HomeMy WebLinkAbout2016-02-08 Committee of the Whole MinutesTukwila City Council Committee of the Whole Meeting
City Hall Council Chambers February 8, 2016 — 7:00 P.M.
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COMMITTEE OF THE WHOLE
CALL TO ORDER /PLEDGE OF ALLEGIANCE
Council President Duffie called the Tukwila City Council meeting to order at 7:04 p.m.
Councilmember Kruller led the audience in the Pledge of Allegiance.
OFFICIALS
Present were Joe Duffie, Council President; Councilmembers Dennis Robertson, Verna Seal,
Kathy Hougardy, Kate Kruller, Thomas McLeod.
Councilmember Quinn was not present.
CITY OFFICIALS
Allan Ekberg, Mayor; David Cline, City Administrator; Bob Giberson, Public Works Director;
Chris Flores, Interim Fire Chief; Bruce Linton, Deputy Police Chief; Derek Speck, Economic Development
Administrator; Jack Pace, Community Development Director; Laurel Humphrey, Council Analyst;
Melissa Hart, Deputy City Clerk.
CITIZEN COMMENTS
Nancy Coogan, 5317 Gran Paradiso Place, Issaquah, stated that last week the Tukwila School District
was named one of the top districts in the nation for creating higher education opportunities for
underrepresented students. The Tukwila School District is one of 130 districts in the United States to be
included on the College Board's 2015 Gaston Caperton Opportunity Honor Roll. This is for districts that
have provided students with rigorous academic offerings and innovative college - preparation programs,
and that have demonstrated consistent growth in the number of diverse and low income students taking
college level courses and that have applied to college. This has been possible by strategically aligned
efforts and resource allocation. In the past several years the district has doubled the number of students
taking advance placement (AP) courses. They ensure that every student takes the PSAT three times and
the SAT twice by the time they graduate. They hold many financial aid nights, where volunteers work
one -on -one with students to complete their forms. The district enrolls 100% of income eligible students in
the state's College Bound Scholarship which pays full tuition at state schools. The district has invested in
college and career counselors and a re- engagement specialist to account for every student's academic
achievement. Dr. Coogan stated that they are creating a culture where every student, regardless of race,
income, or experience, aspires to higher education and has a clear path to get there. This is the
foundation for individual success and financial stability, and for a healthy, thriving, community.
(An article regarding this announcement can be found in the Tukwila Reporter at
http:// www. tukwilareporter .com /news/368094271.html ). She thanked the City Council for their support of
the Tukwila School District replacement levies (two levies- one for school programs and operations and
one for technology) and the bond measure (to build an early learning center, school facility additions and
pay for deferred maintenance.)
The Councilmembers exchanged comments on the award and congratulated Dr. Coogan and the Tukwila
School District staff for their many successes.
Mayor Ekberg commented that today he had the opportunity to talk with students during lunch at Foster
High School about their future and opportunities within the City.
Dennis Martinez, 4660 South 160th Street, commented that during the "Reports" section of the
February 1, 2016 Regular Meeting there was reference to a roadwork project and delays associated with
Tukwila City Council Committee of the Whole Minutes
February 8, 2016 Page 2 of 7
the project. He explained that most contracts include a "Liquidated Damages" clause to protect the
customer (City). He asked if the Council would entertain having the Public Works Director provide an
explanation for the viewing audience on "Liquidated Damages."
David Cline, City Administrator, commented that this particular conversation began at the most recent
Transportation Committee meeting, and the project is still currently in the "construction phase." This item
could be discussed now, or staff could schedule a time on a future agenda to discuss the status of all the
City's projects.
Councilmember Robertson stated the Transportation Committee held a lengthy discussion on the contract
and project. As the project is still in the construction phase, he would rather not have a discussion on this
issue at this point. He thanked Mr. Martinez for the suggestion and explained there are several clauses
within these types of contracts, and it would be best to allow the construction to be completed. The
Transportation Committee is following the status of the project.
SPECIAL ISSUES
a. An update on "One Night Count."
Laurel Humphrey, Council Analyst, explained representatives from Seattle /King County Coalition on
Homelessness will present the results of the One Night Count, an annual count of homeless people,
which occurred in Tukwila on January 29, 2016. Ms. Humphrey introduced Rebecca Roy, Community
Projects Manager, and Alison Eisinger, Executive Director, with Seattle /King County Coalition on
Homelessness.
Ms. Roy provided a brief history of the Seattle /King County Coalition on Homelessness. The coalition
was formed in 1979 by volunteers in an attempt to better serve the homeless population. At this time, the
coalition is managed by 60+ member agencies. A Federal mandate requires that the "One Night Count"
be completed annually within the last 10 days of January. Ms. Roy distributed a packet of information
relating to the 2016 "One Night Count" and referred to that material including:
• The Count is made possible through the efforts of the coalition's 60+ member organizations,
strong collaboration with local governments, and partnership and support of All Home.
• 1,100 volunteers participated in the 2016 "One Night Count ", which was conducted between the
hours of 2:00 a.m. and 5:00 a.m., fanning out from twelve locations throughout King County to
count people in Auburn, Bellevue, Bothell, Burien, Des Moines, Federal Way, Issaquah, Kent,
Kenmore, Kirkland, Redmond, Renton, Seattle Shoreline, Skyway, Vashon Island, White Center,
Woodinville, and parts of unincorporated King County.
• Who counts as homeless during the One Night Count? People who lack fixed, regular, and
adequate night -time residences; are in a shelter or transitional living situation designed to be
temporary; or are in a public or private place not meant to be a regular sleeping
accommodation for human beings. (This is the U.S. Department of Housing and Urban
Development (HUD) definition of homelessness.)
Who is NOT counted as homeless during the One Night Count? People who are doubled
up or couch surfing; people who can pay for a motel that night; children in foster care;
people in the hospital; people in jail; and others whose circumstances may be very unstable
but who on that night are not homeless. Because people outside are counted only in select
areas in King County, not everyone is included. The total count is a bare minimum.
Tukwila City Council Committee of the Whole Minutes
February 8, 2016
Page 3 of 7
Summary of the 2016 Count of Unsheltered People in Selected Areas of King County
The minimum count of 4,505 represents a 19% increase over 2015, and three quarters of the increase
are within the selected areas that are counted each year.
Ms. Eisinger stated the coalition needs voices in Olympia talking about the issues. People have asked
"What more can we do ?" The coalition has scheduled two Homeless Advocacy 101 Workshops that will
be held on February 24, 2016 at St. Luke's Church (5710 22nd Avenue NW, Seattle) and on February 27,
2016 at the Kent Library (212 2nd Avenue North, Kent). Those interested in attending the workshops
should register at: www.homelessinfo.orq.
There are special events used to count the youth and young adults. Ms. Eisinger said they would be
willing to attend another meeting to discuss this and other issues if the Council would like additional
information.
Council President Duffie asked Ms. Eisinger to work with the Council Analyst on any future updates.
The Councilmembers exchanged comments on the above topic, and asked clarifying questions of the
presenters. The Council thanked Ms. Roy and Ms. Eisinger for the informational materials and the
presentation.
b. A contract for consulting services for preliminary engineering for Strander Boulevard
Extension project.
Councilmember Robertson indicated this item was discussed at the Transportation Committee meeting on
February 1, 2016. A majority of the committee members recommended approval.
Seattle
Kent
North
End
East
Side
SW
Count
Federal
Way
Renton
Night Owl
Buses
Auburn
Vashon
Island
Total
Men
827
21
55
55
65
25
46
109
13
9
1,225
Women
153
7
12
34
21
7
14
19
3
1
271
Gender
unknown
1951
136
64
150
226
231
100
0
94
28
2,980
Minor (under 18)
11
1
4
6
3
0
0
4
0
0
29
Total
2,942
165
135
245
315
263
160
132
110
38
4,505
Benches
46
2
2
1
5
1
0
0
0
0
57
Parking
Garages
26
2
0
25
0
0
1
0
0
0
54
Cars /Trucks
914
42
53
85
161
199
75
0
48
31
1,608
Structures
533
4
4
27
55
2
18
0
3
7
653
Under roadways
257
2
2
8
4
1
14
0
2
0
290
Doorways
271
1
2
3
10
3
7
0
0
0
297
City Parks
24
0
3
0
0
0
9
0
30
0
66
Bushes/
Undergrowth
37
60
3
9
2
30
12
0
0
0
153
Bus stops
29
21
5
0
0
8
1
0
0
0
64
Alleys
32
9
0
0
0
0
0
0
0
0
41
Walking Around
494
14
10
15
13
13
16
0
4
0
579
Other
279
8
51
72
65
6
7
132
23
0
643
Total
2,942
165
135
245
315
263
160
132
110
38
4,505
The minimum count of 4,505 represents a 19% increase over 2015, and three quarters of the increase
are within the selected areas that are counted each year.
Ms. Eisinger stated the coalition needs voices in Olympia talking about the issues. People have asked
"What more can we do ?" The coalition has scheduled two Homeless Advocacy 101 Workshops that will
be held on February 24, 2016 at St. Luke's Church (5710 22nd Avenue NW, Seattle) and on February 27,
2016 at the Kent Library (212 2nd Avenue North, Kent). Those interested in attending the workshops
should register at: www.homelessinfo.orq.
There are special events used to count the youth and young adults. Ms. Eisinger said they would be
willing to attend another meeting to discuss this and other issues if the Council would like additional
information.
Council President Duffie asked Ms. Eisinger to work with the Council Analyst on any future updates.
The Councilmembers exchanged comments on the above topic, and asked clarifying questions of the
presenters. The Council thanked Ms. Roy and Ms. Eisinger for the informational materials and the
presentation.
b. A contract for consulting services for preliminary engineering for Strander Boulevard
Extension project.
Councilmember Robertson indicated this item was discussed at the Transportation Committee meeting on
February 1, 2016. A majority of the committee members recommended approval.
Tukwila City Council Committee of the Whole Minutes
February 8, 2016 Page 4 of 7
Bob Giberson, Public Works Director, explained the proposed contract would provide Early Start Work
design services for the Strander Boulevard Extension Phase 3 Project. This project includes construction
of the undercrossing of the railroad to complete the four -lane roadway from West Valley Highway to
Renton. BergerABAM was selected from the MRSC consultant roster as one of the three top engineering
firms that are experienced in the design of similar railroad grade separation projects.
Mr. Giberson stated the Transportation Committee had requested that staff provide a timeline of the 2016
grant- seeking opportunities; a summary of the anticipated funding sources include:
• Federal Surface Transportation Program (STP) Funds (Design and Right -of -Way) request
estimated $5M or more) — Call for Projects Spring 2016; Funds available 2017
• Transportation Investment Generating Economic Recovery (TIGER) Grant (To be used for
Construction only - request $20M) — Unknown future program; Anticipate 2017/2018 if authorized
• State Transportation Improvement Board (Construction only — request estimated $10M) —
Applications due late August 2016
• Federal STP Funds (Construction — request estimated $10M) — Call for Projects in 2018 or 2019
• Freight Mobility Strategic Investment Board (Construction only) - $5M committed
• Northwest Arena Mitigation — Dependent upon arena project moving forward - $5M committed
Councilmember Robertson explained that the Transportation Committee reviewed the Strander Boulevard
Extension project against the other transportation (only) projects in the current Capital Improvement
Program (CIP), and determined this is a high priority project. The Transportation Committee did discuss a
potential Local Improvement District (LID) for the City's portion of the project costs.
Mr. Robertson referenced Ordinance No. 2411, the LID that was used successfully for the Klickitat
project. The City is going to spend a great deal of money on the Strander Boulevard project in the future.
However, the City must also look at funding for a City Facilities Plan, and a possible increase in Human
Services funding. He voiced support for the proposed agreement to move forward, and he is in favor of
the City considering a LID for the remaining funding that will be needed for the project.
Councilmember Seal stated there was a lengthy discussion on this item at the recent Transportation
Committee meeting. The Strander Boulevard Extension project has been discussed for the past 11
years, and a completed project would benefit the City and the region. Ms. Seal also would like the
Transportation Committee to have a discussion on a possible LID as a funding option for this project.
Councilmember Hougardy voiced her support for the proposed project and the comments made by her
fellow Councilmembers. The completed project would provide a much needed east —west corridor, which
is what is lacking in the City. A new east —west corridor would be a great improvement for the City and the
region. She also supports a discussion at a future Transportation Committee meeting on a possible LID
as a funding mechanism.
Councilmember Kruller stated the recommendation for this agenda item is for the Council to approve the
proposed consultant agreement. By moving forward with the design of the project it could increase the
City's chances of receiving grant funding for the project. Ms. Kruller is on the Puget Sound Regional
Policy (PSRC) Board, and that Board will be issuing notification of grants for upcoming urban
transportation projects.
Councilmember McLeod spoke in favor of the project, and he concurred with the previous comments from
his fellow Councilmembers. There are goals to increase housing within the City's Urban Center, and the
addition of a new east -west transportation corridor could benefit that growth.
Councilmember Robertson asked if there was Council support for staff to begin preliminary work on a
proposed LID for the project. Since the preliminary work by staff will cost money, the committee wanted
to make sure there was full Council support for a potential LID as a funding source. Mr. Robertson stated
that in the near future the Council will be asking the residents to vote on new debt (facilities); he wants to
make sure they know the City has looked for other ways to fund projects.
Tukwila City Council Committee of the Whole Minutes
February 8, 2016 Page 5 of 7
Speaking as the Chair of the Transportation Committee, Councilmember Robertson stated the committee
would be willing to return to a future Council meeting with an agenda item to discuss a possible LID for
this project.
After Council discussion it was determined that a discussion of a potential LID for this project will take
place at a future Transportation Committee meeting.
COUNCIL CONSENSUS EXISTED TO FORWARD THIS ITEM TO THE NEXT REGULAR MEETING
CONSENT AGENDA.
c. A contract for consulting services for Cascade View "Safe Routes to School," Phase II.
Councilmember Robertson indicated this item was discussed at the Transportation Committee meeting on
February 1, 2016. A majority of the committee members recommended approval.
The proposed contract is to provide engineering and design services for the Cascade View Elementary
School "Safe Routes to School" Phase II Project that includes a traffic circle and sidewalks. The City
requested Statement of Qualifications from the MRSC consultant roster and three firms were interviewed.
KPG, Inc. was selected as the firm that best met the project requirements. The Council is being asked to
approve the design contract with KPG, Inc. in the amount of $138,205.30.
Mr. Giberson referred to a scrivener error in the contract included on pages 43 and 70 of the agenda
packet. He stated that the contract amount should be referenced as $138,205.30 (as opposed to
$139,205.30), and the correction will be made in the final contract.
The Councilmembers exchanged comments and asked clarifying questions of staff on the agenda topic.
COUNCIL CONSENSUS EXISTED TO FORWARD THIS ITEM TO THE NEXT REGULAR MEETING.
. .
a. Mayor
Mayor Ekberg attended the recent Cascade Water Alliance and Valley Communications Board Meetings.
On February 3, 2016 he attended the Sound Cities Association (SCA) Meeting, and the Equity and
Diversity Commission meeting on February 4, 2016. On February 8, 2016 he had lunch with a group of
students at Foster High School, where he discussed the City's scholarship program. Later that afternoon
he attended the King County Cities Climate Collaboration meeting.
b. City Council
Councilmember Robertson stated in reference to a potential LID for the Strander Boulevard Extension
project, the Council Operating Procedures state there be Council consensus on an item prior to having
City Administration and staff move forward with a Council requested project. Additionally, Council
President Duffie has tasked each of the Council Committees with a thorough review of all items prior to
moving forward for Council discussion. He feels at some point the Council Agenda Synopsis (CAS) will
need to be edited to allow a way to highlight an item that has changed as a result of the discussion at
committee level.
Councilmember Seal participated in the Citizenship Day on February 6, 2016, where 60 individuals were
assisted to complete the very extensive citizenship application. This is a very long process, and Ms. Seal
reviewed some stories of the individuals who attended the event. She announced that the next
Citizenship Day will be held on June 25, 2016, and she will be contacting the City's Equity and Diversity
Commission about the possibility of a dual- sponsorship for a Tukwila Citizenship Day event. Information
on this event can be found at Washington New Americans website: www.wanewamericans.org.
Council President Duffie stated that he attended the recent Cascade Water Alliance Board meeting. He
participated in the National African American Parent Involvement Day on February 8, 2016. Mr. Duffie
referred to his use of the 5- minute time clock during his report, and offered the suggestion to all
Tukwila City Council Committee of the Whole Minutes
February 8, 2016 Page 6 of 7
Councilmembers. Mr. Duffie also thanked the Council Committees for their work on the topics that were
included in the agenda this evening.
Councilmember Hougardy attended the most recent Regional Transportation Committee meeting where
the committee continued the discussion on the Metro Long Range Plan. Ms. Hougardy explained that the
committee has been working through the draft plan to make sure the plan is as comprehensive and fair as
possible. On February 3, 2016 she attended the Sound Cities Association Regional Board and
Committee Orientation meeting.
Councilmember Kruller attended the Sound Cities Association Regional Board and Committee Orientation
meeting on February 3, 2016, and she has been assisting with outreach for the Tukwila School District
Levies. She commented that the Tukwila Pantry will be having an emergency Board Meeting later this
week to address some recent issues. She stated that the next Council Coffee Chat will be on Saturday,
February 13, 2016, beginning at 10:00 a.m. at Billy Baroo's — 13500 Interurban Avenue South. Ms.
Kruller said she recently heard that landlords are increasing rent in order to evict tenants. She intends to
have the Community Affairs and Parks Committee discuss a "Just Cause for Evictions" ordinance to
assist in protecting tenants. She requested the Council receive an update on the motel demolition at a
future Council meeting, so the public is aware of the status of the project.
Councilmember McLeod attended the Sound Cities Association Regional Board and Committee
Orientation meeting on February 3, 2016. He also attended the most recent AWC meeting, as he is
working to familiarize himself with these groups.
c. Staff
David Cline, City Administrator, stated at the last Council meeting there was a request for an update on
the demolition of the motels along Tukwila International Boulevard. He explained that the contractor has
started coordination on hazardous material abatement and utility disconnection for the Traveler's Choice
Motel, which is scheduled to be demolished in February. Mr. Cline stated that additional project
information will be included in the next City Administrator Report.
d. City Attorney
The City Attorney's presence is not required at Committee of the Whole meetings.
e. Intergovernmental
Laurel Humphrey, Council Analyst, reminded the Council and audience that City offices will be closed on
Monday, February 15, 2016 in recognition of Presidents' Day. The City Council Regular Meeting and the
Finance and Safety Committee meeting will each shift one day accordingly.
MISCELLANEOUS
Council President Duffie stated that he has been asked if the City will be cancelling senior citizen
programs in order to fund the Teens for Tukwila delegation attendance at the upcoming National League
of Cities (NLC) Conference.
Mr. Cline clarified that potential funding sources for the Teens for Tukwila delegation to the NLC
Conference included utilizing funds from the Sister Cities budget, in addition to other funding sources.
Cancelling any of the City's senior citizen programs has not been considered.
Tukwila City Council Committee of the Whole Minutes
February 8, 2016
ADJOURNMENT
Page 7 of 7
8:47 p.m. COUNCIL PRESIDENT DUFFIE DECLARED THE COMMITTEE OF THE WHOLE MEETING
ADJOURNED TO CONVENE A SPECIAL MEETING.
goe'duffie, Coun r4ident
( A
Melissa Hart, Deputy City Clerk
APPROVED BY THE COUNCIL PRESIDENT: 2/22/16
AVAILABLE ON THE CITY WEBSITE: 2/23/16