HomeMy WebLinkAboutReg 2016-02-16 COMPLETE AGENDA PACKETTukwila City Council Agenda
• ❖ REGULAR MEETING ❖
Allan Ekberg, Mayor Counci /members: • :- Dennis Robertson • :- Verna Seal
David Cline, City Administrator Kathy Hougardy • :- De'Sean Quinn
Joe Duffie, Council President Kate Kruller • :- Thomas McLeod
Tuesday, February 16, 2016; 7:00 PM • Ord #2496 • Res #1874
1. CALL TO ORDER / PLEDGE OF ALLEGIANCE / ROLL CALL
2. SPECIAL
a. New employee introductions.
PRESENTATIONS
Police Department:
Introduction and Oath of Office to Officer Arthur Stephenson (Badge #221)
and Officer Ryota Akimoto (Badge #226)
Court:
Candace Morrison, Judicial Support Associate II
Department of Community Development:
Valerie Lonneman, Assistant Planner
Fire Department:
Daniel Thompson, Firefighter
Jordan Tursi, Firefighter
Graduates of the Joint Apprenticeship Training Committee:
Tukwila Firefighters Greg Planellas and Matt Fink
b. 2015 Annual Report. Rachel Bianchi, Communications and Government
Relations Manager.
3. CITIZEN
At this time, you are invited to comment on items not included on this agenda
COMMENT
(please limit your comments to five minutes per citizen). To comment
on an item listed on this agenda, please save your comments until the issue is
presented for discussion.
4. CONSENT
a. Approval of Minutes: 1/19/16 (Regular), 1/25/16 (Special) and
AGENDA
2/1/16 (Regular)
b. Approval of Vouchers.
c. Accept as complete the 2015 Overlay and Repair Program (contract
Pg.1
#15 -121) with Miles Construction, Inc., of Tacoma; authorize release
of the retainage bond, subject to the standard claim and lien release
procedures (final cost of project: $1,288,587.45). [Reviewedand
forwarded to Consent by the Transportation Committee on Z /1/16.1
d. Authorize the Mayor to sign Supplement No. 3 to contract #13 -161
Pg•9
with Jacobs Engineering Group, Inc., for design services for the
Boeing Access Road Bridge Rehabilitation Project in the amount of
$52,805.00. [Reviewed and forwarded to Consent by the Transportation
Committee on 211 116.]
(continued...)
REGULAR MEETING
Tuesday, February 16, 2016
Page 2
4. CONSENT
e. A resolution adopting an expense reimbursement policy. [Reviewed
Pg.2S
AGENDA
and forwarded to Consent by the Finance and Safety Committee on 212116.]
(cost.)
f. An update to Tukwila Municipal Code Title 5, "Business Licenses and
Pg.59
Regulations ":
1. An ordinance amending various ordinances as codified in Tukwila
Pg.63
Municipal Code Title 5, 'Business Licenses and Regulations," to
remove obsolete provisions and fees from the ordinance language,
clarify appeal procedures, and add a fee reference for the
Washington Access to Criminal History (WATCH) report required
for peddler /solicitor license applications.
2. A resolution adopting a business license fee schedule.
Pg.69
[Reviewed and forwarded to Consent by the Finance and Safety Committee
on 212116.1
g. A resolution declaring a 1994 Darley fire truck surplus, and authorizing
Pg.99
its sale to Bates Technical College. [Reviewed and forwarded to Consent
by the Finance and Safety Committee on 2/2/16.]
h. Authorize the Mayor to sign a contract with BergerABAM for the Phase
Pg•109
3A Early Start Activities design services for the Strander Boulevard
Extension Phase 3 Project in the amount of $399,383.00. [Reviewed
and forwarded to Consent by the Committee of the Whole on 218116.1
5. UNFINISHED
Authorize the Mayor to sign a contract with KPG, Inc., for design services
Pg.129
BUSINESS
on the Cascade View "Safe Routes to School" Phase II Project in the
amount of $138,205.30.
Please refer to 218116 C.O. W. packet. Q
6. NEW BUSINESS
7. REPORTS
a. Mayor
b. City Council
c. Staff - City Administrator Report
Pg.131
d. City Attorney
e. Intergovernmental
S. MISCELLANEOUS
9. EXECUTIVE SESSION
10. ADJOURNMENT
Tukwila City Hall is wheelchair accessible.
Reasonable accommodations are available at public hearings with advance notice to the
City Clerk's Office (206- 433 -1800 or TukwilaCityClerk @TukwilaWA.gov). This notice is available at
www.tukwilawa.gov, and in alternate formats with advance notice for those with disabilities.
Tukwila Council meetings are audio /video taped.
HOW TO TESTIFY
If you would like to address the Council, please go to the podium and state your name and address clearly for
the record. Please observe the basic riles of courtesy when speaking and limit your comments to five
minutes. The Council appreciates hearing from citizens but may not be able to take immediate action on
comments received until they are referred to a Committee or discussed under New Business.
COUNCIL MEETINGS
No Council meetings are scheduled on the 5th Monday of the month unless prior public notification is given.
Regular Meetings - The Mayor, elected by the people to a four -year term, presides at all Regular Council
Meetings held on the 1 st and 3rd Mondays of each month at 7:00 p.m. Official Council action in the
form of formal motions, adopting of resolutions and passing of ordinances can only be taken at Regular
Council meetings.
Committee of the Whole Meetings - Council members are elected for a four -year term. The Council
President is elected by the Council members to preside at all Committee of the Whole meetings for a
one -year term. Committee of the Whole meetings are held the 2nd and 4th Mondays at 7:00 p.m.
Issues discussed are forwarded to the Regular Council meeting for official action.
GENERAL INFORMATION
At each Council meeting citizens are given the opportunity to address the Council on items that are not
included on the agenda during CITIZENS COMMENTS. Please limit your comments to 5 minutes.
Special Meetings may be called at any time with proper public notice. Procedures followed are the same as
those used in Regular Council meetings.
Executive Sessions may be called to inform the Council of pending legal action, financial, or personnel
matters.
PUBLIC HEARINGS
Public Hearings are required by law before the Council can take action on matters affecting the public interest
such as land -use laws, annexations, rezone requests, public safety issues, etc. Section 2.04.150 of the
Tukwila Municipal Code states the following guidelines for Public Hearings:
The proponent shall speak first and is allowed 15 minutes for a presentation.
2. The opponent is then allowed 15 minutes to make a presentation.
Each side is then allowed 5 minutes for rebuttal.
4. Citizens who wish to address the Council may speak for 5 minutes each. No one may speak a second
time until everyone wishing to speak has spoken.
5. After each speaker has spoken, the Council may question the speaker. Each speaker can respond to the
question, but may not engage in further debate at this time.
6. After the Public Hearing is closed and during the Council meeting, the Council may choose to discuss
the issue among themselves, or defer the discussion to a future Council meeting, without further public
testimony. Council action may only be taken during Regular or Special Meetings.
COUNCIL AGENDA SYNOPSIS
Meeliq Date
Prepared by
Mayor's review
Council review
02/16/16
BG&)
[:] Resolution
AftS Date
❑ Ordinance
Mtn Date
❑ BidAvard
Altg Di,,
❑ Public Hearing
Altg Date
❑ Other
Aft g Date
SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD ❑ Finance D.Fire ❑ IT ❑ P&R ❑ Police Z PIV
SPONSOR'S The contract with Miles Construction of Tacoma, WA is complete for the 2015 Overlay &
SUMMARY Repair Program. This contract improved the roadway at seven locations throughout the
City and a portion of the parking lot at Fort Dent Park. Construction began July 13, 2015
and was completed on November 12, 2015. Three change orders were issued for
$49,714.50 and under - runs /liquidated damages credited ($105,938.05). Council is being
asked to accept and finalize the contract with Miles Construction for $1,288,587.45.
Ri,xIEAX'I,'I) BY [--1 cow mtg. ❑ CA&P Cmte ❑ F&S Cmte Z Transportation Cmte
F-1 Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
DATE: 02/01/16 COMMIT -l'FECHAIR: DENNIS ROBERTSON
RECOMMENDATIONS:
SPOMSM/Ai)Ni[N. Public Works
CONENHYFFE, Majority Approval; Forward to Regular Consent Agenda
COST IMPACT / FUND SOURCE
EXPENDITURE' REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$1,288,587.45 $1,412,051.55 $0.00
Fund Source: 104 ARTERIAL STREETS (PG 18, 2015 CIP)
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
02/16/16
ITEM INFORMATION
ITEM NO.
4.C.
CAS NUT\IBI,'R:
STIFF SPONSOR: BOB GIBERSON
ORI(;IN,\I,A(',I,"Nt),\Dy\-I'I,": 02/16/16
A(-,],'ND,\ ITEM TITLE' 2015 Overlay & Repair Program
Project Completion and Acceptance
C.1'I'I"1(',o1o' [_1 Dhwu.rsion
ARS Date
Z Motion
Altg Date 02116116
[:] Resolution
AftS Date
❑ Ordinance
Mtn Date
❑ BidAvard
Altg Di,,
❑ Public Hearing
Altg Date
❑ Other
Aft g Date
SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD ❑ Finance D.Fire ❑ IT ❑ P&R ❑ Police Z PIV
SPONSOR'S The contract with Miles Construction of Tacoma, WA is complete for the 2015 Overlay &
SUMMARY Repair Program. This contract improved the roadway at seven locations throughout the
City and a portion of the parking lot at Fort Dent Park. Construction began July 13, 2015
and was completed on November 12, 2015. Three change orders were issued for
$49,714.50 and under - runs /liquidated damages credited ($105,938.05). Council is being
asked to accept and finalize the contract with Miles Construction for $1,288,587.45.
Ri,xIEAX'I,'I) BY [--1 cow mtg. ❑ CA&P Cmte ❑ F&S Cmte Z Transportation Cmte
F-1 Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
DATE: 02/01/16 COMMIT -l'FECHAIR: DENNIS ROBERTSON
RECOMMENDATIONS:
SPOMSM/Ai)Ni[N. Public Works
CONENHYFFE, Majority Approval; Forward to Regular Consent Agenda
COST IMPACT / FUND SOURCE
EXPENDITURE' REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$1,288,587.45 $1,412,051.55 $0.00
Fund Source: 104 ARTERIAL STREETS (PG 18, 2015 CIP)
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
02/16/16
MTG. DATE
ATTACHMENTS
02/16/16
Informational Memorandum dated 01/29/16
State of WA Department of Revenue Notice of Completion 15-121
Minutes from the Transportation Committee meeting of 02/01/16
2
Citv of Tukwila
Public Works Department - Bob Giberson, Director
INFORMATIONAL MEMORANDUM
TO:
Mayor Ekberg
Transportation Committee
FROM:
Bob Giberson, Public Works Director
BY:
Dave Sorensen, Project Manager
DATE:
January 29, 2016
SUBJECT:
2015 Overlay and Repair Program
Project No. 91510401, Contract No. 15 -121
Project Completion and Acceptance
ISSUE
Accept contract as complete and authorize release of retainage bond.
BACKGROUND
Allan Ekberg, Mayor
The Notice to Proceed for Contract No. 15 -121 with Miles Construction Inc., of Tacoma,
Washington was effective on July 13, 2015 for the 2015 Overlay and Repair Project. This overlay
project provided hot mix asphalt (HMA) paving at seven locations throughout the City and a portion
of the parking lot at Fort Dent Park. The street improvements included; paving, removing and
replacing concrete curbs, gutters, sidewalks and ADA ramps, installing traffic loops and junction
boxes, adjusting surface utilities to grade, and installing roadway channelization.
ANALYSIS
Construction was physically completed on November 12, 2015. Three change orders were
executed. Asphalt quantities and pavement repairs were less than expected; however, the contract
time was longer than expected, resulting in the contractor compensating the City $84,050.00 in
liquidated damages. No retainage was withheld by the City for this project as there was a
contractor retainage bond. The budget for the 2015 Overlay & Repair construction was
$1,412,051.55 and included a 5% contingency.
Construction Contract Amount $1,344,811.00
Change Order Nos. 1 — 3 49,714.50
Under - runs /Liquidated damages (105,938.05
Total Amount Paid $ 1,288,587.45
RECOMMENDATION
Council is being asked to formally accept and authorize the release of the retainage bond, subject
to standard claim and lien release procedures, for the 2015 Overlay and Repair Project with Miles
Construction, Inc. in the final amount of $1,288,587.45 and consider this item on the Consent
Agenda at the February 16, 2015 Regular Meeting.
Attachment: Notice of Completion
WAPW Eng\PROJECTSW- RW & RS Projecls�Annual Overlay & Repair ProgramsT015 Overlay & Repair Program \Construction \Contractor\Pre Close Out \Close Out to TC \Info Memo 2015 Overlay Closeout o1 -29 -16 gl sb.docx
3
El
Date:
Original
❑ Revised #
NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT
Contractor's UBI Number: 602 870 349
.Name & Mailing Address of Public Agency Department Use Only
City of u wl a Assigned to:
6300 Southcenter Blvd #101
Tukwila, WA 98188 Date Assigned:
UBI Number:
Notice is hereby given relative to the completion of contract or project described below
Project Name
Contract Number
Job Order Contracting
2015 Overlay and Repair Program 91510401
15 -121
❑ Yes V No
Description of Work Done /Include Jobsite Address(es)
At seven locations in Tukwila: HMA overlay, planing, pavement removal & repairs; concrete
curb /sidewalks /ramps /driveways; signal modifications; install traffic loops & junction boxes; channelization & signage
Federally funded transportation project? ❑ Yes LYJ No (if yes, provide Contract Bond Statement below)
Contractor's Name
E -mail Address
lAffidavit ID*
Miles Resources LLC
imandy.young@milesresourcEdl
612227
Contractor Address
Telephone #
400 Valley Ave NE Puyallup, WA 98372
253 - 383 -3585
If Retainage is not withheld, please select one of the following and List Surety's Name & Bond Number.
LCJ Retainage Bond ❑ Contract /Payment bond (valid for federally funded transportation projects)
Name: Liberty Mutual Insurance Company
I Bond Number: 023032441
Date Contract Awarded
Date Work Commenced
Date Work Completed
I Date Work Accepted
06/05/2015
07/13/2015
111/12/15
Were Subcontracters used on this project? If so, please complete Addendum A. WYes ❑ No
Affidavit ID* - No L &I release will be granted until all affidavits are listed.
Contract Amount
Additions ( + )
Reductions (- )
Sub -Total
$ 1,344,811.00
$ 49,714.50
$ 105,938.05
$ 1,288,587.45
Liquidated Damages $ 84,050.00
Amount Disbursed $ 1,204,537.45
Amount Retained $ 0.00
Amount of Sales Tax 0.0
(If various rates apply, please send a breakdown) $
vv TOTAL $ 1,288,587.45 - TOTAL $ 1,288,587.45
NOTE: These two totals must beequal
Comments:
Note: The Disbursing Officer must submit this completed notice immediately after acceptance of the work done under this contract.
NO PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of all release certificates.
Submitting Form: Please submit the completed form by email to all three agencies below.
Contact Name: Diane Jaber
Email Address: diane.jaber @tukwilawa.gov
r�Department of Revenue Washington Stag oepamnent of
Public Works Section Labor & Industries
11 (360) 704 -5650 Contract Release
PWC@dor.wa.gov (855) 545 -8163, option # 4
ContractRelease @LNI. WA. GOV
REV 31 0020e (4/28/14) F215- 038 -000 04 -2014
Title: Finance Specialist
Phone Number:
Employment Security
Department
Registration, Inquiry,
Standards & Coordination
Unit
(360) 902 -9450
publicworks@esd.wa.gov
5
Addendum A: Please List all Subcontractors and Sub -tiers Below
This addendum can be submitted in other formats.
Provide known affidavits at this time. No L &I release will be eranted until all affidavits are listed.
Subcontractor's Name:
UBI Number: (Required)
AfBdavid IDx
Big Mountain Enterprises LLC
602306230
617260
Bilbrey Construction
603002155
608828
C & P Fencing
603210811
608537
Cascade Utility Adjusting LLC
603407046
606099
Corliss Resources Inc
602237779
613748
Doolittle Construction LLC
602351934
613412
Evergreen Concrete Cutting Inc
601605667
606917
Ground Up Road Construction Inc
602790246
612165
Hayes D Trucking & Repair Inc
603307120
605390
Heinrichs Trucking
275005110
603937
JWC Transport LLC
603506602
615092
Miles Sand & Gravel Company
171004760
616494
Northwest Sweeping
602609350
612235
Northwest Traffic Inc
602140049
612023
PGH Excavating Inc
602716918
612386
SODS XI LLC
603121576
605209
Transportation Systems Inc
602726209
612030
For tax assistance or to request this document in an alternate format, please call I- 800 - 647 -7706. Teletype (TTY) users may use the
Washington Relay Service by calling 711.
REV 31 0020e Addendum (04/28/14) F215 -038 -000 04 -2014
N
TRANSPORTATION COMMITTEE
Meeting Minutes
City Council Transportation Committee
February 1, 2016 - 5:30 p.m. - Foster Conference Room, 6300 Building
Councilmembers: Dennis Robertson, Chair; Verna Seal (Absent: De'Sean Quinn)
Staff: David Cline, Bob Giberson, Frank Iriarte, Robin Tischmak, Gail Labanara, Pat
Brodin, Dave Sorensen, Grant Griffin, Peggy McCarthy, Laurel Humphrey
Guest: Jade Mott
CALL TO ORDER: Committee Chair Robertson called the meeting to order at 5:30 p.m.
1. PRESENTATIONS
11. BUSINESS AGENDA
A. Consultant Selection: Cascade View Safe Routes to School Phase II
Staff is seeking Council approval of a contract with KPG, Inc. in the amount of $138,205.30 for
design of the Cascade View Safe Routes to School Phase II Project. This phase will construct a
traffic circle at 33rd Avenue South /South 140th Street and sidewalks on the east side of 33rd
Avenue South between South 140" Street and South 144th Street and the south side of South
140th Street between Military Road South and 34th Avenue South. The project is largely funded
by federal Safe Routes to School grant money. MAJORITY APPROVAL. FORWARD TO
FEBRUARY 8, 2016 COMMITTEE OF THE WHOLE.
B. Project Completion: 2015 Overlay and Repair Program
Staff is seeking Council approval of project completion and release of the retainage bond to
Miles Construction in the amount of $1,288,587.45 for the 2015 Overlay and Repair Project. This
project provided hot mix asphalt paving and street improvements at seven locations and a
portion of the parking lot at Fort Dent Park. Construction was completed on November 12, 2015.
MAJORITY APPROVAL. FORWARD TO FEBRUARY 16, 2016 REGULAR CONSENT AGENDA.
C. Supplemental Agreement: Boeing Access Road over BNRR Bridge Rehab Project
Staff is seeking Council approval of Supplemental Agreement No. 3 with Jacobs Engineering
Group, Inc. in the amount of $52,805.00 for design of the Boeing Access Road over BNRR
Rehabilitation Project. The original contract was signed in October 2013 and has been delayed
due to railroad plan reviews and negotiations with BNSF for the Construction and Maintenance
Agreement. Inclusion of this supplement brings the contract total to $1,070,577 and is still
within the approved design budget of $1,353,000.00. MAJORITY APPROVAL. FORWARD TO
FEBRUARY 16, 2016 REGULAR CONSENT AGENDA.
VA
Rl
PA
40 rAT0=1
Initials
Meeli I w Councit review
q Date Prep ared b y Mayor' r r9 i
02/16/16
ITEM INFORMATION
ITEMNO.
9
STAFF" SPONSOR: BOB GIBERSON
C)RI(;1NALA(3FNI)ADx1-I,: 02/16/16
A(; F,N DA Nt Tn'i,r, Boeing Access Rd over BNRR Bridge Rehabilitation Project
Construction Management Supplemental Agreement No. 3 with Jacobs
Cxn7 (;oizY ❑ Difcu.iwion
Alt g Date
Z Motion
Al�g Date 02116116
❑ Resolution
Al�g Date
❑ Ordinance
Al�g bate
❑ Bid-Axard
AI�g Date
F-1 Public Hearing
Atg Date
❑ 011ger
All g Date
SPONSOR ❑ Council ❑ Major ❑ HR ❑ DCD ❑ Finance E] Fire ❑ 17' ❑ P&- R ❑ Police Z PIV
SPONSOR'S Contract No. 13-161 with Jacobs Engineering Group provides design services for the
SUNEMRY Boeing Access Rd over BNRR Bridge Rehabilitation Project. Additional design services are
needed that include survey and mapping, geotechnical investigations, and adjustments to
the final bid documents. Budget of $1,353,000 will cover Jacobs' Supplemental Agreement.
Council is being asked to approve Jacobs Engineering Supplement No. 3 to Contract No.
13-161 in the amount of $52,805.00.
Ri,'XIF1WTF1t) BY ❑ cow Mtg. ❑ CA&P Cmte ❑ F&S Cmte Z Transportation Cmte
F-1 Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
DATE: 02/01/16 COMMITTEE CHAIR: DENNIS ROBERTSON
RECOMMENDATIONS:
SP()NS0R/Ai),\i1N. Public Works Department
Majority Approval; Forward to Consent Agenda
COST IMPACT / FUND SOURCE
AMOUNT BUDGETED APPROPRIATION REQUIRED
$52,805.00 $1,353,000.00 $0.00
Fund Source: 104 ARTERIAL STREET FUND (PAGE 11, 2015 CIP)
Comments.-
MTG. DATE
RECORD OF COUNCIL ACTION
02/16/16
MTG. DATE
ATTACHMENTS
02/16/16
Informational Memorandum dated 01/29/16
Jacobs Engineering Supplemental Agreement No. 3 to Contract No. 13-161
Minutes from the Transportation Committee meeting of 02/01/16
9
10
City ®f Tukwila Allan Ekberg, Mayor
Public Works Department - Bob Giberson, Director
INFORMATIONAL MEMORANDUM
TO: Mayor Ekberg
Transportation Committee
FROM: Bob Giberson, Public Works Director -
BY: Robin Tischmak, City Engineer
DATE: January 29, 2016
SUBJECT: Boeina Access Rd over BNRR Bridae Rehabilitation Proiect
Project No. 99410408, Contract No. 13 -161
Supplemental Agreement No. 3 with Jacobs Engineering Group, Inc
ISSUE
Approve Supplemental Agreement No. 3 with Jacobs Engineering Group, Inc. (Jacobs) for
additional design services.
BACKGROUND
In October 2013, the City contracted with Jacobs to provide the design for the rehabilitation of the
Boeing Access Rd over BNRR Bridge. Jacobs' progress has been per schedule, but delays caused
by the railroad plan reviews and the preparation of a Construction and Maintenance (C &M)
Agreement with BNSF have put the project behind schedule. The design contract completion date
was extended to December 31, 2016 by Supplement No. 2.
ANALYSIS
Supplemental Agreement No. 3 is for approved additional design services that include survey and
mapping, geotechnical investigations, and adjustments to the final bid documents. See attached
Supplemental Agreement No. 3, Exhibit A -1 for the project scope changes and Exhibit E2 -A for the
fee proposal.
FISCAL IMPACT
Supplemental Agreement No. 3 is within the approved design budget that includes a contingency
for unanticipated work.
Contract Budget
Jacobs Original Contract $1,017,772.00 $1,353,000.00
Supplement No. 3 52,805.00
Total $1,070,577.00 $1,353,000.00
RECOMMENDATION
Council is being asked to approve Supplemental Agreement No. 3 with Jacobs Engineering Group,
Inc. for the Boeing Access Rd over BNRR Rehabilitation Project for $52,805.00 and consider this
item on the Consent Agenda at the February 16, 2016 Regular Meeting.
Attachment: Page 11, 2015 CIP
Supplemental Agreement No. 3 with Scope and Costs
WAPW Eng \PROJECTS\A- RW & RS Projects \Boeing Access Rd Bridge Rehab (99410408)\PE\Jacobs Submitlals \Into Memo Jacobs Sup N3 01 -29 -16 gl sb.docx
11
12
PROJECT:
DESCRIPTION:
JUSTIFICATION
STATUS:
MAINT. IMPACT
COMMENT:
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2015 to 2020
Boeing Access Rd over BNRR Bridge Rehabilitation Project No. 99410408
Rehabilitate the existing bridge with a 340' long concrete or steel bridge structure. It will be 110' wide curb to
curb and have sidewalks on both sides.
The existing bridge is structurally and seismically deficient. Several pedestals are leaning, have concrete
spalls, exposed rusty anchor bolts and reinforcements and some cracks. The existing railings do not meet
current bridge standards.
Type, size, and location draft report (specifically required for bridges) was completed in 2005. Federal grant
applications were submitted in 2008 and 2010 and the bridge rehabilitation was successful for funding in
2012 for federal bridge funds. A Public Works Trust Fund (PWTF) loan was rescinded in 2013.
Maintenance will be reduced.
Bridge will be rehabilitated in phases to allow continued traffic use. Federal bridge grant of $9,745,600
requires a 20% local match. A bond issue will be used for the City match.
FINANCIAL Through Estimated
(in $000's) 2013 2014 2015 2016 2017 2018 2019 2020 BEYOND TOTAL
EXPENSES
s sc _: == N
3` F
Design
198
867
288
'i�„ lil Arti
1,353
Land(R/W)
100
a
100
Const. Mgmt.
563
561
1,124
Construction
4,850
4,850
9,700
TOTAL EXPENSES
198
967
1 5,701
1 5,411
1 01
01
01
0
1 01
12,277
FUND SOURCES
Awarded Grant
109
773
4,670
4,193
9,745
Proposed Grant
0
Bond
2,500
2,500
Mitigation
0
City Oper. Revenue
89
194
(1,469)
1,218
0
0
0
0
0
32
TOTAL SOURCES
198
967
5,701
5,411
0
0
0
01
0
12,277
Project Location
s sc _: == N
3` F
V, r °
'i�„ lil Arti
a
2015 - 2020 Capital Improvement Program
11
13
Im,
CWashington State
Department of Transportation
Supplemental Agreement
Organization and Address
Number 3
Jacobs Engineering Group, Inc.
600 -108th Ave. NE, Suite 700
Bellevue, WA 98004
Original Agreement Number
13 -161
Phone: 425 452 -8000
Project Number
Execution Date
Completion Date
99410408, BHM 1380(003)
10/10/2013
12/31/2016
Project Title
New Maximum Amount Payable
Boeing Access Road Over BNRR Bridge Rehabilitation
1,070,57 7.00
Description of Work
Add survey work, provide funds for additional costs and equipment added to the geotechnical boring, provide
funds for additional design, utility investigation work, project management, and printing as detailed in
Exhibit A -1.
The Local Agency of City of Tukwila
desires to supplement the agreement entered in to with Jacobs Engineering Group, Inc.
and executed on 10/10/2013 and identified as Agreement No. 13 -161
All provisions in the basic agreement remain in effect except as expressly modified by this supplement.
The changes to the agreement are described as follows:
Section 1, SCOPE OF WORK, is hereby changed to read:
See attached Exhibit A -I for Supplement 3 Scope of Work.
Section IV, TIME FOR BEGINNING AND COMPLETION, is amended to change the number of calendar days
for completion of the work to read: No Change
III
Section V, PAYMENT, shall be amended as follows:
See attached summary of payment, Exhibit A, and the fee proposal, Exhibit E2 -A.
as set forth int eh attached Exhibit A, and by this reference made a part of this supplement.
If you concur with this supplement and agree to the changes as stated above, please sign in the Appropriate
spaces below and return to this office for final action.
By: Don Nelson, Operations Manager By: Allan Ekberg, Mayor
Consultant Signature Approving Authority Signature
DOT Form 140 -063
Revised 09/2005
15
16
Exhibit A
Summary of Payments
17
Basic Agreement
Supplement #3
Total
Direct Salary Cost (DSC)
$314,532
$13,972
$328,504
Overhead (Including
Payroll Additives)
$372,501
$16,547
$389,048
Direct Non - Salary Costs
$4,540
$1,000
$5,540
Subconsultants
$231,839
$17,095
$248,934
Fixed Fee (30% DSC)
$94,360
$4,191
$98,551
Total
$1,017,772
$52,805
$1,070,577
17
JACOBS'
Scope of Work
EXHIBIT A -1
City of Tukwila
S. BOEING ACCESS ROAD BRIDGE REHABILITATION PROJECT
Scope of Services
Supplement No. 3
1.0 Project Management
The CONSULTANT will continue providing project management services for the extended project
duration which was necessitated by delay in obtaining the Construction and Maintenance (C &M)
Agreement from BNSF. The contract was extended from the original contract end date of June 15,
2015 to December 31, 2015 by Supplement No. 1 and then again to December 31, 2016 by
Supplement No. 2.
The CONSULTANT will continue to provide assistance in coordinating with BSNF through completion
of the C &M Agreement.
Deliverables:
• Monthly Invoices and Progress Reports
• Project schedule update
2.0 Survey and Mapping
The CONSULTANT (1 Alliance Geomatics) provided additional field surveying and mapping for the
area along the south side of the Boeing Access Road for new retaining walls and the new drainage
area near Airport Way. (Approved with Change Log dated 2/4/2015)
The CONSULTANT (1 Alliance Geomatics) performed investigation of the right of way boundaries at
the request of the WSDOT Local Programs. (Approved with Change Log dated 5/7/2015)
Deliverables:
■ Electronic AutoCAD Civil 3D topographic base map
4.0 Geotechnical Investigation
The CONSULTANT (Shannon & Wilson and driller) had to shift the work window to meet the permit
Tukwila Boeing Access Road Bridge over BNRR Rehabilitation Supplement No 3 1
im
JACOBS'
Scope of Work
(Continued)
conditions prescribed by the City and the Railroads. The early work hours also required a light plant
for safe field operation. (Approved with Change Log dated 12/5/2013)
During the second phase of field drilling (B -3), the CONSULTANT (Shannon & Wilson and driller) had
to work during weekend to meet conditions prescribed by the Railroad. This weekend operation
required surcharge for driller. (Approved with Change Log dated 3/6/2015)
12.0 100% PS &E Documents
The CONSULTANT performed additional drainage design to address the right of way conflict at the
southwest corner near Airport Way. (Approved with Change Log dated 8/5/2015)
The CONSULTANT performed additional underground utilities coordination and field verification to
resolve potential conflict with the final design. (Approved with Change Log date 10/1/2015)
The CONSULTANT performed extensive analyses and design efforts for the 10 -foot wide sidewalk
widening along the south side of the bridge. The final design was significantly more complex and
difficult than anticipated, and required a substantial increase in effort beyond the original scope
and budget; we request a total of 100 hours for this work effort.
Deliverables:
■ Design elements are included in the 100% Plans, Specifications and Estimate
Tukwila Boeing Access Road Bridge over BNRR Rehabilitation Supplement No 3 2
19
20
EXHIBIT E -2A
Supplement No 3
City of Tukwila
Fee Proposal
South Boeing Access Road Bridge Rehabilitation Project
JACOEM
Task
Description
Project
Manager
Sr.
Civil /Str
Eng
Des.
Engineer
CADD
Project
Admin
Total
Hours
Total Cost
for Jacobs
Total Cost
for Subs
1.0
Project Management & Coordination
72
0
0
0
6
78
$16,356
PM due to project extention (12 mo)
72
6
78
$16,356
2.0
Inspection & Load Rating (TranTech)
0
$0
10
Survey & Mapping (1 Alliance)
0
$0
$10,795
Add survey for retaining wall & drainage (approved 214115)
$4,474
Add survey for defining ROW (approved 517115)
$6,321
4.0
Geotechnical Investigation (Shannon & Wilson)
0
$0
$6,300
Shift work window for B -1 & B -2 (approved 1215113)
$3,800
Driller weekend charge (approved 316114)
$2,500
5.0
Environmental Planning & Permitting (Widener)
0
$0
6.0
Railroad Coordination (MCRail Logistics)
0
$0
7.0
Roadway, Drainage, Pedestrian /Bike & Traffic Control
0
$0
8.0
Bridge Rehabilitation and Seismic Analysis
0
$0
9.0
Final Seismic Analysis & Structural Design
0
$0
9.0
Conceptual Design (30 %) Plans
0
$0
10.0
60% Design Plans
0
$0
11.0
90% Design Plans, Specs & Estimate
0
$0
12.0
100% PS &E Documents
0
86
60
4
0
150
$18,354
Additional drainage at SW corner (approved 815115)
10
8
4
22
$2,584
Underground utility adjustment (approved 1011115)
16
12
28
$3,394
Design complexity (10'sidewalk & ground improvements)
60
40
1
100
$12,375
13.0
Ad -Ready Contract Documents
0
$0
14.0
Assistance during Bid Period
0
$0
Total Hours
72
86
60
4
6
228
Billing Rate (Estimated)
$220.10
$159.04
$70.82
$106.86 1
$84.72
JACOBS Total Labor Cost
$15,847
$13,677
$4,249
$427
$508
$34,710
Direct Expenses (production, copying, etc.)
$1,000
Subtotal:
$35,710
$17,095
TOTAL (Jacobs + Subs) for Supplement No 3: $52,805
C:Wsers*imks1Desktop1 Tukwila BoeinglScopinglSupplement #30oeing Access Road Br_Supplment #3
112112016
21
22
TRANSPORTATION COMMITTEE
Meeting Minutes
City Council Transportation Committee
February 1, 2016 - 5:30 p.m. - Foster Conference Room, 6300 Building
Councilmembers: Dennis Robertson, Chair; Verna Seal (Absent: De'Sean Quinn)
Staff: David Cline, Bob Giberson, Frank Iriarte, Robin Tischmak, Gail Labanara, Pat
Brodin, Dave Sorensen, Grant Griffin, Peggy McCarthy, Laurel Humphrey
Guest: Jade Mott
CALL TO ORDER: Committee Chair Robertson called the meeting to order at 5:30 p.m.
I. PRESENTATIONS
II. BUSINESS AGENDA
A. Consultant Selection: Cascade View Safe Routes to School Phase 11
Staff is seeking Council approval of a contract with KPG, Inc. in the amount of $138,205.30 for
design of the Cascade View Safe Routes to School Phase 11 Project. This phase will construct a
traffic circle at 33rd Avenue South /South 140th Street and sidewalks on the east side of 33 d
Avenue South between South 140th Street and South 144th Street and the south side of South
140th Street between Military Road South and 34th Avenue South. The project is largely funded
by federal Safe Routes to School grant money. MAJORITY APPROVAL. FORWARD TO
FEBRUARY 8, 2016 COMMITTEE OF THE WHOLE.
B. Project Completion: 2015 Overlay and Repair Program
Staff is seeking Council approval of project completion and release of the retainage bond to
Miles Construction in the amount of $1,288,587.45 for the 2015 Overlay and Repair Project. This
project provided hot mix asphalt paving and street improvements at seven locations and a
portion of the parking lot at Fort Dent Park. Construction was completed on November 12, 2015.
MAJORITY APPROVAL. FORWARD TO FEBRUARY 16, 2016 REGULAR CONSENT AGENDA.
C. Supplemental Agreement: Boeing Access Road over BNRR Bridge Rehab Project
Staff is seeking Council approval of Supplemental Agreement No. 3 with Jacobs Engineering
Group, Inc. in the amount of $52,805.00 for design of the Boeing Access Road over BNRR
Rehabilitation Project. The original contract was signed in October 2013 and has been delayed
due to railroad plan reviews and negotiations with BNSF forthe Construction and Maintenance
Agreement. Inclusion of this supplement brings the contract total to $1,070,577 and is still
within the approved design budget of $1,353,000.00. MAJORITY APPROVAL. FORWARD TO
FEBRUARY 16, 2016 REGULAR CONSENT AGENDA.
23
24
COUNCIL AGENDA SYNOPSIS
---------------------------- - - - - -- Initial. --------------------------------- I ITEM NO.
Aleeliq Dale I 'repaced lay Wqyor' gm I ew Council relVey)
02/16/16 PMC
0:3
ISTAFFSPONSOR:
PEGGY MCCARTHY
2/8/16
A(; j,"N DA Pri Ti,i,i,i; A resolution adopting an Expense Reimbursement Policy
Cxr1"1(;()1tY ❑ Di,rws.4on
illtg Dale
❑ Motion
Alts Dale
Z Resolution
All g Date 2116116
❑ Ordinane-e
AQgDaie
❑ Bid,,12vard
Mtq Dale
F-1 Pub& Hearingo
M g Dale
❑ 01her
Alt Dale
SPONSOR E]Council Ellwol'or E11/R ❑ DCD Z (finance ❑ 1_,in, ❑ J-1 OP&R E].Police E:1PlV
SPONSOR'S Council is being asked to approve a Resolution adopting an Expense Reimbursement Policy.
St1"\cNI'uzy At the February 2, 2016 Finance & Safety Committee meeting, minor changes were
requested on page 6 of the resolution, Section 8, Lodging, paragraph C. Lodging, less than
50 miles, written "pre-approval" has been changed to "approval." Paragraph C item 4 was
also changed from "pre-approval" to "approval." The changes requested are to
accommodate emergency situations.
RrX1rW1:1) 1w ❑ Cow Mtg. ❑ CA&T Cmte F&S Cmte ❑ ETransportation Cmte
F-1 Utilities Cmte ❑ Arts Comm. ❑ Parks Corrit-n. ❑ Planning Comm.
DATI,,': 02/02/16 COMMITFEIE'CIIAIR: SEAL
RECOMMENDATIONS:
SPONSOR /ADMIN. Finance
CONIM ITH .r Forward to Committee of the Whole
COST IMPACT / FUND SOURCE
Exi,i'NDFITJRF RrQUIRFID AMOUM, BUDGETED APPROPRIATION REQUIRED
Fund Source:
Comments.-
MTG. DATE
RECORD OF COUNCIL ACTION
2/16/16
MTG. DATE
ATTACHMENTS
2/16/16
informational Memorandum dated 01/20/16
Draft Resolution with strike-through showing change requested at 2/2/16 FS meeting
Travel Expenses While On City Business policy 03-06 (former policy)
WA State BARS Manual Section 3.8.2 Employee Travel
Example of Eden Report
Example of New Report
Minutes from the Finance and Safety Committee meeting 02/02/16.
25
26
TO:
FROM:
BY:
DATE:
SUBJECT:
ISSUE
City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
Mayor Ekberg
Peggy McCarthy, Finance Director
Vicky Carlsen, Deputy Finance Director
January 20, 2016
Procurement Project Overview
Update Mayor and Council regarding to steps taken to improve the city -wide procurement process
and adopt the Expense Reimbursement Policy via Resolution as required by RCW 42.24.090.
BACKGROUND
Finance periodically reviews processes and procedures to ensure that they are efficient and
effective while maintaining appropriate levels of internal control.
Process Review: In 2014, the Finance Department began looking at ways to streamline the
procurement process. Policies, forms, documents, and in some cases procedures, were not
current with today's practices. The areas of emphasis were determined by reviewing existing
policies and practices as well as conducting meetings with all departments. We felt there was
value in identifying the bottle necks which were causing the departments frustration with the
purchasing process. The following list of items were the result of finance review and input from
departments.
Process /Procedure /Item
Add the ability for PCard users to input
purchase descriptions on transactions for
better financial reports.
Outcome
Completed. This change provides much
better descriptions within the financial system.
In many instances, we can now know what
funds were spent on without the necessity of
pulling the actual invoice.
Eliminate the paper copy of Purchase Completed. Online version is now available
Orders. for vendors that require a purchase order but
they are no longer required by Finance.
Review petty cash and change funds One petty cash fund was closed and a change
fund was added for the Finance department.
27
INFORMATIONAL MEMO
Page 2
Review administrative policies for relevancy Policy 300 -02 Purchasing and Contracts:
and accuracy. Updated and ready for approval.
Policy 300 -05 Central Office Supplies:
Recommended to Policy Committee to
eliminate. Supplies are no longer purchased
by a centralized system.
Policy 300 -06 Claims Vouchers:
Recommended to Policy Committee to
eliminate. This has been replaced with
Resolution 1835, which authorizes issuance of
checks prior to Council approval.
Policy 300 -10 Purchase Orders:
Recommended to Policy Committee to
eliminate. Purchase orders are no longer
required.
Develop better reporting options for users.
Re -write 03 -06 Travel Expenses While on
City Business policy.
Expenditure detail reports have been
developed and added to Eden for easy
access. During department training sessions,
these reports have been demonstrated and
user access updated so that those that need
to run reports, can run them on their own. See
attached examples of old and new reports.
This policy has been completely re- written and
now encompasses all types of employee
expense reimbursement. The policy has been
reviewed by Recreation and Police
departments before being reviewed by the
City Administrator or the City Attorney. Many
of their suggestions have been incorporated
into the policy. It is now ready for review and
28 ZAClerk's n Finance \Info Memo - Procurement Process Improvements.docx
adoption by City Council.
Update Claims for Expense and Travel and
Completed and placed on available on
Expense Reimbursement Form.
TukNet.
Training on Expense classification versus
Department staff that codes invoices attended
budget.
training on how to properly code invoices.
Expenditures are coded to the appropriate GIL
code regardless of budget available.
Update the Purchasing Policy 300 -02.
Draft complete, reviewed by City Attorney, and
ready to be approved.
Eliminate the use of Travel Attendance
Eliminated for Finance and HR, but available
Request forms.
for Department use.
Process Claim's just twice a month.
Deemed not necessary.
Raise the $40,000 approval limit.
Deemed not necessary.
28 ZAClerk's n Finance \Info Memo - Procurement Process Improvements.docx
INFORMATIONAL MEMO
Page 3
Scanning of invoices. We will look into the feasibility of utilizing
Laserfiche or some other method to capture
invoices electronically.
Pay vendors via Electronic Funds Transfer This option will be explored in 2016, time and
(EFT). workload permitting.
Amend TMC 3.32.030 Bids and 3.32.040
Unbudgeted Equipment or Fixed Asset
Items
These two sections should be rewritten so
they are easier to understand and comply
with. This will be addressed later in 2016,
workload permitting.
To date a good portion of the above items have been completed and implemented. By the end of
2015 all items on the list will have been addressed and shared with the departments.
Expense Reimbursement Policy: This policy replaces the existing policy 03 -06 Travel Expenses
While on City Business policy. It establishes procedures for reimbursing employees, appointed
officials, chaplains, volunteers, and members of boards and commissions for City business
expenses incurred and paid for that are reasonable and directly related to the individual's service
on behalf of the City.
The policy does not apply to elected City Councilmembers, who follow the Councilmember Travel
policy.
Per RCW 42.24 any municipal corporation that issues credit cards for travel related expenditures,
the legislative body must pass an ordinance or resolution that establishes rules and regulations
related to travel related expenditures. Since the City issues credit cards and encourages the use
of the cards for travel related expenditures, the City is required to adopt this policy via ordinance
or resolution. It is the City's practice to adopt policies via resolution rather than ordinance.
RECOMMENDATION
Council is being asked to approve the Resolution adopting the Expense Reimbursement Policy.
This item is scheduled for the February 8, 2016 Committee of the Whole, and February 16,
2016 Regular Council Meeting.
ATTACHMENT
Draft Resolution
Travel Expenses While On City Business policy 03 -06 (former policy)
WA State BARS Manual Section 3.8.2 Employee Travel
Example of Eden Report
Example of New Report
ZAClerk's n Finance \Info Memo - Procurement Process Improvements.docx
29
30
N RA elk, T
>�
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF TUKWILA, WASHINGTON, ADOPTING AN EXPENSE
REIMBURSEMENT POLICY.
WHEREAS, an expense reimbursement policy is an important tool for managing
reimbursements to employees, elected and appointed officials, chaplains, volunteers,
and members of boards and commissions; and
WHEREAS, an expense reimbursement policy increases internal control; and
WHEREAS, it is the responsibility of the City Council of the City of Tukwila to
provide policy direction through the passage of motions and ordinances, adoption of
resolutions, and final approval of the budget; and
WHEREAS, an expense reimbursement policy establishes appropriate methods for
reimbursement of expenses incurred by employees, elected and appointed officials,
chaplains, volunteers, and members of boards and commissions;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
Section 1. Purpose. To establish a policy and procedures for reimbursing City
employees, elected and appointed officials, chaplains, volunteers and members of
boards and commissions for travel, subsistence and related expenses incurred and
paid for by them that are reasonable and directly related to the individual's service on
behalf of the City.
Section 2. Application. City employees in all departments and divisions, elected
and appointed City officials, chaplains, volunteers, and members of boards and
commissions. Exception. City Councilmembers shall follow the "Councilmember Travel
Policy" for expenditures in conjunction with travel and training.
Section 3. References. RCW 42.24, et seq., IRS Rev. Rul. 2006 -56, IRS Rev.
Proc. 2005 -67, the website of the federal office of the General Services Administration
(GSA), and the City's purchasing card policy.
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Section 4. Definitions.
1. 'Authorization." Refers to the process by which all travel expenses must
be approved by someone other than the traveler; authorization should be from a direct
supervisor, manager or department director.
2. "Coach class." Refers to the least expensive airline accommodation, also
known as "economy class" or "tourist class."
3. "Continental breakfast." Defined as a light breakfast generally consisting of
juice, bread or pastry and a hot beverage such as coffee or tea, and which may also
include fruit.
4. "High -cost locations." Refers to specific cities or areas identified in the per
diem tables by the General Services Administration for which per diem rates for food
and lodging are higher than the standard rate. (Reference the GSA website.)
5. "In -state travel." Refers to travel within the State of Washington.
6. "Official residence." Refers to the city, town or other location where a staff
member maintains a residence that is used as a primary domicile by the staff member.
7. "Official duty station." Refers to the city, town or other location where the
staff member's office is located, or the city, town or location where the staff member's
work is performed on a permanent basis.
8. "Out -of -state travel." Refers to travel outside the boundaries of the State of
Washington.
9. "Per diem." Defined as the allowable amount covering meals, incidentals
and lodging while in travel status per the GSA.
10. "Staff member." As used in this policy, "staff member" refers to City
employees, elected or appointed officials, chaplains, volunteers, and members of
boards and commissions. Exception: City Councilmembers shall follow the
"Councilmember Travel Policy" for expenditures in conjunction with travel and training.
11. "Temporary duty station." Refers to a fixed location where a staff member
has been temporarily assigned to work for a specific period of time for less than one
year.
12. "Traveler." A staff member as defined in this policy, or authorized non -staff
member, that is in travel status while on official City business.
13. "Travel status." Travel status begins two hours before a domestic flight
and three hours before an international flight. A staff member is in "travel status" when
travel is on behalf of the City, for official City business and one or all of the following
conditions are met:
• Travel is on behalf of the City, for official City business.
• The staff member stays overnight
• The staff member's travel extends the scheduled work day by 3 hours
beyond the staff member's regularly scheduled work day.
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Page 2 of 9
• Travel occurs more than 50 miles one way (most direct route) from either
the official duty station or official residence, excluding the normal
commute.
Section 5. Reimbursement Requirements.
A. Administration.
1. As required by State Law and the State Auditor's Office, individual claims
for reimbursement must be detailed and supported for all monies spent conducting City
business. To the extent, if any, that this policy and the reimbursement amounts
included conflict with any bargaining unit contracts, the contracts shall be used to
determine reimbursement. Claims for reimbursement submitted pursuant to a union
contract(s) are not eligible for payment of per diem, but will instead be based on
documented, itemized receipts at amounts in accordance with the terms of the
applicable union contract(s).
2. A claim for personal reimbursement must be submitted in accordance with
this policy and procedures within 30 days of the date the expense was incurred. No
reimbursement requests will be authorized for any expenses incurred in a previous
budget year.
B. Approvals.
1. Authorization of travel is required, and authorization shall be administered
in accordance with the current budget or other effective means.
2. Claims for expenses must be signed by a department director or direct
supervisor, manager or individual with expense - approval authority as authorized by the
department director. Department director claims must be signed by the City
Administrator or Mayor.
C. Documentation.
1. Claims for personal reimbursement must be accompanied by the vendor's
original receipt that shall include the transaction date, vendor name, amount paid, and a
detailed listing of items /services received; and must be submitted on the Expense
Reimbursement Form, certified and signed by the individual seeking reimbursement.
2. If a staff member is filing a claim for reimbursement on behalf of others,
the following detailed items must be included with the claim:
a. The names of the individuals who traveled, partook of meals, or
otherwise incurred expenses for which reimbursement is sought.
b. Identification as to whether each individual is a staff member with the
City and, for any non -City staff members listed, their job title (or other comparably -
identifying information) and their connection with City business.
c. Identification of the business or individual that provided the lodging,
meals, or other services in question; dates; and times.
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d. A detailed breakdown of the amounts paid for which reimbursement is
sought.
e. A statement sufficiently detailed to show what City business was being
carried out when the expenses were incurred.
Section 6. Travel Related Expenses.
A. Reimbursement for reasonable costs of business travel is available when
authorized. For conferences offered at various locations, the City reserves the right to
require staff members to attend the closest conference location, if available, to minimize
travel costs.
B. Individuals issued a City credit card are to use the card for costs incurred for
business travel, when authorized. However, if an individual elects to claim per diem for
meal reimbursement (versus actual cost), the individual must use their own funds and
seek reimbursement pursuant to this policy and procedures.
C. If an individual desires to have his or her family member(s) or guest(s)
accompany him or her on any City related travel, the individual shall do so at their own
expense. At no time will the City pay for expenses incurred in relation to family or guest
accompaniment. Any change in itinerary made solely for the benefit of the staff
member shall be done at the staff member's expense. Expenses for staff members
must be kept separate from non -staff members, and the City reserves the right to reject
a request for reimbursement where staff member and non -staff travel expenses have
been improperly comingled.
D. When travel costs, registration fees, and /or other fees have been paid by the
City on behalf of an authorized staff member, and the authorized staff member fails —
without good cause —to attend the event, the authorized staff member shall reimburse
the City the amount(s) paid by the City. Whether good cause exists to excuse an
absence shall be determined by the Department Director, City Administrator or Human
Resources Director.
Section 7. Transportation.
A. General. Staff members are encouraged to use mass transit, where available
and feasible, in an effort to minimize travel expenses. Reasonable transportation
expenses for approved travel will be reimbursed. The most direct and cost effective
mode of transportation will be the basis for the reimbursement. Where feasible, groups
of staff members traveling together shall utilize carpooling methods to minimize the cost
of commuting expenses.
B. Air Travel. The maximum reimbursement of air travel expenses shall be no
greater than coach class or its equivalent. Prudent effort shall be made to find the least
expensive airfare which provides reasonably timely service.
C. City Vehicles. City staff members are encouraged, whenever possible and
vehicles are available, to use City motor pool vehicles for local travel. Operating City -
owned vehicles requires a valid Washington State driver's license.
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D. Rental Vehicles. If it is more convenient and cost effective for more than one
staff member to travel together, a vehicle may be rented if no City -owned vehicle is
available for use. The City will reimburse for the purchase of supplemental insurance,
the actual cost of fuel, and other necessary and related expenses, at the City's
discretion. Receipts for actual expenses must accompany the Expense
Reimbursement Form in order to obtain reimbursement.
E. Personal Vehicles.
1. Privately -owned vehicles with auto insurance coverage sufficient to comply
with RCW 46.30, et seq., may be used for official travel. If a staff member drives their
own vehicle on City business, the staff member will be reimbursed the IRS mileage rate
for each mile driven on City business. If an individual elects to drive rather than fly,
mileage will be reimbursed in an amount equal to the reasonable cost of a round -trip
coach airfare to the applicable locale, or the current mileage reimbursement rate
established by the Internal Revenue Service, whichever is less. The IRS mileage
reimbursement rate is inclusive of all costs associated with a personal vehicle including,
but not limited to, gasoline, maintenance, wear and tear and auto insurance.
2. Mileage reimbursement will be at the City's discretion, and may be based
on mapping software, odometer readings, or an average thereof.
3. When submitting a request for mileage reimbursement, staff members
shall separate "point -to -point mileage" (driving to one destination using the most direct
route) from "vicinity mileage" (driving to several destinations), as follows:
a. Point -to- point. Use online map services to calculate point -to -point
mileage. Staff members must include supporting documentation (i.e. an online map
service or the car mileage and rates table printout) for reimbursement.
b. Vicinity miles: Use the odometer reading to calculate vicinity mileage
(e.g. picking up samples, visiting various sites within a central destination, conducting
interviews, etc.) and include a mileage log with the Expense Reimbursement Form.
4. Staff members travelling from home to a temporary duty station will be
reimbursed for the shorter distance of: home to the temporary duty station, or regular
place of work to the temporary duty station.
F. Taxis, Shuttles, Public Transportation. The City shall pay for the least costly
and appropriate mode of transportation.
Section 8. Lodging.
A. Whenever lodging is procured for business travel purposes, staff members are
encouraged to take advantage of any and all discounts available to them, including
asking for a "government rate."
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B. Lodging, more than 50 miles. Staff members may be reimbursed for lodging
when traveling on City business, when the destination is more than 50 miles (based on
the most direct route) from the staff member's official residence or official duty station,
whichever is closer to the destination, and the stay is in a commercial lodging facility.
C. Lodging, less than 50 miles. Staff members may be reimbursed for lodging
within 50 miles of the staff member's official residence or official duty station with
written pre- approval from a department director or direct supervisor, manager or
individual with approval authority as authorized by the department director
(authorization via e -mail is acceptable for these purposes only), if one of the following
conditions is met:
1. The staff member is attending back -to -back late night/early morning
meetings and daily round -trip travel is unreasonable.
2. The staff member is acting in a custodial or leadership role and must, as
part of the staff member's duties, lodge with prisoners or other non -staff members.
3. The staff member needs to avoid driving in severe inclement weather.
4. The staff member's department director determines that the staff member
performs critical functions and must remain at the workstation during emergency
situations and the staff member has an fie- approval letter (authorization via e -mail is
acceptable for these purposes only) from the department director, City Administrator, or
Mayor.
Section 9. Meals.
A. General. Reasonable and necessary meals incurred directly by the staff
member while traveling on City business may be reimbursed, including reasonable
gratuity (not to exceed 20% of the base price for the meal, unless automatically billed
by vendor). The staff member must be in travel status to qualify for reimbursement.
B. Reimbursement Method. Meals will be reimbursed at either the actual
documented cost up to the per diem limit for the destination location, or the current
prevailing per diem rate for the destination city (per GSA website).
C. Meals Qualifying for Reimbursement (staff member must be in Travel
Status).
TRAVEL STATUS
TIME PERIOD
MEAL (S) REIMBURSABLE
If Travel Status begins:
Before 8:00 Ann
Breakfast, Lunch, Dinner
Between 8:00 AM — 2:00 PM
Lunch, Dinner
Between 2:00 PM — 6:00 PM
Dinner
TRA\/EL STATUS
TIME PERIOD
MEAL(S) REIMBURSABLE
If staff member comes off
Travel Status by returning
to the official duty station
or official residence:
Before 12:00 NOON
Breakfast
Between 12 noon — 6:00 PM
Breakfast and Lunch
After 6:00 PM
Breakfast, Lunch, Dinner
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D. Maximum Per Meal Reimbursement. The maximum reimbursement amount
for both per diem and actual costs incurred is determined or capped by the rate in effect
during the time of travel according to the GSA website. The $5.00 GSA "incidental
allowance" is allocated to meals as follows: $1.00 Breakfast, $2.00 Lunch, and $2.00
Dinner. For staff members using a City credit card to pay for allowed meals, if actual
costs (meal, tax and tip) exceed the GSA per diem allowance, the staff member shall
pay the excess amount to the City in the form of a check.
E. Non - Reimbursable Meals. The following meals will not be reimbursed if they
are provided through another means, including but not limited to meals included in a
lodging package or as part of a conference:
1. Meals included in the price of lodging, such as full breakfasts. Airline
meals or "continental breakfasts" will not be considered a full meal, meaning the staff
member will be reimbursed for that meal per this policy.
2. Meals included in a registration fee. For reimbursement of meals
related to travel for conference or training attendance, a copy of the agenda or program
must be attached to the Expense Reimbursement Form before meals will be
reimbursed.
3. Any meal provided, regardless of whether or not consumed, at the function
the staff member attended.
Section 10. Miscellaneous Travel Expenses. The following expenses are
eligible for reimbursement, at the City's discretion, if they relate to the conduct of official
City business, are necessary and reasonable business expenses, and are consistent
with efforts to minimize the cost of travel for City business-
1 . Parking
2. Ferry tolls
3. Internet access, if necessary to complete official City business
4. Transit fare
5. Bag check fees
Section 11. Non - Reimbursable Expenses. Items for which no reimbursement
shall be authorized or allowed include, but are not limited to:
1. Laundry, cleaning or valet services (except for uniformed staff members
otherwise allowable according to labor agreements). Laundry or cleaning is allowable,
up to $15.00, for overnight stays in excess of five consecutive days.
2. Alcoholic beverages and tobacco.
3. Entertainment, including in -room video rentals.
4. Personal phone calls or telegrams.
5. First class or business class airfare when economy or coach class is
available.
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6. Meals and lodging in lieu of other meals and /or lodging when these items
are included in a reservation or registration fee.
7. Room service above the allowable meal per diem amount.
8. Fines, forfeitures, tickets or penalties.
9. Expenses of a spouse, domestic partner or any other non -staff member
unless otherwise specifically pre- authorized.
10. Travel insurance.
11. Gambling expenses.
12. All other personal services such as barber, etc.
Section 12. Meal Expense Reimbursement when not in Travel Status.
A. City payment for business - related food and beverage when staff members are
not in travel status (as defined in this policy) will be approved when the following
conditions are met.
1. The food and drink is consumed only by those participating in an event
relating to City business.
2. Supporting documentation must state the nature of the occasion, the
attendees and an agenda.
3. Expenses are "reasonable."
B. Business Meals between Staff Members and Non -Staff Members. The
practice of the City providing meals to non -city staff members is discouraged. However,
for department directors and above, the City recognizes there are situations where non -
city staff members provide an unpaid service to the City during a mealtime. The costs
of meals while conducting City business with persons other than City staff members,
either locally or out of town, are authorized for reimbursement subject to the limitations
described in this policy.
C. Training Meals. When not in travel status as defined in this policy, it is the
responsibility of staff members to provide meals for themselves when attending a
training session, conference, seminar or similar event. Staff members will be
reimbursed for the meal according to their union contract(s) when the previous
statement is in conflict with their bargaining unit agreement.
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D. Working Meals. The City recognizes there are occasions when it may be
necessary for a group of public officials and /or staff members to work through a meal in
order to meet a deadline or to keep a group convened in order to accomplish the task.
To be considered for reimbursement as a working meal, the meeting must span over a
three -hour period, which includes the group's normal mealtime.
E. Business Meals between City Staff Members. Meals (including snacks)
between City staff members will not normally be reimbursed. It is expected that City
business between City staff members can (with the caveats listed in this policy) be
conducted on City premises, during normal work hours.
F. Meals with Elected or Appointed Officials. When a City staff member pays
for meals where elected or appointed officials are in attendance at an event that
qualifies under the Councilmember Travel Policy, any reimbursement sought by the City
staff member paying for the meal will be processed under that policy.
Section 13. Expense Reimbursement. Sometimes it is necessary for staff
members to purchase items to conduct City business using personal funds. Purchases
of this nature may be reimbursed with proper approval from the department director or
with delegated authority from the department director. All requests for reimbursement
made pursuant to this section must be submitted as follows:
1. Purchases under $50. Out -of- pocket purchases under $50 can be made
the same day from a Petty Cash fund. The staff member shall complete a "Petty Cash"
slip, obtain approval for the reimbursement/purchase, and then take it to his or her
designated Petty Cash fund with the original receipt.
2. Purchases over $50. Out -of - pocket purchases over $50 may be
reimbursed if the staff member submits an Expense Reimbursement Form, including
the original purchase receipt. Approved claims will be reimbursed in the next accounts
payable claim cycle once the Expense Reimbursement Form is submitted and
approved.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON,
at a Regular Meeting thereof this day of , 2016.
ATTEST /AUTHENTICATED:
Christy O'Flaherty, MMC, City Clerk
APPROVED AS TO FORM BY:
Rachel B. Turpin, City Attorney
Joe Duffie, Council President
Filed with the City Clerk:_
Passed by the City Council:
Resolution Number:
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Page 9 of 9
+G
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POLICY AND PROCEDURE
ieaa
Subject: Index:
TRAVEL EXPENSES WHILE ON CITY BUSINESS FINANCE
Number:
03 -06
Effective Date: Supersedes: Page 1 of 9 Staff Contact: Date: Approved_ b�:
� / � 1 / 9 � 1 f) 03 -Ob Finance Director 06/23/I0 ,�
1.0 PURPOSE:
To establish a policy and procedure related to obtaining travel authorization, advance travel funds,
and expenditure or reimbursement authorization for expenses incurred in conduct of business of the
City.
2.0 ORGANIZATIONS AFFECTED:
All departments and divisions.
3.0 REFERENCES:
RCW 42.24, IRS Rev. Rul, 2006 -56, IRS Rev. Proc. 2005 -67
4.0 POLICY:
4.1 It is the policy of the City of Tukwila to reimburse City employees, appointed officials, and
members of boards and commissions for reasonable and necessary expenses incurred in the
conduct of their business on behalf of the City. Eligible meal reimbursements shall be made
on a per diem or itemized basis (see below for eligible meal reimbursements). All other
eligible expenses, including lodging and mileage, shall be reimbursed on an actual expense
basis only, and must be accompanied by invoices and/or receipts showing proof of payment.
Reimbursement for necessary and reasonable expenses will be made by application and in
compliance with this policy and Chapter 42.24, of the Revised Code of Washington. All
persons are to use good judgment and discretion, limiting expenses with the best interests of
the City foremost in mind. Excessive or unnecessary expenses will not be approved or
reimbursed. It is expressly prohibited to use City travel funds for personal purposes. This
policy is intended to comply with IRS regulations concerning accountable business expense
reimbursement plans, which do not require inclusion of reimbursed expenses in compensatory
earnings, subject to employment taxes and inclusion in W -2 wages.
4.2 Payment in advance of travel expenses may be made subject to and in compliance with
Chapter 3.04, Tukwila Municipal Code, Advance Travel Expense Revolving Fund. An
advance for approved anticipated travel expenses will not be paid when total estimated
expenditures are less than $50.00.
Meals. Meals will be reimbursed at either 1) actual documented cost, or 2) the current
prevailing per diem rate. At no time will meals be reimbursed at an amount more than the per
diem rate. An employee can be reimbursed for less than the per diem amount upon submittal
of itemized receipts.
41
To the extent, if any, that this policy and the reimbursement amounts included conflict with
any bargaining unit contracts, the contracts will be used to determine reimbursement. Claims
for reimbursement according to union contracts are not eligible for payment of per diem, but
will instead be based on documented, itemized receipts at amounts in accordance with union
contracts.
To the extent that reimbursement is made for any meal above the amounts provided for by
location by the U.S. General Services Administration, such excess will be included in
compensable wages of the employee, in accordance with regulations issued by the Internal
Revenue Service for accountable fringe benefit plans, and included in the employee's W -2
wages.
When the actual documented costs are reimbursed, receipts, proof of payment documentation,
or certification in the case of lost or non - available receipts are required for all reimbursements.
Such documentation shall be provided to the Finance Department within five (5) business
days of returning from travel. The above amounts specifically include the cost of the meal,
incidental expenses, sales tax and customary tip or gratuity.
Travelers will make every attempt to request a receipt from the vendor if they do not have one.
In the rare occasion when a receipt can not be produced by the vendor, a certification from the
employee of the amount paid, payee, and business purpose, will be allowed in place of the
original receipt if approved by signature of the department director. The amount claimed will
be reimbursed only if the original receipt is provided, unless a certification signed by the
director is submitted with the Travel Expense Reimbursement Form.
Employees shall be reimbursed for the cost of meals, including a reasonable tip (no more than
15% unless automatically billed by vendor), using the following guidelines:
Breakfast
$ 11
Lunch
14
Dinner
21
Total
$ 46
4.2.1 The maximum amount for meals is $46 for all standard locations within the
continental USA, expect for those identified as high cost locations (as defined by the
U.S. General Services Administration, available at www.gsa.gov /mig).
The maximum reimbursement amount, as of October 1, 2009, for King County (if in
travel status) is $71. The reimbursement per meal in King County is $18 for breakfast,
$21 for lunch, and $32 for dinner. Note that travelers should check the GSA web site
for the per diem rate in effect during their time of travel.
4.2.2 The City will reimburse up to the maximum food allowance specified for the
destination while the employee is there and during travel to and from that location
when:
The employee stays overnight.
When the employee is not paying for lodging and is staying with friends,
family, or colleagues.
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42
• When you have been in travel status and you are not staying overnight. The
traveler must be in travel status for more than three hours before or after their
normally scheduled shift. The three hours may be any combination of time
before and/or after your normal working hours on the day in question.
• The provisions contained herein apply to meal reimbursements while in travel
status only, and do not apply to meals purchased when not in travel status for
official City business. Such meal purchases are covered by other Finance
policies.
4.2.3 An employee is considered to be in travel status, for travel expense reimbursement
purposes only, when;
• Traveling on behalf of the City,
• Traveling three hours beyond the employee's normal work hours, and
• More than 50 miles one way (most direct route) from either the official duty
station or official residence, exclusive of commuting between the official duty
station and official residence.
4.2.4 If an employee is traveling overnight, or meets the three hour rule, the City may
reimburse the employee for meals according to these general guidelines;
• Regardless of when an employee's normally scheduled shift starts, when
entering into travel status by departing from your official duty station or
official residence:
o Before 8:00 a.m., an employee may be reimbursed for breakfast, lunch, and
dinner.
o After 8:00 a.m. until 2:00 p.m., an employee may be reimbursed for lunch,
and dinner.
o After 2:00 p.m, until 6:00 p.m., an employee may be reimbursed for
dinner.
• An employee may go into travel status up to two hours before a domestic flight
and up to three hours before an international flight. Whether an employee flies
or drives, the employee should depart in time to observe the start time of the
City business while taking into consideration that the most economical travel
option must be selected.
o For example: If a conference starts on Monday at Sam in New York, it
would be a reasonable expectation that the employee goes into travel status
on Sunday to arrive in New York in time to observe the start time of the
conference.
• When an employee comes off travel status by returning to the official duty
station or official residence:
• Before 12 noon, the employee may be reimbursed for breakfast.
• After 12 noon until 6:00 p.m., the employee may be reimbursed for
breakfast and lunch.
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43
o After 6:00 p.m., the employee may be reimbursed for breakfast, lunch, and
dinner.
• For the day you leave on your trip, use the per diem schedule specified for the
location where you will spend the night.
For the day you return from your trip, use the per diem schedule specified for
the last location where you stayed overnight.
4.2.5 The City does not reimburse for certain meals;
« Meals during normal work days. These types of expenses are not travel related
and are addressed by the City's meal reimbursement policy.
Meals included in the price of lodging, such as full breakfasts at a B &B (bed
and breakfast). The City will not pay for separate meal expenses if the cost of
the hotel or B &B includes a meal. Airline meals or "continental breakfasts"
will not be considered a full meal, meaning the employee will be reimbursed at
the per diem amount for that meal.
• Meals included in a registration fee. For reimbursement of meals related to
travel for conference or training attendance, a copy of the agenda or program
must be attached to the Travel Expense Reimbursement Form before meals
will be reimbursed. A "continental breakfast," though, is not considered a meal
and will be reimbursed even if the cost of which is included in the registration
fee.
Any meal provided, regardless of whether or not consumed, at the function the
employee attended.
43 Airfare. Employees are required to select travel options that are most economical to the City.
An acceptable way to identify the lowest available coach fare is to document, via a travel
agency or an online booking web site, comparable fares for at least three different commercial
air carriers.
4.3.1 Employees must choose the most direct travel between their official duty station or
official residence. If an employee wishes to divert to another location as part of their
travel itinerary, this must be at the employee's expense. An employee would be
required to provide proof of the cost of a direct flight, which the city will pay for, as
compared to the booked itinerary.
4.3.2 The city will not pay for travel expenses of a spouse, domestic partner or any other
non - employee traveling with an employee, except as discussed below.
4.3.3 The city will pay for non - employee travel in only a few circumstances, such as
prisoners or applicants for city employment. To be eligible for city reimbursement, the
travel must be in the city's best interest.
4.4 Mileage. City employees are encouraged, whenever possible and vehicles are available, to use
City motor pool vehicles for local travel. If an employee drives their own vehicle on City
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44
business, the employee is reimbursed the applicable mileage rate for each mile driven. The
mileage rate reimbursement includes the wear and tear on the car, the cost of gas and
insurance.
4.4.1 Separate "point -to -point mileage" (driving to one destination using the most direct
route) from "vicinity mileage" (driving to several destinations):
• Point -to- point: Use Mapquest or other online map services to calculate point -
to -point mileage. Employees must include supporting documentation (i.e. a
Mapquest or the car mileage and rates table printout) for reimbursement.
Mapquest driving mileage will not be accepted between locations where ferry
service provides the most direct route.
• Vicinity miles: Use the odometer reading to calculate vicinity mileage` (eg.
picking up samples, visiting various sites within a central destination,
conducting interviews, etc.) and include a mileage log with your Travel
Expense Reimbursement Form.
• Employees travelling from home to a temporary duty station will be
reimbursed for the shorter of home to the temporary duty station, or regular
place of work to the temporary duty station.
4.4.2 Driving instead of flying. If the employee chooses to drive instead of flying, the
employee may be reimbursed point -to -point mileage for a personal vehicle or cost of a
rental car plus gas (from official duty station to temporary duty station only) up to the
lowest available coach fare for the same trip as evidenced by a comparable itinerary.
• Employees may also receive meals and lodging per diem according to these
guidelines. Use the per diem for the location where the employee sleeps. The
employee is responsible for their own car insurance. If the employee is in an
accident, the employee's insurance carrier is the primary coverage.
• Since employees must select travel options that are most economical to the
City, the employee must provide documentation, in the form of fares for
comparable itineraries, showing the cost of driving to be less than the cost of
airfare.
4.4.3 Commuting expenses. Daily transportation between an employee's official residence
and the official duty station is not considered "travel status" and therefore a personal
obligation and is not reimbursable.
• If an employee goes on or off travel status on a day they are regularly
scheduled to work, and they do report to work, the employee is reimbursed
only for mileage between the official duty station and the airport. For instance,
an employee that drives from SeaTac airport to their official duty station, then
home would only be reimbursed for mileage between the airport and work.
4.5 Lodging. Employees may be reimbursed for lodging when traveling on City business, when
the destination is more than 50 miles (most direct route) from the closer of either the official
residence or official duty station, and the stay is in a commercial lodging facility. Employees
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45
are encouraged to take advantage of any and all discounts available to them, including asking
for "governmental" rates.
4.5.1 A commercial lodging facility is a business, non - profit or governmental entity that
provides lodging accommodations for a fee. A commercial lodging facility other than
a hotel must be supported by a tax ID number or a published advertisement. The
facility must be available to the general public to qualify as commercial lodging (i.e.
listed with a rental agency, newspaper ad, etc.). Reimbursements for lodging at private
residence not supported by a tax ID number or a rental listing are not allowed under
State and City policies and procedures.
4.5.2 The maximum amount for lodging is $70 per night for all standard locations within the
continental USA, expect for those identified as high cost locations (as defined by the
U.S. General Services Administration, available at www.gsa.gov). Employees inust
provide documentation from the GSA web site, attached to the travel expense
reimbursement form, for their destination.
4.5.3 An exception to the maximum lodging reimbursement will be made in the case of an
employee who stays at a conference hotel, if the employee does not also rent a car
while travelling. The exception will be in lieu of rental car reimbursement, and will be
for up to 150% of the lodging per diem amount listed on the GSA web site.
4.5.4 A listing of lodging establishments honoring the lodging per diem amounts listed on
the GSA web site can be found at www.fedrooms.com.
4.5.5 Employees may be reimbursed for lodging within 50 miles of the official residence or
official duty station under one of the following conditions:
• The employee is attending back -to -back late night/early morning meetings and
you have prior written approval from an authorized person.
• The employee is acting in a custodial or leadership role and must, as part of the
employee's duties, lodge with prisoners or other non - employees, and the
employee has prior written approval from an authorized person.
• The employee needs to stay in a commercial lodging facility to avoid driving
in severe inclement weather, and the employee has an approval letter from an
authorized person.
• The employee's department determines that the employee performs critical
functions and must remain at the workstation during emergency situations and
the employee has an approval letter from the department director, City
Administrator or Mayor.
4.6 Miscellaneous travel expenses. The following expenses are eligible for reimbursement if
they relate to the conduct of official city business, are necessary and reasonable business
expenses, and if consistent with efforts to minimize the cost of travel for city business:
• Taxi
• Airport shuttle
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46
• Parking
• Ferry tolls
• Internet access, if necessary to complete official city business
• Bus fare
• Bag check fees
Employees are encouraged to use mass transit, where available and feasible, in an effort to
minimize travel expenses.
4.7 Unallowable travel expenses shall include, but are not limited to:
• Laundry, cleaning or valet services (except for uniformed employees otherwise
allowable according to labor agreements). Laundry or cleaning is allowable, up
to $15.00, for overnight stays in excess of five consecutive days.
• Alcoholic beverages and tobacco.
• Entertainment, including in -room video rentals.
• Personal phone calls or telegrams.
• First class, or business class, airfare when economy or coach class is available.
• Meals and lodging in lieu of other meals and /or lodging when these items are
included in the'registration fee.
• Room service above the allowable meal per diem amount.
• Fines, forfeitures, tickets or penalties.
• Expenses of a spouse, domestic partner or any other non - employee unless
otherwise specifically allowed.
• Travel insurance.
• Gambling expenses.
• All other personal services such as barber, etc.
4.8 When the per diem method is used for meals, a Travel Expense Reimbursement Form must be
completed and submitted to the Finance Department within five (5) business days of returning
from travel.
4.9 If authorized staff desire to have their family members or guests accompany him/her on any
City related travel, the authorized staff shall do so at their own expense. At no time will the
City pay for additional expenses incurred in relation to family or guest accompaniment. Any
change in itinerary made solely for the benefit of the employee will be done at the employee's
expense. Employees must identify on the receipt expenses related to their travel if receipts
include expenses for non- employee travelers as well.
4.10 When travel costs and/or registration or other fees have been paid by the City on behalf of the
authorized staff, and that the authorized staff fails, without good cause to attend the event, said
staff shall reimburse the City the amount paid by the City. Questions of good cause shall be
determined by the Department Director, City Administrator or Human Resources Director.
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4.11 Operating city owned vehicles requires a valid Washington State driver's license. When using
a personal vehicle for City business, proof of a valid Washington State driver's license and
valid insurance is required.
4.12 The City shall pay for the least costly and/or appropriate mode of transportation to the
destination. For conferences offered at various locations, management reserves the right to
require employees attend the closest conference location, if available, to minimize travel costs.
4.13 Where feasible, groups of employees traveling together will utilize carpooling methods to
minimize the cost of commuting expenses.
4.14 The City shall not reimburse more than the reasonable cost of travel.
4.15 All out -of -state travel must be pre - approved by the Mayor or City Administrator before the
commitment of liability against the City of Tukwila for payment.
4.16 In addition to the requirements contained herein, travelers and departments may be subject to
additional requirements of external granting agencies if the travel is grant funded.
4.17 Definitions
4.17.1 Authorization — All travel expenses must be approved by someone other than the
traveler. This should be a direct supervisor, manager or director.
4.17.2 Coach class — The least expensive airline accommodation, also known as "economy
class" or "tourist class."
4.17.3 Commercial carrier — A company in the business of providing transportation for
passengers on a commercial basis. For instance, airlines, railroads, etc.
4.17.4 Commercial lodging facility — A business, non -profit or governmental entity that
provides lodging accommodations for a fee.
4.17.5 Continental breakfast — A light breakfast generally consisting of juice, bread or
pastry and a hot beverage such as coffee or tea. May also include fruit.
4.17.6 Economical - Direct financial, work- related costs that occur at the least cost to the
City and which the City is responsible to pay.
4.17.7 High cost locations — Specific cities or areas identified in the per diem tables by the
General Services Administration for which per diem rates for food and lodging are
higher than the standard rate. (See www.gsa. ovo.
4.17.8 Incidental expenses — Fees and tips given to doormen, baggage carriers, bellhops,
hotel maids, and for other personal services provided. This is not a miscellaneous
expense. An allowance for incidental expenses is already included within the daily
subsistence rate for the area of travel.
4.17.9 Official residence — The city, town or other location where an employee maintains a
residence which is used as a primary domicile by the employee.
4.17.10 Official duty station — The city, town or other location where the employee's office
is located, or the city, town or location where the employee's work is performed on a
permanent basis.
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4.17.11 Per diem — The allowable amount covering meals, incidentals and lodging while in
travel status. Following is a breakdown of common Meal and Incidental Expense
reimbursement amounts:
Sample Der diem amounts. varies based on location
Breakfast
$ 11
$13
$14
$15
$16
$18
Lunch
14
15
17
18
20
21
Dinner
21
23
25
28
30
32
Total
$ 46
$51
$56
$61
$66
$71
4.17.12 Per diem (travel) advance — Requested by City travelers a minimum of one week
prior to departure. Eligible expenses for a travel advance include meals, incidentals
and lodging.
4.17.13 Regularly scheduled work day — An employee's established, on -going work hours,
such as Monday through Friday, 8:30 a.m. to 5:00 p.m.
4.17.14 Temporary duty station — A fixed location where an employee has been temporarily
assigned to work for a specific period of time for less than one year.
4.17.15 Transportation expenses — Those costs covering:
• Travel by commercial carriers, such as bus, train, ship and airplane.
• Travel by privately -owned motor vehicles, such as cars, motorcycles, vans and
trucks.
• Travel by rental motor vehicle.
• Any combination of the above.
4.17.16 Traveler — An employee, or authorized non - employee, that is in travel status while
on official City business.
4.17.17 Travel status — An employee is in travel status when all the following conditions are
met:
• Travel is on behalf of the City, for official City business.
• The employee's travel occurs more than three hours beyond (before or after)
the employee's regularly scheduled work day.
• Travel occurs more than fifty miles one way (most direct route) from either
the official duty station or official residence, excluding commuting between
the official duty station and official residence.
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50
3. ACCOUNTING
3.8 Expenditures
3.8.2 Employee Travel
3.8.2.10 For the purpose of the BARS, travel expense includes amounts paid for use of personal automobiles,
other transportation, and actual expenses or reimbursement in lieu of actual expenses for meals,
lodging, and related items.
3.8.2.20 The legislative body of each municipality must pass an ordinance or resolution to establish rules and
regulations for the reimbursement of travel expense. There should be rules to cover all municipal
officials and employees. The ordinance or resolution should discuss the municipal policy on tipping,
charging expenses to the municipality, and it should prohibit reimbursement for personal expenses and
entertainment.
3.8.2.30 If any municipal corporation wishes to issue credit cards for travel related expenditures, the legislative
body must pass an ordinance or resolution to establish rules and regulations that satisfy provisions of
Chapter 42.24 RCW, including:
1. Submission of a fully itemized travel expense voucher by the employee or officer;
2. Settlement by the officer or employee within 30 days of the billing date; and.
3. The establishment of a lien against salary for any disallowed charges.
3.8.2.40 Claims for reimbursement of travel expenses must contain a signed certification that includes the
following language, I hereby certify under penalty of perjury that this is a true and correct claim for
necessary expenses incurred by me and that no payment has been received by me on account thereof:
3.8.2.50 In addition, if an officer or employee is filing a claim on behalf of others, he /she must prepare a
detailed account that includes:
1. Names of the others who traveled, partook of meals, or otherwise incurred expenses.
2. Whether they were municipal employees and, if not, who they were and what connection they
had with municipal business. This should not be construed to permit promotional hosting.
3. Who provided the lodging, meals or other services in question, dates and times.
4. A detailed breakdown of amounts.
5. Some statement sufficiently explicit to show what municipal business was being carried out
when the expenses were incurred.
51
52
expdetl.rpt
01/26/2016 4:06PM
Periods: 12 through 12
Expenditure Detail Report
City of Tukwila
12/01/2015 through 12/31/2015
Page: 1
000 GENERAL
01 CITY COUNCIL
Account Number
000.01.510
000.01.511
000.01.511.600
000.01.511.600.41.00
000.01.511.600.42.00
12/31/2015 ap
Vendor:
12/31/2015 ap
Vendor:
12/31/2015 ap
Vendor:
000.01.511.600.42.00
000.01.511.600.43.00
12/23/2015 cr
12/30/2015 ap
GENERAL GOVERNMENT SERVICES
LEGISLATIVE
LEGISLATIVE SERVICES
PROFESSIONAL SERVICES
COMMUNICATION
IN 12155342666152737440
013746 VZWRLSS *IVR VW
IN 12155342666152737457
013746 VZWRLSS *IVR VW
IN 12155342666152738588
013746 VZWRLSS *IVR VW
COMMUNICATION
TRAVEL
Vendor: 002650
12/31/2015 ap
Vendor: 013862
12/31/2015 ap
Vendor: 017043
12/31/2015 ap
Vendor: 012202
GJ CR122315
IN 12301520
CITY OF TUKWILA, PETTY CASH - FIN
IN 12155338173382074652
WSCC PFD PARKING
IN 12155360000018400017
LA CONNER COUNTRY INN
IN 12155337207161600144
SEATTLE CITY LIGHT
Adjusted
Appropriation Expenditures Expenditures Encumbrances
Year -to -date Year -to -date
16, 500.00
0.00 6,958.70
6,000.00 0.00
65.44
Line Description: Kathy Hougardy iPhone
Check # 151200
120.03
Line Description: Council iPads
Check # 151200
120.03
Line Description: Council Data Cards
Check # 151200
6,000.00 305.50
40,000.00 0.00
-38.00
Line Description: MISC - Miscellaneous
29.37
Line Description: MEALS - HOUGARDY, KRULLER
Check # 371145
3,551.47
3,856.97
26,972.88
12.00
Line Description: Chamber Reception - Kruller
Check # 151200
400.00
Line Description: Retreat Deposit
Check # 151200
Line Description: RLSJ - Kruller
Check # 151200
15.00
0.00
0.00
0.00
0.00
Prct
Balance Used
9,541.30 42.17
2,448.53 59.19
2,143.03 64.28
13,027.12 67.43
Page: 1
expdetl.rpt
01 /26/2016 4:06PM
Periods: 12 through 12
Expenditure Detail Report
City of Tukwila
12/01/2015 through 12/31/2015
Page: 2
000 GENERAL
01 CITY COUNCIL
Account Number
Adjusted Year -to -date Year -to -date Prct
Appropriation Expenditures Expenditures Encumbrances Balance Used
000.01.511.600.43.00 TRAVEL (Continued)
12/31/2015 ap IN 12311541 172.25
Line Description: MILEAGE /ORCA
Vendor: 010751 HOUGARDY, KATHY Check # 371261
12/31/2015 ap IN 12311542 197.35
Line Description: MILEAGE /PARKING
Vendor: 006804 ROBERTSON, DENNIS Check # 371302
000.01.511.600.43.00 TRAVEL 40,000.00 787.97 27,760.85 0.00 12,239.15 69.40
000.01.511.600.49.00 MISCELLANEOUS 2,400.00 0.00 80.00 0.00 2,320.00 3.33
000.01.511.600.49.44 MISC- TRAINING REGISTRATION 8,000.00 0.00 6,422.21 0.00 1,577.79 80.28
Total GENERAL 72,900.00 1,093.47 45,078.73 0.00 27,821.27 61.84
Grand Total 72,900.00 1,093.47 45,078.73 0.00 27,821.27 61.84
Page: 2
General Ledger Expenditure Detail
Report Year 2015
Report Period 12 through 12
PER VEN #
VENDOR
TT DS INVOICE #
CHECKNO PURCHASE DESCRIPTION
PROJECT
AMOUNT
000.01.511.600.42.00 COMMUNICATION
12 013746
12 013746
12 013746
000.01.511.600.
000.01.511.600.
VZWRLSS *IVR VW
VZWRLSS *IVR VW
VZWRLSS *IVR VW
42.00
43.00 TRAVEL
IN ap 12155342666152737440
IN ap 12155342666152737457
IN ap 12155342666152738588
151200
151200
151200
Kathy Hougardy iPhone
Council iPads
Council Data Cards
TOTAL COMMUNICATION
65.44
120.03
120.03
305.50
12
12
12
12
12
12
12
000.01.511.600.43.00
012202
013862
017043
002650
010751
006804
SEATTLE CITY LIGHT
WSCC PFD PARKING
LA CONNER COUNTRY INN
CITY OF TUKWILA
HOUGARDY
ROBERTSON
01
01
IN ap
IN ap
IN ap
IN ap
IN ap
IN ap
GJ cr
12155337207161600144
12155338173382074652
12155360000018400017
12301520
12311541
12311542
CR122315
151200
151200
151200
371145
371261
371302
RLSJ - Kruller
Chamber Reception - Kruller
Retreat Deposit
MEALS - HOUGARDY, KRULLER
MILEAGE /ORCA
MILEAGE /PARKING
MISC - Miscellaneous
TOTAL TRAVEL
15.00
12.00
400.00
29.37
172.25
197.35
(38.00)
787.97
000.01.511.600.4 *. ** Page 1 of 1
56
Finance and Safety Committee Minutes ................................................................................ ............................... February2, 2016
D. Resolution: Adopting an n Expense Reimbursement Policy
Staff provided an overview of C1 recent actions taken by the Finance Department in Cl"
overarching project intended to streamline the procurement process. Existing policies and
practices were reviewed, bottlenecks were identified, and other departments were consulted,
resulting in several actions to improve and streamline processes as outlined in the memo. Staff
is seeking Council approval of a resolution that would adopt an expense reimbursement policy
for the City and replace existing policy 03 -06, Travel Expenses while On City Business. The
resolution would establish revised procedures for reimbursing employees, officials, chaplains,
and volunteers for reasonable expenses incurred in the course of City business. UNANIMOUS
APPROVAL. FORWARD TO FEBRUARY 16, 2016 REGULAR CONSENT AGENDA.
E. Facilities Plan Options: Annexation of Fire Department vs. Retention of Fire Department
Held as previously stated by the Chair.
F. Financial Planning Model - AttachmentA
Staff presented an updated Attachment to the Financial Planning Model that includes the 2015-
2016 mid - biennium budget amendments, 2015 final estimates, and formatting changes.
Committee members reviewed the document line by line. Councilmember Robertson
distributed two alternate representations of the information while noting the deficiencies of
the model due to unpredictabilityin the out years. He finds itdifficultto consider large financial
issues such as facility replacement or fire services without an accurate forecast.
Councilmember Kruller stated she has been researching priority -based budgeting strategies as
used in Longmont, Colorado, and would like the Council to consider transitioning to that style.
Chair Seal commented that Councilmembers are coming up with their own approaches based
on the budget amendments to police and fire but that the common theme is needing more
transparency and understanding more about service costs and departmental spending. The
Committee requested an updated debt service schedule. INFORMATION ONLY.
III. MISCELLANEOUS
Financial Policies
Committee members discussed how they would like to approach a greater understanding of
current financial policies as well as providing clear direction on new policies. The following
decisions /requests emerged:
The Committee would like to review existing policies.
• The Committee welcomes suggestions from staff.
• The Council Analyst will track suggestions from Councilmembers.
MA
rp-a n.
MC
COUNCIL AGENDA SYNOPSIS
---------------------------------- I I I ill, a /j - --------------------------------- I ITEMNO.
Ykleefiq Dale
Prepared by
Mayor' re iew
('011ndl review
02/16/16
SG
A r,
Z 01-dinant-e
Al/ Dale 2116116
❑ Bid. dward
Al/ g Dale
❑ Pijb&, I learin,g
A ftg Dale
[:] Other
Al g Dale
SPONSOR ❑ Cou&,il ❑ Mayor ❑ I-11Z ❑ D(,I,) Z Finance E] 17ire ❑ IT ❑ P&R ❑ Po&v ❑ PIF
SPONSOR'S Ordinance: Updates to Title 5 - Business Licenses and Regulations
and Resolution: adopting a Business License Fee Schedule
Rl,"virlwP1) BY ❑ cow Mtg. ❑ CA&P Cmte Z F&S Cmte ❑ Transportation Cmte
❑ Utilities Cmte ❑ Arts Comm. [:] Parks Comm. ❑ Planning Comm.
DATE: 02/02/2016 COMMITTEE CHAIR: SEAL
RECOMMENDATIONS:
SPONSoR /ADNIIN. Finance
CONINIFITN', Unanimous Approval; forward to 02/16/2016 Consent Agenda
COST IMPACT/ FUND SOURCE
I 1,"X Ill "N DITURF R1 I H I 'D AMo[JN,r Buwal-rili) APPROPRIATION Rr-,,Quiju-,1i)
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
02/16/16
I k 9:4 6 11 ill 1101 V M F-111 I MIJ
Ego
WE
STAFFSPONSOR: PEGGY MCCARTHY
02/16/16
AG&NDA TTFNITITLI� Title 5 "Business Licenses and Regulations" Update
Cx1,1?(,,()1o, ❑ DI-J'CHYfion
,A fIg L)(,Ie
❑ Motion
P1tg Date
Z Resolution
llty lame 2/76/16
Z 01-dinant-e
Al/ Dale 2116116
❑ Bid. dward
Al/ g Dale
❑ Pijb&, I learin,g
A ftg Dale
[:] Other
Al g Dale
SPONSOR ❑ Cou&,il ❑ Mayor ❑ I-11Z ❑ D(,I,) Z Finance E] 17ire ❑ IT ❑ P&R ❑ Po&v ❑ PIF
SPONSOR'S Ordinance: Updates to Title 5 - Business Licenses and Regulations
and Resolution: adopting a Business License Fee Schedule
Rl,"virlwP1) BY ❑ cow Mtg. ❑ CA&P Cmte Z F&S Cmte ❑ Transportation Cmte
❑ Utilities Cmte ❑ Arts Comm. [:] Parks Comm. ❑ Planning Comm.
DATE: 02/02/2016 COMMITTEE CHAIR: SEAL
RECOMMENDATIONS:
SPONSoR /ADNIIN. Finance
CONINIFITN', Unanimous Approval; forward to 02/16/2016 Consent Agenda
COST IMPACT/ FUND SOURCE
I 1,"X Ill "N DITURF R1 I H I 'D AMo[JN,r Buwal-rili) APPROPRIATION Rr-,,Quiju-,1i)
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
02/16/16
MTG. DATE
ATTACHMENTS
02/16/16
Informational Memorandum dated 02/02/2016
Ordinance in draft form
Resolution in draft form
Minutes from the Finance and Safety Comittee meeting of 21211fi
WE
M-8
City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: Mayor Ekberg
Finance and Safety Committee
FROM: Peggy McCarthy, Finance Director
BY: Sandy Garrett, Senior Finance Coordinator
DATE: February 2, 2016
SUBJECT: Ordinance: Updates to Title 5 - Business Licenses and Regulations
and Resolution: adopting a Business License Fee Schedule
ISSUE
The purpose of the proposed amendments within the ordinance includes clarifying language
and removing the fee schedule information.
The purpose of the proposed resolution is to establish business license fees in a format that will
improve clarity and simplify future updates.
BACKGROUND
Title 5 of the Tukwila Municipal Code is a compilation of ordinances that have been combined
and amended over the years to provide clear, concise information related to the process of
issuance of business licenses. As the day to day operations of issuing licenses takes place,
opportunities to fine tune the document are identified. At this time the opportunities identified by
the Finance Department include clarifying language and simplifying the process by establishing
a fee schedule in a separate document.
Mention of specific fees throughout the document is removed and replaced with "in accordance
with the fee scheduled adopted by resolution of the City Council ". A proposed resolution setting
forth a schedule of fees is attached.
Chapter 5.04 Section 5.04.010 — Definitions is amended to include the verbiage "Hours worked
includes paid time off." At the end of definition 10. - "Full time equivalent (FTE) ".
Other items are being recommended to clarify language and provide consistency throughout the
document
FINANCIAL IMPACT
There will be no financial impact
RECOMMENDATION
The Finance and Safety Committee is asked to provide a recommendation to forward the
ordinance and resolution to the February 16, 2016 Regular Meeting consent agenda.
61
INFORMATIONAL MEMO
Page 2
ATTACHMENTS
Draft resolution setting forth a Business License fee schedule
Draft ordinance amending various ordinances as codified in Tukwila Municipal Code Title 5,
"Business Licenses and Regulations
.:
DRAFT
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF TUKWILA, WASHINGTON, ADOPTING
A BUSINESS LICENSE FEE SCHEDULE.
WHEREAS, the City has analyzed current business license fees; and
WHEREAS, adopting business license fees in a separate document will improve
clarity and accessibility and allow them to be more easily updated in the future;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
Section 1. Fee Schedule. Business license fees will be charged according to the
following schedule, which shall supersede any previously adopted business license fee
or penalty.
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Page 1 of 4
63
m
ANNUAL BUSINESS LICENSE FEE SCHEDULE
Standard license fee:
Business license fee
$12.00 per full time equivalent employee (FTE)
plus
plus
Revenue generating regulatory
$55.00 per full time equivalent employee (FTE)
license (RGRL) fee
equals
equals
Combined license fee
$67.00 total per full time equivalent employee (FTE)
(business license + RGRL)
Fee Calculation
Minimum Fee
Multiplier
$67.00
x 0.03489 = $ Fee Due
Annual Hours
(up to 1,920 hours)
• Annual hours equal the total number of hours worked in a calendar year by owners,
managers and employees including family members —both full and part time. Hours worked
includes paid time off.
• The multiplier equals the annual combined fee divided by 1,920, which is the standard full -
time equivalent (FTE) annual employee work hours.
• The minimum fee for any license is $67.00, which is the fee for up to 1,920 hours worked
in a calendar year.
Other annual license fees:
Adult Cabaret establishment
$500.00 + Combined license fee (per above calculation)
Adult Cabaret entertainer
$75.00 + Combined license fee (per above calculation)
Adult Cabaret manager
$75.00
Adult Entertainment Cabaret
$500.00 + Combined license fee (per above calculation)
establishment
Adult Entertainment Cabaret
$75.00 + Combined license fee (per above calculation)
entertainer
Adult Entertainment Cabaret
$75.00
manager
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65
Amusement Center
$500.00 + Combined license fee (per above calculation)
Amusement device fee
$50.00 per device + Combined license fee (per above
calculation)
Amusement device removal fee
$50.00 per device
Amusement device storage fee
$10.00 per device per day
Appeal Fee
$250.00
Cabaret establishment
$300.00 + Combined license fee (per above calculation)
Contractor based outside of Tukwila
Same as Combined license fee (per above calculation)
Panoram premises
$100.00
Panoram device
$50.00 per device
Panoram operator
$725.00
Penalty for late acquisition of
business license (operating a
business without a valid license)
If received or postmarked within 0 to 30 days of
operation = 5% of license fee
If received or postmarked within 31 to 60 days of
operation = 10% of license fee
If received or postmarked within 61 to 90 days of
operation = 15% of license fee
If received or postmarked within 91 to 120 days of
operation = 20% of license fee
If received or postmarked at 121 days of operation or
longer = maximum of 25% of license fee
Penalty for late renewal of business
license
If received or postmarked Feb. 1 through Feb. 28
= 15% of license fee
If received or postmarked March 1 through March 31
= 30% of license fee
If received or postmarked April 1 or later
= 45% of license fee
Peddler /Solicitor
$67.00
Reinstatement of license fee
$50.00
Washington State Patrol WATCH
background check
$12.00
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••
Page 3 of 4
Section 2. Effective Date. The fee schedule contained in this resolution shall be
effective immediately.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at
a Regular Meeting thereof this day of , 2016.
ATTEST /AUTH ENTICATED:
Christy O'Flaherty, MMC, City Clerk
APPROVED AS TO FORM BY:
Rachel B. Turpin, City Attorney
Joe Duffie, Council President
Filed with the City Clerk:_
Passed by the City Council:
Resolution Number:
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MA
M.:
DRAFT
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
TUKWILA, WASHINGTON; AMENDING VARIOUS ORDINANCES
AS CODIFIED IN TUKWILA MUNICIPAL CODE TITLE 5,
"BUSINESS LICENSES AND REGULATIONS," TO REMOVE
OBSOLETE PROVISIONS AND FEES FROM THE ORDINANCE
LANGUAGE, CLARIFY APPEAL PROCEDURES, AND ADD A FEE
REFERENCE FOR THE WASHINGTON ACCESS TO CRIMINAL
HISTORY (WATCH) REPORT REQUIRED FOR PEDDLER/
SOLICITOR LICENSE APPLICANTS; PROVIDING FOR
SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE.
WHEREAS, in the interest of the public health, safety, and welfare, the City Council
desires to update Title 5 of the Tukwila Municipal Code (TMC) to clarify the licensing
practices and appeal process and to improve consistency across all types of licenses;
and
WHEREAS, the City desires to formalize use of the Washington Access to Criminal
History (WATCH) report in conjunction with the criminal history background
investigation for peddler /solicitor license applicants; and
WHEREAS, business license fees shall be moved into a consolidated fee resolution
for improved clarity and accessibility;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY ORDAINS AS FOLLOWS:
Section 1. TMC Section 5.04.010 Amended. Ordinance Nos. 2381 §1, 2356 §1,
2333 §1 and 2315 §1 (part), as codified at Tukwila Municipal Code (TMC) Section
5.04.010, Subparagraph 10, are hereby amended to read as follows:
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••
Mz l 1 [12 MHilftC6 F
10. "Full time equivalent (FTE)" is a unit of measure equivalent to one employee
working full -time. An FTE equals the number of hours worked by an employee in a
calendar year divided by 1,920 (the work hour figure used by the Washington
Department of Labor and Industries), not to exceed one. Hours worked includes paid
time off.
Section 2. TMC Section 5.04.020 Amended. Ordinance Nos. 2381 §3, 2356 §2,
2333 §3 and 2315 §1 (part), as codified at TMC Section 5.04.020, are hereby amended
to read as follows:
5.04.020 Applications and fees required
A. Application Required. Any person desiring to establish or conduct any
business enterprise or undertaking within the corporate limits of the City shall first apply
to the Finance Department for a license to conduct such business. The application shall
be upon a form furnished by the Finance Department on which the applicant shall state
the company name and address; the nature of the business activity or activities in which
he/she desires to engage; the place where the business will be conducted; the number
of employees, whether full or part -time, on the payroll as of January 1, or, if a new
business, the number to be employed on the opening date; the Washington State
Unified Business Identifier (UBI) number; and other information pertaining to the
business as required by the City. Owners of residential rental property are not subject
to the application requirements in this chapter but shall adhere to the application
requirements in TMC Chapter 5.06.
B. Fee - General.
1. The application must be accompanied by paymeRt f0F the amount of the
liGeRSe f the appropriate application fee in accordance with the fee schedule adopted
by resolution of the City Council. The license fee for the annual license (Combined
Business License fee) issued under this chapter shall be $67.00 calculated per full -time
equivalent (FTE) employee, which -and be eonsistscomprised of a $12.00 nor FTE
Business License fee, plus a $55.00 peT- F=T;ERevenue Generating Regulatory License
(RGRL) fee calculated in accordance with the fee schedule adopted by resolution of the
City Council. The annual Iil�Zncw foo�_�hUl�_�i r �l� ��l�te � h� mi ilti�l�Tnr� rho n_r_r.armba_� of
full l t m.e�rv�ci�v during ng +he previous GaleRdaF year
sb�y - the lrticen nnc° fee
7 Fnr owners of r�.id.enti ^I rent +I nrnneriiec ��rith 5 ar maro Nnitc the �riri��
r- .r�r -� tirCtr- ra.-rrcc.rr t✓ vN�. r.. .,
fee shall be-GatGulated by ninrRg the tot .
e. Multiplying e -na mher -a un ll time equivalent th -t worked in
calf h
r ear ei vy zh_e RrGRL fee—, _and
h �h°— an- n- aa;— G?ec.� aenla� l °tal - gNS4neS L +£2f1Se£'e-- &S- ��efF3i tit - -I F!
T "n o -Seo 5-.06-.D4-G-.
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70
32. It will be the responsibility of the business eresidential -- rental proper+„
ewneFto determine the total number of FTE employees and, if required, demonstrate to
the satisfaction of the Finance Director or his1he -; de- �z that the calculation and
information pertaining to the Combined Business License fee are accurate. Employers
Businesses without a full year of operating history shall estimate the number of FTE
employees that will be employed in a 12 -month period.
C. Minimum Fee. There shall be an annual minimum fee for an gnat Combined
Business License of $67.00, ^� hmoo „,ch- cQnststscomprised of a $12.00 Business License fee
and an $55.00 RGRL fee, in accordance with the fee schedule adopted by resolution of
the City Council. An entity subject to exemption pursuant to, e Gept for an- entity
defined in TMC Section 5.04.090 may not pay a Combined Business License fee.
1. A business with less than $12,000.00 of annual gross receipts shall pay the
minimum license fee.
2 D residential rental property with, fewer than � units shall ho exempt from
- - �r�c�- r�rY7�— r�.- rrc�T-- p' r- vpc.- rcy— vvTm— r�vcr- �r— rrrcn- i— v- �a- rrrc�r— ur- rur� —o �, ,..�cc,x- r- �-P' -e
GRI feel but shall - be- subject to the -Res denti, sera- tat - Btu ;mess- L;sense -fee
—1 iirements asset
32. An entity engaging in some activities or functions that are exempt from the
combined Annual Business License fee and some that are not exempt shall pay an
Annual Business License fee based on the number of #u„t time —eg .vatentFTE
employees involved in the functions or activities that are not exempt.
43. An individual person operating more than one business as a sole
proprietorship
I Tg -mere thaan --Re- ,-s;Qe ,t;at4ental--p:Gped� - within the corporate
limits of the City shall pay only one RGRL fee per year, at an amount equal to the
highest RGRL fee for any one of thate individual's m„'to;e businesses.
7 . 4- net- ethen4se
exempt the -IMIC Sente�n
X04-02 .- C4Thissection
shall not apply if any one of the businesses OF properties
owned by the sole proprietor has three or more f ” t,�r44:n ��]_&n FTE employees.
54. If a business has more than one location +n- within the corporate limits of the
CC�Tu�, the Combined Business License fee for each location calculation -shall
in„- Gl de at- ��- leastbe no less than the minimum fee required under this chapter;o; aaeh
to a#erg.
65. The Combined Business License fee for a business required to be licensed
under this chapter and not located within the City's corporate limits shall be calculated
by multiplying the Business License fee by the number of FTE employees working
within the City's corporate limits, but in no event shall the Combined Business License
fee be less than the minimum 4Gepse-fee set forth in this chapter. If the number of FTE
employees is not known at the time of application or renewal of the license, the
business shall estimate the maximum number of FTE employees they anticipate
working within the City's corporate limits +n- Tu_kw4a -for the 12 -month period subject to
licensure.
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71
76. Businesses doing business in the City that have no employees physically
working within the City's corporate limits shall pay the minimum fee required under this
chapter.
,97. Businesses or organizations eligible for a temporary business license
pursuant to TMC Section 5.04.010 will be required to pay the minimum $67.00 -bu-s4 ,,s
4cease -fee under this chapter. u4es_s -tie -This section shall not apply if the applicant is
applying for a license related to his /her is- participation at a City- sponsored event or as
part of an event held at the Tukwila Community Center. If an the applicant is
participating applying for a license related to his /her participation at a City- sponsored
event or as part of an event held at the Tukwila Community Center4hey the applicant is
w +4a - -4 required to complete all application requirements and approvals required by the
City's Parks and Recreation Department.
D. New Businesses. The Combined Business License fee for a new business
shall be based on the estimated number of FTE employees that will work in Tukwila for
a 12 -month period. If, during the first license year for a new business, the City
determines the actual number of employees is significantly different than the estimated
number identified by the business owner, the amount of the Combined Business
License fee will be recalculated for the new business. If the revised Combined a pma4
Business License fee is higher than the original Combined Business License fee paid by
the business owner for the first license year, the business owner must pay the
difference to the City within 30 days after written not+ftatien- notice of the amount owed
is sent to the business owner by the City.
E. Over - reporting Number of Employees Hours. In the event the business
owner miscounted the number of FTE employee hours by an error factor of more than
15% and paid an excess Combined Business License fee as a result, Aa business may
request that the City refund the overpayment4ic-e fee overpaid on the bass that.
hu isinocc mi ,�� t e number of FTE em tees y an error fart of more {� n
a.�cr��Yrr�..rs -ii n..��t.-tJG-I-i��t•�, r���r-rrp�-y-��e� �ui�rc..-rr'c� - rr.,r�r�f- vi�Tr- crr'�.. ti -tdt-t
15 %. The request must be made in writing to the Finance Department, and the City
must receive the request and all supporting documentation no later than 60 days after
the end of the calendar year in which the error was made. If the City is satisfied the
G&Rse� business owner paid an excess Combined Business License fee, the City will
refund the excess lic°T�-cf amount paid to the "may she l� ;see business owner.
F. Under - reporting of Employees-.Hours. If, at the time of license renewal the
City determines the business owner under - reported the number of FTE employees
hours for the preceding year was under reported at the time of application or reT,Ua�by
an error factor of more than 15 %, the business shall pay the balance of the appl+E b4e
corrected Combined Business License fee (calculated as the difference between the
paid Combined Business license fee and the corrected Combined Business License
fee), together with a penalty of 20% of such balance due. The business shall also
reimburse the City for any accounting, legal, or administrative expenses incurred by the
City in determining the under - reporting ander in collecting the addi1km -a4
amounrsbalance due. The Finance Director shall mail written notice of the balance due
to the business owner, and the business shall pay the
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72
balance due to the City within 30 days of the date the written notice is mailed by the
City. If the City does not receive timely payment, an additional penalty shall be added,
app44Rg -based upon the schedule for late payments set forth in this chapter.
G. Payment by Draft or Check. Payment made by draft or check shall not be
deemed a payment of the Combined Business License fee unless and until the same
has been honored in the usual course of business, nor shall acceptance of any such
check or draft operate as a quittance or discharge of the Combined Business License
fee unless and until the check or draft is honored. Any person who submits a Combined
Business License fee payment by check to the City, pursuant to the provisions of this
chapter, shall be assessed an NSF fee set by the Finance Director if the check is
returned unpaid by a bank or other financial institution for insufficient funds in the
account or for any other reason.
Section 3. TMC Section 5.04.050 Amended. Ordinance Nos. 2381 §4, 2356 §4,
2333 §5 and 2315 §1 (part), as codified at TMC Section 5.04.050, are hereby amended
to read as follows:
5.04.050 Late acquisition or renewal
A. Penalty. For new businesses, (Failure to pay the Combined Business License
fee by the first day of commencing business operations pursuant to TMC Section
5.04.020 will result in a late acquisition penalty in accordance with the fee schedule
adopted by resolution of the City Councilequal tee — 5°o -of- liGeRse 1- -e for the first
MORth ef delinquency "and --R additional penalty of 0
delinquency, nOt to exceed a —total penalty 2-50% ._ef the _-.license fee For renewing
businesses, f €ailure to pay the aR- Rua-ICombined Business License renewal fee by
January 31st shall constitute delinquency and shall result in a penalty in accordance
with the fee schedule adopted by resolution of the City CouncilegUal to 1 5� of the
business license fee for app!iGatiC)Rs and payment FeGeipted or postmarked February 1
through MarGh 31st, � nenolty of 301 of the b Sineco license fee � 0l be added. if
application and payment is FeGeipted or postm irked April 11 or later, a penalty ef v-c��-r -� rvrr�r —v -i- , �-crJ-rr- rc�J�a —rrc�. r- rJC - -r cv camr�c.— �cavcr
450% e
the business licence fee will he added No business license and /or renewal for the
the business " "1 fee 1 1 1 �7t.— FU'Ci�+�l .
current period shall be granted until all delinquent fees, together with penalties, have
been paid in full. The Finance Director or his /her designee is authorized, but not
obligated, to waive all or any portion of the penalties and interest provided herein in the
event the Finance Director - ,-p
er h��is /her designee determines that the late payment was
the result of excusable neglect or extreme hardship.
B. Collection of Fees and Penalties. Any license fee due and unpaid under this
chapter, and all penalties thereon, shall constitute a debt to the City and may be
collected in court proceedings in the same manner as any other debt in like amount,
which remedy shall be in addition to any and all other existing remedies.
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73
C. Revocation of License. The Finance Director may revoke any business
license issued pursuant to this chapter to any business or other person who is in default
in any- payment of any license fee hereunder, or who shall otherwise fail to comply with
any of the provisions of this chapter. Notice of such revocation shall be m�ilerj +„ +he
IriGense- holder by the FiRaRGe DireEtof� issued pursuant to TMC Section 5.04.110.D.
and - -eOn and after the date the eGf --of the notice of revocation any s Gb- business
subject thereto that continues to engage in business shall be deemed to be operating
without a license_,, and shall be subject to any and all penalties herein provided.
D. There shall be a penalty to reinstate any business license revoked through
nonpayment of the Combined Business License fee. The penalty shall be +n
r identified identified in the fee schedule adopted by resolution of the City Council
to rei{��to-t� any bus Ress4iE°nse revoked through nnn�i_Tpaymnn+ of business lir once
FF,,,�^^ "`��7 c.�-rn revoked rrc�rc -vim .Trrn,vs- nu -crvc
fee.
Section 4. TMC Section 5.04.070 Amended. Ordinance Nos. 2381 §5, 2356 §5,
2333 §6 and 2315 §1 (part), as codified at TMC Section 5.04.070, are hereby amended
to read as follows:
5.04.070 Change in UBI #, ownership, physical location or nature of business
The license granted pursuant heretoin p -urs t shall be used to conduct
the particular business or type of business at the designated address for which such
license is issued. Any license holder with a change in the nature of the business, a
change in the Unified Business Identifier (UBI) issued by the Washington State
Department of Licensing, a change in the physical location of the business, and /or a
change in ownership of the business shall immediately eGes -s - asubmit a renewed
new application for licensee to the Finance Department documenting the relevant
chap e s . A change in the the- Rature of business, Ghan the InifierJ Ri �siness
t'Cq l "G�T�7'R�. 1TIC -SS v! �7TTi- fC+CI— Q'GTJTRC.. SJ
I,de, t4orUBI or a change in ownership for the business will also- require payment of the
applicable license fee set forth in the fee schedule adopted by resolution of the City
Council in addition to the submission of a new application.
Section 5. TMC Section 5.04.110 Amended. Ordinance Nos. 2352 §2, 2333 §8
and 2315 §1 (part), as codified at TMC Section 5.04.110, are hereby amended to read as
follows:
5.04.110 Denial Suspension, Revocation
A. The Finance Director may deny any business license application pursuant to
TMC Section 5.04.105.
B. The Finance Director may deny, suspend or revoke any license under this
chapter where one or more of the following conditions exist:
1. The licensee is in default of any fee, charges or amounts due and payable to
the City of Tukwila, as outlined in the Tukwila Municipal Code or City policy.
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74
2. The license was procured by fraud or by a false or misleading representation
of fact in the application, or in any report or record required to be filed with the Finance
Department.
3. The building, structure, equipment, operation or location of the business for
which the license was issued does not comply with the requirements or standards of the
Tukwila Municipal Code.
4. The license holder, his or her employee, agent, partner, director, officer or
manager has knowingly violated any provisions of any chapter of the Tukwila Municipal
Code, or has knowingly permitted, failed to prevent, or has otherwise allowed a violation of
any of the provisions of any chapter of the Tukwila Municipal Code to occur on his or her
business premises.
5. The license holder, his or her employee, agent, partner, director, officer or
manager has repeatedly violated any provision of City policies or the Tukwila Municipal
Code after having received notice of such violation.
56. Conduct of the business would be in violation of any local, state or federal
law, rule or regulation prohibiting the conduct of that type of business.
76. The property at which the business is located has been determined by a
court to be a chronic nuisance property, a Violation Notice and Order for a chronic
nuisance property has been issued and not timely remedied or appealed, or the Hearing
Examiner has determined the property to be a chronic nuisance property, as provided in
TMC Chapter 8.27.
C. Upon determination that grounds for denial, suspension or revocation of a
license exist, the Finance Director shall send the applicant or license holder a Notice of
Denial, Suspension or Revocation. Grounds f o - den-41-,-suspeasi`���
+nE e - -T-u kwi l a
('o e that hoc keen GGOmnanied by a >ni- �rr�i�_rT_�_��ng_n,0tiGe_ef s ch vk4at.i.
����u-�m�u'c- 'rrur- uc.c.� �-accvr v v�rr-
notice -of the io,tien —The Notice of Denial, Suspension or Revocation shall set forth
the grounds for and terms of the denial, suspension or revocation, and a statement
advising that the person- applicant or license holder that he /she may appeal f-romthe
Notice of Denial, Suspension or Revocation to she !-aeon ^g Officer, in accordance with
the provisions of TMC Section 5.04.112. pee{- -is-�e i�-on�tng
of _De Revocation, at laili ire to s appeal shall GGRstite a
-11 to any ad-itional ��} i-v crat��fe- he- �rccrrinncf -__^o r- d-e+erm;nat; -- r _t ie
- - - - in {h.i� c °
he
longer valid and G urrent , nr ess -u'
e#er }gip- -uspens!GR 01the C,- --- ,i-4s ut stayed pending `he vutvvme of th _ ap
The filing of such appeal shall stay the action of the Finance Director pending decision
on the appeal by the City Hearinq Examiner or other hearing body pursuant to TMC
Section 5.04.112(E).
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75
D. Receipt of the Notice of Denial, Suspension or Revocation. The Notice of
Denial, Suspension or Revocation shall be: 1) served-- uponsent to the applicant or
license holder eiither� - -- Peso ^Gll}f --eF-by registered nom+eoP9 - of such Notice by
certified mail , postage p. epaid, return receipt requested to si -ph lir-.RnqL- I-olde-r--��
her last know at the address a-s- provided oin the license application, (2) hand delivered
to the address provided on the license application; or Altemattively, the Notice mom
(3) posted upon the premises where such applicant or license holder conducts the his -er
4e-- business w#i�that is the subject of the denied, suspended or revoked license.
Notice shall be deemed received by the applicant or license holder upon posting hand
delivery, or 3 business days after mailing, whichever occurs first.
Section 6. TMC Section 5.04.112 Amended. Ordinance Nos. 2381 §6, 2333 §9
and 2315 §1 (part), as codified at TMC Section 5.04.112, are hereby amended to read as
follows:
5.04.112 Appeal of Notice of Denial, Suspension or Revocation
Qc Whenever the Finance Director, nr his/her rJo�g_nee determines tI heFe -rci c+v c
Whenever - r- n- ru-rre,,e.- orr -e.�c
1nIg any - ffce'nS -- iSSI-led n ---1;-,4 - fnroT�Fir- .si.�.t. ant t ?
-apter the GinaRGe.,__D.irector___of his/her .designee shall notify the person holding the
��zr � rr -re. r- ��rrexr -r Director, r-r rr..n- i-rei- ��,��-r�re,.�,. /, .m-e.rri notify �. .77 � °T
IrfEen -"ie, h `s't °r°rJ m iI nr h nri dti°Ins�vc°�y t1ts eterrnireat-ionn— rNotricepi ailed to
the- -a dres on- ,he- -Ifoe��„ all! beAeemed received - for "ae b��s--dayS- a-fzeF�M_a ing.
T-P rem e shall ed+iffi�,i_Y_t.h` groGndJs for_�.�i suspension r-ienial or reye --,inn
,'-.e c� i c,ra -r n- vrr,- crc..r- n- u�rrc, -v-� -a t i. n
A -B. The 4Gensee -v; applicant or license holder may appeal the decision of the
Finance Director o� - r ", /he; d-esignee to suspend, deny or revoke a business license by
filing a written notice of appeal to the City Clerk within 10 calendar days of-following
receipt of the Notice of Denial, Suspension or Revocation.the - decision. The notice of
appeal must state the grounds for appeal, including and the basis detailed explanation
of for--why the decision to suspend, deny or revoke was incorrect. To "e°,-uoce t]:he
notice of appeal must be accompanied by an Appeal Fee of in accordance with
the fee schedule adopted by resolution of the City Council. A timely notice of appeal
shall stay the effect of the notice of non - issuance until the City's Hearing Examiner or other
hearing body issues a written decision on the appeal.
BC. Upon timely filing of a receipt fthi--notice of appeal, the Finance Director shall
schedule set-a date for hearing on the appeal before the City's Hearing Examiner. The
hearing shall be conducted no later than 30 days from the date of the notice of appeal,
unless an extension is agreed to by the appellant or otherwise ordered by the Hearing
Examiner for good cause shown. Notice of the hearing will be mailed to the applicant or
licensee- er- appfie -
CB. The hearing shall be de novo. The decision of the City's Hearing Examiner or
other hearing body shall be based upon a preponderance of the evidence. The burden of
proof shall be on the appellant. The Hearing Examiner or other hearing body may affirm,
reverse or modify the Finance Director's G-hi _F designpe's decision.
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76
DE. Within 20 business days, excluding holidays recognized by the City of Tukwila,
from the date of the hearing on an appeal under this section, the Hearing Examiner
shall issue a written decision which shall set forth the reasons therefor.
�.® • • • • •� -"-=fez rr • r� r ZTF& I . r•. r
Section 7. TIVIC Section 5.06.210 Amended. Ordinance No. 2281 §1 (part), as
codified at TMC Section 5.06.210, is hereby amended to read as follows:
5.06.210 Appeal
A UP-OR notice of non of a Ce.rtifiGate of Compl ance -tThe owner may
appeal the non - issuance of a Certificate of Compliance by filing a written notice of appeal,
GpeG#yR ry +y �hv pa#iGula ; eachs)apvn- "+Eh- he- appeal - -4s 4a -sed, with the City Clerk
within 10 calendar days following of- andl- ++-Glud;ag t "e date of the receipt of the notice of
non - issuance. The notice of appeal must state the grounds for appeal, including a
detailed explanation of why the decision was incorrect. The notice of appeal must be
accompanied by an Appeal Fee in accordance with the fee schedule adopted by
resolution of the City Council. A timely notice of appeal shall stay the effect of the notice of
non - issuance until the City's Hearing Examiner or other hearing body issues a written
decision on the appeal.
B. Upon timely filing of a notice of appeal, the City ,- ler'„�� "t�� ".,�,eeT designee-Finance
Director shall schedule a hearing on the appeal before athe City's Hearing Examiner or
other hearing body. The hearing shall be conducted no later than 3045 business days from
the date of the notice of appeal, unless an extension is agreed to by the appellant or
otherwise ordered by the Hearing Examiner or other hearing body-for good cause shown.
Notice of the hearina will be mailed to the owner.
C. The hearing shall be de novo. The decision of the City's Hearing Examiner or
other hearing body shall be based upon a preponderance of the evidence. The burden of
proof shall be on the appellant. The Hearing Examiner or other hearing body may affirm,
reverse or modify the Finance Director's decision.
CD. Within 44-20 business days, excluding holidays recognized by the City of Tukwila,
from the date of the hearing on an appeal under this section, the Hearing Examiner or
other hearing body shall issue a written decision, which shall set forth the reasons therefor.
1 �•� r• r •. •• u r ■ _•. • • r
• rr. r• r. • rr ter. a. •.. ter.. ■ •..
_ . . r • • . _ r • • Mr.
. • r.
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77
Section 8. TMC Section 5.08.010 Amended. Ordinance No. 1586 §2 (part), as
codified at TMC Section 5.08.010, is hereby amended to read as follows..
When used in this chapter and unless otherwise distinctly expressed, the following
words and phrases shall have the meaning set out in this section:
1. "Cabaret" means any room, place or space whatsoever in the City in which
any music, singing, dancing or other similar entertainment is permitted in connection with
the-area-4R-any hotel, restaurant, cafelI u w -hFGGm club, tavern, or eating place selling,
serving, or providing the public, with or without charge, food and /or liquor. The words
"music" and "entertainment" as used in this chapter shall not apply to radios, televisions,
Fug ke boxes or similar mechanical or technical devices. an -o=h nth e p;aGe of public resort
f
op .�ie°-rv' e— too —the public, operated for amain ,.{nr -,ofit where flood —_- /GE r
Y�r�°..shrriitentts are rqf-- I.J...�Ii cr����.�ie r�r�c�. a d, '— arid -PCfh `ere- "Uh.e.,all-FiGal pe4o nanGe , , or
airy cernbrnatrn or the aforesaid acts, is mai -Rta - errmmed at a minims m o�
events - pert-- -_m_G r�, and where i- - accesr o-sraid_ or liMiled -- -y
iease4 _s_of "age
2. "Persons" include means any individual, firm, corporation, company,
partnership, marital community, association, an unincorporated association, of-any person
acting in a fiduciary capacity, or other entity or group of persons however organized.
nized.
3. "Liquor" shall have the definition set forth in RCW 66.04.010.
11 • •� u.. � • •� �• •� a •.�•• • � •.0 •_
p ��L,4- " ntni cni'rr�°.� any- p i�r}' e-&— �
type-�wttttYF-'f -a carbaTel -irRSe s-C.su G�hrZ°.� i1'rb tr0n nr,__y.q_da_n Ge��in- rT�rv�v�W eJ -�i-
htie ten of the arer�lvla_al -anY N"'`inrnn of the p shin hair on_c_
I, -I the Neast below , vulva g e r iturIS -,-arh- rethne r o r no t � c, v � yo- nre - else chu ges -nr
acc- t°"tn.�t� fe4�fnr si irh evhihitinn nr rl�.,,ri.,r�
Section 9. TMC Section 5.08.030 Amended. Ordinance Nos. 2355 §1 and 1586 §2
(part), as codified at TMC Section 5.08.030, are hereby amended to read as follows:
5.08.030 Cabaret license required - Fee
It is unlawful to conduct, open up,- rnar}age -or operate or maintain any cabaret as
defined in TMC Section 5.08.010 within the City without a valid license to do so to be
known as the "cabaret license." The annual- cabaret license fee t�h-Re,;°fror shall be paid
annually, $300.00 in accordance with the fee schedule adopted by resolution of the City
Council. Each such license shall be non - assignable and nontransferable, and the fee
paid shall be nonrefundable.
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i
Section 10. TMC Section 5.08.040 Amended. Ordinance Nos. 2355 §2, 1648 §1
and 1586 §2 (part), as codified at TMC Section 5.08.040, are hereby amended to read as
follows:
5.08.040 's- Licenses - Restrictions - e-.-. liMenses Fees
TerM- - flccinnm�r�4c Qe� walss
-rc: r -x -riu �- cv.�rc�rr.rn...r�=- rc�r -rc.
A. No p rat
maR'a"g 'erv' Ili'Ge7 n co under Gh fG-a"nJf lr — -- 7 P" "fl'n CJ - �nol.Tr.c.71nPn ff c I ^,n rl/ �c n an+ ^i for
��UfT�PYGTI '�rS- Q'7�- 'GTil'vlLCrf "r l'4+1 -•C�'Y CR
Gab get -ice- he r r;+hout- a- curr�� + on +or+�inoT�ic_e � �+him �pter "cabaret
license" shall be issued to:
1. A natural person who has not attained the age of 21 years, except that
licenses may be issued to persons who have attained the age of 18 with respect to
cabarets where no intoxicating Iiquors are served or provided.
2. A person who has been convicted of or forfeited bail for any of the following
within three years prior to filing the application.
a. A felony which is reasonably related to a person's fitness or ability to
conduct, manage or operate a cabaret.
b. A violation of any federal or state law or city ordinance concerning the
manufacture possession, or sale of liquor.
c. A violation of any federal or state law or city ordinance concerning the
manufacture, possession or sale of narcotics.
3. A person whose place of business is conducted by a manager or agent,
unless such manager or agent possesses the same qualifications required by the
licensee.
4. A aartnershio. unless all members of the partnership are qualified to obtain
a license under this chapter.
5. A corporation unless all of its officers, directors and stockholders are
qualified to obtain a license under this chapter. The Gahb^ret license shall be issRed to
the Manager 9F C)PeFatC)F of the Gabaret.
_ Ti e I iGe ,&& year i for either a -rmu r�°nc7 r�rc° —ai +rarr�._e� +tirTF�inrurrT�°r u- i�rce{ e�
m�c°�a1 Qf ea� oar
Each such l fiGo nrco J'h'G'l'l &xpire -at
GIlose of business o—, mirininht �n hirho�ior is o�rli�� _Q.n__rloromhor 2 I ref o���a.�
v� v.n v.. ...... mid .�..., ...�...�p �.'. '.� _. 'VT�Tii...�lTYp17L1- �- 1- OT -l+U ,n
license- is -%e, 00 IT.
IiGCiise-fe-e� each rsuG'th li ficce-R tkttU-CA"bte-.
D A m^n g r°c Iinonca Gr en e# inor'c lic-eps, I 1 +der - Js Ghon +o choll__nFt _be
- - -p'� i- irTQTTG y t+ 1 J 11 V l� 1 1 V � 1 ITCITCU� 1 I l.� Y J 1 I V �.. ifil���� U 1 1 l.� \+T �� l l � 1..1�C�.+9�T��Gir
a-ss+gne4 -er fi n c^7 isT�
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sG:bjs Page 11 of 28
1/ •
E %In n�_c�(� }�__ p y� held ,ca-- maEtager's linansee r entle#ainars
- Ci�:�'Si TY-I-ay -� U'31�TJ -TI IiC�'i— T- G- 1- I'I�.T� II..TJ
liGepse i indef thin rhor�4
rre�.�- r.JC.- -err rvc.T- cr- rr:a -� r- e-ecFr-ee�
•■ • = r• r• •.• .. • • •■ G• MD., M . G• . G• • •■• r ON
• • • • G A" .
Section 11. TIVIC Section 5.08.050 Amended. Ordinance Nos. 2355 §3 and 1586
§2 (part), as codified at TMC Section 5.08.050, are hereby amended to read as follows:
5.08.050 License application procedure
A. Cabaret License. An applicant for a cabaret license shall make application
therefor on the application forms provided by the Finance Director. Each such
application form shall require the following information:
1. The name, home address, home telephone number, date and place of
birth, and social security number of the applicant, if the applicant is an individual,
2. The names, home addresses, home telephone numbers, dates and places
of birth, and social security numbers of the officers and directors of the applicant, if the
applicant is a partnership. If the applicant is any other type of business entity, then the
applicant shall provide the same information requested in this subsection for all
managers or other persons who control the business decisions of that entity;
3. The name, address, and telephone number of the cabaret, and the names
of all on -site managers of the cabaret; and
4. The name, address and telephone number of the owner of the property on
which the cabaret is located.
Each application must be completed in full and signed by the applicant in affidavit or
declaration form wherein the applicant certifies under penalty of perjury that the
applicant has personal knowledge of all matters asserted in said application and that the
statements contained therein are true and complete.
•. • �. .�: • e■ a .G• -.
G • •• • • ■ ■ . • • • ■ ■ . • . • • • r• ■ • G r M G •
MM
r
• ■ u ■
.• . • G ■ • G •r . G •. •.• �•a. G r■ . G
• 7 .• I rr ♦ ••. u• G •G .■ •• �,GG r, • ■ ■ .� •
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-M
: a� a• a a + s r • � .. • •: L L. � a� � a a a .
applic-aRt's photograph and date of birth; -_F (2) any state issued idelFlt#�catio-R-Gard
•� �• •' LL • L•L LL
lag • •L L L • 1 � •�
O■L. ' �'L. • ra aa� as as •.r • ram. a a. a. a .� ■ r a
ZZ .ia. ia... .. ..
GB. Duty to Supplement Application. In the event that any information on any
application for a license under this chapter becomes outdated or otherwise inaccurate,
an applicant or license holder p -rGm -p y -shall rp omptly notify the Finance Director in
writing and provide current information.
DC. All Completed Applications. A completed application shall be submitted to
the Finance Director. An application shall not be considered to be completed unless
accompanied by a receipt or other notation from the City showing payment of the
required license fee, in accordance with the fee schedule adopted by the City Council.
The Finance Director shall refer a completed application to the following City
department heads for investigation and report as follows:
1. The Chief of Police shall provide a criminal history record of the applicant;
2. The Director of the Department of Community Development shall provide a
report stating whether or not the application or premises of the business reflect any
actual or potential violations of the City zoning code; and
3. The Building Official shall provide a report indicating whether or not said
premises are in compliance with all applicable health, safety and building statutes and
regulations.
Section 12. Regulations Established. TMC Section 5.08.055, "Licenses - Subject
to State Liquor and Cannabis Board Rules," is hereby established to read as follows:
5.08.055 Licenses - Subject to State Liquor and Cannabis Board Rules.
Any license issued pursuant to this chapter shall be subject to any rules or regulations
of the Washington State Liquor and Cannabis Board relating to the sale of intoxicating
liquor.
Section 13. TMC Section 5.08.080 Amended. Ordinance Nos. 2381 §7, 2355 §6,
1796 §3 (part) and 1586 §2 (part), as codified at TMC Section 5.08.080, are hereby
amended to read as follows:
5.08.080 Appeals and hearing
A. Receipt of the Notice of Denial, Suspension or Revocation. The Notice of
Denial Suspension or Revocation shall be: (1) sent to the applicant or license holder
by reqistered mail at the address provided on the license application; (2) hand delivered
to the address provided on the license application-, or (3) posted upon the premises
where such applicant or license holder conducts the business that is the subject of the
denied suspended or revoked license. Notice shall be deemed received by the
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i
applicant or license holder upon posting, hand delivery, or 3 business days after
mailing, whichever occurs first.
AB. The applicant or license holder may appeal the decision of the Finance Director
to suspend deny or revoke a cabaret license by filing a written notice of appeal to the
City Clerk within 10 calendar days following receipt of the Notice of Denial, Suspension
or Revocation. The notice of appeal must state the grounds for appeal including a
detailed explanation of why the decision to suspend, deny or revoke was incorrect. The
notice of appeal must be accompanied by an Appeal Fee in accordance with the fee
schedule adopted by resolution of the City Council. A timely notice of appeal shall stay
the effect of the notice of suspension non - issuance or revocation until the City's
Hearing Examiner or other hearing body issues a written decision on the appeal.
Any person aggrieved h_a b the action_ -of t�o Finance furor +nr in rofir�ii i�'iiie 9�r�r+ornr
T L "P'J aggrieved T- �- e..•���T4"�iLVr -1 "I l' -rZ.TU 1-l. "rr'G -VV
anrzrrry iiveR ° u ide-r-- iiiis -G,h pter err -in u-sp'eTnd.; q or Gen_s__e_uP4Te- tT s
E�ia����} eF &hall have � right +n anneal such aar +inn +n +ho ('i +ei Hearing Gv minor or +n
'p t �y r r - -rrca v r= � -rrg r -rr-- rv--up p� - rv1 r ev cr rc,�r�y r n i-r� -e � v r- ry
such other hearing body as Yrlay hereafter be__estahlished by the (�ifir (�ni rnril far +he
- carnr9--- r�va -y- crs- �rruy- rrc.- r- c,- c�rcc.� vt�Tro-nc.-c+- v-y-rrec.
hearing chr_.appeals by filing a antics of�r_uppoal rnri +h +he (_o_1Ly_o.I.erh rnri+hin )(1 rJwc of
r J T'p'll liC.. CiTP'pi'L'1- 7- i1 -1'C� RT�PVTI
reGe iv i ng 9 no +r re vf - +he - m r�h rI an ken T - The , an N e a l rnust_sethe
grou i cvrreG+1
and - inrlrluve as
appea�fee of '.1-0501.00.
BC. Upon timely filing of a notice of appeal the Finance Director shall schedule a
hearing on the appeal before the City's Hearing Examiner or other hearing body. The
hearing shall be conducted no later than 30 days from the date of the notice of appeal,
unless an extension is agreed to by the appellant or otherwise ordered by the Hearing
Examiner or other hearing body for _good cause shown. Notice of the hearing will be
mailed to the applicant or licensee.
D. The hearing shall be de novo. The decision of the City Hearing Examiner or
other hearing body shall be based upon a preponderance of the evidence. The burden
of proof shall be on the appellant. The Hearing Examiner or other hearing body may
affirm reverse or modify the Finance Director's decision. ceipt
peal within 24 -days
fro a- 4Thre_ date— e�� , �� — speoifie kle
hearing shall he de nnrrn The hearing hnrlei shall h�a�L .e.��rmn +al�ce ei/�de�nrce and
hearing ccr-r r- rg- �-rruir- r�u- a�� -ry �c�- �r -rrc. r rc- Sarre- r�- uvcr-y -.Tr ruTr -r -x� %i "�- -iui
reive N tten hric The filing of such anneal shall sta
�Z rv�c. —n v-r,- cLC.,-r- r�TT�crr. --- r -rrt., ,,, {,, appeal
i-rhe ar +inn of +he_ FTna-RGe_DireGte_�p [Pg —the Iderision ®f_the- heca,- ri�ody-.
(✓' The rlerisJ.i.un of the heari_r_Try9_b.nrle �.1 f.�QK ._._a_.�erisinn n +he Ginanre
�-r- Rte.- crc -or i r- -Qr -Lrr �. i c:.a v�c.. rvrorrc� rrrc,- r- rT- car -rco
flir shall he haserl i innn ennnrleranre of +he evAen_�_ Tiro hi ed f
acrdGta r sb rrrr� c.-r�a -s �a -crP ra- rc p a n aL rcrr cc v -x r r`
�h -a Fl hr -v °-vii cri -'r° a- a�P °Itiarn -r+L
DE Within 20 business days excluding holidays recognized by the City of Tukwila,
from the date of the hearing on an appeal under this section the Hearing Examiner or
other hearing body shall issue a written decision which shall set forth the reasons
therefor.
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Section 14. TMC Section 5.12.030, A. and E., Amended. Ordinance No. 1887 §4
(part), as codified at TMC Section 5.12.030, Subparagraphs A and E, is hereby
amended to read as follows:
5.12.030 License - application
Subparagraph A.
A. Applicants for a license under this chapter must be at least 18 years of age and
must file with the City Clerk Finance Director an application in writing on a form to be
furnished by the City. The license issued pursuant to this chapter shall be renewed
annually. At the time of initial application or renewal, the applicant shall present picture
identification which shall include:
1. a motor vehicle operator's license, issued by the State of Washington,
bearing the applicant's photograph, date of birth, and signature; or
2. a Washington State - issued identification card bearing the applicant's
photograph, date of birth, and signature; or
3. a valid US Passport
Subparagraph E.
E. At the time of filing, each applicant shall pay a non - refundable fee in th-ean
amount of- $50-in accordance with the fee schedule adopted by resolution of the City
Council to cover the City's cost of investigation and the issuance of a permit, including
each peddler, principals and /or employer.
Section 15. TMC Section 5.12.040 Amended. Ordinance Nos. 2355 §12 and 1887
§5, as codified at TMC Section 5.12.040, are hereby amended to read as follows:
5.12.040 Investigation of applicant - issuance and denial of license
A. The Finance Director shall refer the application to the Police Department, which
shall determine the accuracy of the information contained in the application and conduct
a criminal history background investigation of the applicant. The applicant's information
shall be submitted to the Washington State Patrol Identification and Criminal History
Section (WASIS). Any Washington State criminal history conviction records on the
applicant shall be provided to and reviewed by the City of Tukwila Police Department.
The applicant shall submit an additional fee for the WATCH (Washington Access to
Criminal History) background check in accordance with the fee schedule to be adopted
by resolution of the City Council. Upon completion of the investigation, the Police
Department shall forward a recommendation for approval or denial to the Finance
Director.
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i
B. If, as a result of the investigation, the character and business responsibility of
the applicant is found to be satisfactory, the Finance Director shall issue the license to
the applicant. The Finance Director shall deny the applicant the license if the applicant
has:
1. Committed any act consisting of fraud or misrepresentations;
2. Committed any act which, if committed by a license holder, would be
grounds for suspension or revocation of a license;
3. Within the previous 10 years, been convicted of a misdemeanor or felony
directly relating to the occupation of peddler, including, but not limited to, those
misdemeanors and felonies involving moral turpitude, fraud or misrepresentation;
4. Been refused a license under the provisions of the chapter; providing,
however, that any applicant denied a permit under the provisions of this chapter may
reapply if and when the reasons for denial no longer exist; or
5. Made any false or misleading statement in the application.
C. The denial of a license to an individual, corporation, partnership or other
organization which serves as the employer or principal for individual peddlers, shall be a
sufficient basis to deny a license to the individual applicants who are employed by or
acting as an agent for the applicant.
Section 16. TMC Section 5.12.040 Amended. Ordinance Nos. 2355 §12 and 1887
§5, as codified at TMC Section 5.12.040, are hereby amended to add Subparagraph D to
read as follows:
Subparagraph D.
D. The notice of non - issuance of a peddler's license shall be sent to the applicant or
license holder by registered mail at the address provided on the license application.
Notice shall be deemed received by the applicant 3 business days after mailing.
Section 17. TMC Section 5.12.070.B. Amended. Ordinance Nos. 2335 §13 and
1887 §8, as codified at TMC Section 5.12.070, Subparagraph B, are hereby amended to
read as follows:
Subparagraph B.
B. Upon determination that grounds for revocation of a license exist, the Finance
Director shall send the license holder a notice of revocation by certified mail, return receipt
requested. Such notice shall be effective— deemed received by the license holder 3
business days after mailinq,_and the revocation shall be effective 10 days immediately
thereafter. ef- the - -te+a dam appeaa per od set forth in —Tl 4C— Section
&.4-2-. -G �!ess a timely notice- f appeat4&4led-- a-s- spec-ified tbere+n-.
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0
Section 18. TMC Section 5.12.080 Amended. Ordinance No. 1887 §9, as codified
at TMC Section 5.12.080, is hereby amended to read as follows:
5.12.080 Appeals and hearing
A. Upon ROti --° of non -is uanGeor- :evocation of a peddler's -ii>_G_eP_°; +The applicant
or license holder may appeal the decision of the Finance Director to not issue or revokce�
a peddler's license by filing a written notice of appeal, spee'f,Rg� ° partiGI il�g -,a; ea_soR "/
upon which the s- ba-sed—,with the City Clerk within 10 calendar days of -a -Rd
_, I..Ainr +ho date of t"e- followinq receipt of the notice of non - issuance or revocation.
The notice of appeal must state the grounds for appeal, including a detailed explanation
of why the decision was incorrect. The notice of appeal must be accompanied by an
Appeal Fee in accordance with the fee schedule adopted by resolution of the City
Council. A timely notice of appeal shall stay the effect of the notice of non - issuance or
revocation until the Hearing Examiner or other hearing body issues a u written -decision on
°
the appeal. An- u^tim1�,-y Retioe of appeal shall be rejected a`�- Gh by the Clerk, and ne
appeal hearing shall be SGhedule-A.
B. Upon timely filing of a notice of appeal, the Clerk Finance Director shall
schedule a hearing on the appeal before the City's a- Hearing Examiner or other hearing
body. The hearing shall be conducted no later than 4530 days from the date of the
notice of appeal, unless an extension is agreed to by the appellant or otherwise ordered
by the Hearing Examiner or other hearing body for good cause shown. Notice of the
hearing will be mailed to the applicant or licensee.
C. The hearing shall be de novo. The decision of the City's Hearing Examiner or
other hearing body shall be based upon a preponderance of the evidence. The burden
of proof shall be on the appellant. The Hearing Examiner or other hearing body may
affirm reverse or modify the Finance Director's decision.
CD. Within 4420 business days, excluding holidays recognized by the City of
Tukwila, from the date of the hearing on an appeal under this section, the Hearing
Examiner or other hearing body shall issue a written decision, which shall set forth the
reasons therefor.
Mimi
Section 19. TMC Section 5.48.030 Amended. Ordinance Nos. 2355 §19 and 1273
§3, as codified at TMC Section 5.48.030, are hereby amended to read as follows:
5.48.030 License Fees
A. The license fee for each amusement center shall be in
accordance with the fee schedule adopted by resolution of the City Council. Such fee
shall be payable annual
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C. ,
B. The amusement device fee shall be 50 nn r,ern,a�aane per a;;T F R in
accordance with the fee schedule adopted by resolution of the City Council. Such fee
shall be payable annually.
Section 20. TIVIC Section 5.48.040 Amended. Ordinance Nos. 2355 §20 and 1273
§4, as codified at TMC Section 5.48.040, are hereby amended to read as follows:
5.48.040 Issuance of license
A. Any person, firm or corporation desiring to apply for an amusement center
license under the provisions of this chapter shall have a Conditional Use Permit as
required in the Zoning Code of the City.
B. Any person, firm or corporation desiring to apply for one or more of the licenses
provided for by this chapter shall make a written application for such license or licenses
with the Finance Director on a form prescribed by the Finance Director. At the time of
applying for such license, said applicant shall deposit with the Finance Director the full
amount of the license fee for the period for which application is made, in accordance
with the fee schedule adopted by resolution of the City Council. This appliGatie„ f°°
shall be held by the Finance Director peRding graRting or denial of said pflfiGat:ion;
provided, however, that 0
0
C. Said application shall be reviewed by a committee made up of the Finance
Director, Fire Chief, Police Chief and Planning Director. The committee shall establish
the qualifications of the applicant for the license being applied for and to assure
compliance of all the laws, rules and regulations of the City regarding the installation
and maintenance of the amusement devices. The decision of the review committee to
grant or deny the application may be appealed days. in
accordance with TMC Section 5.48.100.
D. All licenses issued under this chapter shall be issued only to the person, firm or
corporation; the license may not be transferred without prior written consent of the City
following review of the proposed transfer by the license review committee.
E. All licenses issued allowing amusement devices within business operations
must be prominently displayed. Each license will indicate the number of operable
machines allowed on the premises.
F. All r,z,,e a;- application and renewal fees for amusement center licenses and
amusement devices, in accordance with the fee schedule adopted by resolution of the
City Council, shall be due and payable on the first day of October of each year.
G. All licenses issued hereunder shall be good for a period of one year.;
Gomm°nic Oc- � { a__rene�aat -- ciierr�°frvr- ch�rruii_he c, bjeG tG he samme FevrQ�n�e _a -,thee h
cwr- r- rr- rr�.., ic�i�� -g-.
t-he4ic -en s� e -be+n g4ss ued -o rKjiR a N y
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i •
Section 21. TMC Section 5.48.060.B. Amended. Ordinance No. 1273 §6, as
codified at TMC Section 5.48.060, Subparagraph B, is hereby amended to read as
follows:
Subparagraph B.
B. If the penalties and delinquency fees are not paid within 90 days after the due
date, all amusement devices will be removed from the premises at the direction of the
Chief of Police. An amusement device $50.00removal fee on each machine shall be
GhaTged -plus an amusement device storage fee per machine shall be
charged in accordance with the fee schedule adopted by resolution of the City Council.
Section 22. Regulations Established. TMC Section 5.48.100, "Appeals and
hearings," is hereby established to read as follows:
5.48.100 Appeals and hearing
A. The applicant or license holder may appeal the decision of the committee, to
suspend deny or revoke a license by filing a written notice of appeal with the City Clerk
within 10 calendar days following receipt of the Notice of Denial, Suspension or
Revocation. The notice of appeal must state the grounds for appeal, including a
detailed explanation of why the decision to suspend, deny or revoke was incorrect. The
notice of appeal must be accompanied bVan Appeal Fee in accordance with the fee
schedule adopted by resolution of the City Council. A timely notice of appeal shall stay
the effect of the notice of non - issuance or revocation until the City's Hearing Examiner
or other hearing body issues a written decision on the appeal.
B. Upon timely filing of a notice of appeal, the Finance Director shall schedule a
hearing on the appeal before the City's Hearing Examiner or other hearing body. The
hearing shall be conducted no later than 30 days from the date of the notice of appeal,
unless an extension is agreed to by the appellant or otherwise ordered by the Hearing
Examiner or other hearing body for good cause shown. Notice of the hearing will be
mailed to the applicant or licensee.
C. The hearing shall be de novo. The decision of the City's Hearing Examiner or
other hearing body shall be based upon a preponderance of the evidence. The burden
of proof shall be on the appellant. The Hearing Examiner or other hearing body may
affirm reverse or modify the committee's decision.
D. Within 20 business days excluding holidays recognized by the City of Tukwila,
from the date of the hearing on an appeal under this section, the Hearing Examiner or
other hearing body shall issue a written decision which shall set forth the reasons
therefor.
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RYA
Section 23. TIVIC Section 5.52.050 Amended. Ordinance Nos. 2355 §26 and 1475
§1 (part), as codified at TMC Section 5.52.050, are hereby amended to read as follows:
5.52.050 License fee — Terms — Assignment — Renewals
A. The license year for licenses under this chapter shall be from January 1 to
December 31. All licenses under this chapter shall expire on December 31 of each
year. Except as hereinafter provided, all license fees under this chapter shall be
payable on an annual basis. Annual license fees shall be as follows: for a Panoram
premises license, Panoram device license and /or Panoram operator license shall be in
accordance with the fee schedule adopted by resolution of the City Council.
B. License fees under TMC Section 5.52.050.A shall not be prorated_ except th
Licenses issued under this chapter may not be assigned or transferred to other
premises, operators or devices.
C. On or before December 31 of each year, a licensee under this chapter shall file
an application for renewal of each license he wishes to use in the next license year. An
application for Fene al of a license shall be filed in the same manner as an original
initial application for such a license, and shall be accompanied by an reRewalfee in an
amount equal to the license fee applicable to an original application for such a licenses
in accordance with the fee schedule adopted by resolution of the City Council. -ender
TMG F--.05 -A, On renew Applications filed after December 31,_shall be the
inap,ce oepa4n4epn -c assessed ,a-n4ce4eGt -an additional charge as follows:
1. If the application is more than 6 but less than 31 days late, the additional
charge is 25% of the Yenewal application fee.
2. If the application is more than 30 but less than 61 days late, the additional
charge is 50% of the ,re;e`qal- application fee.
D. If a licensee, on or before December 31 of any year, gives written notice to the
Finance Director that he will not, after December —31; conduct business in a manner
requiring a license under this chapter after December 31, such licensee may reapply for
a license at any time he wishes to conduct a business requiring such a license.
E. If a licensee does not give written notice as provided for in TMC Section
5.52.050.D or, having given such notice, operates after December 31 in a manner
requiring a license under this chapter and does not renew such required license as
provided in TMC Section 5.52.050.C, such license shall be automatically revoked on the
61 st day fetk v" n the�r4of- De-c�- ber -3a-of the year, and such licensee may not reapply
for such license for a period of one year from such date of revocation. Upon such
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revocation, the Finance Director shall promptly mail written notice of such revocation to
such licensee. The revocation shall be deemed received by the licensee 3 days after
mailing.
Section 24. TMC Section 5.52.100 Amended. Ordinance Nos. 2355 §30, 1796 §3
(part), and 1475 §1 (part), as codified at TMC Section 5.52.100, are hereby amended to
read as follows:
5.52.100 Appeal and hearing
A. The applicant or license holder may appeal the decision of the Finance Director
to suspend, deny or revoke a license issued under this chapter by filing a written notice
of appeal with the City Clerk within 10 days following receipt eceipt of the notice of suspension,
denial or revocation. Angry- person - u99r;e, by the aGtiGn - -ef the me-- inunce -D ecte i-o
r-efu
perr-}iaile-R ! s spendiRg_Ca.C_re-v8k-ing any !r-. --rice under +hiS- _�h�r� +or Shall have hhe rM
7 h toctien -te #"he -Cif HeC�t+rnc3 icur i ter, nr —o`i v– ��%ichr�tri °r �r}c°arrn hv�
may-y- hereef`r- be -es ti- s-hed-- b�/4he -G-4y -Cap+ th,e hearing of hearing-of—by
f+li -R} a—Ajhe notice of appeal must state the grounds for appeal, including a detailed
explanation of why the decision was incorrect with the City Clerk �within I0. d_-y'_of
reGe_4k g-- r}etiee 4 he action fro » v�lhich appea;��take� -The notice of appeal must be
accompanied by an Appeal Fee in accordance with the fee schedule adopted by
resolution of the City Council. A timely notice of appeal shall stay the effect of the
notice of non - issuance or revocation until the City's Hearing Examiner or other hearing
body issues a written decision on the appeal, except as_provided in TMC Section
5.52.100. E.
B. Upon timely filing of a notice of appeal, the Finance Director shall schedule a
hearing on the appeal before the City's Hearing Examiner or other hearing lq dy. The
hearing shall be conducted no later than 30 days from the date of the notice of appeal,
unless an extension is agreed to by the appellant or otherwise ordered by the Hearing
Examiner or other hearing body for good cause shown. Notice of the hearing will be
The hearing body, i innn reGein+ of o timely nn +ire n
mailed to the applicant or licensee. T«.-„ ��rr -rti,� �y- ,- �� «�. -�f�
e+ date for a hearing of ci ioh appeal th,4-i 21-1 days fr -T -Fora the date-of
a , �c.T- a- ttca-c�.- rv, -ca -, rc. a r rrTg -v, � a c" -T -� appeal �Y-
Such r e Gems, p e._- ex�c-ept- assp°Gified4ri- T IVI C S ect i n 5.52.100.C.
argument and receive -written t c _-.- The -frg -v -P ea ��arII c +uw y the -aG rvn -of
the �i�_ n.�r�re (firer+ +or nenriinn +he rler`ieinn of +he he�rinn hnri
C. The hearing shall be de novo. The decision of the City's Hearing Examiner or
other hearing body shall be based upon a preponderance of the evidence. The burden
of proof shall be on the appellant. The Hearing Examiner or other hearing body may
affirm, reverse or modify the Finance Director's decision.
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i e
D. Within 20 business days, excludin hg olidays recognized by the City of Tukwila,
from the date of the hearing on an appeal under this section, the Hearing Examiner or
other hearing body shall issue a written decision which shall set forth the reasons
therefor.
GE. In cases of summary suspension of licenses because of the threat of immediate
serious injury or damage to persons or property pursuant to TMC Section 5.52.090.13,
upon receipt of a timely notice of appeal, the Finance Director hearing bedy-,--u�
receipt of a timely _; <etiiee f- appeal, shall set a e-fof-a hearing within 5 business days
before the City's Hearing Examiner or other hearing body. day of date -1 s�,uch
Feee+pt-.—The City's Hearing Examiner or other hearing body shall render a decision
within 5 business days of the conclusion of the hearing. The filing of such an appeal
shall not stay the action of the Finance Director from which the appeal is taken.
• •• •• • •. •• ••• • • • r••• •• • ••
• • •
• •M • •• • •• •• _• •• •S
Section 25. TMC Section 5.56.020 Amended. Ordinance Nos. 2355 §32, 1910 §1,
1747 §1 (part), 1604 §1, and 1490 §2 (part), as codified at TMC Section 5.56.020, are
hereby amended to add a new Subparagraph L to read as follows:
Subparagraph L.
L. "Sexual conduct' means acts of:
1. Sexual intercourse within its ordinary meaning, occurring upon any
penetration, however slight; or
2. Any penetration of the vagina or anus, however slight, by an object; or
3. Any contact between persons involving the sex organs of one person and the
mouth or anus of another; or
4. Masturbation, manual or instrumental, of oneself or of one person by another;
ISM
5. Touching of the sex organs or anus, whether clothed or unclothed, of oneself
or of one person by another.
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Section 26. TMC Section 5.56.030 Amended. Ordinance Nos. 2355 §33, 1747 §1
(part), and 1490 §2 (part), as codified at TMC Section 5.56.030, are hereby amended to
read as follows:
5.56.030 Adult entertainment cabaret licenses
A. Required. No adult entertainment cabaret shall be operated or maintained in
the City unless the owner or lessee thereof has a current adult entertainment cabaret
license under this chapter. It is unlawful for any operator, manager, entertainer or
employee to knowingly work in or about, or to knowingly perform any service directly
related to the operation of an adult entertainment cabaret, when such cabaret does not
have a current adult entertainment cabaret license. It is unlawful for any person to
conduct, manage or operate an adult entertainment cabaret unless such person is the
holder of a valid license from the City to do so, obtained in the manner provided in this
chapter.
B. Expiration. The license year for an adult entertainment cabaret license shall
be from January 1 to December 31 of each year. Each such license shall expire at
close of business or midnight, whichever is earlier, on December 31 of such year.
C. Fees. The license fee for an adult entertainment cabaret license is $500.00.
shall be in accordance with the fee schedule adopted by resolution of the City Council.
License fees under this chapter shall not be prorated.
D. Terms. Except as hereinafter provided, the license fee for such license is
payable for a full year only and is not refundable.
E. Assignments. An adult entertainment cabaret license under this chapter shall
not be assigned or transferred.
F. Renewals of application. In I ^fT- a- nurreTfmr,Una9e
license or entertainer's 1iGense f ^r the n + " °The license holder must file rrc..,rrsc, �— ar- rrv- crrlc�v�rr- rc- rre-Xz years c�
submit an new application for eT;ewa4 -for a license annually with the Finar; ^Dire
The r,eRewal application shall be submitted with a fee in
accordance with the fee schedule adopted by resolution of the City Council.
Section 27. TMC Section 5.56.040 Amended. Ordinance Nos. 2355 §34, 1747 §1
(part), 1651 §1 and 1490 §2 (part), as codified at TMC Section 5.56.040, are hereby
amended to read as follows:
5.56.040 Manager's licenses and entertainer's licenses
A. Required. No person shall work as a manager at an adult entertainment
cabaret in the City without a current manager's license under this chapter. No person
shall work as an entertainer at an adult entertainment cabaret in the City of Tukwila
without a current entertainer's license under this chapter. No person shall work at an
adult entertainment cabaret in the City of Tukwila unless the adult cabaret license is
valid and current.
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91
B. Expiration. The license year for a manager's license or an entertainer's
license shall be from January 1 to December 31 of each year. Each such license shall
expire at close of business or midnight, whichever is earlier, on December 31 of each
year.
C. Fees. The license fee for a manager's license or entertainer's license is
$7-5 00shall be in accordance with the fee schedule adopted by resolution of the City
Council. The license fee for each such license is payable for a full year only and is not
refundable.
D. Assignments. A manager's license or entertainer's license under this chapter
shall not be assigned or transferred.
E. Minimum age. No person under 18 years of age may obtain a manager's
license or entertainer's license under this chapter.
F. Renewals of application. The license holder shall submit a new application
for a license annually. The application shall be submitted with a fee in order to
in.
renewal of -a -_ ffentTr—rr"_an agei cr
li.Gense h. ker -m L st file an annliotin renewal h-_the - FYnaRC�re Gtor M The
renewal fee for each ,re accordance with the fee schedule
adopted by resolution of the City Council.
Section 28. TIVIC Section 5.56.060 Amended. Ordinance Nos. 2355 §36, 1747 §1
(part), 1601 §1 and 1490 §2 (part), as codified at TMC Section 5.56.060, are hereby
amended to read as follows:
5.56.060 Issuance of license and renewals of application
A. Upon receipt of any application for a license under this chapter, the Finance
Director shall refer the application to the Police Department., which shall investigate the
truth of the statements in the application and shall investigate the applicant's
compliance with the standards of this chapter. The applicant's information shall be
submitted to the Washington State Patrol Identification and Criminal History Section
(WASIS). Any Washington State criminal history conviction records on the applicant
shall be provided to and reviewed by the City of Tukwila Police Department. The
applicant shall submit an additional fee for the WATCH (Washington Access to Criminal
History) background check in accordance with the fee schedule adopted by resolution of
the City Council. Upon receipt of any complete application for a license, the Finance
Director shall further issue a temporary license, pending disposition of the application or
completion of the term of any license suspension issued pursuant to this chapter. The
temporary license shall expire upon issuance of a license or renewal thereof or notice of
non - issuance. The holder of a temporary license is subject to all requirements,
standards and penalty provisions of this chapter.
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92
B. After an investigation, the Finance Director shall issue a license if the Finance
Director finds:
1. That the applicant complies with all applicable requirements and standards
of this chapter; and
2. That the applicant has not made any false, misleading or fraudulent
statement of fact in the application for a license, or in any report or record required to be
filed with the Finance Director.
In the event the applicant has not met the enumerated requirements after the required
investigations, the Finance Director shall issue a notice of non - issuance of the license.
Notice of non - issuance shall specify the reasons therefor.
C. Upon receipt of any application for renewal of a license under this chapter, the
Finance Director shall issue the renewal unless the Finance Director has information
which indicates that -the applicant would not qualify for the initial issuance of a license
under TMC Section 5.56.060.B. In the event the applicant has not met the enumerated
requirements after the required investigation, the Finance Director shall issue the
renewal or notice of non - renewal of the application. Notice of non - renewal of
application shall specify the reasons therefor.
D. Receipt of the Notice of Denial, Suspension or Revocation. The Notice of
Denial, Suspension or Revocation of a license under this chapter shall be sent to the
applicant or license holder by registered mail at the address provided on the license
application. Notice shall be deemed received by the applicant or license holder 3
business days after mailing.
OE. Each adult entertainment cabaret shall maintain and retain for a period of two
years the names, addresses, home telephone numbers, social security numbers, and
ages of each person employed or otherwise permitted to appear or perform on the
premises as an entertainer, including independent contractors and employees. This
information shall be available for inspection by the Finance Director or the Tukwila
Police Department during the adult entertainment cabaret's business hours.
Section 29. TMC Section 5.56.100 Amended. Ordinance Nos. 2381 §9, 1747 §1
(part) and 1490 §2 (part), as codified at TMC Section 5.56.100, are hereby amended to
read as follows:
5.56.100 Appeals
A. The applicant or license holder may appeal the decision of the Finance Director
to suspend deny or revoke a business license by filing a written notice of appeal with
the City Clerk within 10 calendar days following receipt of the Notice of Denial,
Suspension or Revocation. The notice of appeal must state the qrounds for appeal,
including a detailed explanation of why the decision to suspend, deny or revoke was
incorrect. The notice of appeal must be accompanied by an Appeal Fee in accordance
with the fee schedule adopted by resolution of the CityCouncil. A timely notice of
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SG:bjs Page 25 of 28
93
appeal shall stay the effect of the notice of non-issuance or revocation until the City's
Hearing Examiner or other hearing body issues a written decision on the appeal.-UpGn
R(� f non issuapfce�-reveG.atii I -ariy4GeR_&e--u�eF -INs of
*Rplasi # +en .of- -any penalty undue r_TMG-SeG+LieR -.56-4 , flhe app4GaRt--GP-4_iG�-4Glder
may-appeat-b. , filing _- noti-Geof-appea", which
the anneal lis based- with the City GL-�thin 10 day the date of4h-e-notic�RGR-
i-,&UaRGe, revocation Or—,_u-& : -G GGepted-, the appeal mu-&t nie
by an appeal, fee- of IZOrn.t)O. A +;--l- --+;
Y ..-,,Ge of aj3qqe-@il_ shall stay_the-e#eGt-of4he-RGt_iGe
of noR4&suaRce-,-TevoGatioR, suspen&ion or-4nipe�&4ion--of-any-pena4y--u+td,-r TIVIC
S,eGtj-GR_-5.56.120. unt_4,Rely--R�Ge of appeat-,hall-be rejected as 'k k" Y
+k- r,;+,,
1. -Y L - "
Clerk, and no-appeal hearing shall be sGhed-u4ed-. A warning notice to a manager, under
TIVIC Section 5.56.110.A.1, shall not constitute the imposition of a penalty that is
appealable under this section.
B. Upon timely filing of a notice of appeal, the Finance Director shall schedule a
hearing on the appeal before a Hearing Examiner. The hearing shall be conducted no
later than 4530 days from the date of the notice of appeal, unless an extension is
agreed to by the appellant or otherwise ordered by the Hearing Examiner or other
hearing body for good cause shown. Notice of the hearing will be mailed to the
applicant or licensee. The-44ea#Rg--E* a-m_iRer shiall h e the autherity +I-- issue
subpoenas for per-sons and dGGume-Rts-felevaPA-tG-t-h,--appeal,-upof-i4eques+ of aa party.
C. The hearing shall be de novo. The decision of the City's Hearing Examiner or
other hearing body shall be based upon a preponderance of the evidence. The burden
of proof shall be on the appellant. The Hearing Examiner or other hearing body may
affirm, reverse or modify the Finance Director's decision.
D. Within 20 business days, excluding holidays recognized by the City of Tukwila,
from the date of the hearing on an appeal under this section, the Hearing Examiner or
other hearing body -shall issue a written decision, which shall set forth the reasons
therefor.
D A decisivon -of the HearYing Exa mner_,� _j - Gt-aR
peal as L;IRtiM-e4Y-,-,hafl be final, unless-ap-appli-ation, for a -rit-of review -F; I- A With
+ 4 -r^me_r4y ----,-.,ed UPOR the- City of w;l- v.,;+ki- I A
e King GGu_Rty-S4pe4ef-CGuFt I-F ... I I
Gate-Rd a m i n e r's d i s.; -_ 1-1.
Section 30. TIVIC Section 5.60.080 Amended. Ordinance No. 1918 §9, as codified
at TIVIC Section 5.60.080, is hereby amended to read as follows:
5.60.080 Appeals
A. Upon notiGe of nop4s&uai4Ge-or4evoGa#on-of-a-bA4-siRess4i4C&n-S&T-tThe applicant
or license holder may appeal the decision of the Finance Director, to suspend, deny or
revoke a business license by filing a notice of a p pea 1,-&peG4ying-the-pa#iG-ulaT4ea&GnN
upon_whi&-th,e-appeal- aa-sed-, with the City Clerk within 10 calendar days of and
in-luding the -date--following receipt of the Notice of Suspension, -Non-issuance or
VV Word Processing\Ordinances\Business license fees pulled out strike-thru 1-27-16
SG:bjs Page 26 of 28
all
Revocation. The notice of appeal must state the rg_ounds for appeal including a
detailed explanation of why the decision to suspend, deny or revoke was incorrect. To
be aGGepted +The appeal must be accompanied by an Appeal Fee in accordance with
the fee schedule adopted by resolution of the City Council. A timely notice of appeal
shall stay the effect of the notice of non- issuance or revocation until the City's Hearing
Examiner or other hearing body issues a written decision on the appeal.A_n- _t-44 ely
RetiGe of appeal shall be rejeGted as such by the 104y Clerk, and no-appeal hearing stroll
beSGhecruled
B. Upon timely filing of a notice of appeal, the Clerk Finance Director shall
schedule a hearing on the appeal before a --the City's Hearing Examiner or other hearing
body. The hearing shall be conducted no later than 30 days from the date of the notice
of appeal, unless an extension is agreed to by the appellant or otherwise ordered by the
Hearing Examiner or other hearing body for good cause shown.
C. The hearing shall be de novo. The decision of the City's Hearing Examiner or
other hearing body shall be based upon a preponderance of the evidence. The burden
of proof shall be on the appellant. The Hearing Examiner or other hearing body may
affirm reverse or modify the Finance Director's decision.
CD. Within 4420 business days, excluding holidays recognized by the City of
Tukwila, from the date of the hearing on an appeal under this section, the Hearing
Examiner or other hearing body shall issue a written decision, which shall set forth the
nr nnn icc� i�nno nr ro n of the lice therefor.
reasons #v,- the- �,- �- rr- r���r�r,- r�- �.voe -ati�, r- o,- �„�rr�v, -,�.
n
' j r in n m
—1 in f the- Gterk +c— rejeGt-an TQoviJinno+ho oa, ., ,y
appeal as
, +L o_f review is� l " -f
Superior�Ft-and-properly served UPOR the }h;n -14r
inn Gv�minnr'c r�onic inn
-rl llJ. L/�UIIIII e s IdV VIJ1 GR
ED --A timely n vfa�}ti si c + iv ev�
denial nonriinn I lo�rinn Gvominor review nr iudirr�rer� view-.
� rc-r-r'rU r -pc rrG rri�r rc; c`rr r -ry- �� un r r r rc. � i c. v r... v v v� � u u v
Section 31. Corrections by City Clerk or Code Reviser. Upon approval of the
City Attorney, the City Clerk and the code reviser are authorized to make necessary
corrections to this ordinance, including the correction of clerical errors; references to
other local, state or federal laws, codes, rules, or regulations; or ordinance numbering
and section /subsection numbering.
Section 32. Severability. If any section, subsection, paragraph, sentence, clause
or phrase of this ordinance or its application to any person or situation should be held to
be invalid or unconstitutional for any reason by a court of competent jurisdiction, such
invalidity or unconstitutionality shall not affect the validity or constitutionality of the
remaining portions of this ordinance or its application to any other person or situation.
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sG:bjs Page 27 of 28
95
Section 33. Effective Date. This ordinance or a summary thereof shall be
published in the official newspaper of the City, and shall take effect and be in full force
five days after passage and publication as provided by law.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at
a Regular Meeting thereof this day of , 2016.
ATTEST /AUTH E NTI CATE D:
Christy O'Flaherty, MMC, City Clerk
APPROVED AS TO FORM BY:
Rachel B. Turpin, City Attorney
Allan Ekberg, Mayor
Filed with the City Clerk:
Passed by the City Council:
Published:
Effective Date:
Ordinance Number:
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SG:bjs
M
Page 28 of 28
FINANCE AND SAFETY COMMITTEE
Meeting Minutes
City Council Finance and Safety Committee
February 2, 2016 - 5:30 p.m. - Foster Conference Room, 6300 Building
Councilmembers: Verna Seal, Chair; Dennis Robertson, Kate Kruller
Staff: David Cline, Bob Giberson, Peggy McCarthy, Rachel Bianchi, Chris Flores, Mike
Villa, Gail Labanara, Sandy Garrett, Vicky Carlsen, Leon Richardson, Laurel
Humphrey
CALL TO ORDER: Committee Chair Seal called the meeting to order at 5:30 p.m.
I. PRESENTATIONS
II. BUSINESSAGENDA
Chair Seal announced that item 2e pertaining to Facilities and RFA will be held to a future date.
A. Police Department Purchase: Mobile on Q
Staff is seeking Committee approval to purchase a Mobile on Q evidence device for $5,695 and
a five -year warranty for $350. This is a mobile device that will allow users to inventory, transfer
and check out items from any location, syncing remotely with the evidence database. This will
improve efficiency and is a timely companion to the Police Department's new evidence facility.
Funding for the device and warranty will be divided between the departmental office supplies
and evidence supplies budgets.
UNANIMOUS APPROVAL.
B. Resolution: Surplus 1994 Darley Fire Truck
Staff is seeking Council approval of a resolution that would surplus the 1994 Darley Fire Truck
and authorize the sale of the truck to Bates Technical College for $5,950. This fire engine is no
longer in service and is at the end of its life cycle. It will be useful to Bates Technical College to
train upcoming firefighters because it has modern features that don't currently exist in their
training inventory. UNANIMOUS APPROVAL. FORWARD TO FEBRUARY 16, 2016 REGULAR
CONSENTAGENDA.
C. Ordinance and Resolution: Amending Title 5. "Business Licenses and Regulations"
Staff is seeking Council approval of an ordinance that would amend Title 5, "Business Licenses
and Regulations," with clarifying improvements and consistency with current practice. In
addition, the ordinance would remove the fee schedule, as the City has been gradually
removing various fee schedules from locations in the Code and adopting them by resolution
instead. Staff is also seeking Council approval of the resolution that would adopt the fee
schedule for business licenses. UNANIMOUS APPROVAL. FORWARD TO FEBRUARY 16, 2016
REGULAR CONSENT AGENDA.
RYA
COUNCIL AGENDA SYNOPSIS
nilia6-
Meeliq Dale Pre ared 4 Mayor's
:wgCi/ renew
02/16/16 BG
ITEM INFORMATION
ITEM NO.
W.
ISrll,\I,,I,, SPONSOR: BOB GIBERSON
1 02/16/16
A(; FIN DA ITHIM Ti,i,j,i Resolution Declaring 1994 Darley Fire Truck as surplus and
authorizing the sale to Bates Technical College
C.3,ri.'1(,,()m, r-1 Discid'I"don
Alt
,g Date
❑ motion
Akg Date
Z Resolution
Altg Date 02116116
❑ Ordinance
Ali Dale
F-1 BidAxard
Altg Date
F-1 Public flearinS
All Date
❑ Other
Alt
,g Date
SPONSOR ❑ Council [:] Mayor [:] I IR ❑ DCD ❑ 1-finance E] Fire ❑ IT ❑ P&R ❑ Police ❑ PIF
SPONSOR'S With the purchase of two new Pierce Fire Pumpers in 2013, the 1994 Darley Fire Truck is
SUNINIARY no longer in service and can be deemed surplus. The 1994 Darley Fire Truck is fully
depreciated and is currently valued at $5,950.00. Bates Technical College trains our
firefighters and would like to purchase the truck as it contains the new generation of
controllers. Council is being asked to approve the Resolution declaring the 1994 Darley Fire
Truck as surplus and authorize its sale to Bates Technical College.
Ri,'Xii,'1wvi) By [-] cow mtg. F-1 CA&P Cmte Z F&S Cmte E:] Transportation Cmte
F-1 Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
DATE: 02/02/16 COMMI'1'1'EE CHAIR: VERNA SEAL
RECOMIS/iENDATIONS:
SPONSOR/Ai),%ilN. Public Works Department
CO'NIN"Y"FIF Unanimous Approval; Forward to Regular Consent Agenda
COST IMPACT / FUND SOURCE
AMOUNT BUDGETED APPROPRIATION REQUIRED
$0.00 $0.00 $0.00
Fund Source: 501 EQUIPMENT RENTAL/ FLEET
Comments: Approximate value of flre truck is $5,950.00
MTG. DATE
RECORD OF COUNCIL ACTION
02/16/16
MTG. DATE
ATTACHMENTS
02/16/16
Informational Memorandum dated 01/29/16
Draft Resolution
Photo of 1994 Darley Fire Truck
Minutes from the Finance & Safety Committee meeting of 02/02/16
W.
w 1 1,
City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: Mayor Ekberg
Finance & Safety Committee
FROM: Bob Giberson, Public Works Director
BY: Jeff Morton, Fleet Superintendent
DATE: January 29, 2016
SUBJECT: Resolution to Surplus & Sell 1994 Darley Fire Truck
ISSUE
Approve Resolution to surplus the 1994 Darley Fire Truck and authorize the sale of the fire truck to
Bates Technical College.
BACKGROUND
The City purchased two new Pierce Fire Pumpers in 2013 and replaced Unit 1352, a 1994 Darley
Fire Truck. This fire engine is no longer in service and has been deemed surplus.
Unit 1352 has served the City for 21 years and has reached the end of its life cycle. It is the wish of
the Fire Department that this apparatus be sold to the Bates Technical College's Fire Service
Training to help train the next generation of firefighters. Even though this apparatus is 21 years old,
it has features on it that are still in use today, such as electronically controlled valves and a
pressure governor. This fire technology is more advanced than any of the current pumpers that
Bates has in their inventory and it would help to advance their fire training program.
ANALYSIS
The 1994 Darley Fire Truck is in safe and serviceable condition and may be transferred to another
public agency per the City's disposal policy 300 -07 section 2C. Since the Tukwila Fire Department
is using Bates Technical College's Fire Service Training exclusively to train Tukwila's new hires, it
would be in the best interest of the City to have this training done on a newer generation of
apparatus. Bates Fire Service Training Program is using antiquated trucks to currently train the
City's new recruits. The 1994 Darley fire pumper has the new generation of electronic engine /pump
pressure controllers along with electronic and pneumatically controlled valves.
FISCAL IMPACT
The 1994 Darley Fire Truck would be sold at the current auction value of the apparatus to Bates
Technical College. The auction value to the City has been determined by actual auctions of
compatible fire pumpers to be $5,950.
RECOMMENDATION
Council is being asked to approve the Resolution declaring Unit 1352, a 1994 Darley Fire Truck,
as surplus and authorize the sale of the apparatus to Bates Technical College for $5,950 and
consider this item on the Consent Agenda at the February 16, 2016 Regular Meeting.
Attachments: Draft Resolution
Photo of Unit 1352
WAShared Copy Only \Jeff\Surplus 1994 Darley Pumper \Info Memo Surplus & Sell 1352 Fire Truck 01- 29- 15.docx
101
i ff"A
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF TUKWILA, WASHINGTON, DECLARING A 1994
DARLEY FIRE TRUCK SURPLUS, AND AUTHORIZING
ITS SALE TO BATES TECHNICAL COLLEGE.
WHEREAS, the City of Tukwila purchased a Pierce Fire Pumper to replace its 1994
Darley Fire Pumper; and
WHEREAS, the 1994 Darley Fire Pumper has a monetary value of less than
$5,950; and
WHEREAS, the 1994 Darley Fire Pumper has outlived its usefulness and is no
longer needed by the City of Tukwila's Fire Department; and
WHEREAS, the City uses Bates Technical College's Fire Service Training Program
exclusively to train the City's new fire recruits and it would benefit the City of Tukwila to
have this training done on a newer generation of fire apparatus that utilizes an
electronic pump control and electronic pressure governor, along with electronic and
pneumatic valves; and Bates Technical College's Fire Service Training Program
currently does not have this generation of fire apparatus; and
WHEREAS, the City of Tukwila's Fire Department wishes to sell the 1994 Darley
Fire Pumper to Bates Technical College's Fire Service Training Program for $5,950.00;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
Section 1. Declaration of Surplus. The 1994 Darley Fire Pumper is hereby
declared surplus.
Section 2. Mayor Authorized to Sell. The Mayor is hereby authorized to sell the
1994 Darley Fire Pumper described in Section 1 to Bates Technical College for
$5,950.00.
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103
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON,
at a Regular Meeting thereof this day of 12016.
ATTEST/AUTHENTICATED:
Christy O'Flaherty, MMC, City Clerk Joe Duffie, Council President
APPROVED AS TO FORM BY:
Rachel B. Turpin, City Attorney
WAWord Processing\Resolutions\Surplus fire pumper 1-5-16
GL:bjs
104
Filed with the City Clerk:
Passed by the City Council:
Resolution Number:
Page 2 of 2
105
I.
FINANCE AND SAFETY COMMITTEE
Meeting Minutes
City Council Finance and Safety Committee
February 2, 2016 - 5:30 p.m. - Foster Conference Room, 6300 Building
Councilmembers: Verna Seal, Chair; Dennis Robertson, Kate Kruller
Staff: David Cline, Bob Giberson, Peggy McCarthy, Rachel Bianchi, Chris Flores, Mike
Villa, Gail Labanara, Sandy Garrett, Vicky Carlsen, Leon Richardson, Laurel
Humphrey
CALL TO ORDER: Committee Chair Seal called the meeting to order at 5:30 p.m.
I. PRESENTATIONS
II. BUSINESSAGENDA
Chair Seal announced that item 2e pertaining to Facilities and RFA will be held to a future date.
A. Police Department Purchase: Mobile on Q
Staff is seeking Committee approval to purchase a Mobile on Q evidence device for $5,695 and
a five -year warranty for $350. This is a mobile device that will allow users to inventory, transfer
and check out items from any location, syncing remotely with the evidence database. This will
improve efficiency and is a timely companion to the Police Department's new evidence facility.
Funding for the device and warranty will be divided between the departmental office supplies
and evidence supplies budgets.
UNANIMOUS APPROVAL.
B. Resolution: Surplus 1994 Darley Fire Truck
Staff is seeking Council approval of a resolution that would surplus the 1994 Darley Fire Truck
and authorize the sale of the truck to Bates Technical College for $5,950. This fire engine is no
longer in service and is at the end of its life cycle. It will be useful to Bates Technical College to
train upcoming firefighters because it has modern features that don't currently exist in their
training inventory. UNANIMOUS APPROVAL. FORWARD TO FEBRUARY 16, 2016 REGULAR
CONSENTAGENDA.
C. Ordinance and Resolution: Amending Title 5. "Business Licenses and Regulations"
Staff is seeking Council approval of an ordinance that would amend Title 5, "Business Licenses
and Regulations," with clarifying improvements and consistency with current practice. In
addition, the ordinance would remove the fee schedule, as the City has been gradually
removing various fee schedules from locations in the Code and adopting them by resolution
instead. Staff is also seeking Council approval of the resolution that would adopt the fee
schedule for business licenses. UNANIMOUS APPROVAL. FORWARD TO FEBRUARY 16, 2016
REGULAR CONSENT AGENDA.
107
WT.*
COUNCIL AGENDA SYNOPSIS
--- - - - - -- ------------------------- 111ifial,
Aleefiq Date
Prepared by
Mayor's rVieW
Council review
02/08/16
BG90
❑ Resolution
Af�g Date
F-1 Ordinance
Al Al�g Date
02/16/16
BG
F-1 Other
Aft Date
SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ IT ❑ P&R ❑ Police ❑ PTF
SPONSOR'S This contract is to provide Early Start Work design services for the Strander Blvd Extension
SUMMARY Phase 3 Project. Strander Blvd Phase 3 includes constructing the undercrossing of the
railroad to complete the four lane roadway from West Valley Hwy to Renton. Berger Abam
was selected from the MRSC Consultant Roster as one of three top engineering firms that
are experienced in designing similar railroad grade separation projects. Council is being
asked to approve the Early Start contract with Berger Abam in the amount of $399,383.00.
COW mtg. ❑ CA&P Cmte ❑ F&S Cmte Z Transportation Cmte
❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
DATE: 02/01/16 COMMITfEECIIAIR: DENNIS ROBERTSON
RECOMMENDATIONS:
SP()N,S0R/Ai),\iIN. Public Works Department
CONINIFI-ITF Majority Approval; Forward to Committee of the Whole
COST IMPACT I FUND SOURCE
ExPF.NDITURF Ri,QUIRIJ) AMOUNT BUDGETED APPROPRIATION REQUIRED
$399,383.00 $2,000,000.00 $0.00
Fund Source: 104 ARTERIAL STREETS (PAGES 28, 2015 CIP)
Comments.- From November 2015 Budget Amendment
MTG. DATE
RECORD OF COUNCIL ACTION
02/08/16
ITEM NO.
4.H.
I M8.
STAFF SPONSOR: BOB GIBERSON
02/08/16
A(,, FIN DA tn\i Ti,i,i,i Strander Boulevard Extension Phase 3A - Early Start Work
Consultant Selection and Agreement with Berger Abam
Dixi'lis.rion
All
,g Dale 02108116
Motion
Ali
,g Date 02116116
❑ Resolution
Af�g Date
F-1 Ordinance
Al Al�g Date
E]Bid2bpard
Al�g Date
1:1 Public I leafiq
Aft g Date
F-1 Other
Aft Date
SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ IT ❑ P&R ❑ Police ❑ PTF
SPONSOR'S This contract is to provide Early Start Work design services for the Strander Blvd Extension
SUMMARY Phase 3 Project. Strander Blvd Phase 3 includes constructing the undercrossing of the
railroad to complete the four lane roadway from West Valley Hwy to Renton. Berger Abam
was selected from the MRSC Consultant Roster as one of three top engineering firms that
are experienced in designing similar railroad grade separation projects. Council is being
asked to approve the Early Start contract with Berger Abam in the amount of $399,383.00.
COW mtg. ❑ CA&P Cmte ❑ F&S Cmte Z Transportation Cmte
❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
DATE: 02/01/16 COMMITfEECIIAIR: DENNIS ROBERTSON
RECOMMENDATIONS:
SP()N,S0R/Ai),\iIN. Public Works Department
CONINIFI-ITF Majority Approval; Forward to Committee of the Whole
COST IMPACT I FUND SOURCE
ExPF.NDITURF Ri,QUIRIJ) AMOUNT BUDGETED APPROPRIATION REQUIRED
$399,383.00 $2,000,000.00 $0.00
Fund Source: 104 ARTERIAL STREETS (PAGES 28, 2015 CIP)
Comments.- From November 2015 Budget Amendment
MTG. DATE
RECORD OF COUNCIL ACTION
02/08/16
Forward to Consent Agenda
02/16/16
MTG. DATE
ATTACHMENTS
02/08/16
Informational Memorandum dated 01/29/16 (revised after 2/1 TC)
Page 28, 2015 CIP
Consultant Agreement, Scope of Work, and Fee
Minutes from the Transportation Committee meeting of 02/01/16 /Memo from Chair
02/16/16
As above
I
I M8.
110
ity of Tukwila [ Allan Ekberg, Mayor
Mayor's Office - David Cline, City Administrator
INFORMATIONAL MEMORANDUM
TO: Mayor Ekberg
Transportation Committee
FROM: Bob Giberson, Public Works Director
BY: Robin Tischmak, City Engineer
DATE: January 15, 2016 (revised after 2/1 TC)
SUBJECT: Strander Boulevard Extension Phase 3
Project No. 98610403
Consultant Contract, Scope of Work, and Fee
ISSUE
Execute a consultant contract with Berger Abam to provide Phase 3A Early Start Work design services
for the Strander Boulevard Extension Phase 3 Project.
BACKGROUND
The City of Renton completed Phase 1 of the Strander Blvd /SW 27th St (Oaksdale Ave to Naches Ave)
in 2008 and Phase 2 in 2014 (from Naches to the new Sounder Commuter Rail Station parking lot,
between BNSF and UPRR). Phase 3 is being led by the City of Tukwila, but we were unsuccessful in
securing TIGER grant funding for 2015 and 2016. However, Tukwila City Council has approved $2
million for preliminary design services for 2016, although we will only be contracting for the critical early
start items.
DISCUSSION
Berger Abam was selected from the MRSC Consultant Roster as one of three top engineering firms
that are experienced in designing similar railroad grade separation projects. Staff has negotiated a
consultant agreement that includes the attached scope and fee for this limited scope Phase 3A Early
Start work. Beginning this preliminary design will enhance Tukwila's competitiveness with upcoming
federal and state grant opportunities as we move forward towards construction.
A summary of anticipated funding sources include:
• Federal STP Funds (Design & ROW — request estimated $5M or more) — Call for Projects Spring
2016; Funds available 2017
• Tiger Grant (Construction only - request $20M) — Unknown future program; Anticipate
2017/2018 if authorized
• State Transportation Improvement Board (Construction only — request estimated $10M) —
Applications due late August 2016
• Federal STP Funds (Construction — request estimated $10M) — Call for Protects in 2018 or 2019
• Freight Mobility Strategic Investment Board (Construction only) - $5 M committed, last $ in
• Northwest Arena Mitigation — Dependent upon arena project moving forward - $5M committed
Wukdata2k121PW Common$IPW Eng1PR0JECTS6A- RW & RS ProjectslStrander Extension (98610403)Thase IIAmfo Memo Berger Abam Early Start 02 -01 -16 Revised. docx
111
Strander Blvd Phase 3
January 29, 2016
Page 2
FINANCIAL IMPACT
The negotiated firm fixed fee for Berger Abam's scope and fee outlined in Exhibit A is $399,383 for the
Early Start Work. The budget for Strander Boulevard Phase 3 is currently $2,000,000.
RECOMMENDATION
Council is being asked to approve the agreement with Berger Abam for the Phase 3A Early Start Work
design services in the amount of $399,383 for the Strander Boulevard Phase 3 Project and consider
this item at the February 8 2016 Committee of the Whole and subsequent February 16, 2016 Regular
Meeting.
Attachments: Page 28, Draft 2016 -2021 CIP
Consultant Contract, Scope of Work and Fee
\ \tukdata2ki2 \PW Commons \PW Eng \PROJECTS\A- RW & RS Projects\Strander Extension (98610403) \Phase IIhInfo Memo Berger Abam Early Start 02 -01 -16 Revised.docx
112
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2016 to 2021
PROJECT:
III",
Strander Blvd Extension Phase III F )jE t No. 98610403
DESCRIPTION:
Design and construct arterial impro� , -nt= ;.,r � �t + r ad a� ,., enu ig Strander Blvd /SW 27th 5t
from West Valley Highway to Oaksc IP ,vf n ti .y i ,.enton.
JUSTIFICATION:
East/west capacity between 14- S 180 St is needed to serve Tukwila and Renton access.
Project will be constructed in three phases. Phase I extended Stander Blvd /SW 27th St from Oaksdale Ave to
Naches Ave SW. Phase II constructed a 2 lane roadway from Naches to the Sounder Train's Tukwila Longacres
STATUS:
Station's parking lot. Phase III will construct the undercrossing of the UPRR and complete the 4 lane roadway
1,000
from West Valley Highway in Tukwila to Naches Ave SW in Renton.
MAINT. IMPACT:
New street.
Project partners include the City of Renton, Boeing, WSDOT, FMSIB, Sound Transit, Metro, Amtrak, and
COMMENT:
BNSF and UP Railroads. Funds in 2015 -16 are for updated cost estimates and grant applications.
STP (PSRC) and TIGER grants were unsuccessful in 2014 and 2015.
FINANCIAL Through Estimated
tin $000'-,1 2014 2015 2016 2017 2018 2019 2020 2021 BEYOND TOTAL
EXPENSES
Tukwila's Share
1,000
Tukwila's Share
of Renton's
Phases I & ll
1,000
Design
41
14
1,500
3,000
4,555
Land (R/W)
104
450
1,000
1,554
Wetland Mitigation
50
500
550
Const. Mgmt.
3,750
1,050
4,800
Construction
20,500
6,700
27,200
TOTALEXPENSES1
1,145
1 14
1 2,000
1 28,750
1 7,750
1 0
1 0
1 0
1 0
1 39,659
Ft IND SOURCES
Proposed TIGER Grant
I
20,000
20,000
Proposed State TIB Grant
GIS
3,000
3,000
Proposed STP Grant
2,000
2,000
Proposed FMSIB Grant
5,000
5,000
NW Arena Mitigation
3,000
2,000
5,000
City Oper. Revenue 1,145
14
2,000
750
750
0
0
0
0
4,659
TOTAL SOURCES 1,145
14
2,000
1 28,750
7,750
0
0
0
0
39,659
2016 - 2021 Capital Improvement Program 28 113
r
��s
I
GIS
2016 - 2021 Capital Improvement Program 28 113
114
City of Tukwila Contract Number:
• �� 6200 Southcenter Boulevard, Tukwila WA 98188
CONSULTANT AGREEMENT FOR
PRELIMINARY ENGINEERING SERVICES
THIS AGREEMENT is entered into between the City of Tukwila, Washington, hereinafter
referred to as "the City ", and BergerABAM, Inc., hereinafter referred to as "the Consultant ", in
consideration of the mutual benefits, terms, and conditions hereinafter specified.
1. Project Designation. The Consultant is retained by the City to perform Phase 3A Early Start
Activivities in connection with the project titled Strander Boulevard Extension Phase 3.
2. Scope of Services. The Consultant agrees to perform the services, identified on Exhibit "A"
attached hereto, including the provision of all labor, materials, equipment and supplies.
3. Duration of Agreement; Time for Performance. This Agreement shall be in full force and
effect for a period commencing upon execution and ending December 31, 2017, unless sooner
terminated under the provisions hereinafter specified. Work under this Agreement shall
commence upon written notice by the City to the Consultant to proceed. The Consultant shall
perform all services and provide all work product required pursuant to this Agreement no later
than July 1, 2017, unless an extension of such time is granted in writing by the City.
4. Payment. The Consultant shall be paid by the City for completed work and for services
rendered under this Agreement as follows:
A. Payment for the work provided by the Consultant shall be made as provided on Exhibit
"B" attached hereto, provided that the total amount of payment to the Consultant shall not
exceed $399,383.00 without express written modification of the Agreement signed by the
City.
B. The Consultant may submit vouchers to the City once per month during the progress of
the work for partial payment for that portion of the project completed to date. Such
vouchers will be checked by the City and, upon approval thereof, payment shall be made
to the Consultant in the amount approved.
C. Final payment of any balance due the Consultant of the total contract price earned will be
made promptly upon its ascertainment and verification by the City after the completion of
the work under this Agreement and its acceptance by the City.
D. Payment as provided in this section shall be full compensation for work performed,
services rendered, and for all materials, supplies, equipment and incidentals necessary to
complete the work.
E. The Consultant's records and accounts pertaining to this Agreement are to be kept
available for inspection by representatives of the City and the state of Washington for a
period of three (3) years after final payments. Copies shall be made available upon
request.
115
5. Ownership and Use of Documents. All documents, drawings, specifications and other
materials produced by the Consultant in connection with the services rendered under this
Agreement shall be the property of the City whether the project for which they are made is
executed or not. The Consultant shall be permitted to retain copies, including reproducible
copies, of drawings and specifications for information, reference and use in connection with
the Consultant's endeavors. The Consultant shall not be responsible for any use of the said
documents, drawings, specifications or other materials by the City on any project other than
the project specified in this Agreement.
6. Compliance with Laws. The Consultant shall, in performing the services contemplated by
this Agreement, faithfully observe and comply with all federal, state, and local laws,
ordinances and regulations, applicable to the services rendered under this Agreement.
7. Indemnification. The Consultant shall defend, indemnify and hold the City, its officers,
officials, employees and volunteers harmless from any and all claims, injuries, damages,
losses or suits including attorney fees, arising out of or resulting from the acts, errors or
omissions of the Consultant in performance of this Agreement, except for injuries and
damages caused by the sole negligence of the City.
Should a court of competent jurisdiction determine that this Agreement is subject to RCW
4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or
damages to property caused by or resulting from the concurrent negligence of the Consultant
and the City, its officers, officials, employees, and volunteers, the Consultant's liability
hereunder shall be only to the extent of the Consultant's negligence. It is further specifically
and expressly understood that the indemnification provided herein constitutes the Consultant's
waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this
indemnification. This waiver has been mutually negotiated by the parties. The provisions of
this section shall survive the expiration or termination of this Agreement.
8. Insurance. The Consultant shall procure and maintain for the duration of the Agreement,
insurance against claims for injuries to persons or damage to property which may arise from
or in connection with the performance of the work hereunder by the Consultant, its agents,
representatives, or employees. Consultant's maintenance of insurance as required by the
agreement shall not be construed to limit the liability of the Consultant to the coverage
provided by such insurance, or otherwise limit the City's recourse to any remedy available at
law or in equity.
A. Minimum Amounts and Scope of Insurance. Consultant shall obtain insurance of the
types and with the limits described below:
CA revised : 1 -2013
116
Automobile Liability insurance with a minimum combined single limit for bodily
injury and property damage of $1,000,000 per accident. Automobile Liability
insurance shall cover all owned, non- owned, hired and leased vehicles. Coverage
shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute
form providing equivalent liability coverage. If necessary, the policy shall be
endorsed to provide contractual liability coverage.
Page 2
2. Commercial General Liability insurance with limits no less than $1,000,000 each
occurrence, $2,000,000 general aggregate. Commercial General Liability
insurance shall be written on ISO occurrence form CG 00 01 and shall cover
liability arising from premises, operations, independent contractors and personal
injury and advertising injury. The City shall be named as an insured under the
Consultant's Commercial General Liability insurance policy with respect to the
work performed for the City.
3. Workers' Compensation coverage as required by the Industrial Insurance laws of
the State of Washington.
4. Professional Liability with limits no less than $1,000,000 per claim and
$1,000,000 policy aggregate limit. Professional Liability insurance shall be
appropriate to the Consultant's profession.
B. Other Insurance Provision. The Consultant's Automobile Liability and Commercial
General Liability insurance policies are to contain, or be endorsed to contain that they
shall be primary insurance with respect to the City. Any Insurance, self- insurance, or
insurance pool coverage maintained by the City shall be excess of the Consultant's
insurance and shall not be contributed or combined with it.
C. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M.
Best rating of not less than A:VII.
D. Verification of Coverage. Consultant shall furnish the City with original certificates and
a copy of the amendatory endorsements, including but not necessarily limited to the
additional insured endorsement, evidencing the insurance requirements of the Consultant
before commencement of the work. Certificates of coverage and endorsements as required
by this section shall be delivered to the City within fifteen (15) days of execution of this
Agreement.
E. Notice of Cancellation. The Consultant shall provide the City with written notice of any
policy cancellation, within two business days of their receipt of such notice.
F. Failure to Maintain Insurance. Failure on the part of the Consultant to maintain the
insurance as required shall constitute a material breach of contract, upon which the City
may, after giving five business days notice to the Consultant to correct the breach,
immediately terminate the contract or, at its discretion, procure or renew such insurance
and pay any and all premiums in connection therewith, with any sums so expended to be
repaid to the City on demand, or at the sole discretion of the City, offset against funds due
the Consultant from the City.
9. Independent Contractor. The Consultant and the City agree that the Consultant is an
independent contractor with respect to the services provided pursuant to this Agreement.
Nothing in this Agreement shall be considered to create the relationship of employer and
employee between the parties hereto. Neither the Consultant nor any employee of the
Consultant shall be entitled to any benefits accorded City employees by virtue of the services
provided under this Agreement. The City shall not be responsible for withholding or
otherwise deducting federal income tax or social security or for contributing to the state
industrial insurance program, otherwise assuming the duties of an employer with respect to
the Consultant, or any employee of the Consultant.
CA revised : 1 -2013
Page 3
117
10. Covenant A14ainst Continent Fees. The Consultant warrants that he has not employed or
retained any company or person, other than a bonafide employee working solely for the
Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any
company or person, other than a bonafide employee working solely for the Consultant, any
fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon
or resulting from the award or making of this contract. For breach or violation of this warrant,
the City shall have the right to annul this contract without liability, or in its discretion to
deduct from the contract price or consideration, or otherwise recover, the full amount of such
fee, commission, percentage, brokerage fee, gift, or contingent fee.
11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under
this Agreement, will not discriminate on the grounds of race, religion, creed, color, national
origin, age, veteran status, sex, sexual orientation, gender identity, marital status, political
affiliation or the presence of any disability in the selection and retention of employees or
procurement of materials or supplies.
12. Assignment. The Consultant shall not sublet or assign any of the services covered by this
Agreement without the express written consent of the City.
13. Non - Waiver. Waiver by the City of any provision of this Agreement or any time limitation
provided for in this Agreement shall not constitute a waiver of any other provision.
14. Termination.
A. The City reserves the right to terminate this Agreement at any time by giving ten (10)
days written notice to the Consultant.
B. In the event of the death of a member, partner or officer of the Consultant, or any of its
supervisory personnel assigned to the project, the surviving members of the Consultant
hereby agree to complete the work under the terms of this Agreement, if requested to do
so by the City. This section shall not be a bar to renegotiations of this Agreement
between surviving members of the Consultant and the City, if the City so chooses.
15. Applicable Law; Venue; Attorney's Fees. This Agreement shall be subject to, and the
Consultant shall at all times comply with, all applicable federal, state and local laws,
regulations, and rules, including the provisions of the City of Tukwila Municipal Code and
ordinances of the City of Tukwila. In the event any suit, arbitration, or other proceeding is
instituted to enforce any term of this Agreement, the parties specifically understand and agree
that venue shall be properly laid in King County, Washington. The prevailing party in any
such action shall be entitled to its attorney's fees and costs of suit. Venue for any action
arising from or related to this Agreement shall be exclusively in King County Superior Court.
16. Severability and Survival. If any term, condition or provision of this Agreement is declared
void or unenforceable or limited in its application or effect, such event shall not affect any
other provisions hereof and all other provisions shall remain fully enforceable. The provisions
of this Agreement, which by their sense and context are reasonably intended to survive the
completion, expiration or cancellation of this Agreement, shall survive termination of this
Agreement.
CA revised : 1 -2013
118
Page 4
17. Notices. Notices to the City of Tukwila shall be sent to the following address:
City Clerk
City of Tukwila
6200 Southcenter Boulevard
Tukwila, WA 98188
Notices to Consultant shall be sent to the following address:
Bob Fernandes
BergerABAM
1301 Fifth Avenue, Suite 1200
Seattle, WA 98101 -2677
18. Entire Agreement; Modification. This Agreement, together with attachments or addenda,
represents the entire and integrated Agreement between the City and the Consultant and
supersedes all prior negotiations, representations, or agreements written or oral. No
amendment or modification of this Agreement shall be of any force or effect unless it is in
writing and signed by the parties.
DATED this day of
CITY OF TUKWILA
Mayor, Allan Ekberg
Attest /Authenticated:
City Clerk, Christy O'Flaherty
CA revised : 1 -2013
12016
CONSULTANT
By:
Printed Name:
Title:
Approved as to Form:
Office of the City Attorney
Page 5
119
120
EXHIBIT - 'r 1
6. Add UPRR general notes to the structures plans.
7. Prepare 30 percent utility concepts for conduits attached to the bridge.
8. Prepare 30 percent bridge plan sheets.
9. Update the Opinion of Probable Cost of Construction for the bridge superstructure and
temporary shoring to 30 percent.
Deliverable(s)
• Response memo to UPRR comments on bridge and shoofly concept submittals
• Thirty percent Phasing Plan — Schematic Format
• Thirty percent Phasing Narrative
• Thirty percent Bridge General Plan and Elevation (GPE) — Phase 3A Construction
• Thirty percent Bridge Typical Section — Phase 3A Construction (incl. shoring)
• Thirty percent Bridge General Plan and Elevation (GPE) — Phase 3B Construction
• Thirty percent Bridge Typical Section — Phase 3B Construction (incl. shoring)
• Preliminary shoring details (30 percent)
• Thirty percent Opinion of Probable Cost of Construction for
— Proposed Bridge
— Phase 3A track, embankment and shoring
— Phase 3B track, embankment and shoring
TASK 10.0 STRUCTURAL ENGINEERING
The CONSULTANT shall prepare 30 percent structural design of underpass retain walls and
the pedestrian bridge. The extent of retaining walls is assumed to be similar to Phase 2 based
on a two lane roadway. It is assumed the pedestrian bridge will be prefabricated steel truss
similar the trail bridge over 180'
Deliverable(s)
• Thirty percent wall plan, elevations, and sections
• Thirty percent elevations and sections for the trail bridge
TASK 11.0 GEOTECHNICAL ENGINEERING SUPPORT
This effort is a continuation of geotechnical engineering support that began in Phase 3A. S &W
will provide design recommendations in accordance with applicable standards, including CITY,
WSDOT, and UPRR. Engineering services will include
Develop bridge foundation recommendations. S &W would provide LRFD axial and
lateral resistances for deep foundations, or bearing and lateral resistance for shallow
foundations, if applicable. If we recommend deep foundations, we would provide
parameters for developing lateral resistance curves, but would not perform lateral resistance
analyses (e.g., LPILE).
City of Tukwila
Strander Boulevard Grade Separation Project — Phase 3
Fife, Washington Exhibit A
BergerABAM, P14.0347.00
13 January 2016
Page 38 of 43
121
• Develop retaining wall recommendations. Provide LRFD bearing resistances, static earth
pressures, and seismic earth pressures, as applicable.
• Evaluate foundation, embankment, and retaining wall settlement. Evaluate settlement
using elastic and /or one - dimensional consolidation theory.
• Perform global stability analyses. Use the computer program SLOPE/W (limit equilibrium
method) to analyze the static and seismic stability of the proposed retaining walls and
shoofly embankment.
• Evaluate groundwater flow rates. Update our groundwater modeling to evaluate
groundwater inflow rates into the underpass based on the new design.
• Evaluate construction considerations. Evaluate construction considerations related to site
preparation, earthwork, excavations, and temporary shoring.
• Evaluate proposed stormwater facility locations. Evaluate soil types and infiltration rates
for new stormwater facilities.
• Evaluate new outfall foundations. Evaluate foundation types and settlement of the new
outfall.
• Evaluate impacts on existing utilities. Evaluate the impacts (e.g., settlement, vibration) of
new construction on existing utilities.
Deliverable(s)
• Updated draft geotechnical report
TASK 12.0 DRAINAGE DESIGN
The CONSULTANT shall prepare a drainage report and preliminary conveyance design for the
project in sufficient detail to support the completion and approval of the environmental
documentation for the project. The drainage report will be prepared per the criteria of the
Department of Ecology Stormwater Management Manual for Western Washington (February
2005) and any additional requirements of the CITY and WSDOT. The drainage report shall
include
1. Project overview
2. Detailed project description
3. Runoff /detention calculations
4. Water quality computations
5. Stormwater conveyance calculations
6. Maintenance and operation of facilities
City of Tukwila
Strander Boulevard Grade Separation Project — Phase 3
Fife, Washington Exhibit A
122
BergerABAM, P14.0347.00
13 January 2016
Page 39 of 43
Assumptions(s)
• Groundwater seeping into the underpass will not need to be treated, but will be of a
sufficiently low volume that it will not need to be collected and treated separately from the
stormwater runoff from the roadway.
• A dissipation structure will be required where underpass water is pumped into the
detention /treatment pond.
• The CONSULTANT will develop stormwater designs in consultation with CITY staff, but
no more than two stormwater options will be investigated.
• The stormwater design process will include up to three meetings with the CITY and other
involved parties to review and discuss options being considered. One additional meeting
with the CITY will be required to review and discuss comments on the draft drainage
report.
• Once the preferred stormwater design has been agreed upon, the CONSULTANT shall
provide drainage plans and profiles, including layouts and details of any low- impact design
facilities in the 30 percent PS &E submittal.
Deliverable(s)
• Meeting minutes
• Draft and final drainage report (one electronic and two hard copy)
• Preliminary conveyance design with 30 percent PS &E submittal
TASK 13.0 PUMP STATION
This task would advance the design of the pump station sufficiently to finalize pump sizes, and
identify pump manufacturers acceptable to the CITY maintenance staff, and if possible comply
with 'Buy American" provisions for this potentially federally funded project. Preliminary
layout of pump facilities and outfall will be established, the discharge route finalized, and
updated cost estimates prepared.
Deliverable(s)
• Preliminary (30 percent PS &E) design plans and cost estimates for the pump station and
groundwater discharge system included with the project submittals described in Task 1.4
TASK 14.0 ROADWAY DESIGN
This task involves engineering and design work required to advance the design of the
driveways, roadway, utilities, and trail to approximately 30 percent level of design in order to
finalize the geometric design and footprint of the project as required to complete the
environmental documentation for the project. The CONSULTANT shall prepare preliminary
PS &E documents for the construction of the proposed project consistent with City, state, and /or
county design standards. Plans shall be formatted to provide sufficient detail for convenient
field layout of all proposed facilities. City standard details, King County standard plans, and
WSDOT standard plans will be supplemented with project- specific details as required. The
City of Tukwila BergerABAM, P14.0347.00
Strander Boulevard Grade Separation Project — Phase 3 13 January 2016
Fife, Washington Exhibit A Page 40 of 43
123
EXHIBIT B: Consultant Fee Determination
City of Tukwila - Strander Avenue Grade Separation Project
DIRECT SALARY COSTS (DSC)
Dorcnnnol
Hours
Phase 3A Early Start
1/1212016
Rate Cost
1 Principal /Project Manager
88
X
$
87.50
= $
7,700
2 Project Engineer
432
X
$
54.09
= $
23,368
3 Structural Engineer
16
X
$
54.95
= $
879
4 Civil Engineer
534
X
$
38.20
= $
20,397
5 Construction Specialist
28
X
$
57.60
= $
1,613
6 Designer/ CAD Oper
182
X
$
39.92
= $
7,266
7 Graphics
30
X
$
36.68
= $
1,100
8 Project Coor. / Admin
84
X
$
33.15
= $
2,784
Total Hours 1,394 Subtotal Direct Salary Costs (DSC) _ $ 65,107
Salary Escalation (SE) = 0% of DSC = $
Subtotal (DSC + SE) _ $ 65,107
Overhead (OH) 166.65% of (DSC + SE) _ $ 108,501
Fixed Fee (FF) 30.35% of (DSC + SE) _ $ 19,760
TOTAL SALARY COSTS (DSC + SE + OH + FF) _ $ 193,369
DIRECT NONSALARY COSTS (DNSC)
Mileage Design Team 200 miles @ $ 0.560 $ 112
Expendables (photographs, equip rental, etc) 1 Estimate @ 200 $ 200
TOTAL REIMBURSABLE EXPENSES (DNSC) _ $ 312
SUBTOTAL BergerABAM = $ 193,681
SUBCONSULTANTS
Fehr and Peers - Traffic
Hanson - Rail
Shannon & Wilson - Geotechnical $ 186,226
Sitts & Hill - Survey
Abeyta & Associates - ROW Services (Not Used in Phase 3A) $ -
Widener & Associates - Environmental $ 19,476
SUBTOTAL SUBCONSULTANTS = $ 205,702
EARLY START (Tasks 11, 12 & 13) _ $ 399,383
Page 1 of 4
124
Transportation Committee Minutes ....................................................................................... ............................... February 1, 2016
D. Consultant Selection: Strander Boulevard Extension Phase 3
Staff is seeking Council approval of a consultant contract with Berger Abam in the amount of
$399,383 for Phase 3A Early Start Work design services for the Strander Boulevard Phase 3
Project. The City of Tukwila was unsuccessful in its pursuit of TIGER grant funding in 2015 and
2016, and preliminary design work will improve the City's chances for future federal and state
grant opportunities. The approved November budget amendment included $2 million for
design services this year, but staff is proposing funding only early design items relating to
geotechnical (groundwater) issues at this time.
Chair Robertson stated his support of this project but is concerned about funding and would
like the City to investigate a local improvement district (LID). He also noted that this item should
not be forwarded to the consent agenda due to Financial Planning Model Policy FP -5, requiring
re- evaluation of projects that do not receive grant funding. Councilmember Seal expressed
interest in learning more about LID funding of this project but because an LID involves complex
issues of timing and legal requirements, Council needs more information prior to giving that
direction. Following is a summary of the discussion on the questions provided by Chair
Robertson in advance (and included on page 108 of the packet):
1) Staff discussed the estimated timelines of the 2016 grant opportunities.
2) The Committee reviewed the 104 fund CIP list and acknowledged that Strander Blvd Phase
3 is a high priority project for the City. Staff noted that this project is a key factor in future
growth capacity for the Commercial Business District.
3) The 400K for Early Design work with Berger Abam will focus on determining the amount of
groundwater and establishing a plan for managing the groundwater.
4) Staff confirmed that the financial picture has changed since July 2015. During the last
round of budget amendments, one -time revenue was reduced by $1.6 million from the
original $2 million. Arterial street fund expenditures were also reduced.
The Committee decided to forward the consultant contract for discussion to the Committee of
the Whole, directing staff to include a written timeline of the 2016 grant seeking opportunities
described earlier in the discussion. The Committee also requested that additional details on
overall project funding, including LID, return to the Transportation Committee. MAJORITY
APPROVAL. FORWARD TO FEBRUARY 8, 2016 COMMITTEE OF THE WHOLE.
125
126
To: Transportation Committee
From: Dennis Robertson, Transportation Chair
Date: January 25, 2016
Subject: Proposed Strander Blvd. Extension Agenda Item
Issue:
Council President Duffle has made it very clear that he expects Committees to
thoroughly review agenda items prior to sending on the entire Council. Thus, I have
the following questions and issues that I believe should be discussed at the February
1, 2016 Transportation Committee meeting. I have requested that this memo be
added to the packet so that the Councilmembers and staff are aware of the
questions.
1. Financial Planning Model Policy FP -5 states that if proposed grants or mitigations
are either reduced or not funded the respective project will be re- evaluated on the
basis of its value and priority level placement in the CIP. So, the following grant and
mitigations status should be reviewed in the Committee meeting:
A. Tiger Grant $20million
B. State Transportation Improv Board $2million
C. Federal STP Grant Through PSRC $3million
D. Freight Mobility Strategic Investment Board $5million
E. Northwest Arena mitigation $5million
2. The Committee should discuss this project's priority versus other CIP projects.
3. If engineering is estimated at $5 million exactly what will the proposed $400,000
accomplish and how will that help with the desired grants and mitigations.
3. The Finance Director 7/31/15 memo stated that Strander Project's expected
increased, unplanned budget cost of $300,000 per year would come from increased
revenues and the $2 million from budgetary savings in Arterial Streeet Fund. That
was before the unplanned, unbudgeted $1.3 million reoccurring increases due to
budget overruns in the Police and Fire were identified. How do the $300,000 and $2
million fit into the new budget reality?
127
128
COUNCIL AGENDA SYNOPSIS
--------------------------------- I ITEM No.
Meelin
,g Date
p repare d I
ayor WieY,
renew
02/08/16
BGO
❑ Resolution
AI(g Date
❑ Ordinance
Mtg Date
02/16/16
BG
❑ Other
'A4g Date
SPONSOR ❑ Council ❑ Major ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ IT ❑ P&R ❑ Police Z PIV
SPONSOR'S This contract is to provide engineering design services for the Cascade View Elementary
SUNINIAM' School Safe Routes to School Phase 11 Project that includes a traffic circle and sidewalks.
Statement of Qualifications were requested from the MRSC Consultant Roster and three
firms were interviewed. KPG was selected as the firm that best met the requirements.
Council is being asked to approve the design contract with KPG in the amount of
$138,205.30
Ri,"VIFIN&VID BY ❑ cow Mtg. ❑ CA&P Cmte ❑ F&S Cmte Z Transportation Cmte
F-1 Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
DATE: 02/01/16 COMMITTEE CHAIR: DENNIS ROBERTSON
RECOMMENDATIONS:
SPONSOR /ADMIN. Public Works Department
COMM "Y""J" Majority Approval; Forward to Committee of the Whole
COST IMPACT / FUND SOURCE
Expi?NDITURE RJQLJIRF'1D AMOUNT BUDGETED APPROPRIATION REQUIRED
$138,205.30 $139,000.00 $0.00
Fund Source: 103 RESIDENTIAL STREETS (PAGES 3, 2015 CIP)
Comments: Total of $838,950 in grant funding,
MTG. DATE
RECORD OF COUNCIL ACTION
02/08/16
5
771S1�,
\FFSPONSOR: BOB GIBERSON
I ORI(-,IN,\],A(;I?Ni).\D,�,i,j,": 02/08/16
A(;I,"Nl),\ ITFAM Tri,uF Cascade View Safe Routes to School Phase II
Consultant Selection and Agreement with KPG, Inc.
C.vn,,(;ojn- E Dis6wsxion
,11tg Date 02108116
E Motion
Mi
,g Date 02116116
❑ Resolution
AI(g Date
❑ Ordinance
Mtg Date
❑ BidAxard
Aftg Date
F-1 Ptiblic Hearin
Mt
,g Date
❑ Other
'A4g Date
SPONSOR ❑ Council ❑ Major ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ IT ❑ P&R ❑ Police Z PIV
SPONSOR'S This contract is to provide engineering design services for the Cascade View Elementary
SUNINIAM' School Safe Routes to School Phase 11 Project that includes a traffic circle and sidewalks.
Statement of Qualifications were requested from the MRSC Consultant Roster and three
firms were interviewed. KPG was selected as the firm that best met the requirements.
Council is being asked to approve the design contract with KPG in the amount of
$138,205.30
Ri,"VIFIN&VID BY ❑ cow Mtg. ❑ CA&P Cmte ❑ F&S Cmte Z Transportation Cmte
F-1 Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
DATE: 02/01/16 COMMITTEE CHAIR: DENNIS ROBERTSON
RECOMMENDATIONS:
SPONSOR /ADMIN. Public Works Department
COMM "Y""J" Majority Approval; Forward to Committee of the Whole
COST IMPACT / FUND SOURCE
Expi?NDITURE RJQLJIRF'1D AMOUNT BUDGETED APPROPRIATION REQUIRED
$138,205.30 $139,000.00 $0.00
Fund Source: 103 RESIDENTIAL STREETS (PAGES 3, 2015 CIP)
Comments: Total of $838,950 in grant funding,
MTG. DATE
RECORD OF COUNCIL ACTION
02/08/16
Forward to next Regular Meeting
02/16/16
MTG. DATE
ATTACHMENTS
02/08/16
Informational Memorandum dated 01/29/16
Vicinity map
Consultant Selection Scoring Matrix
Pages 3, 2015 CIP and Budge Amendment CIP sheet
Consultant Agreement, Scope of Work, and Fee
Minutes from the Transportation Committee meeting of 02/01/16
02/16/16
No attachments
129
130
Y�
Cit of Tukwfla Allan Ekberg, Mayor
-1 Mayor's David Administrator
4
6L
The City of opportunity, the community of choice
TO: Mayor Ekberg
Councilmembers
FROM: David Cline, City Administrator
DATE: February 10, 2016
SUBJECT: Report for February 16, 2016 Regular Council Meeting
The City Administrator Report is meant to provide the Council, staff and community an update on the
activities of the City and on issues that concern Tukwila. Please let me know if you have any questions
or need additional information about any of the following items.
Intergovernmental Update
• Puget Sound Regional Council (PSRC) FAST Freight Advisory Committee: Staff attended a
PSRC FAST Freight Advisory Committee meeting where it was announced that the new federal
FAST Act (Fixing America's Surface Transportation) will be releasing funds to WSDOT for grant
for projects ready to go to construction by 2018. Grant applications will be due May 2016.
• Sound Transit South King County Leadership Group Meeting: Mayor Ekberg and City
Administrator Cline attended a meeting of the South King County Leadership regarding Sound
Transit which focused on the ST3 proposal.
• Association of Washington Cities (AWC) City Action Days: Mayor Ekberg, Council President
Duffie, Councilmembers Hougardy, Kruller, McLeod and Robertson, City Administrator Cline
and Communications and Government Relations Manager Rachel Bianchi attended AWC City
Action Days in Olympia and met with Representative Hudgins, Representative Bergquist and
Senator Hasegawa.
• King County City Manager /City Administrators Monthly meeting: David attended the KC
City Manager /Administrator meeting where AWC provided a legislative update, Ann Marie
Soto of Kenyon Disend provided a presentation on public records, discussion took place about
the upcoming WCMA Spring Conference and about keeping your organization healthy during
transitions.
• Amtrak Station Stop Policy Advisory Committee: Communications and Government
Relations Manager Rachel Bianchi participated in the second meeting of the WSDOT /ODOT
Station Stop Policy Advisory Committee regarding Amtrak Cascades service.
• King County Aerospace Alliance Meeting: Project Development Manager Joyce Trantina
attended the King County Aerospace Alliance meeting at Orion.
II. Staff Updates
Public Safety
131
City Administrator's Report
February 10, 2016
Page 2
• Crime Prevention through Environmental Design (CPTED) review of the Tukwila Light Rail
station: Community Police Coordinator Chris Partman performed a (CPTED) review of the
Tukwila International Boulevard Light Rail station and is working with their security director
regarding lighting and landscaping issues at the facility.
Project Updates
• Interurban Roadway: Work is nearing completion on the soldier pile wall traffic barrier.
Finalization of the slope below the wall and the installation of the pedestrian handrail along the
top of wall are anticipated in the next two weeks. Center medians have been excavated and
median curb installation is underway. Remaining sidewalk components as well as landscaping
and private propertytie -ins are currently expected to continue into the second week of
February. Final paving is weather sensitive and we anticipate the completion of the project
after April 2016.
• 530 Avenue South: Four roadway design concepts will be presented at the February 16
Transportation Committee
• South 144th Street: Design is at l00% and 3 of 4 right of way parcels have been acquired. Once
the last parcel is acquired the project will be advertised for construction. We are working with
Seattle City Light on utility relocation.
• 2"a Avenue South: Utility coordination is underway to finalize construction schedule.
• TUC Pedestrian /Bicycle Bridge: The City anticipates construction bids to be advertised in
February, pending right -of -way acquisition and permit approval.
• Tukwila Village: King County Library System continues construction on the new library which
is estimated to be open to the public in late 2016. Tukwila Village Development Associates
continues sitework on the property north of 144th. The City has approved building permits for
buildings A, C, and E. City is awaiting developer response to comments on the permit
application for building D. Developer will submit permit application for building B at a future
time. City and developer expect to close escrow on the land sale for the first phase in May
2016. Developer estimates first buildings will open in late 2017.
• Washington Place: Development is under construction. Expects to open in late 2017.
• Tukwila International Boulevard Redevelopment - Motel Demolition: The Contractor has
started hazardous material abatement and utility disconnection coordination. The Traveler's
Choice Motel is scheduled to be demolished in February. Power service disconnection from
Seattle City Light for the other 4 buildings may take longer than expected. The City's
construction management team is currently working with SCL to try to shorten their service
disconnection process. Demolition of all buildings is scheduled to be complete by June 2016.
During 2016 city staff will seek Council direction on whether to start a developer selection
process.
• Hazardous Tree Removal: A tree fell from Sound Transit property along a branch of Gilliam
Creekjust north of 15200 52nd Ave. South onto the adjacent property's parking lot. Three
additional trees nearby are also in danger of coming down, possibly on the guideway. DCD is
132
City Administrator's Report
February so, 2016
Page 3
working with Sound Transit on the removal and replacement of the trees which should take
place sometime in the next week.
• January Fitness Challenge: Nearly soo people participated in the January Fitness Challenge.
Participants who came to TCC at least so times received a "Healthy Tukwila" gym towel.
Participants who came at least 20 times received a "Healthy Tukwila" water bottle and will be
entered into a drawing for a $25 Sports Authority gift card.
• Healthy Tukwila Newsletter: Parks and Recreation has launched the Healthy Tukwila monthly
newsletter. The first issue contains an explanation about the project, information about our
fitness /wellness program, and invites people to participate in our February Fitness Challenge
and "like" our Tukwila Parks and Recreation Facebook and Instagram pages. Parks and Rec is
working with the Tukwila School District and Sounders 2 to develop some collaborative
activities to promote the #HealthyTukwila campaign.
• Rosso v. Tukwila: The City prevailed in its motion for partial summaryjudgment in the Rosso
v. Tukwila case. This case required a joint defense by the City Attorney's Office and insurance
defense counsel, as it included both covered and uncovered claims. The claim of inverse
condemnation that the City Attorney's Office handled has been dismissed. The only remaining
claim, alleging negligent injury to personal property, is covered by insurance and will be
litigated by insurance defense counsel, with oversight by the City Attorney's Office.
• The 2015 Department Employee of the Year Award Recipients
• Laura Benjamin, DCD
• Captain Mark Morales, Fire Department
• Mike Marcum, Internal Services
• Stacia Norris, Mayor's Office;
• Mindy Breiner, Municipal Court
• Stacey Agmata, Parks & Recreation
• Detective David Cruz, Police Department
• Henry Ancira, Public Works
2015 City -wide Award Recipients
The Big Idea Award - Robert Eaton, Kris Kelly, Brett Owner, Brian Jaeger, Malcolm Neely,
Randy Engle and Tesh Edesa, Parks and Recreation for the See You at the Park events
The Leadership Award — Scott Mitchell, Public Works
The Spirit Award — Dana Almberg- Dideon, Mayor's Office
The Pride in Service Award — Evie Boykan, Mayor's Office
Teamwork in Action Award — Hot Spots Team: Chris Partman, Rick Mitchell, Rory Mettlin,
Trina Cook, Mary Hulvey, Kathy Stetson, Hoa Mai, David Sorensen, Carol Lumb, Kris Kelly,
Shannon Fisher, Scott Mitchell, David DeGroot, Don Tomaso, Joyce Trantina, Stacey Hansen,
Stacia Norris, Laurel Humphrey
Mayor's Award — Carolyn Simons, Public Works
133
134
Upcoming Meetings & Events
February 2016
15th (Monday)
16th (Tuesday)
17th (Wednesday)
18th (Thursday)-
19th (Friday)
20th Saturda
Presidents Day
➢ Transportation
➢ Finance &
➢ Tukwila
Duwamish
Cmte,
Safety Cmte,
Historical
Preserve Work
City offices closed
5:30 PM
5:30 PM
Society,
Party
(Foster
(Hazelnut
7:00 PM
9:00 AM - 12:00 PM
Conference
Conference
(Tukwila
(3800 S. I
Room)
Room)
Heritage &
Cultural
For additional
➢ City Council
Center, 14475
information Visit
w ww forterra.or PJ
1
Regular Mtg.,
59 S Ave )
events
7:00 PM
(Council
Chambers)
January I 1 thru April 21: Free income tax preparation assistance available at Tukwila Community Center
Tuesday /Thursday: 5:00 — 8:00 PM, Saturday: 10:00 AM — 2:00 PM
Visit www.uwke.org/taxhelp or call 800- 621 -4636
22nd (Monday)
23rd (Tuesday)
24th (Wednesday)
25th (Thursday)
26th (Friday)
27th (Saturday)
➢ Community
➢ Utilities Cmte,
Stormwater
Dr. Seuss Night
Tukwila Int'l. Blvd.
Affairs & Parks
5:30 PM
Permit Update
Action Cmte's
Cmte,
(Foster
Public Meeting
Trash Pickup Day
5:30 PM
Conference
1:00 -2:00 PM,,
.
9:00 - 10:00 AM
(Hazelnut
Room)
(6300 Southcenter
Conference
Room)
Blvd., Suite 100)
6:00 - 8:00 PM
Provide input on
(Community
Tukwila's
Center)
r)
For location or
➢ City Council
Stormwater
Joins for this
information contact
Committee of
Management
free event. With
Sharon Mann
the Whole Mtg.,
Program Plan.
bouncers, arts &
206 -200 -3616
7:00 PM
Visit
crafts, food,
(Council
http://www.tuk-wila
p'
games and much
Chambers)
more! Join in the
C.O.W. to be
npdes./ tmlfor/
ml for
nre
celebration and
immediately
info
more information.
receive a free
followed by a
book.
Special Mtg.
➢ Planning
Commission,
Public
Hearing
Update
regarding
Wireless
Facilities
6:30 PM
(Council
Chambers)
➢ Arts Commission: 1st Tues., 5:00 PM, Tukwila Community Center, Contact Dave Johnson at 206- 767 -2308.
➢ Community Affairs & Parks Committee: 2nd & 4th Mon., 5:30 PM, Hazelnut Conf.
➢ COPCAB (Community Oriented Policing Citizens Adv. Board): 2nd Thurs., 6:30 PM, Duwamish Conference Room.
Contact Chris Partman at 206 - 431 -2197
➢ Equity & Diversity Commission: I st Thurs., 5:15 PM, Hazelnut Conf. Room. Contact Joyce Trantina at 206- 433 -1868.
➢ Finance & Safety Committee: I st & 3rd Tues., 5:30 PM, Hazelnut Conf. Room. (A) A resolution regarding non - represented
employee compensation. (B) A resolution to surplus and sell a 1994 Darley fire truck. (C) Preliminary financial report. (D)
Annexation to the Kent Regional Fire Authority (RFA).
➢ Library Advisory Board: 1 st Tues., 7:00 PM, Community Center. Contact Tracy Gallaway at 206 - 767 -2305.
➢ Park Commission: 2nd Wed., 5:30 PM, Community Center. Contact Robert Eaton at 206 - 767 -2332.
➢Planning Commission /Board of Architectural Review: 4`h Thurs., 6:30 PM, Council Chambers at City hall. Contact Wynetta
Bivens at 206 - 431 -3670
➢ Transportation Committee: 1st & 3rd Mon., 5:30 PM, Foster Conf. Room (A) 53 "r Ave S (S 137 h St to S 144`h St) Roadway Layout
Options. (B) BNSF Intermodel Facility Access - Community Outreach Plan for Winter /Spring 2016
➢Tukwila Historical Society: 3rd Thurs., 7:00 PM , Tukwila Heritage & Cultural Center, 14475 59`h Avenue S.
Contact Louise Jones -Brown at 206 - 244 -4478.
➢Tukwila Int'l. Blvd. Action Cmte: 2nd Tues., 7:00 PM, Valley View Sewer District. Contact Chief Villa at 206 - 433 -1815.
➢ Utilities Committee: 2nd & 4th Tues., 5:30 PM, Foster Conf. Room
135
Tentative Agenda Schedule
MONTH
MEETING 1-
MEETING 2 -
MEETING 3 -
MEETING 4 -
REGULAR
C.O.W.
REGULAR
C.O.W.
February
1
8
16 (Tuesday)
22
See agenda packet
Special Presentations:
ADA Transition Plan
cover sheet for this
week's agenda
progress report.
(February 16, 2016
Regular Meeting).
Public HearinK:
Osterly Park
Townhomes Phase I
Final Subdivision
Approval.
Special Issues:
Osterly Park
Townhomes Phase I
Final Subdivision
Approval.
Committee of the
Whole meeting to be
followed by a Special
Meeting.
March
7
14
21
28
Public Hearin:
Appointments/
Rezone request at
Commissions:
13536 52nd Ave. South.
Board and Commission
Regular Meeting
appointments/
Cancelled
Special Issues:
re- appointments.
Rezone request at
13536 52nd Ave. South.
Special Meeting:
Unfinished Business:
- Resolution for Non -
Rep Compensation.
- Osterly Park
Townhomes Phase 1
Final Subdivision
Approval.
136