,962 $1,962 $1,962 51,962 $12.239 51,962 $10.767 51,962 $1,96 $7.644 51,962 $5.988 51,486 $4.741 51,486 $3444 51,486 52.996 51,486 NET FACILITY COST NEEDS 546 13 $701 $$ $369 $389 $391 03 $10$8 $1069 $1101 $1134 $1188 $1 204 $1 871 $9,490 _ 51 841 57 423 $f 630 $2,916 - - ofy c) CL Z U E © J is O w a CL w I- F- 0 U a a U CL 12 00 w 0 CIP FUNDING IMPACT Fadites capital costs New Fadltles LTGO Debt sauce Facilities Impact on General CIP Budget Existing Debt Service Total Impact to CIP Projected CIP (% of typical arming) Share of typical planned CIP 5309 (5 (546) 51,013 5475 5475 5309 (5 (71) 51,489 32.975 32.977 32.974 32.973 83,284 02,977 02,903 04,462 100,' 100;!0 100,' 100,' 5701 (5 (358) (S (369) (S (380,) (5 (391) (S (403) 5475 3475 51,241 51,962 51,962 51,962 51,177 5117 5872 51,582 51,570 51,559 52.156 52.157 52.163 $2.156 $1.672 $1.594 $3,333 $2,274 $3,035 $3,737 $3,183 $2,653 100;!6 100;!0 1..;!o 100;!6 1..;!o 100;!6 11% 8% 0% 12% 0% 8% 8 2 $1.594 $4,054 100% 12% $1.969 $1,962 53,031 $1.594 $4,125 100;'e 12% $1,101 $1,962 53,063 $1.594 $4,157 $1,134 $1,962 53,096 $1.093 $4,189 uc% $1,168 $1,962 53,130 51.593 $4,223 $1,204 $1,871 $1,962 $1,962 53,165 53,833 51.593 $1.092 $4,258 $4,925 1002/3 100% 11% 12% $3,490 51,841 57,423 $3,630 52,916 51,962 51,962 51,962 51,962 51,962 51,486 51,486 51,486 55,452 53,803 59,385 51,962 51,962 55,116 54,402 51,486 $1.592 51.592 $793 $423 $423 $422 $422 $6,544 $4,855 $10,178 $2,385 $2,384 $5,539 $4,824 $1,486 51,486 100;!6 100;!6 100% 100;!0 100;!6 1..;!o 100% 100% 100;!6 15,.. ..... 22% 5... 5,.. ..... 9% 0... o... $1486 51,486 NEW LEASE PAYMENTS Lease costs for 63-20 financing Portion Covered by Enterprise General Fund Budget estimate 63 -20 lease costs as pct of GF Total Impact to Annual Budget ($1000) LTGO DEBT CAPACITY New LT00 Debt (balance outstanding) Existing LTGO Debt alance outstanding) Total LTGO Debt 7500 Capacity ($thousands) Pot of LT00 capacity used UTGO DEBT CAPACITY New Factki'ies UTGO Deb' (balance outstanding) U T GO Deb' Capacity ($thousands) Pet a' UTGO Capacity Used TOTAL DEBT CAPACITY ($thousands) Pct of capacity used Pct of capacity net used 51,846 51,846 51,846 51,846 51,846 51,846 51,846 51,846 51,846 51,846 51,846 51,846 51,846 51,846 51,846 51,846 51,846 51,846 51,846 51,846 $923 $923 $923 $923 $923 $923 $923 $923 $923 $923 $923 $923 $923 $923 $923 $923 $923 $923 $923 $923 $129,6 M $137,5 M $137,5 M $141,6 M $145.5 M $150,2 M $154,7 M $159,4 M $164,2 M $169,1 M $174,2 M $179,4 M $184,8 M $150,3 M $156,0 M $201,5 M $208,0 M $214,2 M $220,6 M $2272 M $234,1 M $241,1 M $248,3 M $255,8 M $263,4 M $271,3 M 0.0% 0.0% 0.0% 0.0% C642. 0645 0645 C642. C642. 0.5% 0.5% 0.5% 0.5% 0.5% 0.5% 0.5% 0.44. 0.4% 0.4% 0.4% 0.44. 0.44. 0.4% 0.4% 0.0% 0.0% $309 (5 (71) $1,489 $2,099 $1,040 $1,795 $2,505 $2,493 $2,481 $3,923 53,954 $3,986 $4,019 $4,053 $4,088 $4,756 $6,375 $4,726 $10,308 $2,885 $2,885 $6,039 $5,325 $1,486 $1,486 $6,461 56,244 56,018 $5, 784 $15,940 $25,136 $24,180 $23,185 $22,151 $21,075 $19,956 $18, 793 517, 583 $16,325 $15,016 $13,655 522, 239 $10,767 $9,236 $7,644 $5,988 $4,741 $3,444 $2,096 5=7704 515,975 514,187 512,329 510.395 59.194 57.940 50.544 55420 $4.597 $4,455 54.220 $3.975 $3715 $3.443 $3.150 52855 $2,558 $2,237 $1.902 $1.553 51.189 $809 $413 $17,754 $15,575 $20,048 $18,573 $10,415 $14,578 $23,880 $31,780 $29,555 $27,882 $20,017 $25,301 $23,532 $22,508 $21,020 $15,485 $17,881 $10,212 114,470 $12,005 $10,785 $8,833 $0,757 55,154 5344 $2,056 $81,250 $84,414 $87,079 $90,149 $93,326 596,61.6 $100,022 $104,548 $107,198 6110,976 $114,888 $118,938 $1 2 $127,471 5 .31,964 $136,616 $141432 $146,417 5 1.51.,579 $156,922 $162,453 $168,180 $174108 $180,245 $'.86599 $193,177 22,E 19', {: 2 21% 18',' 16',' 24% 31,,. 28', {: 25',, 35,,. 21% 19?r. 18'x,: 16' {: 14% 13,,. 10', {: 8',' 7,, 5?, 3,,. 3,,. $2,646 $15,338 $23,606 $47,839 $4 $54,167 $56,076 $58,053 $60,099 562,218 Oe {, 5e;, 26% 39% 77% $135,417 5140,150 5145,132 $150,248 $155,544 25'1 28',' 87'5 87'5 75°.-'5 72 % 59'5 75% 0161,027 39',{ 61e $52,747 $51,614 $50,400 $49,102 $47,713 $46,229 $44,643 $66,681 569,032 $71,465 $73,884 $76,592 $79,292 $82,087 79% 75e {, 71% 66% 62`;5 58e {, 52 0166,703 0172,579 5178,663 0184,961 0191,481 0158,230 0205,218 46', %: 48, %: 45?r 39', {: 36',' 54% 52% 55°.-'5 58% 61e {, 64-;5 67% 51° 0212,452 69% $41,144 $39,318 $37,164 $34,926 $32, 903 $30,719 $28, 367 $23,855 $19,35$ $15,618 $12,378 $10,852 $87,976 $91,077 $94,288 $97,612 $101,052 $104,615 5 108,302 $112,1 -20 $s x6,072 $1- 20,164 $,- 22`,399 $128,784 27,E 43 39`a� 6 a 29`a� 26`a� 2; ;71a� 'Oei,, Bea 8219,941 $227,694 8235,720 $244,,029 5252,631 $261,536 $270,755 $280,399 5290,180 $300,409 5310,998 $321,961 28,x,: 26',x,: 23',x,: 21% 19',x,: 17,x,: 14% 12',x,: 9',' 7' 5?' , 72% 74-,,, 77% 75• 81% 83% 86 % 88% 91% 93% 95% 96% Flan B Page 10 r-I on Attachment E Finance & Safety Committee Meeting - January 20, 2016 Committee questions and staff responses related to Facilities and Fire Options 1. How did a public safety building end up in front of a public works shop? The Facilities Steering Committee recommendation is for the City Shops facility to be completed concurrently with the Public Safety Building even though its start date is shown as slightly later. Page 2 of the Executive Summary from the Essential Government Services Facilities Plan red book shows detail and was distributed for the December 14th COW meeting,. 2. In the past, haven't we done pay as you go for equipment as opposed to bonding for it as shown in Option B? Yes, we have done 'pay as you go' in the past. However, there are significant equipment and apparatus costs upcoming that would have substantial impacts to the City's general fund. A bond would provide the opportunity for those fire capital costs to be paid with the bond proceeds for 20 years, providing relief to the general fund. 3. Is it true that the RFA can increase costs dramatically within the six year authorization window? The benefit charge may be changed each year by the Governing Board (up to 60% of the operating budget.) 4. What is real in what Mr. Bernard says and what is not true? Until Tukwila policy decisions are made, it is difficult to address cost assertions directly as there are multiple choices before the City Council. Statements by Mr. Bernard on cost are different from City estimates. At a minimum, he makes assumptions about the City property tax rate, which are inaccurate and premature. He also says that the FBC table has a limited number of structural size categories and when the size changes by a square foot you are charged a higher fee. 5. Should the real property assessment be changed on the comparison table? The following Tukwila average home values were found on real estate sites: Zillow Summary: The median home value in Tukwila is $263,200. Trulia Summary: The median sales price for homes in Tukwila WA for Oct 15 to Jan 16 was $237, 000 based on 41 home sales. Redfin Summary: As ofJanuary 25, 2016, the last .90 days of Tukwila real estate trends show the median sale price at $273, 000. Page 1 of 4 :• 6. How much revenue results from the City's property tax on personal property? Personal property is about 18% of the total taxable assessed value of the City and according to 2015 tax year values, the City received $2.5 million in tax from personal property. 7. What would the cost be for Tukwila if we decided to implement FD Cares here? Tukwila's call volume for the types of calls targeted by FD CARES are less than one per day; therefore, justification for a dedicated FD CARES unit for Tukwila does not currently exist. The addition of Tukwila Village and other senior adult housing options however could greatly increase demand for this type of non - emergency service. Gaining this type of service through annexation, or a contract for these services, would be a more financially viable and responsible option. If and when the call analysis shows an increase in demand for this type of service, the following projection is estimated based upon no reduction or alteration in current services. Personnel costs would range from $600K to $900K in annual cost and be similar to providing an aid unit. Three employees assigned per each of (3) 24 hour shifts, for a total of 9 FTE's. (It might be accomplished with a total of 6 FTE's, but there would be much more potential for overtime liability.) It would also require the purchase of two vehicles, one front line, and one reserve at approximately $150K -200K total. Creating an FD Cares type program using current FTEs but under an altered staffing model might be possible but would require more extensive analysis. 8. How many people are in the KRFA Logistics Division? Logistics is located within the Support Services Division of the Kent RFA. The Logistics section is comprised of 5.7 FTE. Support Services also include a 2.0 FTE Planning section, a Communications and Government Relations manager, and a Grant Coordinator. 9. What is the cost to operate the Tukwila Fire Department as it exists today (versus the regional model) and how does it affect this discussion? An updated Cost Worksheet is attached (page 4) that provides a final Tukwila budget number that is 99% complete. The end of the year accounting has not yet been finaled. 10. If voters say no on bonds to construct public safety buildings, what's the impact to property owners? If the voters say no to financing City facilities with a voted bond, the City would need to look at alternate revenue options to pay for capital facilities. Page 2 of 4 .l 11. What is the cost of outreach; hard and soft costs? Most of the hard cost associated with an outreach effort is folded into existing publications and methods; however, we anticipate two specific mailings that would cost up to $8,000 - $10,000. The soft costs are primarily lost opportunity costs of staff time devoted to these issues as opposed to other issues or priorities of the City. Page 3 of 4 91 Cosit Comparison Worksheet Rounded to thmsands city RFAi 2016 PTojecteill d Actuals Budglel Dtfference 1, * Operat.1fonal Cosis 0 20S 313 2 I WYaWl LOY ROM tf OPWOMW COSIS 22'03 2.101 av Capital 3 Equipment '150 902 -17 4 ApIparatius 900 405 -4"915 5 Facliftfies '1 '30101 1,6,42 342 i y E00valant Levy, Rate krPrev, Imestgatfon, EAf 2,350 2,1810 .170 ,6 E,*jvaW#,L Wy Rals, for CA#lat 0.447 043 (0. W; 7 Total Operabiwal & Caotal Costs m 12,655, 112 718 163 InterlocW Agreement 9 Preverlion IYnw estigabon 836 902 66 '10 "' Emergency Management 31,38 339, 1174 1,242 68 i y E00valant Levy, Rate krPrev, Imestgatfon, EAf A215 aal '112 Total Operabonal & Caoital, I Prev, Investigation, EM 13,729 13,959 230 COS''Its w * OperafionA� costs, loirthe Gity include $797K in simlrect (soft) costs, does 1110t h6ude, LEOFF 1 n)ir fire,men's p nsloin costs Uty: AsSLJMeS 10 year replacement admin. e vehid es, v95 years replacment for heavy- duty apparatus I RFA' Assul'TIP-S 7.10 yew rep4acanlilent IlDir admin-type vlel'Wes,, 20 years for' heavy-dity apparatus 92 Budget Only L8 ReWsooins 'I -,261-16.xISX pup It 0-1 _ 15 '11262,01116 2'10 P'M TO: FROM: DATE: SUBJECT: Ci!Z of Tukwila Allan Ekberg, Mayor Mayor Ekberg Finance & Safety Committee Peggy McCarthy, Finance Director January 27,2O1G Update Attachment Atm the Financial Planning Model ISSUE Update Attachment A to the Financial Planning K8ndB| to reflect the 2015-2018 mid-biennium budget amendments and the 2O15 estimated final financial results. BACKGROUND The Council has requested an updated Attachment A R#|8CtiDg the financial impact Of the 2O15- 2016 budget mid-biennium budget amendments. DISCUSSION The updated Attachment A assumes or reflects the following: 1. Sales Tax a. Budget amendment - Sales tax was increased in 2015 by $1.7 million and in 2016 by $| nniUiOO. b. Projections ' 2017 reflects no increase in S88S tax relative to 2016; 2018-2020 revenues are increased by 3% consistent with the original projections. 2. Onetime revenue 8. BUdgetamondment - nernmrd of the postponement of the thousand transfer int System (RMS). One time revenue is [8dUC8d by $1 million to reflect the Tukwila Village land Sa|8 and by $200.000 to reflect the former Fire Station 53 sale. It is increased by the $350 > the General Fund for the Police Records Management 3. Dedicated revenues a. Projections — dedicated revenues for 2015 are increased to reflect an actual increase over budget in REET revenue of $1.8 million. 4. Operating &Maintenance a. Budget amendment — the 2015 departmental budget amendments assumed any increases in departmental expenditures would be offset by decreases in other departments thus having OO net effect onthe General Fund ending balance. The 2015 preliminary financial statements support this assumption; additional cost has not been added. The same assumption has been made for 2O1O; additional costs for operations have not been added. However, additional costs for the PO|iC8 initiatives has been added — see below. b. Budget amendment — the 2U15 $137 thousand added to the Police budget for the Police Records Management System was not spent in 2015; it has been added to 2010 and iS included inthe $82O thousand adjustment — with $62O thousand for the RMS and $20O thousand for the City's C{}Ps grant match. INFORMATIONAL MEMO Page 2 o. Projections — the 2017-2020 p jecdonainc|udeadditiona|coatsfortheRMGand for the COPS grant which expires in 2019. 5. Capital Projects G. Budget amendrnmniS — The COat of the new initiatives have been added to the model, GSfollows: 0 $174 thousand for 53m Avenue improvements m $8O thousand for the City's match on the bridge improvement grants * $SO thousand for the City's match On the new safe routes to school grant * $4OO thousand for St[oDdor Blvd extension The financial result based on these adjustments is to increase the combined ending fund balance, exclusive Of the reserve fund balance, by$1.O million sd the end Of the six year projection period. RECOMMENDATION Information only. ATTACHMENT Updated Attachment A of the Financial Planning Model as of 1.27.16 �� 4 12 13 Ia 17 18 19 20 21 14 28 31 32 33 34 CITY OF TUKWILA ATTACHMENT A - REVENUES AND EXPENDITURES GOVERNMENTAL FUNDS 2015 -2020 Analysis in 000's Revised for Budget Amendments REVENUES 2015 other ORIGINAL -- Budget Amendments -- Adiust- 2015 BUDGET Aug' 15 Nov '15 meat Adjusted 2016 2016 ORIGINAL Budget Amendment- Adjusted BUDGET Nov' 15 Budget PROJECTIONS TOTAL 2Q17 2018 2019 2020 S 17,034 $ 422 5 1,700 5 19,156 14,329 14,329 4 ,025 4,025 1,856 1,856 3;236 3,236 1,821 1,821 2,105 150 2,255 2,212 2,212 2,503 347 2,850 - _. 2,976 2,255 Pt 2,255 2,400 (850) 1,550 $ 17,631 $ 1,000 $ 18,631 14,759 14,759 4,105 4,105 1,981 1,981 3,117 3,317 1,875 1,875 2,166 2,166 2,267 2,267 2,585 2,585 2.991 2,991 2,233 _ 2,233 3,675 (1,600) 2,075 , 01 B °220 1 9,12s 15,506 2,187 4,292 2,089 2,184 3,416 3,519 I 2122 2,97;) 2,232 2,301 2,335 2,405 2,614 2,643 1,05 i 3,173 2,358 4 19797 $ 2I)31( 15,894 6291 4,421 4,553 2,293 2,408 3,624 3,733 2,019 2,070 2,374 2,449 2,477 2,552 2,673 ,704 3,2W 3:67 2,429 2,502 $ 115,855 91,908 25,583 12,802 20,847 11,677 13,776 14,249 16,068 18,857 14,066 3,625 General Revenues Sales and Use Taxes Property Taxes Utility Taxes Interfund Utility Tax Gambling and Other Taxes RGRL Licenses & Permits SCL Agreement Intergovernmental Charges for Services Indirect Cost Allocation One -Time Revenue 59,586 (600) 58,986 980 980 57,945 59,571 1,010 1,040 61,270 63,019 1,067 1,099 359,313 7,962 Sub -Total Dedicated Revenues 56,732 940 850 58,522 967 1,800 2,767 TOTAL REVENUES 57,699 940 850 1,800 61,289 60,566 (600) - 59,966 58,955 60,611 62,337 64,118 367,275 EXPENDITURES 52,609 820 initiatives 53,429 RMS, COPS 3,303 (428) 2,875 - 100 100 300 300 567 567 54,494 55,606 3,507 3,499 91 308 315 581 596 56988 58,155 3,493 2,669 163 170 323 331 610 626 331,182 18,803 623 1,877 3,525 Operating & Maintenance (see Attachment B) Debt Service Reserve Fund Operating Transfers Adm /Engineering 51,569 940 - initiatives 52,509 RMS 2,760 2,760 100 100 300 300 545 545 3,787 (1,092) 2,695 141 90 Safe Routes 231 3,411 400 +Strander 52M 3,811 182 -$1.6M Longacres 182 90 90 200 200 65 504 504 413 750 2,118 2,883 172 166 - - 200 200 759 2,167 750 750 2,263 2,273 321 162 - - 200 200 11,265 4,682 15,456 1,986 20 1,200 Subtotal Available Capital Projects Residential Street Arterial Street Land & Park Acquisition Governmental Facilities General Government 2,525 750 5,075 5,075 1,614 174 53rd, safe routes 1,788 2,022 86 bridges 2,106 983 983 (70) (70) 200 200 Sub -Total Capital 4,749 260 - - - 5,009 4,024 490 4,514 2,903 3,999 3,534 3,385 23,344 Change'in Fund Balance Beginning Fund Balance (2,224) (260) 750 66 14,905 474 15,379 (237) (1,582) (1,819) (2,838) (3,495) 12,681 2,764 15,445 13,626 10,788 (2,775) (1,218) 7,293 4,518 (12,079) 14,905 $ 12,444 $ 1,182 $ 13,626 $ 10,788 $ 7,293 $ 4,518 $ 3,300 $ 3,300 Ending Fund Balance $ 12,681 $ 214 $ - $ 750 $ - $ 15,445 Reserve Fund Balance $ 5,702 S 98 5 (250) $ 5,550 5 5,704 $ 100 $ 5,804 $ 5,704 $ 5,795 $ 5,957 $ 6,127 $ 6,127 $ 18,148 $ 1,282 $ 19,430 $ 16,491 $ 13,087 $ 10,475 $ 9,427 $ 9,427 TOTAL FUND BALANCE S 18,383 5 312 $ - 5 500 $ - 5 20,995 In 2015, assumes the additional budget for Police, Fire and other departments, for operations and initiatives, for 2015, represents revenue reduction of $1M for postponement of Tukwila Village and sale and 5200K will be offset by overall departmental budgetary savings. In 2016, assumes the additional budget for Police, for postponement of the former Fire Station 53 sale and a revenue increase of $350K from a transfer into the Fire and other department operations will be offset by overall departmental budgetary savings but that General Fund from the Contingency Fund for the Police RMS records system. ending fund balance will be used to fund the initiatives. For 2016, represents postponement of Longacres land sale. Total each year has been increased to reflect the City's share of the new COPS grant and the Police Records Management System costs. 1/27/2016