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Home My WebLink AboutFS 2016-02-02 Item 2A - Purchase - Mobile on Q Evidence Inventory for Police Department_g!y of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM T{}: Mayor Ekberg Finance and Safety Committee FROM: Chief Mike Villa BY.- Records Manager Leon Richardson DATE: 1/18V16 SUBJECT: Mobile QUQ (Evidence Equipment) ISSUE The Police Department needs tDupdate its evidence rO8nag8[D8Ot prOCGSSBS, and with the addition of the new evidence facility this presents a huge opportunity for us to take a step forward technologically. VV8have evaluated what our internal needs are and determined that 8 product made by our current evidence system vendor /Fi|B{)OC}\ would best suit our operational needs. BACKGROUND ' The Tukwila Police Department has identified ways we can become more efficient and improve timely tracking and accountability of all evidence in our custody. This transition will further streamline our processes and allow for time to be spent on more critical task. This equipment can be used 31 |OCutiDnS such as offsite warehouse, crime lab, court, or any place @ PC. laptop o[ signature pad may not beavailable. DISCUSSION This equipment is a PDA that allows for evidence, asset and document management in the p@|Dl of your hand. It will enable us t0 transfer and check Out items from any location. All transaction automatically sync remotely with our evidence database (FileOnQ) without being dependent On8computer. Capture signatures Th\S device will enable us to have our crime lab sign for evidence, release property to the owner from our lobby Or G nBnOOt8 storage |OC8dOn. Have our DA sign for the 8Vid8DCe to take to court. The signatures are captured from any location and synced with the unalterable chain of custody. Invent Mobile On Q allows us to inventory all our items right from the palm of our hand. We will have the abirity to conduct an inventory and have that data synchronized and updated wirelessly from our device. With our new evidence facility vve will beable tO easily perform inventories without access to8 PC. Administrative tools |nlp[Ove timely and accurate tracking of chain of custody. Authorized staff can view all transactions, when they were made, and who performed them. INFORMATIONAL MEMO Page Transfer Items With this technology we will have the ability to transfer items without being tied tO8computer. Prepare for auctions, stage destructions, or move the entire inventory of one location to another. The mobile device allows for boxes and their contents to be moved to new locations in bulk which will be invaluable iO our upcoming evidence move. The Police Department proposes using existing funds LO purchase this equipment. The cost is 85.605"fOr[he product and $35O for 8 five year warranty. RECOMMENDATION Tukwila Municipal Code 3.32.O4O states "Any UnbUdge/ed capital equipment 0(fixed880et item, including components Or services 0f items, shall be approved bY the Mayor and three affirmative votes Of the respective Council committee assigned /O the requesting department. 'Fixed Asset' items are defined G0 costing 8/ least $5,D00 and having 8 useful life Ofatleast two years. " The Police Department recommends the finance and Safety committee authorize the Mayor to approve the purchase Ofthe Mobile {}nC) evidence device (85.695) and the warranty /$35O\ using 8XiStiOQ funds. ATTACHMENTS Mobile OD{]Invoice Mobile on Q Warranty Invoice CAUsersT970esktoplInfoMemo MobileOnO.dox � File, I= � �� `�� I �� w1i 832 Industry Drive Tukwila \0AS81BB PH: 208-575-3488/800-603-6802 Fax: 206-575-3927 BILL TO Tukwila Police Department Accounting ' O2O0OouthcenosBlvd. Tuhwi|a, WA 98188 206-244-6181 Fax N"k 1111191001r.� SHIP TO DATE INVOICE NO. 1/15/2016 5627 Tukwila Police Department Evidenme/LeonRiohardaon 62UUSouthnenterBlvd. Tukwila, VVA801O0 P.O. NO. TERMS DUE DATE REP SHIP DATE SHIPVIA L Richardson Due on receipt 1/15/2016 SGT 1/15/2016 Standard ITEM DESCRIPTION QTY RATE AMOUNT ONQ-MOBILEONQ MobjleOnQ PDA Mobility - MobileOnQ Server Software Application for the 1 2,995.00 2,995.00 ONQ-EQUIP-MC6... Motorola MC67 PDA - with cable and docking station. 1 2,700.00 2,70000 ONQ-MOBILEON ... MC67 Equipment Software 1 49500 495.00 ONQ-MOBILEON ... MC67 Equipment Software - WAIVED S.Turner 1 -495.00 -495.00 -Protected U.S. Patents 7,599,942 131 & 8,176,093 B2 **ALL MAJOR CREDIT CARDS ACCEPTED** Total $5,695.00 Pay onfine at: littL)s://ipn.intLlit.com/,A,,nh75t2c Payments/Credits 50,00 Federal ID # 91- 1947942 To expedite your payment, please use our FedEx# 2249-0547-5. Salance Due $5,695.00 Name / Address Tukwila Police Department Leon Richardson 82OOSomhoentarBlvd. Tukwila, VVA981O8 Do not pay from this QUOTE - This is NOT an invoice VENDOR #: Date Quote# 1/19/2016 6769 Item Description Qty Cost Total MobileOnQ_EquipN... Five Year Extended Warranty - MC67 (from Motorola) 1 35000 350.00 Questions? 800-603-6802 Ext. 125 or Email: Becky@FileOnQ,com Protected by U.S. Patents 7,599,942 B1 & 8,176,093 B2 Subtotal $350.00 Sales Tax (9.5%) $0.00 Total $350.00 ~" �