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HomeMy WebLinkAboutUtilities 2016-02-09 COMPLETE AGENDA PACKETCity of Tukwila Utilities Committee ❖ Kathy Hougardy, Chair ❖ Kate Kruller ❖ Thomas McLeod AGENDA Distribution: p. Brodin K. Hougardy R. Turpin K. Kruller M. Hart T. McLeod Clerk File Copy Mayor Ekberg 2 Extra D. Cline L. Humphrey e-mail cover to: A. Le, B. Giberson C. O'Flaherty, K. Hougardy, F. Iriarte D. Almberg, B. Saxton, R. Tischmak S. Norris, M. Hart, G. Labanara L. Humphrey TUESDAY, FEBRUARY 9, 2016 — 5:30 PM FOSTER CONFERENCE ROOM - 6300 Building Item Recommended Action Page 1. PRESENTATION(S) a) Waste Management a) Information only. Pg. 1 2015 Annual Report 2. BUSINESS AGENDA b) Valley View Sewer District Loop Area Sewers b) Information only. Pg. 23 Project Update 3. ANNOUNCEMENTS 4. MISCELLANEOUS Future Agendas: Next Scheduled Meeting: Tuesday, February 23, 2016 SThe City of Tukwila strives to accommodate individuals with disabilities Please contact the Public Works Department at 206 - 433 -0179 for assistance. ity of Tukwila Allan Ekberg, Mayor Public Works Department - Bob Giberson, Director INFORMATIONAL MEMORANDUM TO: Mayor Ekberg FROM: Utilities Committee Bob Giberson, Public Works Director BY: Frank Iriarte, Deputy Public Works Director DATE: February 05, 2016 SUBJECT: Waste Management 2015 Annual Report 16 -4il4 Presentation of Waste Management's 2015 Annual Report. BACKGROUND On November 1, 2012, Waste Management was awarded a seven -year contract to provide comprehensive garbage, recycling, and compostables collection services for Tukwila residents and commercial customers. As part of the seven -year contract, Waste Management is required to prepare and provide an annual report to the City of Tukwila. Waste Management's presentation will highlight their significant accomplishments from January through December 2015. A copy of their annual report is attached. FINANCIAL IMPACT None. RECOMMENDATION Information only. attachment: Waste Management 2015 Annual Report W.TW Eng4PROJECTS`Solid WastOnfo Memo 2015 Waste Management Annual Report 02 -05 -16 gl.docx J "I AMO of OF falmtFdrrr rrrr i oal a' 11R, TO THE CITY OF TUKWILA r ;;J Syr I /161gt as r j/ l � r r�m�iruilydavw�tw»� JS err �p� 5m1, TABLE OF CONTENTS Public Sector Team Letter from Mary Evans Area Director, Public Sector Solutions .................................... City of Tukwila Community Partnership Report —'--'--'--'--'--'— City ofTukwila YearEndReportingDocument ----------------- Waste Management Pacific Northwest Regional Public Education and Outreach Summary ---- Spotlighton Interns ....................................................................... AnatomyofaWasteKAanayementZemWasteEvent -- Waste Management Pacific Northwest 2 2 11 N '--'--'--'-10 12 14 16 18 20"IS WASTEMANAGEMENT ' ' I �11� I 4A! Thank you for the privilege of serving your community this past year. The year has flown by and I marvel at how much we have accomplished together this year. A few years ago, I wrote about the impact of China's Operation Green Fence on our business and our industry. Operation Green Fence was an effort to more vigorously inspect and reject what Chinese officials deemed nonrecyclable, contaminated or low value materials. As the recycling industry struggled, we shared this information with you through our first multi - municipality "town hall" meeting. Just a few years later, the topic of recycling remains at the forefront Who knew there could be so many perspectives on something we consider ubiquitous in the Pacific Northwest! We have been at this "green" lifestyle since before it became a hot marketing concept. It's in our DNA; it's who we are. But, do we really know what it takes to keep recycling sustainable? Rather than dismiss the national dialog, perhaps we need to wade in, consider the implications of changing trends, and maybe re -tool our programs to fit the current realities. There are three elements of sustainable recycling programs: collection, processing and end markets. Like a stool, it takes a balance of all three to create a successful program. First, can we collect the materials efficiently? With curbside, cart - based single stream recycling programs, customers experience the ultimate convenience of placing all recyclables in one cart at the curb ... and their participation rates prove the popularity. We even take it one - step further with automated cart collection. Here there is less visibility into the cart contents because the driver remains in the cab while a mechanical arm empties the cart contents into the truck — great for driver safety, very cost efficient, but we forego having a close look at the quality of the materials prior to collection. This makes customer education very important to minimize contamination. Recycling program efficacy rises and falls based on contamination levels. © 201.E WASTE MANAGEMENT ' Next, can we process the materials efficiently? Material Recovery Facilities (MRFs, for short) are reverse manufacturing plants. Commingled single stream recyclables come into the facilities, and MRFs separate the commodities into saleable commodities (paper, cans, plastic milk jugs, etc.). These plants cost tens of millions of dollars to design and build. They are fascinating, complicated, and not without physical limitations. If an item intended to be recycled is too small, it will slip through the various sorting screens and end up in the garbage. If an item looks or behaves like something it's not (say, a flat plastic pouch that appears two dimensional like paper), it will end up with the wrong material, creating contaminated commodity bales. Sustainable recycling programs depend upon successful MRF sorting. Finally, can we market the materials effectively? Recycling doesn't happen until commodities can be sold to an end market. These markets rely upon an adequate volume of appropriately valuable materials to generate steady buyers. In our experience, the markets must be in place prior to adding materials into the recycling stream. Simply adding a material to the laundry list of single stream commodities does not create a market. And, without an end market, there is no recycling. So what does all of this mean? We think the time is ripe for deepening our partnerships with municipal customers to ensure the viability of the region's recycling programs. Harmonization of materials? It's a worthy goal! Standardizing a regional materials list will go a long way to ending customer confusion (and keeping recyclables free of contamination). How about revisiting contract terms with an eye toward contemplating shared risk and reward? Or, mechanisms to address prolonged, profound changes in end markets? Let's talk about the avoided cost of disposal versus the cost of processing /marketing to ensure transparent policy development. The bottom line? Let's talk about these challenges in the coming year. Together, we'll find the solutions appropriate for each community. 0 Is Waste Management committed to recycling? Absolutely! Our CEO David Steiner said it best, "Waste Management is going to recycle forever." You can count on us for sustainable environmental solutions. A tangible way in which our company is increasing recycling and improving the quality of materials is through our public education campaign called Recycle Often. Recycle Right. sM (RORR).This outreach campaign promotes the basics of recycling by simplifying guidelines and empowering everyone to become Recycling Ambassadors. We use the tenets of this campaign in our local education and outreach programs, including our award winning collegiate intern program. In 2015, our WM Recycle Corps program received national recognition by the Solid Waste Association of North America ( SWANA). SWANA named Waste Management's Pacific Northwest Area the winner of the Gold Excellence Award in the Education Program category and the newly created Innovator Award. SWANA's Excellence Awards Program recognizes outstanding solid waste programs that advance the practice of environmentally and economically sound solid waste management. It was so exciting to be recognized by our industry leaders! These awards are a reflection of our work together in your community. Thank you for teaming up with our Public Education & Outreach group to create incredible learning opportunities for our collegiate interns. Together, we are creating the next generation of environmental leaders. On behalf of our Public Sector team, thank you for your partnership and collaboration in 2015. We hope you enjoy this annual community report and all that we achieved together this past year. The report summarizes our work in your community, including the materials we collected and processed, as well as our public education, outreach and community activities. Your feedback is very important; please let me know how we are doing. On behalf of the women and men who serve your community, thank you for your business. We look forward to continuing our work together in 2016. Mary S. Evans V" S61-44A Area Director, Public Sector Solutions mevans4 @wm.com Office: 425 - 814 -7844 7 01.'`.3 WASTE MANAGEMENT ' COMMUNITY PARTNERSHIP REPORT 2015 WASTE MANAGEMENT COMMUNITY PARTNERSHIP REPORT f "111'1 III f �� III a1 III` � to April 1 - April 30, 2015 During the month of April, Tukwila residents who take the Recycle Often. Recycle Right.sm recycling pledge will help the City of Tukwila earn a $5,000 grant for the Tukwila Pantry. Each recycling pledge counts as a point toward the grant. The pledges will be counted live on the campaign website in a running tally. Your pledge supports Tukwila's recycling goals and helps build community connections in Tuwkila through recycling, composting and waste prevention. Don't delay — take the pledge today! STEP 1: Visit i,,. , �, Ir,,r,9 r irrr i j,:Ir i i,,hrr orri , it stir on STEP 2: Take the Tukwila rec clin led e Y b P o STEP 3: Recruit friends and neighbors to take the pledge! ®2015 WMime --1 Pe Hmd,,e,, L L c. 11RIT 1II aPr— d -1DO%p — — „eydidPape,. 2015 WASTE MANAGEMENT ' COMMUNITY PARTNERSHIP REPORT A l ill [1) 1 �EMS YES NOTACC�Ilrl:l) ISO ADDIDIONALINFORMARON ELECTRONICS 11T111T 11 "IT, - . ....... CONSTRUCTION AND DEMOLITION ICRAI ILTAL MATERIAL g, t" I L, LAEN,�,,AP _�LINNN ES Q It 1, 1` t. IT t I k 111 HOUSEHOLD RUCYCLABLES l l MURCITURE -5 WASTE =NHOLD HAZARDOU PRODUCTS CONTAINING MERCURY =L�N.US HOTTUBS TURN CES WOOD 11111- NO, 1i ly lzi-r- ill 'eat W 2015 WASTE MANAGEMENT ' Tukwila Residential Customers 2015-2016 Collection Schedule "J vh YOUR NEW 2015-16 TUKWILA Please save and post Recycling Guide f easy reference. Single Family Homes Visit our website winnorthwest.corn/tRI for more on how to Think Green. COMMUNITY PARTNERSHIP REPORT Please save and post for easy reference. WASTE MANAGEMENT ' Su cling (Tons) nics /Yard Waste (Tons) Waste (Tons) 20 "I a WASTE MANAGEMENT Residential Multifamily Commercial 4,110 304 20,069 Diversion Average percent for 2015 Residential Multifamily 10.5% Commercial Diiii 18.0% Cascade Recycling Center Composition* Fibers: 73.2% Metals: 2.4% Glass: 17.7% Plastics: 2.9% Residue: 3.9% *The Cascade Recycling Center Coinposition iefl(,rcts the L)reakdown of all recyc.lables brought to th(,� Cascade Recychng Center. 20 "IS WASTE MANAGEMENT,' v1/a'te Management's work. wIth King acid `,riohC)mIsh Counf Ies provides va1ua1.; e In ,I<fh s for the eritIre region. Pn 2015, €..>ur puUc educ_atIon strategies arid tactIc 'r provIded a varIet::y of programs and projects to promote su r1aIria1:7rRy acid erig ge cu;1::c)R'Tlers In waste d vCzrsIon I7C =havIors. Educating Our Next Generation Of Recyclers Since 2012, we have been offering waste reduction and recycling programs to elementary schools throughout Snohomish County. The intent of the program is to increase recycling awareness and to reduce waste. The program teaches students, staff and families, the importance of waste reduction and recycling, how to properly recycle, and assists schools in setting up recycling, compost and other waste reduction programs. Through these efforts, we have been able to educate over 100,000 students and their families in the county. ® ar2i. WASTE MANAGEMENT During 2015, Waste Management and its regional stakeholders committed to outline collaborative strategies and tactics that would improve the quality of curbside compost, decrease contamination and raise awareness about the local home to garbage compost loop. Because of our collaborative planning, WM engaged in several engaging campaigns and events. Compost Days In the spring of 2015, Waste Management participated in the sixth annual Compost Days, a recurring seasonal promotion designed to thank King and Snohomish County residents for diverting 350,000 tons of food and yard waste from landfills and educate them on the value of composting. For the second year in a row, the campaign included the Big Garden Give. For every bag of compost purchased, a bag of compost was donated to a local community garden, growing food for low income residents. This year, 120 gardens participated in the campaign through community partners. The campaign donated 1,119 yards of compost (equal to 45 pickup trucks) to area gardens. New to the 2015 event, Compost Days worked to identify schools in King and Snohomish counties with gardens interested in participating in the Keep Compost Clean produce sticker card competition, to teach kids proper composting practices and to remind them that stickers do not belong in the compost. For every card turned in, one bag of compost was donated to their school garden. Collaborating with 11 area schools and reaching more than 3,500 students, teachers and their families, more than 1,200 full cards were turned in, earning 45 truckloads of free compost for school gardens. 14 I'm a Foodcycler Campaign Waste Management has continued the successful "I'm a Foodcycler" campaign in King and Snohomish counties with the following activities: An email survey was distributed in July 2015 to Foodcyclers in King and Snohomish Counties to learn more about attitudes and barriers to composting. Nearly one - thousand customers responded to the survey! Results showed that residents continue to use free kitchen food scrap container distributed by WM, and that many of them have moved into the advocacy stage, sharing composting tips and information with their friends and families. Monthly e -blast communications were sent to Foodcyclers offering composting education, tips and invitations to special events. The e- blasts consistently exceed a 40% open rate (twice the industry average) • Uff •• In 2014, WM launched the Recycling All Stars Program, conducting detailed focus groups with Snohomish County multifamily property managers to identify methods, resources, incentives and tools to engage with managers on improved recycling programs on their properties. In 2015, WM created and disseminated over 600 recycling toolkits to Snohomish County property managers. YOUR Stldb419MI5N COUNTY 4rII,III IIG' /''%, Residential C0II'J' IIAIIIII'JIIiIII°1; Recycling Guide Counties to improve regional � �� harmonization of curbside recycling M,,,, // {� HERE'S YOUR CHANCE TO GET AFREE ONE- MONTHSUPPLY OFCOMPOSTAR4ERAGSP Usability Study. To gain a better understanding of how customers are In 2014, WM launched the Recycling All Stars Program, conducting detailed focus groups with Snohomish County multifamily property managers to identify methods, resources, incentives and tools to engage with managers on improved recycling programs on their properties. In 2015, WM created and disseminated over 600 recycling toolkits to Snohomish County property managers. YOUR Stldb419MI5N COUNTY Throughout 2015, Waste Management Residential worked with King and Snohomish Recycling Guide Counties to improve regional � �� harmonization of curbside recycling M,,,, // {� programs. As part of this work, WM conducted an Annual Recycling Guide Usability Study. To gain a better understanding of how customers are using the annual recycling guide and calendar, a series of in -depth interviews were conducted. The study yielded important feedback that informed modifications to our 2015 Annual Recycling Guide. The study gave valuable insights into: Effectiveness of the current WM recycling guide Behavior around and usage of the schedule and current guide Preferences for potential recycling guide (graphics, content, format) Where participants get their information regarding recycling Relevant terminology and descriptors Alternative formats for the recycling guide Spanish- Language Cultural Events Outreach In 2015, Waste Management conducted outreach -` 0kie to Spanish speaking customers at cultural events�� ,n in King County. Cultural community festivals and events provide a unique opportunity for multicultural and multilingual customers to ask questions directly of trained in- language staff, as well as gather the latest tools and resources for increasing recycling and composting at home Waste Management created a Juego de reciclaje (Recycling Game) that challenged people to sort and place different products into the correct carts. Booth visitors and game participants were encouraged to take a pledge to use WM- provided Spanish guidelines and tote bags to recycle more at home. 15 01.'`.3 WASTE MANAGEMENT ' •s • P In 2015, Waste Management worked with Tesla STEM High School on a 10- week internship program. Seven students with a passion for the environment and a willingness to learn more about systems thinking signed up for this unique opportunity. Once students had an understanding of the variety of waste systems, WM introduced Community Based Social Marketing (CBSM) to identify the barriers and motivators that can lead to behavior change. CBSM is based on research of the social sciences and strives to create sustainable behavior change. Studies have demonstrated that behavior change requires more than solely providing information. Selecting behaviors to address, identifying the barriers and benefits for those behaviors, developing a strategy to address barriers and benefits, piloting a program and broadly implementing a successful pilot program are all foundations of CBSM. ® 201.E WASTE MANAGEMENT After CBSM training, it was time for the students to apply what they had experienced and learned throughout the training. The students conducted a waste sort at Alcott Elementary School, to identify opportunities for recycling and composting. Students also conducted a site walk of the school, and interviewed several teachers to identify current attitudes towards recycling and composting, as well as opportunities to make positive and life -long impactful changes. At the conclusion of the school's evaluation, the students developed recommendations and delivered a presentation to the school's principal, with defined and specific steps for implementation of a robust recycling and composting program at the elementary school. The ten -week training and real world application of learning allowed the students to experience first -hand the waste and recycling system and its various parts. The students learned and devised elements of behavior change, and provided recommendations to create that change. The resounding feedback from the students was very positive - that the experience was incredibly valuable, leading them to the realization that there was much room for improvement within the very school they once attended as elementary students! 16 Their experience commenced with 40 -hours of professional training from WM staff covering everything from the intricacies of recycling, composting and waste prevention, to how to implement effective customer engagement campaigns. The WM's Recycle Corps team met with our municipal partners to better understand what makes each municipality unique. They learned the nuances and key messages to accurately represent local recycling programs and to provide appropriate educational support. Following their training, they set out to educate and inspire Puget Sound businesses and residents to increase their recycling and composting and reduce their waste. During their 11 -week tenure, WM's Recycle Corps engaged over 18,000 customers in conversations about recycling and waste reduction! WM's Recycle Corps internship program is not only a valuable tool for the communities we serve,,. but it's also an award - winning program, having recently won the Solid Waste Association of North Sri America's ( SWANA) Gold Excellence Award in� - „� the Education Program category and a SWANA Innovation Award for best exemplifying a unique and creative approach to a communication, education or marketing challenge. The WM's Recycle Corps program has served as a launching pad for the recycling industry, with 17 of the 36 Recycle Corps team alumni now working as professionals in the industry for private companies, the public sector and consulting firms. Over the course of four years, the WM's Recycle Corps team has conducted more than 66,000 customer conversations, which has resulted in an increase of 3,500 tons of recycling. 17 01.'`.3 WASTE MANAGEMENT ' Coordinating a Zero Waste event is no easy under - taking. Much thought, preparation and a deliberate intention of event coordinators and attendees alike, to walk away with very little impact on our environment are all essential components of a Zero Waste event. With an increasing desire from the communities we serve to create and host sustainable events, WM's Public Education and Outreach team has responded to the call and risen to the occasion. The goal is always simple - to reduce waste and increase recycling. However, achieving the goal requires expertise, experience and a dedication to waste reduction. Collaboration with event organizers to discuss logistics, such as event purpose and theme, number of expected attendees and capacity planning, kicks off the planning process. At most events, the decorations and food service are the biggest source of waste. In coordination with event organizers, Waste Management helps to plan the event decor; to use decorations that can be reused and repurposed at future events, or decorations that can be recycled. In planning for food service, Waste Management works with food vendors to ensure the use of durable or compostable service ware, buffet style meals, bulk condiments and compost collection service. At the event, we rely heavily on engaged event attendees to help us sort their recyclable and compostable materials. Not only do these events bring the community together, they can serve as a platform for community education and highlight the importance of waste reduction. Mar�i. WASTE MANAGEMENT The Snoqualmie Fire The effort was a huge success, diverting 96% of waste from the landfill, including 401 pounds of recyclable and compostable materials. Nearly three - quarters of the materials — 66% — were composted, with another 30% recycled. Only 4% of the total collected materials ended up as garbage bound for the landfill. The event drew nearly 800 attendees and its success was due in large part to a great audience and a great message - that people can make greener choices and strive for zero waste with a little planning and creativity. 18 For the 10th Anniversary of the Legacy for Learning luncheon, Juanita High School, located in the City of Kirkland, once again served as the host for a fantastic and engaging Zero Waste event. Waste Management was honored to be involved as a Future Ready sponsor, in addition to helping create the Foundation's second consecutive Zero Waste event. This event required coordination between the Luncheon planning committee, catering and janitorial staff, to ensure the event produced a minimal amount of waste. Waste Management trained student volunteers on recyclable and compostable materials and how to properly sort everything after the event, placing material into the correct disposal bins with no contamination. As in previous years, the Luncheon was a huge success with 94% of all materials from the event diverted from the landfill. Nearly 600 attendees produced less than 60 pounds of total garbage! 19 01.'`.3 WASTE MANAGEMENT ' M Waste Management is pleased to continue our support of Hopelink, Lake Washington Schools Foundation and Mountains to Sound Greenway Trust. M201.".',) WASTE MANAGEMENT ' Lake Washington Schools Foundation .......... . . .. . mmu P2,0141412jr, nNwl 20 P e M201.".',) WASTE MANAGEMENT ' Lake Washington Schools Foundation .......... . . .. . mmu P2,0141412jr, nNwl 20 Mayor's Office - David Cline, City Administrator INFORMATIONAL MEMORANDUM TO: Mayor Ekberg FROM: Utilities Committee Bob Giberson, Public Works *16 Director BY: Mike Cusick, Senior Program Manager DATE: February 5, 2016 SUBJECT: Valley View Sewer District Loop Area Sewers Project No. 81240203 Project Update Ali ISSUE Valley View Sewer District applied for construction funding through the Washington State Department of Ecology Clean Water State Revolving Loan /Centennial Clean Water Grant fund to pay for new sewer construction in the Loop Neighborhood, and the preliminary offer list is now available. BACKGROUND Tukwila City Council approved an Interlocal Agreement with Valley View Sewer District for providing sanitary sewer service to the Loop Area at the May 18, 2015 City Council meeting. Valley View held an Open House on September 10, 2015, to share preliminary project and cost details with residents of the area. Valley View presented the same preliminary project and cost details to the Tukwila City Council at a Committee of the Whole meeting on October 12, 2015. At that meeting Valley View committed to keeping the City council informed when additional information about project funding became available, DISCUSSION The Washington State Department of Ecology funding offer list ranks the new sewer construction project for the Loop Area 3rd out of 148 applications from agencies across Washington State. Loan funding is available at 1.0% interest, and there is a chance that grant funding will become available as well, depending on state legislative action this year. Grant funding could be approved by the State in a supplemental budget, which will be considered in the current legislative session, or it could be approved in the State biennium budget process in 2017. Valley View Sewer District is requesting City support for efforts to have the Centennial Clean Water Grant program funded in the State's supplemental budget. Valley View would like to host another Open House for the Loop Area residents to provide an update on this project. RECOMMENDATION For information only. AukdataAMpw common$tpw engVprojectsta- sw projects',valley view loop area sewerstinfo memo loop area sewer update 02 -05.16 gl,docx 23