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Home My WebLink AboutReg 2016-02-01 Item 3D - Contract Supplement #4 - Interurban Avenue South (South 143rd to Fort Dent Way) On-Call Design with KPG Inc for $59,045.66------------------------- 11,11fiedf Meeliir,g Dale Prepared 6y Mayor'} review Council review 02/01/16 BG,'' 1:1 1te.j-olufioll i1 I/ Dale ❑ Ordinance Aftg Dale ................ --1 ❑ Bid ,4n)(ird 211/ Date — ❑ Public 11 Ieafing 111/ Dale ❑ Other 11th Dale .. SPNSOR E] Council E] AliYor E] I IR 01 , )CD ❑ Vinance ❑ Fire ❑ IT ❑ 11c' ;-R ❑ Polia Z PIF O S11()NSOWS Contract No. 13-028 with KPG, Inc. provided design and construction management services for the Interurban Ave S Street Improvement Project. As construction has been extended into 2016, KPG will need to continue to provide construction management services. Contingency of $1,139,675.00 will cover KPG's Supplemental Agreement No. 4. Council is being asked to approve KPG's Supplement No. 4 in the amount of $59,045.66. ❑ (-1'0WN1tg. [:] Czk&P ("llite ❑ F&S Cmie ZTransportation Cxnte F-1 Utilities Cirite ❑ Arts Comm. [:] Parks (omen. ❑ Planning Comm. Dl L': 01/19/16 (-:0MN1YI'1'F1,' CI IAIR: DENNis ROBERTSON RECOMMENDATIONS: Sj)(),\s0iz/Ai)NIIN. Public Works Department COMM "I"TT' Unanimous Approval; Forward to Consent Agenda COST IMPACT / FUND SOURCE 11,"XI)FINDI1 Hr Rr'()1I1R,1m AmOUN'rBUDGETED APPROPRIATION REQUIRED $59,045.66 $10,499,201.39 $0.00 Fund Source: 104 ARTERIAL STREET FUND (PAGE 14, 2015 CIP) Commenry.- MTG. DATE RECORD OF COUNCIL ACTION 02/01/16 ITEM No. 3.D. 2 S,J',\],'I,'Sll( )NS( )R: BOB GiBERSON 0K1GIN,\I—iV;1?NDA DXFI.: 02/01/16 trr `lTrj,i,; Interurban Ave South Street Improvement Project Construction Management Supplemental Agreement No. 4 with KPG, Inc. C, ❑ zU/fll ])ate Z Motion M/ Date 02101116 1:1 1te.j-olufioll i1 I/ Dale ❑ Ordinance Aftg Dale ................ --1 ❑ Bid ,4n)(ird 211/ Date — ❑ Public 11 Ieafing 111/ Dale ❑ Other 11th Dale .. SPNSOR E] Council E] AliYor E] I IR 01 , )CD ❑ Vinance ❑ Fire ❑ IT ❑ 11c' ;-R ❑ Polia Z PIF O S11()NSOWS Contract No. 13-028 with KPG, Inc. provided design and construction management services for the Interurban Ave S Street Improvement Project. As construction has been extended into 2016, KPG will need to continue to provide construction management services. Contingency of $1,139,675.00 will cover KPG's Supplemental Agreement No. 4. Council is being asked to approve KPG's Supplement No. 4 in the amount of $59,045.66. ❑ (-1'0WN1tg. [:] Czk&P ("llite ❑ F&S Cmie ZTransportation Cxnte F-1 Utilities Cirite ❑ Arts Comm. [:] Parks (omen. ❑ Planning Comm. Dl L': 01/19/16 (-:0MN1YI'1'F1,' CI IAIR: DENNis ROBERTSON RECOMMENDATIONS: Sj)(),\s0iz/Ai)NIIN. Public Works Department COMM "I"TT' Unanimous Approval; Forward to Consent Agenda COST IMPACT / FUND SOURCE 11,"XI)FINDI1 Hr Rr'()1I1R,1m AmOUN'rBUDGETED APPROPRIATION REQUIRED $59,045.66 $10,499,201.39 $0.00 Fund Source: 104 ARTERIAL STREET FUND (PAGE 14, 2015 CIP) Commenry.- MTG. DATE RECORD OF COUNCIL ACTION 02/01/16 MTG. DATE ATTACHMENTS 02/01/16 Informational Memorandum dated 01/15/16 KPG Supplement Agreement No. 4 to Contract No. 13-028 Minutes from the Transportation Committee meeting of 01/19/16 2 W Li wila Allan Ekberg, Mayor Public Works Department - Bob Giberson, Director INFORMATIONAL MEMORANDUM TO: Mayor Ekberg Transportation Committee FROM: Bob Giberson, Public Works Director " BY: Michael Ronda, Construction Project Manager DATE: January 15, 2016 SUBJECT: Interurban Avenue South (S 143rd St to Fort Dent Way) Project No. 90310402, Contract No. 13 -028 On -Call Design Support Supplement No. 4 with KPG, Inc. ISSUE Execute a contract supplement with KPG Inc. (KPG) in the amount of $59,045.66 to perform continued on -call design support services during construction through the end of March 2016 for the Interurban Ave S Project. - � TATa;(c1 7e111 ki U1 Construction has been underway on Interurban Ave S from S 143rd St to Fort Dent Way since July 2014. Early Change Orders and multiple construction delays have extended the contract time past the original completion date. KPG was able to shift their original support budget to compensate for the slower pace of construction and make the initial budget last through the end of 2015 by using budget for closeout services (as -built generation, etc). Subsequent minor changes encountered during the installation of the new waterline and ongoing difficulties cannot be absorbed through the existing contracts, We now believe the project will extend into the spring of 2016. Close out services and additional on -call support is needed to reach the end of construction. DISCUSSION KPG has provided the attached contract supplement and fee estimate to continue to perform design support services during construction extending into 2016. The negotiations for this supplement anticipate a shift in consultant personnel to better position the team for an extended construction contract and potential additional budget past March 2016. FINANCIAL IMPACT Totals $10,499,201.39 W: \PW Eng \PROJECTS\A- RW & RS Projects \Interurban Ave S (90310402) \Consultant Selection \Info Memo KPG Supplement #4 01 -15 -16 gl.docx 11 Contracts Awarded Budget Construction Contract $7,597,833.39 $8,737,508.39 Change Order Obligations to Date 246,311.29 Remaining Construction Contingency (Originally 15 %) 54,870.76 Anchor QEA Current Construction Management Encumbrance 1,542,648.00 1,666,693.00 Anchor QEA CM Supplement #3 200,000.00 KPG Current On -Call Construction Support Encumbrance 357,973.00 KPG On -Call Construction Support Supplement #4 59,045.66 Tukwila Staff, Field Office Expenses, WSDOT 225,000.00 Other Additional Support Costs (DOT Extensions, etc.) 115,519.29 Potential Utility Conflicts 100,000.00 Storm Quality Retrofit Budget (CIP page 83) 95,000.00 Totals $10,499,201.39 W: \PW Eng \PROJECTS\A- RW & RS Projects \Interurban Ave S (90310402) \Consultant Selection \Info Memo KPG Supplement #4 01 -15 -16 gl.docx 11 Info Memo KPG January 15, 2016 Page 2 RECOMMENDATION Council is being asked to approve the on call design support contract Supplement No. 4 with KPG, Inc. in the amount of $59,045,66 for the Interurban Ave S Project and consider this item on the Consent Agenda of the February 1, 2016 Regular Meeting. Attachment: KPG Contract Supplement #4 W: \PW Eng \PROJECTS\A- RW & RS Projects \Interurban Ave S (90310402) \Consultant Selection \Info Memo KPG Supplement #4 01 -15 -16 gl.docx 12 Washington State Department of Transportation Supplemental Agreement Organization and Address Number 4 KPG, Ine. 753 9th Avenue N Seattle, WA 98109 Original Agreement Number 13- 028(b) Phone: 206.286.1640 Project Number Execution Date Completion Date 90310402 1/29/2013 6/15/2016 Project Title New Maximum Amount Payable Interurban Avenue S, Fort Dent Way to S 143rd Street $ 803,798.31 Description of Work Provide construction engineering services during the construction and closeout of the Interurban Avenue S - S 143rd Street to Fort Dent Way project. The Local Agency of City of Tukwila desires to supplement the agreement entered in to with KPG and executed on 01/29/2013 and identified as Agreement No. 13 -028 All provisions in the basic agreement remain in effect except as expressly modified by this supplement. The changes to the agreement are described as follows: Section 1, SCOPE OF WORK, is hereby changed to read: This supplement includes additional scope for construction engineering services identified in the attached Exhibit A -4. Section IV, TIME FOR BEGINNING AND COMPLETION, is amended to change the number of calendar days for completion of the work to read: No change in the completion date of 6/15/2016 III Section V, PAYMENT, shall be amended as follows: Payment for the added scope items shall not exceed $59,045.66 as shown in Exhibit E -4 without prior approval by the City. as set forth int eh attached Exhibit A, and by this reference made a part of this supplement. If you concur with this supplement and agree to the changes as stated above, spaces below and return to this office for final action. By: By: Consultant Signature Approving Authority Signature DOT Form 140 -063 Revised 09/2005 please sign in the Appropriate 13 EXHIBIT A -4 City of Tukwila Interurban Avenue S S 143rd Street to Fort Dent Way Supplement No. 4 Construction Engineering Support KPG Scope of Work January 12, 2016 A. BACKGROUND The following represents the general Scope of Services (Scope) to be performed by KPG Inc. (Consultant) during the ongoing construction and closeout of the Interurban Avenue S — S 143rd Street to Fort Dent Way project (Project), for the City of Tukwila (City). This supplement is to provide for construction engineering services for approximately three months of 2016 and to replenish funds for closeout record drawing assistance as described below. It is anticipated that budgets between Tasks may be adjusted as required to provide the requested services. B. SCOPE OF WORK TASK 3A — CONSTRUCTION PHASE SERVICES 3.1 The Consultant shall continue to provide on -call support, which may include, weekly progress meetings, review of shop drawings, interpretation of plans and specifications, minor change exhibits, property restoration details and construction change order assistance on an as- needed basis. The level of effort assumes providing these services through approximately March 2016 and may include the following items of work: • Construction Meetings: Attend weekly construction meetings or other project meetings at the construction site to review, in conjunction with the City, the Contractor's progress and construction schedule. Weekly attendance is not anticipated for the project duration; however, the project engineer and other engineers will attend as requested. Provide feedback and follow up as appropriate. • Submittals: Review and comment on the Contractor's submittals as requested, including shop drawings. Many of the submittals will be reviewed by the City or Construction Management Services Consultant. It is anticipated that the Consultant will receive the following submittals for review: Interpretation of Plans and Specifications: Provide technical assistance to clarify and interpret the contract documents at the request of the City. Assist the City in answering Contractor questions. Respond to requests for information (RFIs), prepare requests for quotation (RFQs), and prepare construction field directives (CFDs). Change Order Assistance: In the event that the provisions of the Contract Documents need to be revised, prepare the necessary revisions to the drawings and specifications. On request, provide engineering or independent peer review of contractor, City, or utility proposed plan changes. Field Engineering Assistance: Various design details are best performed in the field. These items have been identified during construction and discussed with the design team. The design team will provide additional assistance to clarify the scope and intent of these Extra Work items on an as needed basis within the scope of the approved budget. City of Tukwila Page 1 of 2 KPG Interurban Ave S Construction Engineering Support 111212016 14 Subconsultant Construction Support: Project Subconsultants for structural (CivilTech) will be retained for construction support on an as requested basis. A budget allowance of $5,000 is included in the attached Exhibit E. On -call survey support: Provide surveyor support to verify contractors survey or layout, assist with quantity verification, or other support needs as requested by the City. Task.3 Deliverables: Documentation as requested in support of on -call construction support TASK 5 — CLOSEOUT ASSISTANCE 5.1 This task is provided to replenish closeout budget that has been reallocated during the project to address ongoing priorities for construction engineering. The overall budget amount is reduced from the original budget estimate as a result of efficiencies that have been realized in documenting record changes as they occurred. Task.5 Deliverables: • Record Drawing Mylars (full size) • Half -size copy of draft • Full -size and half -size copies of final record drawings • Electronic files C. OTHER SERVICES The City of Tukwila may require other services of the Consultant. These services could include other work tasks not included in the scope of work. These services may include, but are not necessarily limited to, additional construction support; assistance with property restoration issues; utility, agency, or audit support in excess of the budget allowances contained in Exhibit E; or other services deemed necessary by the City. At the time these services are required, the Consultant shall provide the City with a detailed scope of work and an estimate of costs. The Consultant shall not proceed with the work until the City has authorized the work and issued a Notice to Proceed. City of Tukwila Page 2 of 2 KPG Interurban Ave S Construction Engineering Support 511212014 15 HOUR AND FEE ESTIMATE Project: City of Tukwila Interurban Avenue S S 143rd Street to Fort Dent Way Supplement No. 4 - Construction Engineering Services EXHIBIT E-4 Task 3A - Estimate through April 2016 Level of effort at 3 day per week + mgmt/admin Subcontractor Allowance to completion Mileage Reproduction 12 72 144 Task Totals 2 72 144 • Architecture • Landscape Arch itecture • Civil Engineering • 4 B 12 $ 26,430.33 $ 5,000.00 $ 250.00 $ 50.00 12 $ 31,730.33 Task 5 - Record Drawings (Replenish funds) Prepare Draft Record Drawings Final Record Drawings PMR audit support Mileage Reproduction Task Totals ' 4 16 20 0 20 30 4 4 8 0 10 20 0 0 0 12 20 0 0 8 20 40 20 30 50 0 4 $ 10,192.73 0 4 $ 5,229.24 40 24 $ 10,193.35 $ 200.00 $ 1,500.00 40 32 $ 27,315.33 Hourly rates are based on the fallowing: Direct Salary Costs Overhead Rate Fixed Fee 65.00 $ 52.06 $ 41.83 $ 45.67 $ 36.06 $ 31.25 $ 50.75 $ 40.87 $ 26.92 145.78 30% 1/13/2016 TRANSPORTATION COMMITTEE Meeting Minutes City Council Transportation Committee January 19, 2016 - 5:30 p.m. - Foster Conference Room, 6300 Building Councilmembers: Dennis Robertson, Chair; Verna Seal, De'Sean Quinn Staff: David Cline, Bob Giberson, Frank Iriarte, Robin Tischmak, Mike Rhonda, Pat Brodin, Gail Labanara, Laurel Humphrey CALL TO ORDER: Committee Chair Robertson called the meeting to order at 5:30 p.m. I. PRESENTATIONS 11. BUSINESS AGENDA A. Contract Supplements: Interurban Avenue South (South 143 d St. to Fort Dent Wavi Staff is seeking Council approval of Supplement No. 3 with Anchor QEA in the amount of $200,000 for continued construction management services for the Interurban Avenue South Project. Construction of this project has been underway since July 2014, and multiple construction delays and change orders have extended the expected completion date. This time extension requires additional construction management oversight. B. Contract Supplement: Interurban Avenue South (South 1431d St. to Fort Dent Wavl Staff is seeking Council approval of Supplement No. 4 to Contract No. 13 -028 with KPG, Inc. in the amount of $59,045.66 for continued on -call design support services during construction through the end of March 2016. While KPG shifted their original support budget to compensate for the slower construction pace, installation of the new waterline and other difficulties necessitate this additional compensation. The Committee discussed the project delay and both supplement requests together, asking additional questions about the delays and the relationship with the contractor. Committee members agreed with the staff recommendation to forward these to a consent agenda, but asked that Chair Robertson provide an update to the Council under reports. In addition, the Committee requested to be kept informed on the project status. UNANIMOUS APPROVAL. FORWARD BOTH SUPPLEMENTS TO FEBRUARY 1, 2016 REGULAR CONSENT AGENDA. C. Cost Estimate: 42 "d Avenue South /South 160th Street Intersection Design forthe construction of ADA improvements at Tukwila's portion ofthis intersection is part of the 42nd Avenue South Phase III project and is at 90 %. In 2015, the Transportation Committee learned that the City of SeaTac has no plans for improvements to the intersection quadrants that are within SeaTac limits, and the members asked staff to investigate options. 17