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HomeMy WebLinkAbout2016-02-17 Finance and Safety MinutesFINANCE AND SAFETY COMMITTEE Meeting Minutes • . f 1 • City Council Finance and Safety Committee February 17, 2016 - 5:30 p. m. - Foster Conference Room, 6300 Building Councilmembers: Verna Seal, Chair; Dennis Robertson, Kate Kruller Mayor: Allan Ekberg Staff: David Cline, Bob Giberson, Peggy McCarthy, Rachel Bianchi, Chris Flores, Mike Villa, Gail Labanara, Vicky Carlsen, Brandon Miles, Stephanie Brown, Kim Gilman, Moira Bradshaw, Laurel Humphrey Guest: Ellen Gengler, resident CALL TO ORDER: Committee Chair Seal called the meeting to order at 5:30 p.m. PRESENTATIONS II. BUSINESSAGENDA A. Resolution: Non - Represented Employee Compensation Staff is seeking Council approval of a resolution that would update the salary schedule for non - represented employees for 2016. The resolution proposes a 1.5% increase for all non - represented positions to maintain internal equity with represented groups, and to increase the City Administrator band by 2.5% to bring it in alignment with the market. All adjustments will be retroactive to January 1, 2016. The Finance and Safety Committee will be reviewing the overall policy for non - represented compensation and benefits later this year. Staff will prepare additional analysis on compression and other relevant issues as well as prepare to discuss experiences and lessons learned since the policy was originally adopted in 2013. Committee members asked clarifying questions. Councilmember Kruller stated concerns with the City's use of decision band methodology for compensation. Chair Seal and Councilmember Robertson stated they are comfortable with the proposed resolution and that methodology will be part of the discussion later this year. DIVIDED RECOMMENDATION (SEAL, ROBERTSON IN FAVOR, KRULLER OPPOSED). FORWARD TO FEBRUARY 22, 2016 COMMITTEE OF THE WHOLE. B. 2015 4t" Ouarter Police Department Report Chief Villa updated the Committee on items of significance that occurred in the Police Department during the fourth quarter of 2015, including significant operations and events, staffing, and community outreach. Copies of the Police Departments 2016 Goals and Expectations were distributed to the Committee. INFORMATION ONLY. Finance and Safety Committee Minutes .............................................................................. ............................... February 17, 2016 C. Financial Reports Pursuant to requests previously made by the full Council, staff presented preliminary 2015 General Fund financial results and January 2016 expenditure reports for the Police and Fire Departments. Before factoring in the 2015 mid - biennium amendments, ongoing revenues came in at 103% of budget and total revenue came in at 100% of budget. Total departmental expenditures were under budget by $238,692. With the mid - biennium amendments, ongoing revenues were at 99% and total departmental expenditures were under budget by $453,692. For January 2016, the Police Department is over budget by $17,619, as two revenue backed positions added last summer were not factored in and will be added as an amendment later this year. By the end of January, the Fire Department is under the allocated budget by $17,370. Committee members asked clarifying questions and reasserted the need to discuss financial policies. The Committee expressed approval of the level of detail provided and requested that the presentation and packet material be distributed to the entire Council. INFORMATION ONLY. D. Annexation to the Kent Regional Fire Authority (RFA) On November 23, 2015, the Regional Fire Authority Annexation Steering Committee presented its formal recommendation to proceed with annexation. Since then, the Council has had additional opportunities to review and discuss the issue, including a presentation in committee of the proposed Facilities Plan including and excluding the fire stations. Chair Seal asked the Committee for concurrence to move forward with a discussion and potential decision on the annexation prior to any further review of facilities. The Committee agreed to take on the issue of annexation separately, and to forward the discussion to the Committee of the Whole on February 22, 2016. If the Council chooses to move forward, they will need to spend time this spring reviewing budget impacts, an outreach plan, a draft Kent RFA Plan and ILA, and then conduct extensive public outreach including a public hearing. This would be a preliminary decision to move forward, as final action to place the annexation on the November ballot would not occur until this summer after robust public outreach and information gathering was complete. Chair Seal stated that the February 22 Committee of the Whole meeting will be an opportunity for Councilmembers to express if they have received enough information or need anything further. FORWARD TO FEBRUARY 22, 2016 COMMITTEE OF THE WHOLE III. MISCELLANEOUS The Finance and Safety Committee Meeting adjourned at 7:57 p.m. Next meeting: Tuesday, March 8, 2016 Committee Chair Approval Minutes by LH