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Home My WebLink AboutTrans 2016-02-01 Item 2B - Final Acceptance - 2015 Overlay and Repair Program with Miles ConstructionLi -1 Ly of Tukwila Allan Ekberg, Mayor I I Public Works Department - Bob Giberson, Director TO: Mayor Ekberg Transportation Committee FROM: Bob Giberson, Public Works Director BY: Dave Sorensen, Project Manager DATE: January 29, 2016 SUBJECT: 2015 Overlay and Repair Program Project No. 91510401, Contract No. 15-121 Project Completion and Acceptance ISSUE Accept contract as complete and authorize release of retainage bond. BACKGROUND The Notice to Proceed for Contract No. 15-121 with Miles Construction Inc., of Tacoma, Washington was effective on July 13, 2015 for the 2015 Overlay and Repair Project. This overlay project provided hot mix asphalt (HMA) paving at seven locations throughout the City and a portion of the parking lot at Fort Dent Park. The street improvements included; paving, removing and replacing concrete curbs, gutters, sidewalks and ADA ramps, installing traffic loops and junction boxes, adjusting surface utilities to grade, and installing roadway channelization. ANALYSIS Construction was physically completed on November 12, 2015. Three change orders were executed. Asphalt quantities and pavement repairs were less than expected; however, the contract time was longer than expected, resulting in the contractor compensating the City $84,050.00 in liquidated damages. No retainage was withheld by the City for this project as there was a contractor retainage bond. The budget for the 2015 Overlay & Repair construction was $1,412,051.55 and included a 5% contingency. Construction Contract Amount $1,344,811.00 Change Order Nos. 1 — 3 49,714.50 Under-runs/Liquidated damages (105,938.05) Total Amount Paid $ 1,288,587.45 RECOMMENDATION Council is being asked to formally accept and authorize the release of the retainage bond, subject to standard claim and lien release procedures, for the 2015 Overlay and Repair Project with Miles Construction, Inc. in the final amount of $1,288,587.45 and consider this item on the Consent Agenda at the February 16, 2015 Regular Meeting. Attachment: Notice of Completion VVAPVV Eng\PROJECTS\A- RW & RS ProjectsAnnual Overlay & Repair Programs\2015 Overlay & Repair Program\Construction\Contractor\Pre Close Out\Close Out to TC\Info Memo 2015 Overlay CloseoutOl-29-16 gl sb.docx 47 (04 V Original ❑ Revised # i . Date: Contractor's UBI Number: 602 870 349 Name & Mailing Address of Public Agency Department Use Only City of u wl a Assigned to: 6300 Southcenter Blvd #101 Tukwila, WA 98188 Date Assigned: UBI Number: Notice is hereby given relative to the completion of contract or project described below Project Name Contract Number 115-121 Job Order Contracting 2015 Overlay and Repair Program 91510401 $ ❑ Yes V No Description of Work Done /Include Jobsite Address(es) At seven locations in Tukwila: HMA overlay, planing, pavement removal & repairs; concrete curb /sidewalks /ramps /driveways; signal modifications; install traffic loops & junction boxes; channelization & signage Federally funded transportation project? ❑ Yes ICI No (if yes, provide Contract Bond Statement below) Contractor's Name E -mail Address I Affidavit ID* Miles Resources LLC imandy.young@milesresourcEIII612227 (360) 902 -9450 Contractor Address Telephone # 400 Valley Ave NE Puyallup, WA 98372 1253-383-3585 If Retainage is not withheld, please select one of the following and List Surety's Name & Bond Number. Lrl Retainage Bond ❑ Contract /Payment bond (valid for federally funded transportation projects) Name: Liberty Mutual Insurance Company 113ond Number: 023032441 Date Contract Awarded Date Work Commenced Date Work Completed Date Work Accepted 06/05/2015 07/13/2015 111/12/15 Were Subcontracters used on this project? If so, please complete Addendum. A. Wyes ❑ No Affidavit lD* - No L &I release will be granted until all affidavits are listed.' Contract Amount $ 1,344,811.00 Additions ( +) $ 49,714.50 Liquidated Damages $ 84,050.00 Reductions ( -) $ 105,938.05 Amount Disbursed $ 1,204,537.45 Sub -Total $ 1,288,587.45 Amount Retained $ 0.00 Amount of Sales Tax 0.0 (If various rates apply, please send a breakdown) $ -� y s TOTAL $ 1,288,587.45 - TOTAL $ 1,288,587.45- - I � ' LV_ &l` C NOTE: These two totals must beequal Comments: Note: The Disbursing Officer must submit this completed notice immediately after acceptance of the work done under this contract. NO PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of all release certificates. Submittine Form: Please submit the completed form by email to all three agencies below. Contact Name: Diane Jaber Title: Finance Specialist Email Address: diane.jaber @tukwilawa.gov Phone Number: / Department of Revenue Public Works Section wwhingrsn Stay Dmartment of Labor & Industries AWE Employment Security Department Registration, Inquiry, (360) 704 -5650 PWC @dor.wa.gov Contract Release (855) 545 -8163, option # 4 Standards &Coordination Unit ContractRelease @LN I. WA.GOV (360) 902 -9450 publicworks@esd.wa.gov REV 31 0020e (4/28/14) 1215- 038 -000 04 -2014 48 Addendum A: Please List all Subcontractors and Sub-tiers Below This addendum can be submitted in other formats. Provide known affidavits at this time. No L&I release will be granted until all affidavits are listed. Subcontractor's Name: U131 Number: (Required) Affidavid 1D* Big Mountain Enterprises LLC 602306230 617260 Bilbrey Construction 603002155 608828 C & P Fencing 603210811 608537 Cascade Utility Adjusting LLC 603407046 606099 Corliss Resources Inc 602237779 613748 Doolittle Construction LLC 602351934 613412 Evergreen Concrete Cutting Inc 601605667 606917 Ground Up Road Construction Inc 602790246 612165 Hayes D Trucking & Repair Inc 603307120 605390 Heinrichs Trucking 275005110 603937 JWC Transport LLC 603506602 615092 Miles Sand & Gravel Company 171004760 616494 Northwest Sweeping 602609350 612235 Northwest Traffic Inc 602140049 612023 PGH Excavating Inc 602716918 612386 SODS X1 LLC 603121576 605209 Transportation Systems Inc 602726209 612030 For tax assistance or to request this document in an alternate format, please call 1-800-647-7706. Teletype (TTY) users may use the Washington Relay Service by calling 711. REV 31 0020e Addendum (04128/14) F215-038-000 04-2014 El R1