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Home My WebLink AboutReg 2016-02-16 Item 4D - Contract Supplement #3 - Boeing Access Road Bridge Rehabilitation Design with Jacobs Engineering Group for $52,805PA 40 rAT0=1 Initials Meeli I w Councit review q Date Prep ared b y Mayor' r r9 i 02/16/16 ITEM INFORMATION ITEMNO. 9 STAFF" SPONSOR: BOB GIBERSON C)RI(;1NALA(3FNI)ADx1-I,: 02/16/16 A(; F,N DA Nt Tn'i,r, Boeing Access Rd over BNRR Bridge Rehabilitation Project Construction Management Supplemental Agreement No. 3 with Jacobs Cxn7 (;oizY ❑ Difcu.iwion Alt g Date Z Motion Al�g Date 02116116 ❑ Resolution Al�g Date ❑ Ordinance Al�g bate ❑ Bid-Axard AI�g Date F-1 Public Hearing Atg Date ❑ 011ger All g Date SPONSOR ❑ Council ❑ Major ❑ HR ❑ DCD ❑ Finance E] Fire ❑ 17' ❑ P&- R ❑ Police Z PIV SPONSOR'S Contract No. 13-161 with Jacobs Engineering Group provides design services for the SUNEMRY Boeing Access Rd over BNRR Bridge Rehabilitation Project. Additional design services are needed that include survey and mapping, geotechnical investigations, and adjustments to the final bid documents. Budget of $1,353,000 will cover Jacobs' Supplemental Agreement. Council is being asked to approve Jacobs Engineering Supplement No. 3 to Contract No. 13-161 in the amount of $52,805.00. Ri,'XIF1WTF1t) BY ❑ cow Mtg. ❑ CA&P Cmte ❑ F&S Cmte Z Transportation Cmte F-1 Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 02/01/16 COMMITTEE CHAIR: DENNIS ROBERTSON RECOMMENDATIONS: SP()NS0R/Ai),\i1N. Public Works Department Majority Approval; Forward to Consent Agenda COST IMPACT / FUND SOURCE AMOUNT BUDGETED APPROPRIATION REQUIRED $52,805.00 $1,353,000.00 $0.00 Fund Source: 104 ARTERIAL STREET FUND (PAGE 11, 2015 CIP) Comments.- MTG. DATE RECORD OF COUNCIL ACTION 02/16/16 MTG. DATE ATTACHMENTS 02/16/16 Informational Memorandum dated 01/29/16 Jacobs Engineering Supplemental Agreement No. 3 to Contract No. 13-161 Minutes from the Transportation Committee meeting of 02/01/16 9 10 City ®f Tukwila Allan Ekberg, Mayor Public Works Department - Bob Giberson, Director INFORMATIONAL MEMORANDUM TO: Mayor Ekberg Transportation Committee FROM: Bob Giberson, Public Works Director - BY: Robin Tischmak, City Engineer DATE: January 29, 2016 SUBJECT: Boeina Access Rd over BNRR Bridae Rehabilitation Proiect Project No. 99410408, Contract No. 13 -161 Supplemental Agreement No. 3 with Jacobs Engineering Group, Inc ISSUE Approve Supplemental Agreement No. 3 with Jacobs Engineering Group, Inc. (Jacobs) for additional design services. BACKGROUND In October 2013, the City contracted with Jacobs to provide the design for the rehabilitation of the Boeing Access Rd over BNRR Bridge. Jacobs' progress has been per schedule, but delays caused by the railroad plan reviews and the preparation of a Construction and Maintenance (C &M) Agreement with BNSF have put the project behind schedule. The design contract completion date was extended to December 31, 2016 by Supplement No. 2. ANALYSIS Supplemental Agreement No. 3 is for approved additional design services that include survey and mapping, geotechnical investigations, and adjustments to the final bid documents. See attached Supplemental Agreement No. 3, Exhibit A -1 for the project scope changes and Exhibit E2 -A for the fee proposal. FISCAL IMPACT Supplemental Agreement No. 3 is within the approved design budget that includes a contingency for unanticipated work. Contract Budget Jacobs Original Contract $1,017,772.00 $1,353,000.00 Supplement No. 3 52,805.00 Total $1,070,577.00 $1,353,000.00 RECOMMENDATION Council is being asked to approve Supplemental Agreement No. 3 with Jacobs Engineering Group, Inc. for the Boeing Access Rd over BNRR Rehabilitation Project for $52,805.00 and consider this item on the Consent Agenda at the February 16, 2016 Regular Meeting. Attachment: Page 11, 2015 CIP Supplemental Agreement No. 3 with Scope and Costs WAPW Eng \PROJECTS\A- RW & RS Projects \Boeing Access Rd Bridge Rehab (99410408)\PE\Jacobs Submitlals \Into Memo Jacobs Sup N3 01 -29 -16 gl sb.docx 11 12 PROJECT: DESCRIPTION: JUSTIFICATION STATUS: MAINT. IMPACT COMMENT: CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2015 to 2020 Boeing Access Rd over BNRR Bridge Rehabilitation Project No. 99410408 Rehabilitate the existing bridge with a 340' long concrete or steel bridge structure. It will be 110' wide curb to curb and have sidewalks on both sides. The existing bridge is structurally and seismically deficient. Several pedestals are leaning, have concrete spalls, exposed rusty anchor bolts and reinforcements and some cracks. The existing railings do not meet current bridge standards. Type, size, and location draft report (specifically required for bridges) was completed in 2005. Federal grant applications were submitted in 2008 and 2010 and the bridge rehabilitation was successful for funding in 2012 for federal bridge funds. A Public Works Trust Fund (PWTF) loan was rescinded in 2013. Maintenance will be reduced. Bridge will be rehabilitated in phases to allow continued traffic use. Federal bridge grant of $9,745,600 requires a 20% local match. A bond issue will be used for the City match. FINANCIAL Through Estimated (in $000's) 2013 2014 2015 2016 2017 2018 2019 2020 BEYOND TOTAL EXPENSES s sc _: == N 3` F Design 198 867 288 'i�„ lil Arti 1,353 Land(R/W) 100 a 100 Const. Mgmt. 563 561 1,124 Construction 4,850 4,850 9,700 TOTAL EXPENSES 198 967 1 5,701 1 5,411 1 01 01 01 0 1 01 12,277 FUND SOURCES Awarded Grant 109 773 4,670 4,193 9,745 Proposed Grant 0 Bond 2,500 2,500 Mitigation 0 City Oper. Revenue 89 194 (1,469) 1,218 0 0 0 0 0 32 TOTAL SOURCES 198 967 5,701 5,411 0 0 0 01 0 12,277 Project Location s sc _: == N 3` F V, r ° 'i�„ lil Arti a 2015 - 2020 Capital Improvement Program 11 13 Im, CWashington State Department of Transportation Supplemental Agreement Organization and Address Number 3 Jacobs Engineering Group, Inc. 600 -108th Ave. NE, Suite 700 Bellevue, WA 98004 Original Agreement Number 13 -161 Phone: 425 452 -8000 Project Number Execution Date Completion Date 99410408, BHM 1380(003) 10/10/2013 12/31/2016 Project Title New Maximum Amount Payable Boeing Access Road Over BNRR Bridge Rehabilitation 1,070,57 7.00 Description of Work Add survey work, provide funds for additional costs and equipment added to the geotechnical boring, provide funds for additional design, utility investigation work, project management, and printing as detailed in Exhibit A -1. The Local Agency of City of Tukwila desires to supplement the agreement entered in to with Jacobs Engineering Group, Inc. and executed on 10/10/2013 and identified as Agreement No. 13 -161 All provisions in the basic agreement remain in effect except as expressly modified by this supplement. The changes to the agreement are described as follows: Section 1, SCOPE OF WORK, is hereby changed to read: See attached Exhibit A -I for Supplement 3 Scope of Work. Section IV, TIME FOR BEGINNING AND COMPLETION, is amended to change the number of calendar days for completion of the work to read: No Change III Section V, PAYMENT, shall be amended as follows: See attached summary of payment, Exhibit A, and the fee proposal, Exhibit E2 -A. as set forth int eh attached Exhibit A, and by this reference made a part of this supplement. If you concur with this supplement and agree to the changes as stated above, please sign in the Appropriate spaces below and return to this office for final action. By: Don Nelson, Operations Manager By: Allan Ekberg, Mayor Consultant Signature Approving Authority Signature DOT Form 140 -063 Revised 09/2005 15 16 Exhibit A Summary of Payments 17 Basic Agreement Supplement #3 Total Direct Salary Cost (DSC) $314,532 $13,972 $328,504 Overhead (Including Payroll Additives) $372,501 $16,547 $389,048 Direct Non - Salary Costs $4,540 $1,000 $5,540 Subconsultants $231,839 $17,095 $248,934 Fixed Fee (30% DSC) $94,360 $4,191 $98,551 Total $1,017,772 $52,805 $1,070,577 17 JACOBS' Scope of Work EXHIBIT A -1 City of Tukwila S. BOEING ACCESS ROAD BRIDGE REHABILITATION PROJECT Scope of Services Supplement No. 3 1.0 Project Management The CONSULTANT will continue providing project management services for the extended project duration which was necessitated by delay in obtaining the Construction and Maintenance (C &M) Agreement from BNSF. The contract was extended from the original contract end date of June 15, 2015 to December 31, 2015 by Supplement No. 1 and then again to December 31, 2016 by Supplement No. 2. The CONSULTANT will continue to provide assistance in coordinating with BSNF through completion of the C &M Agreement. Deliverables: • Monthly Invoices and Progress Reports • Project schedule update 2.0 Survey and Mapping The CONSULTANT (1 Alliance Geomatics) provided additional field surveying and mapping for the area along the south side of the Boeing Access Road for new retaining walls and the new drainage area near Airport Way. (Approved with Change Log dated 2/4/2015) The CONSULTANT (1 Alliance Geomatics) performed investigation of the right of way boundaries at the request of the WSDOT Local Programs. (Approved with Change Log dated 5/7/2015) Deliverables: ■ Electronic AutoCAD Civil 3D topographic base map 4.0 Geotechnical Investigation The CONSULTANT (Shannon & Wilson and driller) had to shift the work window to meet the permit Tukwila Boeing Access Road Bridge over BNRR Rehabilitation Supplement No 3 1 im JACOBS' Scope of Work (Continued) conditions prescribed by the City and the Railroads. The early work hours also required a light plant for safe field operation. (Approved with Change Log dated 12/5/2013) During the second phase of field drilling (B -3), the CONSULTANT (Shannon & Wilson and driller) had to work during weekend to meet conditions prescribed by the Railroad. This weekend operation required surcharge for driller. (Approved with Change Log dated 3/6/2015) 12.0 100% PS &E Documents The CONSULTANT performed additional drainage design to address the right of way conflict at the southwest corner near Airport Way. (Approved with Change Log dated 8/5/2015) The CONSULTANT performed additional underground utilities coordination and field verification to resolve potential conflict with the final design. (Approved with Change Log date 10/1/2015) The CONSULTANT performed extensive analyses and design efforts for the 10 -foot wide sidewalk widening along the south side of the bridge. The final design was significantly more complex and difficult than anticipated, and required a substantial increase in effort beyond the original scope and budget; we request a total of 100 hours for this work effort. Deliverables: ■ Design elements are included in the 100% Plans, Specifications and Estimate Tukwila Boeing Access Road Bridge over BNRR Rehabilitation Supplement No 3 2 19 20 EXHIBIT E -2A Supplement No 3 City of Tukwila Fee Proposal South Boeing Access Road Bridge Rehabilitation Project JACOEM Task Description Project Manager Sr. Civil /Str Eng Des. Engineer CADD Project Admin Total Hours Total Cost for Jacobs Total Cost for Subs 1.0 Project Management & Coordination 72 0 0 0 6 78 $16,356 PM due to project extention (12 mo) 72 6 78 $16,356 2.0 Inspection & Load Rating (TranTech) 0 $0 10 Survey & Mapping (1 Alliance) 0 $0 $10,795 Add survey for retaining wall & drainage (approved 214115) $4,474 Add survey for defining ROW (approved 517115) $6,321 4.0 Geotechnical Investigation (Shannon & Wilson) 0 $0 $6,300 Shift work window for B -1 & B -2 (approved 1215113) $3,800 Driller weekend charge (approved 316114) $2,500 5.0 Environmental Planning & Permitting (Widener) 0 $0 6.0 Railroad Coordination (MCRail Logistics) 0 $0 7.0 Roadway, Drainage, Pedestrian /Bike & Traffic Control 0 $0 8.0 Bridge Rehabilitation and Seismic Analysis 0 $0 9.0 Final Seismic Analysis & Structural Design 0 $0 9.0 Conceptual Design (30 %) Plans 0 $0 10.0 60% Design Plans 0 $0 11.0 90% Design Plans, Specs & Estimate 0 $0 12.0 100% PS &E Documents 0 86 60 4 0 150 $18,354 Additional drainage at SW corner (approved 815115) 10 8 4 22 $2,584 Underground utility adjustment (approved 1011115) 16 12 28 $3,394 Design complexity (10'sidewalk & ground improvements) 60 40 1 100 $12,375 13.0 Ad -Ready Contract Documents 0 $0 14.0 Assistance during Bid Period 0 $0 Total Hours 72 86 60 4 6 228 Billing Rate (Estimated) $220.10 $159.04 $70.82 $106.86 1 $84.72 JACOBS Total Labor Cost $15,847 $13,677 $4,249 $427 $508 $34,710 Direct Expenses (production, copying, etc.) $1,000 Subtotal: $35,710 $17,095 TOTAL (Jacobs + Subs) for Supplement No 3: $52,805 C:Wsers*imks1Desktop1 Tukwila BoeinglScopinglSupplement #30oeing Access Road Br_Supplment #3 112112016 21 22 TRANSPORTATION COMMITTEE Meeting Minutes City Council Transportation Committee February 1, 2016 - 5:30 p.m. - Foster Conference Room, 6300 Building Councilmembers: Dennis Robertson, Chair; Verna Seal (Absent: De'Sean Quinn) Staff: David Cline, Bob Giberson, Frank Iriarte, Robin Tischmak, Gail Labanara, Pat Brodin, Dave Sorensen, Grant Griffin, Peggy McCarthy, Laurel Humphrey Guest: Jade Mott CALL TO ORDER: Committee Chair Robertson called the meeting to order at 5:30 p.m. I. PRESENTATIONS II. BUSINESS AGENDA A. Consultant Selection: Cascade View Safe Routes to School Phase 11 Staff is seeking Council approval of a contract with KPG, Inc. in the amount of $138,205.30 for design of the Cascade View Safe Routes to School Phase 11 Project. This phase will construct a traffic circle at 33rd Avenue South /South 140th Street and sidewalks on the east side of 33 d Avenue South between South 140th Street and South 144th Street and the south side of South 140th Street between Military Road South and 34th Avenue South. The project is largely funded by federal Safe Routes to School grant money. MAJORITY APPROVAL. FORWARD TO FEBRUARY 8, 2016 COMMITTEE OF THE WHOLE. B. Project Completion: 2015 Overlay and Repair Program Staff is seeking Council approval of project completion and release of the retainage bond to Miles Construction in the amount of $1,288,587.45 for the 2015 Overlay and Repair Project. This project provided hot mix asphalt paving and street improvements at seven locations and a portion of the parking lot at Fort Dent Park. Construction was completed on November 12, 2015. MAJORITY APPROVAL. FORWARD TO FEBRUARY 16, 2016 REGULAR CONSENT AGENDA. C. Supplemental Agreement: Boeing Access Road over BNRR Bridge Rehab Project Staff is seeking Council approval of Supplemental Agreement No. 3 with Jacobs Engineering Group, Inc. in the amount of $52,805.00 for design of the Boeing Access Road over BNRR Rehabilitation Project. The original contract was signed in October 2013 and has been delayed due to railroad plan reviews and negotiations with BNSF forthe Construction and Maintenance Agreement. Inclusion of this supplement brings the contract total to $1,070,577 and is still within the approved design budget of $1,353,000.00. MAJORITY APPROVAL. FORWARD TO FEBRUARY 16, 2016 REGULAR CONSENT AGENDA. 23