HomeMy WebLinkAboutCOW 2016-02-22 Item 4C - Discussion - Annexation to Kent Regional Fire Authority (RFA)COUNCIL AGENDA SYNOPSIS
Iniliuls --
Meeting Date
Prepared by
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Cun4i1 reviela
02/22/16
CO
Ci4
C :.vii':G(7RV @ Discussion
03/14/16
CO
❑ Resolution
.11tg Date
❑ Ordinance
:lltg Date
❑ Bid Award
Mfg Date
• Public Nearing
❑ Other
tlltg Date
MIs Dare
AN Dare 3/14/16
Altg Date
SPONSOR Coll r ii 0 Alluj'or ❑ HR ❑ DCD ❑ Finance ❑ Fir ❑ TS
• Peril ❑ Poiwe ❑ PIK'
ITEM INFORMATION
ITEM No.
STAFF SPONSOR: MOIRA BRADSHAW
ORIGINAL AGENDA DATE: 02/22/16
_\(;N\ DA ITEM t TITLE Annexation to the
Kent Regional
Fire Authority
C :.vii':G(7RV @ Discussion
2/22/16
nv Motion
❑ Resolution
.11tg Date
❑ Ordinance
:lltg Date
❑ Bid Award
Mfg Date
• Public Nearing
❑ Other
tlltg Date
MIs Dare
AN Dare 3/14/16
Altg Date
SPONSOR Coll r ii 0 Alluj'or ❑ HR ❑ DCD ❑ Finance ❑ Fir ❑ TS
• Peril ❑ Poiwe ❑ PIK'
SP()NSOR's Should the City move forward with the process to annex into the Kent Regional Fire
Sl'\I1I.1R1 Authority at this time.
Ri;1'II':t1'I•:17 14Y
❑ COW Mtg. ❑ CA &P Cmtc
E F&S Cmtc
❑ Transportation Cmte
Comm. ❑ Planning Comm.
CI -IAIR: SEAL
❑ Parks
COMMITTEE
• Utilities Cmtc •
Arts Comm.
DATE: 2/22/16
RECOMMENDATIONS:
SPt )NS()R
Cc)
/A17MIIN. N/A
A
MMrrrI I Majority Approval; Forward to C.O.W.
COST IMPACT / FUND SOURCE
Etil'1:Ni ?ITURl; REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
so so so
Fund Source: N/A
C'r)t?1117e11ts:
MTG. DATE
RECORD OF COUNCIL ACTION
02/22/16
MTG. DATE
ATTACHMENTS
02/22/16
Informational Memorandum dated 2/11/16, with attachments (Changed after FS)
Minutes from the Finance and Safety Committee meeting of 2/17/16
3/14/16
183
City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
To: Mayor Ekberg
Finance and Safety Committee
From: Verna Seal, Chair, Finance & Safety Committee
Date: February 11, 2016
Subject: Annexation to the Kent Regional Fire Authority (Updated following
2/17 F&S)
ISSUE
Should the City of Tukwila move forward with the process to anncx review and public
outreach of annexation into the Kent Regional Fire Authority at this time?
BACKGROUND
On November 23, 2015, the Regional Fire Authority Annexation Steering Committee
presented to the Council its formal recommendation to proceed with annexation into the
Kent Regional Fire Authority. At the City Council meeting on December 7, 2015, Council
directed staff to prepare a schedule of the proposed annexation including the Kent
Regional Fire Authority building three Tukwila fire stations. On December 14, 2015,
Council asked the Administration to prepare a second version of the Facilities Plan that
included the City rebuilding fire facilities.
The January 14, 2016 Memorandum from the Administration to the Finance & Safety
Committee presented the Facilities Plan with two options: one with fire and one without.
At the February 2, 2016 Finance & Safety Committee meeting, the Committee tabled
the discussion to allow the Chair to gather more information and to consider the
separation of the two issues. This memo proposes separation of the issues, and asks
the Committee to consider a recommendation on the annexation prior to additional work
on the Facilities Plan. At its February 16, 2016 meeting, the Finance and Safety
Committee agreed to consider the matter of RFA annexation separately, and to forward
the matter for discussion to the Committee of the Whole.
DISCUSSION
The following timeline reflects a proposed Finance & Safety Committee
recommendation and Council decision:
Date
Event
Details
February 17
Finance and Safety
Provide preliminary direction
or recommendation regarding
whether to move forward with
GSB:7539677,1 [99991.707461
185
INFORMATIONAL MEMO
Page 2
If the Council decides to continue to investigate the annexation option, between March
and June, the Council needs to proceed with a review of budget impacts of RFA funding
and annexation, draft outreach plan, rev draft Kent RFA Plan and Interlocal
Agreement, review revisions to Draft Kent RFA Plan and Interlocal Agreement, hold
outreach and public hearing regarding the proposed annexation to the Kent RFA, and
take final action on annexation resolution.
In June, the Kent RFA will need to take action on Tukwila's resolution requesting
annexation. August 1 is the last council meeting to conclude any outstanding items
since August 2 is the last day to file a resolution with King County Elections for the
November election. The election would be November 8.
Should the Council decide not to move forward with the RFA at this time, this option
would remain open to the City in the future and may be revisited at another time and fire
stations will be included in the Facilities Plan.
RECOMMENDATION
Forward the eeemmenrlation issue to the February 22, 2016 Committee of the Whole
for discussion and then to the March 14, 2016 Special Meeting (to follow the C.O.W.
that same night) for the Council to take a preliminary vote as to whether or not at this
time it is feasible for the city to proceed with the annexation process.
ATTACHMENTS
• Draft Review Schedule dated February 18, 2016
• RFA Annexation Steering Committee Recommendation dated November 18,
2015
• Matrix of Council questions dated February 189, 2016
o A Financial Planning Model with Fire Department — (Attachment A)
o B Salary and Benefits Comparison Table
o C Draft Outreach Plan
o D Updated Cost Comparison Worksheet (1/26/16)
186
the RFA review and public
outreach.
February 22
Committee of the
Whole
Discuss whether to proceed
with a 2016 RFA annexation
review and public outreach.
March 14
Special Meeting to
follow the Committee of
the Whole that same
night
Preliminarily approve or reject
annexation into Kent RFA at
this time.
If the Council decides to continue to investigate the annexation option, between March
and June, the Council needs to proceed with a review of budget impacts of RFA funding
and annexation, draft outreach plan, rev draft Kent RFA Plan and Interlocal
Agreement, review revisions to Draft Kent RFA Plan and Interlocal Agreement, hold
outreach and public hearing regarding the proposed annexation to the Kent RFA, and
take final action on annexation resolution.
In June, the Kent RFA will need to take action on Tukwila's resolution requesting
annexation. August 1 is the last council meeting to conclude any outstanding items
since August 2 is the last day to file a resolution with King County Elections for the
November election. The election would be November 8.
Should the Council decide not to move forward with the RFA at this time, this option
would remain open to the City in the future and may be revisited at another time and fire
stations will be included in the Facilities Plan.
RECOMMENDATION
Forward the eeemmenrlation issue to the February 22, 2016 Committee of the Whole
for discussion and then to the March 14, 2016 Special Meeting (to follow the C.O.W.
that same night) for the Council to take a preliminary vote as to whether or not at this
time it is feasible for the city to proceed with the annexation process.
ATTACHMENTS
• Draft Review Schedule dated February 18, 2016
• RFA Annexation Steering Committee Recommendation dated November 18,
2015
• Matrix of Council questions dated February 189, 2016
o A Financial Planning Model with Fire Department — (Attachment A)
o B Salary and Benefits Comparison Table
o C Draft Outreach Plan
o D Updated Cost Comparison Worksheet (1/26/16)
186
DRAFT Review Schedule
Assumes a November Election
No shading
Dates same regardless of Council direction on further RFA review
Yellow
Fire annexation and facilities plan
Blue
Faciliities plan with fire facilities included
Date
February 22
March 14
Event
COW
Council special meeting
(due to 5 °h Mon. & NLC)
Details
Discuss whether to proceed with review of RFA annexation
Determine whether to proceed with review of RFA annexation
March
Workshop 1
March Workshop 2
March Workshop
April Workshop 1
A ril Worksho 2
Review facilities plan (with fire included) details, methodology,
and policy
Review facilities plan (with fire included) financial data
Review impacts of RFA annexation
Review facilities plan (no fire) details, methodology, and policy
p p Review facilities plan i,no fire) financial data
Review Draft Kent RFA Plan and Interlocai Agreement _
Review revisions to Draft Kent RFA Plan and Interlocal
Review outreach plan and materials for facilities plan (with fire)
Review RFA outreach plan and facilities outreach plan (no fire)
Includes:
• Open houses at fire stations, other locations
• Meetings with key groups
• Media and social media articles
• Mailing to residents
• Hazelnut article (mailed to every home and business)
• TukTV & website
April
April
April
April
May
COW
COW
F &S and CAP
F &S and CAP
Outreach to residents on
both RFA and Facilities
plan (no fire)
May - July
Outreach to residents on
facilities plan (with fire)
Includes:
• Open houses at fire stations, other locations
• Meetings with key groups
• Media and social media articles
• Mailing to residents
• Hazelnut article (mailed to every home and business)
• TukTV & website
May 23
June 6
June 15 or July 20
Council Public Hearing
Council Meeting
Kent RFA Board
Proposed annexation to Kent RFA
Action on annexation resolution
Action on Tukwila resolution and Draft RFA Plan requesting
annexation
Jui 11 Council Public Hearin On Draft Facilities Plan with fire
July 11 Council Public Hearing On Draft Facilities Plan (no fire)
July 25 COW Deliberation on Draft Facilities Plan (with lire)
July 25 COW Deliberation of Draft Facilities Plan (no fire)
August 1
August 2
Council meeting
King County
Last Council meeting to meet King County Elections' deadline.
Resolutions could be passed earlier
Last day to file a resolution with King County Elections for the
November election
Page 1 of 2
187
Interim Campaign Campaign
November 8 General Election Voters to approve issuance of a fixed amount of bonds for
public safety to include court, police, and three fire stations and
to levy the additional tax to repay the bonds
November 8 General Election Voters to approve issuance of a fixed amount of bonds for a
criminal justice facility and to levy the additional tax to repay the
bonds
November 8 General Election Voters to approve the Kent RFA Plan and annex to the Kent
RFA for fire services
Updated February 18, 2016
Page 2 of 2
189
Regional Fire Authority Annexation Steering Committee Recommendation
March 2015 - November 2015
To: Mayor Haggerton & TukwiIa City Council
From: Regional Fire Authority Annexation Steering Committee
Date: November 18, 2015
Subject: Potential annexation to the Kent regional fire authority
Recommendation
We find that the positives outweigh the negatives and while not a consensus decision, the
majority of the Committee members recommend moving forward with annexation to the
Kent RFA.
Issue
We are the advisory committee created by the Tukwila City Council in September 2014,
and implemented by the Mayor in February 2015 to further explore the feasibility of
annexing to the Kent Regional Fire Authority (RFAJ. Our committee work is built on the
work of at ]east two previous committee efforts that provided preliminary investigations
into the long -term provision of fire - related services in the City of Tukwila.
Per the direction from the City Council, the Committee was made up of representatives
from the residential, business, and firefighter communities, as well as two Council
representatives. Non - voting Kent RFA staff were represented as well as Tukwila staff who
provided information and support. The Committee members include:
Tukwila City Council Representatives:
• Joe Duffie
• Verna Seal
Resident Representatives:
• Jessica Jerwa
• Jerry Thornton
• Kathleen Wilson
Business Representatives:
• Genevieve Christensen/Becky Smith, Westfield Southcenter
• Roxanne Knowle, CBRF
• Mark Segale, Segale Properties
Firefighter Representatives:
• Merle Brooks
• Alan Codenys
• Dawn judkins, Tukwila Fire Department Union President
November 18, 2015 Page 1 of5
191
Regional Fire Authority Annexation Steering Committee Recommendation
March 2015 - November 2015
Non- Voting Kent RFA Representatives:
• Mike Denbo, KCFPD 37 Commissioner and Kent RFA Board member
• jim Schneider, Kent RFA Chief
• Ray Shjerven, Kent RFA Union President
• Brian Snure, Kent RFA Board attorney
Non- Voting City of Tukwila Staff:
• Moira Bradshaw, Project Manager
• Vicky Carlsen, Deputy Finance Director
• David Cline, City Administrator
• Chris Flores, Interim Fire Chief
Process of Review
We met monthly from March 2015 to November 2015 and studied the service levels,
programs, operations, facilities, budgets of the Tukwila Fire Department and the Kent RFA.
There were two sub - committees - Finance and Governance - that provided the full
committee with their work and recommendations. We toured the fire stations and support
facilities of both organizations.
Deliberation
The decision is difficult and the issue is complicated. Findings are listed below that
summarize both the positives and negatives that we found when studying the issue.
We also reviewd the Draft of the Kent Fire Department Regional Fire Authority Plan -
Tukwila Amendment. This document is a "charter" for the RFA and outlines how the
organization operates, governs, is Funded and the intricacies of the annexation. The
Tukwila Amendment contains the substance of and details associated with the potential
annexation.
November 18, 2015 Page 2 of 5
192
Regional Fire Authority Annexation Steering Committee Recommendation
March 2015 - November 2015
Findings
YES
Kent RFA as a partner agency
1. We believe that moving Tukwila from a local to a regional provider of fire and
emergency medical [EM} services is good for the community. Specifically, we believe
that the Kent RFA is an organization that will provide excellent service and
management of those services and that moving to this model will provide better
services to the Tukwila community.
2. The Kent RFA is a successful, highly competent, nationally accredited regional
service provider,
3. A regional model can be more geographically efficient in distributing fire resources,
and is more economical because of the dollar savings that come from purchasing in
larger quantities and having a smaller overall number of administrators.
4. For decades, the City of Tukwila has been successfully collaborating with the Kent
RFA, through such programs as the Zone 3 partnership and mutual aid agreements.
Formalizing this relationship through merging into the RFA seems like a natural
next step.
5. Since 2012, the City of Tukwila has enjoyed enhanced collaboration with the Kent
RFA through the South King County Fire Training Consortium, sharing training
personnel, systems and methods..
6. The RFA allows the City to better collaborate with other local communities -Kent,
Covington, and unincorporated King County - in providing fire services to our
communities and will share governance.
7. The City of Tukwila will have three voting members on the Governing Board and
will become an owner partner in the organization similar to other successful
partnerships such as the South Correctional Entitey (SCORE) and Valley
Communication Center.
Regional fire authority funding model
8. To ensure that fire and emergency services continue to be delivered to the City of
Tukwila community at existing or improved levels, there is a shared belief that
proportionally allocating cost is more equitable for the community. To that end, the
Kent RFA utilizes a benefit charge funding system that may be used to fund up to
60% of the RFA's operating expenses.
November 18, 2015 Page 3 of 5
193
Regional Fire Authority Annexation Steering Committee Recommendation
March 2015 - November 2015
9. The Kent RFA approaches capital funding through an annual dedication of money
into a reserve fund to ensure there is a financial plan for the agency's capital needs.
The funding package prepared for the potential annexation includes a 20 year
capital improvement plan that includes the reconstruction and enlargement of three
of the City's fire stations and significant remodel and maintenance of the fourth
station as well as equipment and apparatus replacement and additions to meet
growth. Given the significant capital needs associated with the provision of fire
service in the City of Tukwila, and the fact that the City does not currently have a
plan to address them, the annexation to the RFA meets this critical need.
10. Through annexation to the RFA for fire services, the City has greater financial
flexibility and resources are available to address its on -going operational and long
term financial needs.
11. The need to go out to voters every six years ensures accountability and agreement
on fire service levels.
12. The City of Tukwila will not need to ask the community for approval of a Fire Station
construction bond.
Service levels
13. Consolidation of the City of Tukwila and the Kent RFA provides greater flexibility in
designing and opportunity for deploying an effective response force and provides
additional services to the Tukwila community, such as non - emergency medical
services.
14. The RFA will be able to provide more staff resources to back -up vacation, sick and
disability, thereby reducing overtime stress, cost and increasing service in
Prevention and EM.
15. The Kent RFA is in the forefront of providing a non - emergency medical program
called FD cares that will enhance services within the Tukwila community.
Findings
NO
City fire department vs. regional
1. Tukwila can be better served by continuing to operate as a local provider of fire
suppression and emergency management services. Although the Kent RFA is an
excellent organization, the higher cost and lack of full community control outweighs
the benefits.
November 18, 2015 Page 4 of 5
194
Regional Fire Authority Annexation Steering Committee Recommendation
March 2015 — November 2015
2, Having a municipal fire department as one of the many overall functions within the
City sets up appropriate checks and balances to costs and allows better coordination
of services.
. Although for the past five years the City and the Tukwila Fire Department have been
searching for alternatives to service provision, refocusing and committing to the
City as a provider is a viable solution. We think that the City can overcome
challenges through adequate funds and direction.
4. The governance of the Kent RFA includes a majority of people from outside the City
of Tukwila. The need to involve City Councilmembers in one more function means
they have less time and focus for City related issues.
Loss of affordability, competitiveness, and control
5. The overall cost of the regional provider is more expensive. The fire benefit charge
will make Tukwila less competitive and less attractive a business location than other
areas outside of the Green River Valley.
6. The need to pay for a ballot measure to renew the fire benefit charge every six years
is an additional expense and creates uncertainty for the provision of fire services.
7. The fire benefit charge will make affordable housing Tess so.
8. The overall cost of the Kent RFA versus Tukwila is five cents per $1,000 assessed
value. Some of that community -wide savings could put towards the identified needs
of the Department.
9. We believe that Tukwila's identity in the region and within the community will be
diminished if the City no longer has its own fire department
Service levels
10. The loss of the current routine business inspections, which is not a service of the
RFA, will result in a less safe community.
November 18, 2015 Page 5 of 5
195
February 18, 2016
City of Tukwila - City Council — DRAFT - Q &A RFA Annexation Matrix
197
Attachment A has been updated to show the end -of -the -year (2015) budget amendments and show the "do
nothing" option and is attached.
An Attachment A — W/O Fire has not been produced and needs direction from the City Council on
assumptions; for example on the financing mechanisms to be used for capital facility replacement.
As shown in Attachment A, changes have been made to reflect updated costs — both operational and changes to
capital for street projects - and revenues as of January 2016. The end result is that there is a reserve fund
balance of $1.8 million. This does not adequatelyaddress the identified capital needs that must be addressed
per recommendations in the Draft Essential Facilities Plan.
:y property taxes
RE Yes —but with a limitation on City property taxes
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1 IQuing from local fire service to the Kent RFA would be good for the community because they are a national
leader and wo Id provide excellent management and service to Tukwila. This recommendation is located in
the later part of the ('ouncil Updates section of your binder.
There Afe are three categories of employees within Fire Department (2/16) — (3) non - represented, (4) Teamsters
and (60)1AFF:2088 and (3) IAFF Represented Pipeline Firefighters.
The Union firefighters will be asked to vote on a contract that is essentially the current Kent RFA contract with
amendments yet to be drafted.
A salary and benefits comparison table is attached. — Attachment B
The IAFF 2088 are working with their counterparts at the Kent RFA. They will hold a vote when they have
resolved their issues with the Kent RFA.
The President of the Local and two members of IAFF 2088 were part of the City's Kent RFA Annexation
Steering Committee and voted Yes to support annexation to the RFA.
Copies of the Kent firefighter's contract and operating procedures as well as Tukwila's Kent RFA Annexation
Steering Committee binders are in each of the fire stations.
There have been two series of meetings with all three shifts of the Tukwila Firefighters that included
discussions with Chiefs, Union presidents and Deputy Operations Chief.
Washington State fire districts and regional fire authorities are authorized to levy up to $1.50 per $1,000 AV.
They may choose to levy up to $1.00 per $1,000 AV and a benefit charge (hereinafter referred to as an FBC,)
which is not a funding source that is available to cities. (Unless a city were to annex an existing fire district.
RCW 35.13.256)
What happens to the City's budget
- Attachment A - with and without
the Fire Department? We would
like to see what happens with the
"do nothing o .tion."
What is the City's financial
situation?
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What were the RFA Annexation
Steering Committee's primary
arguments (briefly)?
What kinds of impacts or changes
would there be for current
firefighters regarding
- Contracts
- Salaries
- Benefits
Do the Rank and File want to do
this? Have they been included?
Financial impact to residents:
Explain the two parts of the RFA
fees (Fire benefit charge, and
property taxes)
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The Kent RFA Governing Board's financial policy is to pay for capital needs with its basic source of revenue,
which are property tax plus FBC.
They propose to issue a non -voted bond for construction of Tukwila stations but the income from the City
property owners, developers and the City itself would be used to finance the bond. The Kent RFA has
increased the proposed FBC to include the repayment of the bond principal. All capital costs are incorporated
into the estimates that are provided and available.
The square root of structural square footage x 18 x the type of use x fire flow factor x response factor x
risk/regional use factor x discount for alarms /sprinklers.
A benefit charge is authorized by state law and is defined as, the actual benefits resulting from the degree of
protection, which may include, but is not limited to, the distance from regularly maintained fire protection
equipment, the level of fire prevention services provided to the properties, or the need of the properties for
specialized services, ,"
Regional fire authorities and fire protection district have the option of levying a $1.50 per $1,000 of AV or
levying up to $1.00 of property tax and asking its voters to approve a FBC. The FBC calculation is based upon
the type and size of structures on a parcel and not on the size or value of the land upon which the structure sits.
The FBC must be renewed by voters every 6 years, If a renewal fails at the polls, the maximum statutory rate
would go back up to $1.50 until such time as the FBC would be renewed by 60% of the voters.
The last page of the finance section of the notebooks is the table that shows the formula for the FBC
calculation. It includes five different size categories for single family homes. The larger the category the higher
the FBC. Homes that have alarms and sprinklers receive a discount and low income seniors and disabled
continue to receive the same discount they receive on property taxes.
The square footage of all structures on a parcel are aggregated and placed into one of 21 different square feet
size categories. Each structure is assigned one of five "hazard" categories that address the amount of
flammables and gases stored on site Discounts are also given for automatic and manual alarm and sprinkler
systems. See the "Kent Regional Fire Authority — Tukwila Service Area Benefit Charge Formula table on the
last page of the finance section of the binder.
There is no limit on how much the FBC can increase. However, the control is that the total FBC cannot be
more than 60% of the overall operating budget.
The taxpayer is given an opportunity every six years to vote on the use of a benefit charge.
The Governing Board may change the formula on an annual basis during the budget process provided it does
not exceed 60% of the operating budget.
The ceiling is 60% of the budget and cannot be raised.
The Kent RFA would make more than one attempt to renew the benefit charge. It is appeared that the voters
were unwilling to approve the benefit charge then the Governing Board could modify the level of service to
what can be provide with their current property tax levy rate. In order to levy the full $1.50 they would need
voter approval for a levy lid lift. This is because even though their maximum statutory levy rate would increase
• Do these two Kent RFA revenue
sources include bonding for
Tukwila's capital project needs?
• If a bond is needed, will that
increase taxes and fees? Will the
public be able to vote to approve
the bond?
Briefly explain the FBC formula (I
get the gist of it)
"FBC Formula shall be reasonably
proportioned to the measureable
benefits to property."
Explain this.
The FBC takes the place of the
third 50 cent property tax levy.
Explain this It's imposed on
improvements to real property.
What does this mean?
How is the fire benefit charge
assessed for residential properties?
How much will be assessed?
How is the fire benefit charge
assessed for commercial
properties? How much will be
assessed?
• By what amount can the FBC
be increased in the future?
• Does it require taxpayer
approval?
• If not, who approves the tax
increases?
• How often can it be raised?
• What is the ceiling on the
amount that can be charged?
Can that ceiling be raised?
How?
If voters do not approve the FBC
during a 6 year renewal, what
process would take place to ensure
Tukwila had fire services?
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to $41.0, the total increase in revenue is still limited to the 1% increase per "Limitations Upon Regular
Property Taxes" RCW 84.55
The benefit charge may be changed each year by the Governing Board (up to 60% of the operating budget) to
balance the budget of the RFA.
In the Finances section of your binders, are 13 examples of Initial Cost Analysis for Fire Services. They show
the results if the City reduces its property tax levy rate to create an option that is as "cost neutral" as possible.
plicated and a variety of factors are used in making a
;e for any taxpayer in the City and are reflected in the Pro
in types of businesses will have higher costs associated with
Is and prosecution; and
acted by the Operational shifts and in the Kent RFA the
tions.
Please refer to your binders. The presentation in the Finance tab has a section on the basics of property
taxes including limits and calculations. The property tax section starts on slide 21 of the presentation.
The general election typically has a higher voter turnout and voters who are less cost sensitive. During the last
Presidential election in 2012 there was a minimum of 70% voter turnout whereas in the last November 2016
election voter turnout was 35 %.
In addition to voter turnout, the cost of the election varies. An August election will cost from $10,000 to
$12.000 whereas a November election will cost from $8,000 to $10,000.
There is no deadline for the City of Tukwila decision. The information that is part of the discussion and public
outreach are based upon 2016 figures.
All three dates allow the City and Kent to proceed to an operational effective date of January 2018. As time
continues the information generated becomes outdated and will need to be revised.
Dawn Judkins, President of the Local IAFF 2088 stated at the 12/7/2015 Council meeting that they are a small
local and that their campaign would benefit from the April 2016 Renton RFA incorporation vote and the Kent
RFA FBC vote because they could combine other resources with other jurisdictions. Staff is unable to speak
to if and how the Union could support a non -April 2016 ballot measure. The City has the ability to provide
factual information to residents and other stakeholders.
Is it true that the RFA can increase
costs dramatically within the six
year authorization window?
residential, if the RFA is
approved?
It has been said that the RFA
assessment is a detraction to
businesses, because of the
increased costs. What is the cost
benefit that can be presented to a
business locating in a jurisdiction
with an RFA?
need to budget for and provide
(such as business inspections)? ,.
Explain the Levy limits, how it is
calculated, and its parameters.
Would a later election be better in
order to get a better voter turnout?
Should Tukwila wait on its
decision until after the Kent RFA
FBC reauthorization vote?
What are the risks if we miss
August, November, April
If we don't go to an April vote —
who will be providing ballot
information — is for example the
Firefighter Union in a position to
advocate in an election.
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A voted bond option has been created to show how the three fire stations and upcoming apparatus purchases
can be financed by the community if the Kent RFA annexation option is not selected.
In general, assessed valuation and sales tax revenue increases in growth years and reserves during non - growth
years are able to sustain the current operations of the City; however, the City has not been adequately funding
its capital improvement program. The City is now engaged in a process to replace multiple facilities in a fairly
compressed time frame.
improved facilities, and stable leadership Administration is committed to having a world class fire service and
will come back to the City Council with proposed changes.
How to change and improve the Fire Department ire unknown and would require a different type of study and
review. If the Kent RFA is not chosen as an option, then proposals for change will be brought back to the
•
Council for their consideration ; ,;,
i I
This matrix and its Attachments i5 the first version of the questions submitted so far. As Council submits
additional questions, matrix updates will be pt`dvided. Fi
for Fire; tSer.,vices" examples do include the costs for the Fire Marshal's
;ment. Those :costs will continue to be paid for by the City and are calculated
rg with the RFA .,.for those services.
Dedicated staff time for the year would be about $100,000 and includes a project manager and finance
department analysis.
Most of the hard cost associated with an outreach effort is folded into existing publications and methods;
however, we anticipate two specific mailings that would cost up to $8,000 - $10,000. The soft costs are
primarily lost opportunity costs of staff time devoted to these issues as opposed to other priorities of the City.
Comment noted
•
A broad outreach plan that includes, print, open houses, and video would be conducted. See Attachment C
for a Draft Outreach Plan.
Cares a non- emergency medical assistance program will be available for residents. There will be enhanced
regional cooperation in the event of a large disaster and for on -going planning and preparation. The three
oldest Tukwila fire stations will be replaced and a dedicated reserve of capital will be created for apparatus
replacement.
We are reviewing the video, print media and public comments that Mr. Bernard has made and distilling the
opinions from facts. When completed, that summary will be provided to the Council.
What is likelihood of getting to a
decision by end of February?
If the RFA isn't the solution, what
is? Where/how is Tukwila going to
provide additional /adequate
funding to maintain fire facilities
and operations?
What are we going to do with fire
service if we don't annex to the
RFA?
Can the Tukwila Fire Department
be better and make changes that
include some of the advantageous
programs of the Kent RFA and
how much will it cost?
What additional information will
the Council receive prior to their
workshop on this issue?
Do the Cost Example sheets
include all the costs, such as the
Fire Marshall's division? How
does this impact the financial
assessment?
What will the staff cost be in 2016
be to continue this RFA
investigation and review?
What is the cost of outreach; hard
and soft costs?
Would like any fact sheets and
mailings to the public to be
approved by Council before they
are distributed.
How are we going to reach out to
residents and get their input?
What is the return to the average
tax payer for the additional cost?
Are the "No RFA" statements and
calculations correct? Who is
wrong and why? Should Bernard's
statements be added to the matrix?
With a response yes or no.
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Until Tukwila policy decisions are made, it is difficult to address cost assertions directly as there are multiple
choices before the City Council. Statements by Mr. Bernard on cost are different from City estimates. At a
minimum, he makes assumptions about the City property tax rate, which are inaccurate and premature.
For 2015, operation actual costs were $10,205,000 (which includes indirect costs) Attachment D is a Cost
Comparison Worksheet that provides the "apples to apples" comparison with the Kent RFA as well as capital
costs.
Attachment D - A Cost Comparison Worksheet (1 /26/2016) - has been updated with City of Tukwila actuals
for 2015 and includes the indirect costs and capital needs.
The City's multiplier shows that in six years operational costs will increase to $11,886,856.
Although there is no deadline for when the facilities must be done, a structural crisis could occur at any time
due to an earthquake and impact the ability of;the„City emergency responders to survive and respond.
The desire to maintain the high level of service in' the face of declining revenue and increasing costs.
The Council are asking the' iinpbrtant question: if not the RFA, than what changes and costs will the City incur
in order to maintain the current fire services and how will the City pay for the capital needs of fire service?
No tax changes are proposed if the City does not annex to the Kent RFA, unless the City chooses to fund the
proposed capital facility needs including fire station replacement: .
The Facilities Steering Committee made public safety the first priority for the facilities plan. However, the
public works shops are sch'edul'ed as a part of they flan to go forward only one year after the public safety
building is initiated.
Yes, we haye; done `pay as you go' in the past. However, there are significant equipment and apparatus costs
upcoming and because of opportunity to do a public safety bond, those Fire capital costs could be paid with the
bond proceeds.
unary: The median home value in Tukwila is $263,200.
Iary: The' mcdta sales price for homes in Tukwila WA for Oct 15 to Jan 16 was $237,000 based
sales.
umary: As of January 25, 2016, the last 90 days of Tukwila real estate trends show the median sale
3,000.
Personal property is about 18% of the total taxable assessed value of the City and according to 2015 tax year
values, the City received $2.5 million in tax from personal property.
The amount is unknown at this time, as well as whether Tukwila's call volume would warrant such a program.
Logistics is located within the Support Services Division of the Kent RFA. The Logistics section is comprised
of 5.7 FTE. Support Services also include a 2.0 FTE Planning section, a Communications and Government
Relations Manager, and a Grant Coordinator.
If the voters say no to financing City facilities with a voted bond, the City would need to look at alternate
revenue options to pay for capital facilities.
What is real in what Mr. Bernard
says and what is not true?
What is the actual cost to operate
the Tukwila Fire Department as it
exists today (versus the regional
model) and how does it affect this
discussion
What is the true cost of providing
fire service (including capital)
over a projected six year period?
When is the drop dead time frame
for major capital costs needs?
Why is the City still considering
the RFA now?
What is the important information
that we are missing or not asking?
What happens to taxes if we don't
annex to RFA?
How did public safety end up in
front of public works in the
Facilities Plan recommendation?
In the past, haven't we done pay as,
you go for equipment as opposed
to bonding for it as shown in
Option B?
What should be the real property
assessment on the comparison
table for an average Tukwila
homeowner?
How much Tukwila tax revenue
results from personal property?
What would the cost be for
Tukwila if we decided to
implement FD Cares here?
How many people are in the
KRFA Logistics Division?
If voters say no on bonds to
construct public safety building(s,)
what's the impact to property
owners?
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A 19% increase in call volume between 2011 and the end of 2015 frequently requires response from units outside of
their response areas, for example, Station 52 responding to a call in the Southcenter area instead of Station 51.
Financial Planning Model with Fire Department - (Attachment A)
Salary and Benefits Comparison Table 1:<<
Draft Outreach Plan
Why are service levels declining
and response time increasing?
Are calls for service going up
higher in commercial areas than in
residential areas?
What would City pay in FBCs for
City facilities?
Attachments
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Attachment 13
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DRAFT OUTREACH PLAN
Assumes a November Election
December 24, 2015
This is a generalized draft outreach plan that would be used for either or the Facilities Plan or the proposed
annexation of fire services to the Kent Regional Fire Authority.
Background
The City of Tukwila wishes to ensure a robust and transparent outreach process as it deliberates on its potential
facilities plan and fire services question. Should the City choose to place a measure on the August ballot, the
Council would need to pass a resolution prior to May 13, 2016 in order to meet King County Elections' timeline. In
order to ensure proper Council and public review of the potential ballot measure, the attached timeline was
developed.
Objectives
Ensure Tukwila residents and other stakeholders have the opportunity to review and provide feedback on the
potential ballot measure. Provide the City Council with a comprehensive report on community feedback.
Tactics
January
20
Finance and Safety 1 Review draft plan
February
wfo 8 or
15
Council workshop
Review draft plan
March
1
Finance and Safety
Review outreach plan and provide comment
7
COW
Review outreach plan and provide comment
15
Hazelnut
Article included in the publication that is mailed to every
resident and business in Tukwila
28
Website
Website continually, includes outreach plan and key dates
28
E- Hazelnut
Publicize outreach plan
28
Utility bill insert
Highlights of issue, announcements of open houses
28
Social media
Posts on Facebook and Twitter regarding upcoming open
houses, pointing people to website materials
April
4
Presentations
Begin scheduling presentations to specific groups
4
TukTV
Narrated presentation used for the groups rotating every other
day on Channel 21 at various hours to maximize viewership
4
Fliers
Fliers developed and available at TCC, City Hall, Foster Library
13
Tukwila Reporter
Work with the Tukwila Reporter to include an article about the
plan, open houses, etc.
13
Tukwila Reporter City
Pages
Include article in the City Pages on the proposal
15
Mailing _
Mailing to every resident announcing open houses
15
Kid mail
Flyer sent home with all elementary school kids in the Tukwila
School District hi•hli•htin• the •Ian, announcin• o +en houses
Page 1 of 3
207
Page 2 of 3
208
??
TSD E- ktewsletter
Work with Tukwila School District to have article included in
their e- newsletter
26, 7pm
1 -30
Open House #1
Meetings /Presentations
Station 51
Give presentations as schedules allow to the following groups:
• Tukwila School District
• Sustain Tukwila Pool
• Southwest King County Chamber
• Southcenter Rotary
• Parks Commission
• Planning Commission
• Library Advisory Board
• TIBAC
• Arts Commission
• Equity & Diversity Committee
• Tukwila Historical Society
• COPCAB
• Other groups as requested
1 -30
Social media
As needed to promote activities, plan, etc.
May
2
Online survey
_
Online survey to request feedback on potential Faciliites plan
2
TukTV /Channel 21
New episode of Tukwila: Your Community focused on the plan;
interviews with Mayor, facilities steering committee members
and RFA committee members
7, f Oam
Open House #2
Station 53
11, 7pm
Open House #3
Station 52
22, 2pm
Open House #4
Station 54
1 -31
Meetings /Presentations
Give presentations as schedules allow to the following groups:
• Tukwila School District
• Sustain Tukwila Pool
• Southwest King County Chamber
• Southcenter Rotary
• Parks Commission
• Planning Commission
• Library Advisory Board
• TIBAC
• Arts Commission
• Equity & Diversity Committee
• Tukwila Historical Society
• COPCAB
• Other groups as requested
1 -30
Social media
As needed to promote activities, plan, etc.
June
15, 7pm
Open House #5
Church by the Side of the Road /Riverton Park Methodist
Church
25,
10am
Open House #6
TCC
?
Utility bill inserts
Reminder about upcoming public meeting
27
E- Hazelnut
Reminder about upcoming public meeting
1 -30
Meetings /Presentations
Give presentations as schedules allow to the following groups: _
Page 2 of 3
208
Page 3 of 3
209
• Tukwila School District
• Sustain Tukwila Poo!
• Southwest King County Chamber
• Southcenter Rotary
• Parks Commission
• Planning Commission
• Library Advisory Board
• TIBAC
• Arts Commission
• Equity & Diversity Committee
• Tukwila Historical Society
• COPCAB
• Other •rouss as re•uested
1 -30
Social media
As needed topromote activities, plan, etc.
July
5
Social media
Reminder about upcoming public meeting
11
COW
Public Hearing
25
COW
Deliberations
25
E- Hazelnut
Article about upcoming Council meeting, review COW
deliberations
August
1
Council meeting
Last council meeting to meet King County Election's deadline.
Resolution could be passed earlier.
2
King County
Last day to file a resolution with King County Elections for the
November election.
Page 3 of 3
209
210
Cost Comparison Worksheet
Rounded to thousands
City RFA
1 * Operational Costs
2 Equivalent Levy Rate for Operational Costs
2015
Projected Proposed
Actuals Budget Difference
10,205 10,538 333
2.03 2.10 0.07
Capital
3 Equipment 150 133 -17
4 Apparatus 900 405 -495
5 Facilities 1,300 1,642 342
2,350 2,180 -170
6 Equivalent Levy Rate for Capital 0.47 0.43 (0.03)
7 Total Operational & Capital Costs
12,555 1 2,718 163
8 Equivalent Levy Rate for Operational & Capital
Interlocal Agreement
9 Prevention & Investigation
10 ** Emergency Management
2.50 2.53 0.03
11 Equivalent Levy Rate for Prev, investigation, EM
12
13
836 902 66
338 339 1
1,174 1,242 68
0.23 0.25 0.01
Total Operational & Capital, Prev, Investigation, EM
Costs
13,729
13,959 230
Equivalent Levy Rate for Operational, Capital,
Prev, Investigation, EM
2.74 2.78 0.05
* Operational costs for the City include $797K in indirect (soft) costs, does not include LEOFF 1 or
firemen's pension costs
City: Assumes 10 year replacement admin -type vehicles, 15 years replacement for heavy -duty
apparatus
RFA: Assumes 7 -10 year replacement for admin -type vehicles, 20 years for heavy -duty apparatus
Users\Vicky\Fire\Fire Budget Only LR Revisions 1- 26- 16.xlsx Exp 10 -15 -15 1/26/2016 2;06 PM
211
212
Finance and Safety Committee Minutes February 17, 2016
C. Financial Reports
Pursuant to requests previously made by the full Council, staff presented preliminary 2015
General Fund financial results and January 2016 expenditure reports for the Police and Fire
Departments. Before factoring in the 2015 mid - biennium amendments, ongoing revenues
came in at 103% of budget and total revenue came in at 100% of budget. Total departmental
expenditures were under budget by $238,692. With the mid - biennium amendments, ongoing
revenues were at 99% and total departmental expenditures were under budget by $453,692.
For January 2016, the Police Department is over budget by $17,619, as two revenue backed
positions added last summer were not factored in and will be added as an amendment later
this year. By the end of January, the Fire Department is under the allocated budget by $17,370.
Committee members asked clarifying questions and reasserted the need to discuss financial
policies. The Committee expressed approval of the level of detail provided and requested that
the presentation and packet material be distributed to the entire Council. INFORMATION
ONLY.
D. Annexation to the Kent Regional Fire Authority (RFA1
On November 23, 2015, the Regional Fire Authority Annexation Steering Committee presented
its formal recommendation to proceed with annexation. Since then, the Council has had
additional opportunities to review and discuss the issue, including a presentation in committee
of the proposed Facilities Plan including and excluding the fire stations. Chair Seal asked the
Committee for concurrence to move forward with a discussion and potential decision on the
annexation prior to any further review of facilities. The Committee agreed to take on the issue
of annexation separately, and to forward the discussion to the Committee of the Whole on
February 22, 2016. If the Council chooses to move forward, they will need to spend time this
spring reviewing budget impacts, an outreach plan, a draft Kent RFA Plan and ILA, and then
conduct extensive public outreach including a public hearing. This would be a preliminary
decision to move forward, as final action to place the annexation on the November ballot would
not occur until this summer after robust public outreach and information gathering was
complete. Chair Seal stated that the February 22 Committee of the Whole meeting will be an
opportunity for Councilmembers to express if they have received enough information or need
anything further. FORWARD TO FEBRUARY 22, 2016 COMMITTEE OF THE WHOLE
III. MISCELLANEOUS
The Finance and Safety Committee Meeting adjourned at 7:57 p.m.
Next meeting: Tuesday, March 8, 2016
_Committee Chair Approval
Minutes by LH
213