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Home My WebLink AboutReg 2016-02-01 Item 3C - Contract Supplement #3 - Interurban Avenue South (South 143rd to Fort Dent Way) Construction Management with Anchor QEA for $200,000COUNCIL AGENDA SYNOPSIS I flifiali Nleefiql Dale I Irepal-ed by Mayor's rpv . en, review 02/01/16 BG,, R(�(olulion M g ])(lie n Ordinance 1/,g Dale ❑ Bid,dxard Al/g Date [:] Public, I leafili�g A 11� Oa/e ❑ 01ber El Mig Dwe . .. . . ...... SPONSOR NbYor ❑ I IR ❑ 000 ❑ Finaw [:] Fare ❑ IT ❑ Pc' --R ❑ Police E PR" SPONSOR'S Contract No. 14-066 with Anchor QEA provides construction management for the Interurban Ave S Street Improvement Project. As construction has been extended into 2016, Anchor will need to continue to provide construction management services. Contingency of $1,139,675.00 will cover Anchor's Supplemental Agreement No. 3. Council is being asked to approve Anchor's Supplement No. 3 to Contract No. 14-066 in the amount of $200,000.00. m, ❑ C0XVN1q,,- ❑ CA&P Corte ❑ F&S 01-ite Z Transportation Corte ❑ t-'tflities ("I'lite F-1 Arts Comm. ❑ Parks C.onim, ❑ Planning Comm. I)ATTT: 01/19/16 C()M-NIFIATIT'l CHAIR: DENNIS ROBERTSON RECO.&'IMENDATIONS: SPONS(R/ADNIIN. Public Works Department 0)),11\11"T"'k Unanimous Approval; Forward to Consent Agenda COST IMPACT / FUND SOURCE 1,'XIT'NDITURF RFQW11WD AMOUNT BUDGETED APPROPRIATION REQUMED $200,000.00 $10,499,201.39 $0.00 Fund SOUrce: 104 ARTERIAL STREET FUND (PAGE 14, 2015 CIP) Comments: MTG. DATE RECORD OF COUNCIL ACTION 02/01/16 ITEM INFORMATION 3.C. \VFSJ1()NS0iR: BOB GIBERSON (7RIGIN,U, A(;F'1ND-\ I)ATFI: 02/01/16 Interurban Ave South Street Improvement Project Construction Management Supplemental Agreement No. 3 with Anchor QEA D'Cliffion Cxrr("om, F-1 IX 11 Owe Molion Alit,, 1)(11e 02101116 R(�(olulion M g ])(lie n Ordinance 1/,g Dale ❑ Bid,dxard Al/g Date [:] Public, I leafili�g A 11� Oa/e ❑ 01ber El Mig Dwe . .. . . ...... SPONSOR NbYor ❑ I IR ❑ 000 ❑ Finaw [:] Fare ❑ IT ❑ Pc' --R ❑ Police E PR" SPONSOR'S Contract No. 14-066 with Anchor QEA provides construction management for the Interurban Ave S Street Improvement Project. As construction has been extended into 2016, Anchor will need to continue to provide construction management services. Contingency of $1,139,675.00 will cover Anchor's Supplemental Agreement No. 3. Council is being asked to approve Anchor's Supplement No. 3 to Contract No. 14-066 in the amount of $200,000.00. m, ❑ C0XVN1q,,- ❑ CA&P Corte ❑ F&S 01-ite Z Transportation Corte ❑ t-'tflities ("I'lite F-1 Arts Comm. ❑ Parks C.onim, ❑ Planning Comm. I)ATTT: 01/19/16 C()M-NIFIATIT'l CHAIR: DENNIS ROBERTSON RECO.&'IMENDATIONS: SPONS(R/ADNIIN. Public Works Department 0)),11\11"T"'k Unanimous Approval; Forward to Consent Agenda COST IMPACT / FUND SOURCE 1,'XIT'NDITURF RFQW11WD AMOUNT BUDGETED APPROPRIATION REQUMED $200,000.00 $10,499,201.39 $0.00 Fund SOUrce: 104 ARTERIAL STREET FUND (PAGE 14, 2015 CIP) Comments: MTG. DATE RECORD OF COUNCIL ACTION 02/01/16 MTG. DATE ATTACHMENTS 02/01/16 Informational Memorandum dated 01/15/16 Anchor QEA Supplement Agreement No. 3 to Contract No. 14-066 Minutes from the Transportation Committee meeting of 01/19/16 City of Tukwila Allan Ekberg, Mayor Public Works Department - Bob Giberson, Director INFORMATIONAL MEMORANDUM TO: Mayor Ekberg Transportation Committee FROM: Bob Giberson, Public Works Director BY: Michael Ronda, Construction Project Manager DATE: January 15, 2016 SUBJECT: Interurban Avenue South (S 143rd St to Fort Dent Way) Project No. 90310402, Contract No. 14 -066 CM Consultant Supplement No. 3 with Anchor QEA ISSUE Execute a contract supplement with Anchor QEA (Anchor) in the amount of $200,000.00 to perform continued construction management (CM) services through the end of February 2016 for the Interurban Ave S Project. BACKGROUND Construction has been underway on Interurban Ave S from S 143rd St to Fort Dent Way since July 2014. Early Change Orders and multiple construction delays have extended the contract time past the original completion date. Contract time extensions nearly always require additional construction management oversight and costs. City staff makes every effort to make adjustments to the contract management effort to avoid additional costs. In this case, the significant contract time extension necessitates additional engineering and inspection time and costs cannot be absorbed through the existing contracts. We now believe the project will extend into the spring of 2016. Work continues to progress but continued inspection support is needed. DISCUSSION Anchor has provided the attached contract supplement and fee estimate to continue to perform construction management services into 2016. The negotiations for this supplement anticipate a shift in consultant personnel to better position the team for an extended construction contract and potential additional budget past February 2016. FINANCIAL IMPACT Contracts Awarded Budget Construction Contract $7,597,833.39 $8,737,508.39 Change Order Obligations to Date 246,311.29 Remaining Construction Contingency (Originally 15 %) 54,870.76 Anchor QEA Current Construction Management Encumbrance 1,542,648.00 1,666,693.00 Anchor QEA CM Supplement #3 200,000.00 KPG Current On -Call Construction Support Encumbrance 357,973.00 KPG On -Call Construction Support Supplement #4 59,045.66 Tukwila Staff, Field Office Expenses, WSDOT 225,000.00 Other Additional Support Costs (DOT Extensions, etc.) 115,519.29 Potential Utility Conflicts 100,000.00 Storm Quality Retrofit Budget (CIP page 83) 95,000.00 Totals $10,499,201.39 $10,499,201.39 W: \PW Eng \PROJECTS\A- RW & RS Projects \Interurban Ave S (90310402) \Consultant Selection \Info Memo CM Anchor Supplement #3 01 -15 -16 gl.docx 3 Info Memo AnchorTitle or Addressee January 15, 2016 Page 2 RECOMMENDATION Council is being asked to approve the construction management contract Supplement No. 3 with Anchor OEA in the amount of $200,000.00 for the Interurban Ave S Project and consider this item on the Consent Agenda of the February 1, 2016 Regular Meeting. Attachment: Anchor QEA Contract Supplement #3 W: \PW Eng \PROJECTS\A- RW & RS Projects \Interurban Ave S (90310402) \Consultant Selection \Info Memo CM Anchor Supplement #3 01 -15 -16 gl.docx 4 � Washington State TI/ Department of Transportation Supplemental Agreement Organization and Address Number Three Anchor QEA, LLC 720 Olive Way, Suite 1900 Seattle, WA 98 101 Original Agreement Number STPUL -1045 (007); 14- 066(c) Phone: 206 287 -9130 Project Number Execution Date Completion Date 90310402 June 6, 2014 June 30, 2016 Project Title New Maximum Amount Payable Interurban Avenue South Improvements $ 1,742,648.00 Description of Work Provide Construction Management Services for roadway improvements from S. 143rd Street to Fort Dent Way, including walls, storm drainage, illumination, landscaping, paving and pedestrian facilities. The Local Agency of City of Tukwila desires to supplement the agreement entered in to with Anchor QEA, LLC and executed on June 62014 and identified as Agreement No. 14 -066 All provisions in the basic agreement remain in effect except as expressly modified by this supplement. The changes to the agreement are described as follows: Section 1, SCOPE OF WORK, is hereby changed to read: Expansion of level of services and time allocation of staff as identified in the original agreement scope of work and Supplement No. 1. Estimated completion time extended to June 2016 by Supplement No. 2. Section IV, TIME FOR BEGINNING AND COMPLETION, is amended to change the number of calendar days for completion of the work to read: NZA III Section V, PAYMENT, shall be amended as follows: Increase the maximum amount payable by $200,000 from $1,542,648.00 to $1,742,648.00 as set forth in the attached Exhibit A, and by this reference made a part of this supplement. If you concur with this supplement and agree to the changes as stated above, please sign in the Appropriate spaces below and return to this office for final action. ! ..1 4!•� ! _ • .1 �. • • f,/_ a .l i • Signature DOT Form 140 -063 Revised 09/2005 By: Approving Authority Signature 5 Supplement No. 3 Exhibit A Consultatnt Fee Determination - Summary Sheet (Cost Plus Fixed Fee) Project: Interurban Avenue South - S. 143rd Street to Forth Dent Way Direct Salary Cost (DSC): Classification Man Hours $ Rate Cost Principal - Construction Manager 246 x $ 87.00 * _ $ 21,402.00 Senior Staff - Lead Inspector 600 x $ 40.00 = $ 24,000.00 Office Engineer 540 x $ 27.00 = $ 14,580.00 Inspector - Specialty 210 x $ 42.00 = $ 8,820.00 Project Coordinator /Administration 16 x $ 26.00 = $ 416.00 * Rate capped at $87.99 for this contract Total DSC $ 69,218 Overhead (OH Cost including Salary Additives): OH Rate x DSC of 160.94% x $ 69,218.00 $ 111,399 Fixed Fee (FF): FF Rate x DSC of 25.00% x $ 69,218.00 $ 17,305 Reimburseables: Mileage Copier /Copies Misc Supplies and Equipment Subtotal - Supplement No. 3 Previous Total (Original + Supplement No. 1 and 2) Revised TOTAL (Original + Supplement No. 1, 2 and 3) Prepared by: Ed Berschinski r Subtotal Labor $ 197,922 $ 1,000.00 $ 1,000.00 $ 78.00 Subtotal Reimburseables $ 2,078.00 $ 200,000 $ 1,542,648 $ 1,742,648 Date: 1/12/2016 TRANSPORTATION COMMITTEE Meeting Minutes City Council Transportation Committee January 19, 2016 - 5:30 p.m. - Foster Conference Room, 6300 Building Councilmembers: Dennis Robertson, Chair; Verna Seal, De'Sean Quinn Staff: David Cline, Bob Giberson, Frank Iriarte, Robin Tischmak, Mike Rhonda, Pat Brodin, Gail Labanara, Laurel Humphrey CALL TO ORDER: Committee Chair Robertson called the meeting to order at 5:30 p.m. 1. PRESENTATIONS 11. BUSINESSAGENDA A. Contract Supplements: Interurban Avenue South (South 143`d St. to Fort Dent Way) Staff is seeking Council approval of Supplement No. 3 with Anchor QEA in the amount of $200,000 for continued construction management services for the Interurban Avenue South Project. Construction of this project has been underway since July 2014, and multiple construction delays and change orders have extended the expected completion date. This time extension requires additional construction management oversight. B. Contract Supplement: Interurban Avenue South (South 143`d St. to Fort Dent Way) Staff is seeking Council approval of Supplement No. 4 to Contract No. 13 -028 with KPG, Inc. in the amount of $59,045.66 for continued on -call design support services during construction through the end of March 2016. While KPG shifted their original support budget to compensate for the slower construction pace, installation of the new waterline and other difficulties necessitate this additional compensation. The Committee discussed the project delay and both supplement requests together, asking additional questions about the delays and the relationship with the contractor. Committee members agreed with the staff recommendation to forward these to a consent agenda, but asked that Chair Robertson provide an update to the Council under reports. in addition, the Committee requested to be kept informed on the project status. UNANIMOUS APPROVAL. FORWARD BOTH SUPPLEMENTS TO FEBRUARY 1, 2016 REGULAR CONSENT AGENDA. C. Cost Estimate: 42 "d Avenue South /South 1601h Street Intersection Design forthe construction of ADA improvements at Tukwila's portion ofthis intersection is part of the 42nd Avenue South Phase III project and is at 90 %. In 2015, the Transportation Committee learned that the City of SeaTac has no plans for improvements to the intersection quadrants that are within SeaTac limits, and the members asked staff to investigate options. 7