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Home My WebLink AboutReg 2016-03-21 COMPLETE AGENDA PACKETTukwila City Council Agenda • ❖ REGULAR MEETING ❖ Allan Ekberg, Mayor Counci /members -:- Dennis Robertson -:- Verna Seal David Cline, City Administrator Kathy Hougardy -:- De'Sean Quinn Joe Duffle, Counci /President Kate Kruller -:- Thomas McLeod Monday, March 21, 2016; 7:00 PM • Ord #2497 • Res #1878 1. CALL TO ORDER / PLEDGE OF ALLEGIANCE / ROLL CALL 2. SPECIAL Community Connector Program update. PRESENTATION Joyce Trantina, Project Development Manager. 3. APPOINTMENTS Appointments /Reappointments to the Human Services Advisory Board. a. Confirm the reappointment of Terra Straight to Position #1 on the Human Services Advisory Board, with a term expiring 4/30/19. b. Confirm the appointment of Jonathan Houston to Position #2 on the Pg.11 Human Services Advisory Board, with a term expiring 4/30/19. 4. CITIZEN At this time, you are invited to comment on items not included on this agenda COMMENT (please limit your comments to five minutes per citizen). To comment on an item listed on this agenda, please save your comments until the issue is presented for discussion. (Refer to back of agenda page for additional information.) 5. CONSENT a. Approval of Minutes: 3/14/16 (Special) AGENDA b. Approval of Vouchers. c. A resolution declaring an emergency in response to damages to Pg.17 public property due to a severely damaged sanitary sewer main. [Reviewed and forwarded to Consent by the Utilities Committee on 3115116.1 d. Accept the Washington State Department of Ecology Coordinated Pg.31 Prevention Grant to fund the Tukwila Recycling Program. [Reviewed and forwarded to Consent by the Utilities Committee on 3115116.1 6. UNFINISHED A resolution updating and clarifying the non - represented employees' Pg.57 BUSINESS compensation and adopting the non - represented salary schedule and benefits summary, effective January 1, 2016. 7. NEW BUSINESS 8. REPORTS a. Mayor b. City Council c. Staff -City Administrator Report Pg.69 d. City Attorney e. Intergovernmental 9. MISCELLANEOUS 10. EXECUTIVE SESSION — Pending litigation — Pursuant to RCW 42.30.110(1)(i) — 30 minutes 11. ADJOURNMENT Tukwila City Hall is ADA accessible. Reasonable accommodations are available at public hearings with advance notice to the City Clerk's Office (206- 433 -1800 or TukwilaCityClerk @TukwilaWA.gov). This agenda is available at www.tukwilawa,00v, and in alternate formats with advance notice for those with disabilities. Tukwila Council meetings are audio /video taped (available at .tu ila a. ov) HOW TO TESTIFY If you would like to address the Council, please go to the podium and state your name and address clearly for the record. Please observe the basic rules of courtesy when speaking and limit your comments to 5 minutes. The Council appreciates hearing from citizens but may not be able to take immediate action on comments received until they are referred to a Committee or discussed under New Business. CITIZEN COMMENTS At each Council meeting, citizens are given the opportunity to address the Council on items that are not included on the agenda during CITIZEN COMMENTS. Please limit your comments to 5 minutes. SPECIAL MEETINGS /EXECUTIVE SESSIONS Special Meetings may be called at any time with proper public notice. Procedures followed are the same as those used in Regular Council meetings. Executive Sessions may be called to inform the Council of pending legal action, financial, or personnel matters as prescribed by law. Executive Sessions are not open to the public. PUBLIC HEARINGS Public Hearings are required by law before the Council can take action on matters affecting the public interest such as land -use laws, annexations, rezone requests, public safety issues, etc. Section 2.04.150 of the Tukwila Municipal Code states the following guidelines for Public Hearings: The proponent shall speak first and is allowed 15 minutes for a presentation. 2. The opponent is then allowed 15 minutes to make a presentation. 3. Each side is then allowed 5 minutes for rebuttal. 4. Citizens who wish to address the Council may speak for 5 minutes each. No one may speak a second time until everyone wishing to speak has spoken. 5. After each speaker has spoken, the Council may question the speaker. Each speaker can respond to the question, but may not engage in further debate at that time. 6. After the Public Hearing is closed and during the Council meeting, the Council may choose to discuss the issue among themselves, or defer the discussion to a future Council meeting, without further public testimony. Council action may only be taken during Regular or Special Meetings. COUNCIL MEETING SCHEDULE No Council meetings are scheduled on the 5th Monday of the month unless prior public notification is given. Regular Meetings - The Mayor, elected by the people to a four -year term, presides at all Regular Council Meetings held on the 1st and 3rd Mondays of each month at 7:00 p.m. and Special Meetings. Official Council action in the form of formal motions, adopting of resolutions and passing of ordinances can only be taken at Regular or Special Council meetings. Committee of the Whole Meetings - Councilmembers are elected for a four -year term. The Council President is elected by the Councilmembers to preside at all Committee of the Whole meetings for a one -year term. Committee of the Whole meetings are held the 2nd and 4th Mondays at 7:00 p.m. Issues discussed there are forwarded to Regular or Special Council meetings for official action. COMMUNITY CONNECTORS CITY COUNCIL UPDATE MARCH 21, 2016 THE CITY OF OPPORTUNITY, THE COMMUNITY OF CHOIC A Brief Background • The value of partnership —City of Tukwila — Global to Local — Forterra — Started in 2013 • Developed program (identified Connectors, City Govt. "101 ", Comp. Plan overview, door -to -door surveys) 2014 Highlights Comprehensive Plan — Hosted Community Meetings — Shared ideas on housing, food access, relationship building — Convened post - project Connectors meeting • Connector led discussions • Solicited input from communities, areas of concern • Meetings with Fire and Police personnel \yyvwv� �� y vvw • Professional Development • Utilized Connector recommendations • Met with City staff • Planned future Connector outreach • Personal property • Marijuana laws in public areas • Parental responsibility • Interaction with authority (911 calls) Other Work in 2015 • Connector Involvement with the city • Attended City Council and other meetings • Spoke at City Council meetings — Comprehensive Plan • Letters of support for Comprehensive Plan policies Building Relationships and Understanding for the Future Program Visibility — Increase access for City departments — Utilize Connectors for specific projects Potential Projects — Community Outreach — Enhanced Code Enforcement /Complaint Process — New and improved City website What's Next? • Expand program to include liaisons from other communities • Greater visibility /participation at City events • Continue /expand leadership development 10 COUNCIL AGENDA SYNOPSIS Initials Mee tin Date Prepared by Mayor's revien, Council revien, 03/21/16 CT ITEM INFORMATION ITEM NO. 3 ISTAFF SPONSOR: MAYOR EKBERG I ORIGINAj, AGENDA DA'IT--: 03/21/16 AGENDA ITEM TITLE Reappointment and appointment to Human Services Advisory Board CATEGORY ❑ Discussion Mtg Date Z Motion Mt Date 31211201 ❑ Resolution Mtg Date ❑ Ordinance Mtg Date t ❑ BidAward Mtg Date ❑ Public Hearing g Mtg Date Ej Otber w Date Mt SPONSOR ❑ Council Z Mayor ❑ HR ❑ DCD [:] Finance ❑ Fire E]IT ❑ P&R ❑ Police ❑ PW SPONSOR'S Human Services Advisory Board: Reappt to Position I and Appt to Position 2; SUMMARY REVIEWED BY cow mtg. ❑ CA&P Cmte ❑ F&S Cmte ❑ Transportation Cmte ❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: COMMITTEE CHAIR: RECOMMENDATIONS: SPONSOR/ADMIN. Mayor's Office COMMITTEE, COST IMPACT/ FUND SOURCE Expi,'INDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 03/21/16 MTG. DATE ATTACHMENTS 03/21/16 Informational Memorandum dated 3/16/2016 12 City of Tukwila Allan Ekberg, Mayor TO: CITY COUNCIL IT, FIV013 DATE: MARCH 16, 2016 SUBJECT: REAPPOINTMENT AND NEW APPOINTMENT TO THE HUMAN SERVICES ADVISORY BOARD Human Services Advisory Board Position #1: The term of Terra Straight will expire April 30, 2016 and I am recommending that she be reappointed. Her new term will expire on April 30, 2019. Position #2: This position is currently vacant. I have attached the application of Jonathan Houston for your consideration. Jonathon works for the Tukwila School District and I am recommending he be appointed to Position #2. His term will expire April 30, 2019. RECOMMENDATION I am recommending the appointment/reappointment as listed above take place at the March 21, 2016 Council Meeting. 13 im City of Tukwila Tukwila City Hag 6200 Southcenter Blvd Tukwila, WA 98188 Phone: (206) 433-1800 Fax: (206) 433-1833 RECEIVED Email: Board scorn msa-tu kwilawa. go Website: www.tukwilawa.gov Application for Appointment BOARDS AND COMMISSIONS Please complete the ENTIRE application form. Applicants may attach a cover letter and/or a resume totaling no more than three pages. DATE: i ZLZ I NAME: Last' First M. 1. ADDRESS:- qq/,57 14, U,0;f, Street City M MAILING ADDRESS (if different): F6. R?X bA;zS -5m * fy, W4 1914 T HOME PHONE: CELL/MOBILE PHONE: 2N -Z29-1025- EMPLOYER: E-MAIL: 66-4wik, ki,)il a, edii-04-,ee T1/ Please check all that apply to you within the City of Tukwila limits: ❑ ,Resident ❑ Business Owner/Representative 2' . School District Representative ❑ High School Student I wish to be considered for appointment to the following board or commission (check all that apply): COMMISSIONS: ❑ Arts F-1 Civil Service ❑ Equity & Diversity ❑ Parks ❑ Planning ❑ Other/Special Committee: BOARDS & COMMITTEES: ❑ Community Police Advisory FR"**' Human Services F-1 Library 1:1 Sister Cities ❑ Lodging Tax ❑ Pool Advisory (TMPD) HAVE YOU PREVIOUSLY SERVED ON ONE OF THESE BOARDS OR COMMISSIONS? ❑ Yes Ukl o If "yes", please list: AVAILABLE TO ATTEND MEETINGS: EAD'aytime ❑ Evenings Please contact me regarding other City of Tukwila volunteer opportunities (check box): ❑ W, Professional /Community Activities (organizations, clubs, service groups, etc): C Im o I We 1.,w K, �mdakpii Qualifications as related to this position: SA, OaAn i, 4 C L,,o,oA , L . I&V"a plicant's Sig 12-12 q LI�E Dat4 I City of Tukwila Volunteer Program — Application for Appointment Boards & Commissions Page 2 M. COUNCIL AGENDA SYNOPSIS M I - Meefin ors review I Cqunay review ,g Date Prepared by 03/21/16 BG ITEM INFORMATION ITEMNO. 5.C. 1t ISTAFF SPONSOR: BOB GIBERSON I ORIGINALAGENDADt,�TF: 03/21/16 AGENDA ITEM TITLE CBD Sanitary Sewer Rehabilitation - 1200 Andover Park East Resolution declaring an Emergency CATEGORY 0 Discussion Mt g Date Motion Mt g Date Resolution Mt Date 03121116 F Ordinance Mt g Date E] BidAward Mt Date F Public Hearing Mig Date ❑ Other Mt g Date SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire E]IT ❑ P&R ❑ Police Z PV SPONSOR'S This Resolution will declare an emergency that authorizes City staff to expedite the sewer SUMMARY repair at 1200 Andover Park East. On February 17, 2016, while in the process of cleaning the sewer in Andover Park East in preparation for the 2015/2016 CBD Sewer Rehabilitation Project, broken sewer pipe was found and will need to be fully repaired. Council is being asked to approve the resolution declaring an emergency and authorize immediate repairs to the damaged sewer line. REVIEWED BY ❑ cow Mtg. ❑ CA&P Cmte ❑ F&S Cmte ❑ Transportation Cmte Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 03/15/16 COMMITTEE CHAIR: KATHY HOUGARDY RECOMMENDATIONS: SPONSOR/ADMIN. Public Works Department COMMITTEE Unanimous Approval; Forward to Regular Consent Agenda COST IMPACT / FUND SOURCE ExPENDITURE, REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $114,219.46 Estimated $900,000.00 $0.00 Fund Source: 402 SEWER FUND (PAGE 71, 2015 CIP) Comments: MTG. DATE RECORD OF COUNCIL ACTION 03/21/16 MTG. DATE ATTACHMENTS 03/21/16 Informational Memorandum dated 03/11/16 Emergency Declaration Draft Resolution Photo of sewer Page 71, 2015 CIP with breakdown of contracts for 2015 & 2016 Minutes from the Utilities Committee meeting of 03/15/16 1t im City of Tukwila Allan Ekberg, Mayor Public Works Department - Bob Giberson, Director TO: Mayor Ekberg Utilities Committee FROM: Bob Giberson, Public Works Director 'If fil BY: Mike Cusick, Senior Program Manager DATE: March 11, 2016 SUBJECT: CBD Sanitary Sewer Rehabilitation Project No. 91140203 Resolution declaring an Emergency for the Sanitary Sewer Repair at 1200 APE ISSUE Approve Resolution for the emergency repair of the sanitary sewer main at the 1200 block of Andover Park East (APE). laITIN "Iewsill The City has been implementing a phased rehabilitation of the sanitary sewer system in the Commercial Business District (CBD) since 2013. The sewer lines were originally installed in the 1960's and have served their effective lifespan. Rehabilitation or replacement is necessary to extend the service life of the sewer system. Visual inspections have revealed that certain segments of the sewer main have deteriorated severely and multiple failures have occurred (see attached photo). The sewer mains must be cleaned of debris before they can be slip -lined and the process of high - pressure water cleaning can damage the sewer or even remove bedding adjacent to the sewer mains if a breach has already occurred. Some sewer mains have not been visually inspected due to inaccessibility of the inspection camera; therefore, some pipe conditions are unknown. DISCUSSION Slip- lining began in late January 2016 with initial efforts proceeding without incident. The contractor began finding issues with gravel in the mains near Shasta Beverage and Costco. Cleaning efforts on February 17, 2016 of the sewer main in APE, just downstream of Shasta, have exposed a broken sewer pipe that prevents the current relining process to move forward without repairing the main by excavation and replacement. Attached is Mayor Ekberg's signed Emergency Declaration dated February 23, 2016 for the sewer main repair at 1200 Andover Park East. FISCAL IMPACT Since the emergency declaration was signed, staff requested quotes from nine contractors and received three submittals. The R.L. Alia Company submitted a cost of $114,219.46 (which includes a 20% contingency). The full extent of the damage to the sewer main can only be determined after exposing the failing pipe. The construction will be paid for from the 2015/2016 CBD Sanitary Sewer Rehabilitation Project funds, currently budgeted at $900,000.00 for 2016. RECOMMENDATION Council is being asked to approve the Resolution declaring an emergency for the repair of the sanitary sewer at 1200 Andover Park East and consider this item on the Consent Agenda at the March 21, 2016 Regular Meeting. Attachments: Emergency Declaration Draft Resolution Photo of sewer Page 71, 2015 CIP with breakdown of contracts for 2015 & 2016 W: \PW Eng \PROJECWA• SW Projects \CBD Sewer Rehabilitation (91140203) \Info Memo Resolution Emergency Repair 1200 APE 03 -11 -16 gl.docx H9 20 City of Tukwila Public Works Department -Bob Giberson, Director TO: Mayor Ekberg FROM: Bob Gibersom°PubXic Works Director BY: Robin Timchrmak City Engineer DATE: February 22, 2016 SUBJECT: CBD Sanitary Sewer Rehabilitation Project No. 91140203 Emergency Declaration for Sewer Repair at 1200 Andover Park East ISSUE Mayor to declare on emergency that authorizes City staff to expedite a repair of the sanitary sewer main at the 1200 block of Andover Park East (APE). BACKGROUND The City has been implementing 8 phased rehabilitation Of the sanitary sewer system iOthe Central Business District (CBD) since 2013. The sewer lines were originally installed in the 1960's and have served their effective |ifeapan. Rehabilitation or replacement is necessary to extend the service |iha of the sewer system. Visual inspections have revealed that certain segments of sewer main have deteriorated severely and multiple failures have occurred (see attached photos). The rehabilitation process must be carefully implemented as preparing the sewer mains for relining can cause additional damage and possible failure. The mains must be cleaned of debris before they can be relined and the process of high-pressure water cleaning can damage the sewer or even remove bedding adjacent to the sewer mains if a breach has already occurred. Some sewer mains have not been visually inspected due to inaccessibility of the inspection camera; therefore some pipe conditions are unknown. DISCUSSION Construction began in late January 2O16 with initial relining efforts proceeding without incident. The Contractor began finding issues with gravel in the mains near Shasta and Costco. Cleaning efforts on February 16 of the sewer main in APE just downstream of the Shasta Corporation have exposed a collapsed pipe that prevents the current relining process to move forward without repairing the main by excavation and replacement. AD emergency in accordance with TK4C 2.57.O30 and F{CVV35.23.352io requested in order to waive the standard bidding process. A Resolution will be prepared for Council approval at the next available Utilities Committee meeting date. FISCAL IMPACT At this time, repair costs are unknown. The extent of the damage can only bedetermined by exposing the failed sewer main. This work will be paid from the 2015/2016 CBD Sanitary Sewer Rehabilitation Project funds, currently budgeted at $900,000.00 for 2016. RECOMMENDATION Mayor is being asked to declare an emergency for the Sewer Repair at 1200 Andover Park East. AUthOrizHdBv W:\PW EngkPROJECTSW SW PrajectsICBD Sewer Rehabilitabon (91`�� Mayor 1200 APE 02-22-16.docx 22 DRAFT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, DECLARING AN EMERGENCY IN RESPONSE TO DAMAGES TO PUBLIC PROPERTY DUE TO A SEVERELY DAMAGED SANITARY SEWER MAIN. WHEREAS, it has been determined that a damaged sanitary sewer main is in danger of collapsing in the 1200 block of Andover Park East; and WHEREAS, if the sanitary sewer main collapses, the break could pose significant risks to existing gas lines, storm drains, and water utilities; and WHEREAS, the repairs to the sanitary sewer main are required immediately; and WHEREAS, RCW 39.04.280 provides for emergency declarations and competitive bidding exemptions; and WHEREAS, the Mayor of Tukwila declared an emergency on February 23, 2016, in order to allow City forces to respond with appropriate resources to restore damages and prevent further impacts to public and private property; and WHEREAS, the City Council wishes to provide their support and endorsement of the Mayor in his action to declare an emergency and for the City's efforts to respond to the emergency; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: The City Council supports the Mayor in his declaration of emergency and authorizes the execution of contracts or agreements due to damages and the need for protective actions brought about by a failed sanitary sewer main, and hereby authorizes City forces to respond in the most effective and expedient manner, without regard for the procedures and formalities that would otherwise govern the assignment of duties, procurement of materials, and contracting of services. This situation is an emergency as defined in RCW 39.04.280(3) W: \Word Processing \Resolutions \Emergency- Sanitary sewer main on APE 2 -29 -16 MC:bjs Page 1 of 2 23 PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 12016. ATTEST /AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk APPROVED AS TO FORM BY: Rachel B. Turpin, City Attorney Joe Duffie, Council President Filed with the City Clerk: Passed by the City Council: Resolution Number: W:\Word Processing\Resolutions\Emergency-Sanitary sewer main on APE 2-29-16 MC:bjs 24 Page 2 of 2 UP MANHOLE 1044A LOOKING SOUTH NEAR COSTCO DR. AND APE CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2015 to 2020 PROJECT: CBD Sanitary Sewer Rehabilitation Project No. 91140203 DESCRIPTION: The asbestos concrete pipe in the CBD (commercial business district) is approximately 45 years old and becoming soft. Slip lining the pipe will reinforce the strength with little impact to roadways and minimal excavation. JUSTIFICATION: If the pipe collapses, the street will have to be excavated and the cost of the repairs will be significant. In the last five years we have had two major pipe failures on Andover Park West. STATUS: A Public Works Trust Fund loan was successfully obtained in 2012 for construction. MAINT. IMPACT: Reduced maintenance and repair costs. COMMENT: The limits of the 2013 project is APW to APE from Minkler Blvd to S 180th St and will now include the repair to the sewer under the railroad tracks. FINANCIAL Through Estimated (in $000's) 2013 2014 2015 2016 2017 2018 2019 2020 BEYOND TOTAL EXPENSES I q, i nkw�w vk.,y j—i= i ,seas• r T I ' 3 Design 159 33 20 20 20 20 20 292 Land(R!W) 0 Const. Mgmt. 87 120 120 120 120 120 687 Construction 639 900 900 900 900 900 5,139 TOTAL EXPENSES 159 759 1,040 1,040 1,040 1 1,040 1 1,040 1 01 0 1 6,118 FUND SOURCES Awarded Grant 0 PWTF /Proposed PW1 45 250 455 750 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 114 509 585 1,040 1,040 1,040 1,040 0 0 5,368 TOTAL SOURCES 159 759 1,040 1,040 1,040 1 1,040 1 1,040 1 01 0 1 6,118 Project Location I q, i nkw�w vk.,y j—i= i ,seas• r T I ' 3 i F 1 f � Mitll Dt � u WL r sSr xn pr I 1 F N 26 2015 - 2020 Capital Improvement Program 71 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2015 to 2020 PROJECT: CBD Sanitary Sewer Rehabilitation The asbestos concrete pipe in the CBD (commercial business district) is approximately 45 years old and DESCRIPTION: becoming soft. Slip lining the pipe will reinforce the strength with little impact to roadways and minimal excavation. Actual If the pipe collapses, the street will have to be excavated and the cost of the repairs will be significant. In the JUSTIFICATION: last five years we have had two major pipe failures on Andover Park West. STATUS: A Public Works Trust Fund loan was successfully obtained in 2012 for construction. MAINT. IMPACT: Reduced maintenance and repair costs. 20 The limits of the 2013 project is APW to APE from Minkler Blvd to S 180th St and will now include the repair to COMMENT: the sewer under the railroad tracks. FINANCIAL Through Estimated /in A000'sl 2013 2014 2015 2016 2017 2018 2019 TOTAL EXPENSES 2015 Contract Actual Design 159 33 20 20 20 20 20 292 Land (R/W) Stahali CM 14 -153 23,380.00 18,781.08 CHS Eng CM 0 Const. Mgmt. 17,659.71 87 120 120 120 120 120 687 Construction 160,594.98 639 900 900 900 900 900 5,139 TOTALEXPENSESJ 159 1 759 1 1,040 1 1,040 1 1,040 1 1,040 1 1,040 1 6,118 FUND SOURCES Michels 2014 Sliplining 15 -178 Awarded Grant Contigency RL Alia 1227 APE 0 PWTF /Proposed PWTF 249 501 RL Alia 750 Mitigation Actual Contigency 0 Mitigation Expected $875,073.52 0 Utility Revenue 159 510 539 1,040 1,040 1,040 1,040 5,368 TOTAL SOURCES 159 759 1,040 1,040 1,040 1,040 1,040 6,118 2016 Contract Actual Remaining Closed 105,068.10 21,013.62 528,464.52 105,692.90 69,717.56 13,943.51 95,182.88 19,036.58 $1,057,184.97 40,201.99 Closed Closed 58,863.31 Closed Closed Closed 2015 - 2020 Capital Improvement Program 71 27 2015 Contract Actual RH2 Enginneering Design 13 -076 232,235.00 30,022.48 Staff & Misc 41,325.61 Stahali CM 14 -153 23,380.00 18,781.08 CHS Eng CM 14 -152 46,317.00 17,659.71 RH2 Enginneering CM 15 -074 112,710.00 13,644.70 Michels 2014 Sliplining 14 -154 160,594.98 171,530.71 RL Alia APW /APE 14 -159 406,226.39 547,954.88 RL Alia 1227 APE 15 -155 34,154.35 34,154.35 Olson Pro -Vac Manholes 15 -177 Contigency Michels 2014 Sliplining 15 -178 Contigency RL Alia 1227 APE New Contigency RL Alia 1200 APE New Contigency $875,073.52 2016 Contract Actual Remaining Closed 105,068.10 21,013.62 528,464.52 105,692.90 69,717.56 13,943.51 95,182.88 19,036.58 $1,057,184.97 40,201.99 Closed Closed 58,863.31 Closed Closed Closed 2015 - 2020 Capital Improvement Program 71 27 M. UTILITIES COMMITTEE Meeting Minutes . f - 1 . City Council Utilities Committee March 15, 2016, 2016 - 5:30 p. m. - Foster Conference Room, 6300 Building Councilmembers: Kathy Hougardy, Chair; Kate Kruller, Thomas McLeod Staff: Bob Giberson, Frank Iriarte, Robin Tischmak, Greg Villanueva, Mike Cusick, Ryan Larson, Pat Brodin, Rebecca Fox, Russell Betteridge, Gail Labanara, Laurel Humphrey CALL TO ORDER: Committee Chair Hougardy called the meeting to order at 5:30 p.m. I. PRESENTATIONS II. BUSINESSAGENDA A. Resolution: Declaring an Emergencv for Sanitary Sewer Repair at 1200 Andover Park East Staff is seeking Council approval of a resolution that would declare an emergency for the repair of the sanitary sewer at 1200 Andover Park East. A broken sewer pipe was discovered in February that is preventing progress on the sliplining effort. The Mayor signed an emergency declaration on February 23, 2016, and since then staff has received three quotes for the sewer repair. The R.L. Alia Company submitted a cost of $114,219.46, including a 20% contingency, which can be paid for from the 2015/2016 CBD Sanitary Sewer Rehabilitation Project. UNANIMOUS APPROVAL. FORWARD TO MARCH 21, 2016 REGULAR CONSENT AGENDA B. NPDES Program 2015 Annual Report and 2016 Surface Water Management Program Plan Staff provided an overview of the National Pollutant Discharge Elimination System (NPDES) 2015 Annual Report and 2016 Surface Water Management Program (SWMP) Plan. The Annual Report reflects activities completed by the City in 2015. The SWMP Plan is required by the NPDES Program to showthatthe Citycomplies with requirements outlined in the NPDES Phase II permit, effective August 1, 2013. The SWMP Plan contains required elements including public education and outreach, public involvement and participation, illicit discharge detection and elimination, runoff control, and pollution prevention and operation and maintenance. Committee members and staff discussed the importance of public education and outreach. INFORMATION ONLY. C. Coordinated Prevention Grant for Recycling Program Staff is seeking Council approval to accept a Coordinated Prevention Grant from the Washington State Department of Ecology in the amount of $14,070 to fund the Recycling Assistance Program through June 30, 2017. Grant funding from King County is used for the $4,690 required local match. Funds will be used for annual residential drop -off events as well 29 30 COUNCIL AGENDA SYNOPSIS ---------------------------- - - - - -- Initials Meeting Date 11repared by Mayor's review Council review 03/21/16 RF ITEMNO. 5.D. 31 � STAFF SPONSOR: JACK PACE 1ORIGINAL AGENDA DA'Tl-?: 3/21/16 AC I?NDA I-n-,'m Trri.I ,,, Recycling Grant--Interagency Agreement CATEGORY [:] Discussion Mtg Date E Motion -Alt ,g Date 3121116 ❑ Resolution Mtg Date ❑ Ordinance Mi g Date ❑ BidAward Mt ,g Date F-1 Public Hearing Mtg Date F-1 Other Mtg Date SPONSOR ❑ Council ❑ Mayor ❑ HR E DCD ❑ Finance ❑ Fire ❑ TS [:] P&R ❑ Police ❑ PIV SPONSOR'S Tukwila has received a grant for $18,760 from the Washington State Department of SUMMARY Ecology to implement Tukwila's Recycling program to assist residents and businesses through June 30, 2017. The Council is requested to authorize the mayor to sign an interagency agreement with the Washington Department of Ecology so that the City can receive Coordinated Prevention Grant (CPG) grant. REVIEWED BY F1 COW Mtg. F-1 CA&P Cmte ❑ F&S Cmte ❑ Transportation Cmte ® Utilities Cmte ❑ Arts Comm. [:] Parks Comm. ❑ Planning Comm. DATE: 3/15/16 COMMITTEE CHAIR: HOUGARDY RECOMMENDATIONS: SPONSOR/ADMIN. Department of Community Development COMMIT'IT"E Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE EXPENDITURI, REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $0 $18,760 $0 Fund Source: WASHINGTON DEPARTMENT OF ECOLOGY Comments: MTG. DATE RECORD OF COUNCIL ACTION 03/21/16 MTG. DATE ATTACHMENTS 03/21/16 Informational Memorandum dated 03/08/16 Interagency agreement with Washington Department of Ecology Minutes from the Utilities Committee meeting of 3/1 /16 31 32 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Utilities Committee FROM: Jack Pace, Department of Community Development Director BY: Rebecca Fox, Senior Planner CC: Mayor Ekberg DATE: March 8, 2016 SUBJECT: Coordinated Prevention Grant for Recycling Program ISSUE Council approval is required to authorize Mayor Ekberg to sign an Interlocal Agreement, and accept $18,760 ($14,070 grant + $4,690 local match) in recycling funds from the Washington Department of Ecology. BACKGROUND Tukwila has been awarded a Coordinated Prevention Grant (CPG) from the Washington Department of Ecology to fund Tukwila's Recycling Assistance program through June 30, 2017. Tukwila regularly obtains this grant, as well as a grant from King County, to support the recycling program. Tukwila uses the King County recycling grant to provide the 25% local match that the CPG grant requires. Tukwila's Recycling Assistance Program is financed entirely through outside grants rather than with City of Tukwila funds. A signed Interlocal Agreement is required to accept the grant money. DISCUSSION The CPG grant funds will be used as follows: • Residential Recycling Collections—$17, 000 total (Two-year total combines DOE grant and 25% required local match) Hold drop-off events for Tukwila residents in 2016 and 2017 to collect and recycle hard-to- recycle goods (i.e. tires, furniture, bulky yard debris, sinks, appliances, Styrofoam, textiles etc.). • Commercial Education and Outreach materials-41,760 total (Two-year total combines DOE grant and 25% required local match) Provide support for Tukwila businesses and multi-family complexes to start and improve recycling and waste prevention practices. FINANCIAL IMPACT The Coordinated Prevention Grant (CPG) from the Washington Department of Ecology (DOE) totals a maximum allowable cost of $18,760. The State grant share is $14,070. Funds from a Waste Reduction Recycling (WRR) grant from King County will provide $4,690 for the required 25% local share/match. No direct City of Tukwila funds are used. RECOMMENDATION The Council is being asked to forward the Interlocal Agreement to the Regular Meeting on March 21, 2016 for approval on the consent agenda. ATTACHMENT Coordinated Prevention Grant (CPG) agreement 33 34 DEPARTMENT OF t- J� ECOLOU"Y k m State of Washington Agreement No. W2RCPG- 1517- TukCDD -00009 WASTE 2 RESOURCES COORDINATED PREVENTION GRANT PROGRAM AGREEMENT BETWEEN THE STATE OF WASHINGTON DEPARTMENT OF ECOLOGY axn CITY OF TUKWILA This is a binding Agreement entered into by and between the state of Washington, Department of Ecology, hereinafter referred to as "ECOLOGY," and City of Tukwila, hereinafter referred to as the "RECIPIENT," to carry out with the provided funds activities described herein. GENERAL INFORMATION Project Title: Total Cost: Total Eligible Cost: Ecology Share: Recipient Share: The Effective Date of this Agreement is: The Expiration Date of this Agreement is no later than: Project Type: 2015 -17 CPG City of Tukwila IMP $20,668.00 $18,760.00 $14,070.00 $4,690.00 07/10/2015 06/30/2017 Implementation Project Short Description: The City of Tukwila will use a $18,760 grant to provide Tukwila businesses with information and assistance regarding recycling, waste prevention, and recycled - content products. Furthermore, residents will have access to an annual event to which they may bring hard -to- recycle items for proper reuse or recycling. Over the two -year grant period, an estimated 40 tons will be diverted via approximately 900 business and residential participants. Project Lon Description: N/A Overall Goal: Provide regional solutions and intergovernmental cooperation; prevent or minimize environmental contamination through planning and project implementation; and comply with state and local solid and hazardous waste management plans and laws. 35 State of Washington Department of Ecology Agreement No: W2RCPG- 1517- TukCDD -00009 Project Title: 2015 -17 CPG City of Tukwila IMP Recipient Name: City of Tukwila RECIPIENT INFORMATION Organization Name: City of Tukwila Federal Tax ID: 91- 6001519 DUNS Number: 010207504 Mailing Address: 6300 Southcenter Blvd Tukwila, WA 98188 Physical Address: 6300 Southcenter Blvd Tukwila, Washington 98188 Organization Email: rebecea.fox @tukwilawa.gov Contacts Page 2 of 20 Project Manager Rebecca Fox Senior Planner 6300 Southcenter Boulevard Tukwila, Washington 98188 Email: rebecca.fox @tukwilawa.gov Phone: (206) 431 -3683 Billing Contact Rebecca Fox Senior Planner 6300 Southcenter Boulevard Tukwila, Washington 98188 Email: rebecca.fox @tukwilawa.gov Phone: (206) 431 -3683 Authorized Allan Ekberg Signatory Mayor 6200 Southcenter Blvd Tukwila, Washington 98188 Email: allan.ekberg @tukwilawa.gov Phone: (206) 433 -1850 Version 10/30/2015 36 State of Washington Department of Ecology Agreement No: W2RCPG- 15 1 7-TukCDD-00009 Project Title: 2015 -17 CPG City of Tukwila IMP Recipient Name: City of Tukwila ECOLOGY INFORMATION Mailing Address: Department of Ecology Waste 2 Resources PO BOX 47600 Olympia, WA 98504 -7600 Physical Address: Waste 2 Resources 300 Desmond Drive SE Lacey, WA 98503 Contacts Page 3 of 20 Version 10/30/2015 37 Diana Wadley Project Manager 3190 160th Ave SE Bellevue, Washington 98008 -5452 Email: dwad461 @ecy.wa.gov Phone: (425) 649 -7056 Diana Wadley Financial Manager 3190 160th Ave SE Bellevue, Washington 98008 -5452 Email: dwad461 @ecy.wa.gov Phone: (425) 649 -7056 Version 10/30/2015 37 State of Washington Department of Ecology Agreement No: W2RCPG- 1517- TukCDD -00009 Project Title: 2015 -17 CPG City of Tukwila IMP Recipient Name: City of Tukwila AUTHORIZING SIGNATURES RECIPIENT agrees to furnish the necessary personnel, equipment, materials, services, and otherwise do all things necessary for or incidental to the performance of work as set forth in this Agreement. RECIPIENT acknowledges that they had the opportunity to review the entire Agreement, including all the terms and conditions of this Agreement, Scope of Work, attachments, and incorporated or referenced documents, as well as all applicable laws, statutes, rules, regulations, and guidelines mentioned in this Agreement. Furthermore, the RECIPIENT has read, understood, and accepts all requirements contained within this Agreement. This Agreement contains the entire understanding between the parties, and there are no other understandings or representations other than as set forth, or incorporated by reference, herein. No subsequent modifications or amendments to this agreement will be of any force or effect unless in writing, signed by authorized representatives of the RECIPIENT and ECOLOGY and made a part of this agreement. ECOLOGY and RECIPIENT may change their respective staff contacts without the concurrence of either party. This Agreement shall be subject to the written approval of Ecology's authorized representative and shall not be binding until so approved. The signatories to this Agreement represent that they have the authority to execute this Agreement and bind their respective organizations to this Agreement. IN WITNESS WHEREOF: the parties hereto, having read this Agreement in its entirety, including all attachments, do agree in each and every particular and have thus set their hands hereunto. Washington State Department of Ecology 2 Laurie Davies Waste 2 Resources Program Manager Template Approved to Form by Attorney General's Office Version 10/30/2015 i City of Tukwila Date Allan Ekberg Mayor Page 4 of 20 Date State of Washington Department of Ecology Agreement No: W2RCPG- 1517- TukCDD -00009 Project Title: 2015 -17 CPG City of Tulavila IMP Recipient Name: City of Tukavila SCOPE OF WORK Task Number: 1 Task Cost: $1,760.00 Task Title: Commercial Education and Outreach Support Materials Task Description: RECIPIENT will provide Tukwila businesses, including City of Tukwila facilities and possibly some multifamily complexes, with materials such as printed information and/or indoor containers, that support ongoing outreach and education efforts in recycling, waste prevention, use of recycled - content products, contamination reduction, and /or how to achieve good results. RECIPIENT will ensure equal opportunity for all entities providing collection of one or more traditional commercial recyclables (for example bottles, cans, paper, and, separately, organics) for recycling within its jurisdiction. For example, all educational materials provided to commercial facility representatives will list all available collection services and present them in a fair manner. RECIPIENT shall make contact with representatives of all the companies providing commercial recycling services in the RECIPIENT's jurisdiction at least once a year to ensure the service and contact information shown on outreach materials remains accurate. RECIPIENT shall obtain ECOLOGY's approval for all grant - funded communication materials or documents related to the fulfillment of this Agreement, per section 1$ of the General Terms and Conditions of this Agreement. This Coordinated Prevention Grant will pay for a portion of the activities described of this task. A King County Solid Waste Waste Reduction/Recycling (WRR) Grant will be used for the 25% match, as well as other tasks that are not identified in this Agreement. Task Goal Statement: The goal of this task is to support outreach efforts to reduce waste produced by businesses, increase Tukwila recycling rates and participation of businesses and multifamily complexes /residents, and to ensure the businesses and multifamily residents are recycling the correct items onsite. Task Expected Outcome: Over the two -year grant period, an estimated 2,000 businesses will be contacted via postal mail or email. As a result of the contact, it is expected that approximately 100 businesses will participate in Tukwila's assistance program. The RECIPIENT will survey selected business participants via email to determine which assistance they found the most or least helpful, and what changes, if any, they made to their practices as a result. Version 10/30/2015 Page 5 of 20 39 State of Washington Department of Ecology Agreement No: W2RCPG- 1517- TukCDD -00009 Project Title: 2015 -17 CPG City of Tukwila IMP Recipient Name: City of Tukwila Recipient Task Coordinator: Rebecca Fox Commercial Education and Outreach Support Materials Deliverables Page 6 of 20 Number Description Due Date 1.1 Ql (July -Sept. 2015): No activity. 1.2 Q2 (Oct. - Dec. 2015): Prepare and mail "Tukwila Business Recycling Guide" to 2,000 Tukwila businesses with yearly business license renewal. 1.3 Q3 -Q6 (Jan. - Dec.. 2016): Create or purchase support materials as required. Submit progress report, payment request, and final report to ECOLOGY during these quarters or immediately after. 1.4 Q7 -Q8 (Jan. 2017 - Jun. 2017): No work anticipated. Version 10/30/2015 all State of Washington Department of Ecology Agreement No: W2RCPG- 15 17-TukCDD-00009 Project Title; 2015 -17 CPG City of Tukwila IMP Recipient Name. City ofTuk. -vila SCOPE OF WORK Task Number: 2 Task Cost: $17,000.00 Task Title: Recycling Collection Event - Residential Task Description: RECIPIENT will offer residents the opportunity to self -haul unusual recyclable and reusable materials to a temporary drop site, open one day for approximately six hours during spring 2016 and 2017. Materials targeted for collection may include, but are not limited to: tires, metal, wood, sinks /toilets, polystyrene foam, large branches (not grass or leaves), household items, appliances, and furniture. Additional materials may be included as budget and markets allow. This task also includes development and distribution of promotional materials in a variety of formats to encourage participation. Participants may pay some or all of the fees associated with handling, hauling or recycling various materials. The RECIPIENT will credit the grant for any revenue received from the collection of fees or commodity sales on items the grant is supporting. RECIPIENT shall obtain ECOLOGY'S approval for all grant - funded communication materials or documents related to the fulfillment of this Agreement, per section 18 of the General Terms and Conditions of this Agreement. RECIPIENT will ensure costs eligible under the E -Cycle Washington, LightRecycle Washington, and/or Call2Recycle program are not charged to this grant, if items covered under those programs are collected. This Coordinated Prevention Grant will pay for a portion of the activities described of this task. A King County Solid Waste Waste Reduction/Recycling (WRR) Grant will be used for the 25% match, as well as other tasks that are not identified in this Agreement. Task Goal Statement: RECIPIENT will collect "hard to recycle" items for recycling and reuse, and prevent them from going into the landfill. Task Expected Outcome: Over the two -year grant period, the following estimated waste amounts will be diverted via these methods: 4 tons as moderate risk waste, 33 tons as recycle /reuse, and 3 tons as organics. This will be accomplished via some 800 households participating over the two years from a pool of 7,600 contacted each year. Version 1 013 0/2 0 1 5 Page 7 of 20 El State of Washington Department of Ecology Agreement No. W2RCPG- 1517- TukCDD -00009 Project Title; 2015 -17 CPG City of Tukwila IMP Recipient Name; City of Tukwila Recycling Collection Event - Residential Deliverables Page 8 of 20 Number Description Due Date 2.1 Q I -Q2 (Jul. - Dec. 2015): No activity. 2.2 Q3 (Jan. - Mar. 2016): Finalize event date for 2016 Arrange use of 2016 site. Consultant to prepare hold harmless and vendor agreements with service providers. 2.3 Q4 (Apr. - June 2016): Obtain insurance provisions. Prepare and distribute event flyer, website info and newsletter article. Conduct 2016 collection event. Evaluate event/project. Submit progress report and payment request to ECOLOGY this quarter or immediately after. 2.4 Q5 -Q6 (Jul. - Dec. 2016): No activity. 2.5 Q7 (Jan. - Mar. 2017): Finalize event date and site for 2017. Consultant to prepare hold harmless and vendor agreements with service providers. 2.6 Q8 (Apr. - Jun. 2017): Obtain insurance provisions. Prepare and distribute event flyer, website info and newsletter article. Conduct 2017 event. Evaluate event/project. Submit progress report, payment request, and final report to ECOLOGY this quarter or immediately after. Version 10/30/2015 W. State of Washington Department of Ecology Agreement No: W2RCPG- 1517- TukCDD -00009 Project Title: 2015 -17 CPO City ofTuk,.vila IMP Recipient Name: City of Tukwila BUDGET Funding Distribution EG160281 NOTE: The above funding distribution number is used to identify this speck agreement and budget on payment remittances and may be referenced on other communications fr-oni ECOLOGY. Your agreement may have multiple funding distribution numbers to identify each budget, Funding Title: State Building Construction Account (SBCA) Funding Type: Grant Funding Effective Date: 07/10/2015 Funding Expiration Date: 06/30/2017 Funding Source: Title: State Building Construction Account (SBCA) Type: State Funding Source %: 100% Description: Approved Indirect Costs Rate: Approved State Indirect Rate: 25% Recipient Match %: 25% InKind Interlocal Allowed: Yes InKind Other Allowed: No Is this Funding Distribution used to match a federal grant? No State Building Construction Account (SBCA) Task Total Commercial Education and Outreach Support Materials $ 1,760.00 Recycling Collection Event - Residential $ 17,000.00 Total: $ 18,760.00 Version 10/30/2015 Page 9 o£20 43 State of Washington Department of Ecology Agreement No: W2RCPG- 1517- TukCDD -00009 Project Title: 2015 -17 CPG City ofTukwila IMP Recipient Name: City of Tukwila Funding Distribution Summary Recipient / Ecology Share Page 10 of 20 Funding Distribution Name Recipient Match % Recipient Share Ecology Share Total State Building Construction Account (SBCA) 25.00 % $ 4,690.00 $ 14,070.00 $ 18,760.00 Total $ 4,690.00 $ 14,070.00 $ 18.760.00 AGREEMENT SPECIFIC TERMS AND CONDITIONS N/A SPECIAL TERMS AND CONDITIONS Indirect costs can be charged at a rate of up to 25% of salaries and benefits. GENERAL FEDERAL CONDITIONS If a portion or all of the funds for this agreement are provided through federal funding sources or this agreement is used to match a federal grant award, the following terms and conditions apply to you. A. CERTIFICATION REGARDING SUSPENSION, DEBARMENT, INELIGIBILITY OR VOLUNTARY EXCLUSION: 1. The RECIPIENT /CONTRACTOR, by signing this agreement, certifies that it is not suspended, debarred, proposed for debarment, declared ineligible or otherwise excluded from contracting with the federal government, or from receiving contracts paid for with federal funds. If the RECIPIENT /CONTRACTOR is unable to certify to the statements contained in the certification, they must provide an explanation as to why they cannot. 2. The RECIPIENT /CONTRACTOR shall provide immediate written notice to ECOLOGY if at any time the RECIPIENT /CONTRACTOR learns that its certification was erroneous when submitted or had become erroneous by reason of changed circumstances. 3. The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction, participant, person, primary covered transaction, principal, proposal, and voluntarily excluded, as used in this clause, have the meaning set out in the Definitions and Coverage sections of rules implementing Executive Order 12549. You may contact ECOLOGY for assistance in obtaining a copy of those regulations. 4. The RECIPIENT /CONTRACTOR agrees it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under the applicable Code of Federal Regulations, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction. 5. The RECIPIENT /CONTRACTOR further agrees by signing this agreement, that it will include this clause titled "CERTIFICATION REGARDING SUSPENSION, DEBARMENT, INELIGIBILITY OR VOLUNTARY EXCLUSION" without modification in all lower tier covered transactions and in all solicitations for lower tier covered transactions. 6. Pursuant to 2CFR180.330, the RECIPIENT /CONTRACTOR is responsible for ensuring that any lower tier covered transaction complies with certification of suspension and debarment requirements. Version 10/30/2015 MA State of Washington Department of Ecology Agreement No W2RCPG- 1517- TukCDD -00009 Project Title: 2015 -17 CPG City of Tuk%vila IMP Recipient Name: City of Tukwila Page I 1 of 20 7. RECIPIENT /CONTRACTOR acknowledges that failing to disclose the information required in the Code of Federal Regulations may result in the delay or negation of this funding agreement, or pursuance of legal remedies, including suspension and debarment. 8. RECIPIENT /CONTRACTOR agrees to keep proof in its agreement file, that it, and all lower tier recipients or contractors, are not suspended or debarred, and will make this proof available to ECOLOGY before requests for reimbursements will be approved for payment. RECIPIENT /CONTRACTOR must run a search in 5rhtt alwwwsam.txov == and print a copy of completed searches to document proof of compliance. B. FEDERAL FUNDING ACCOUNTABILITY AND TRANSPARENCY ACT (FFATA) REPORTING REQUIREMENTS: CONTRACTOR/RECIPIENT must complete the FFATA Data Collection Form (ECY 070 -395) and return it with the signed agreement to ECOLOGY. Any CONTRACTOR/RECIPIENT that meets each of the criteria below must report compensation for its five top executives using the FFATA Data Collection Form. • Receives more than $25,000 in federal funds under this award. • Receives more than 80 percent of its annual gross revenues from federal funds. • Receives more than $25,000,000 in annual federal funds. Ecology will not pay any invoices until it has received a completed and signed FFATA Data Collection Form. Ecology is required to report the FFATA information for federally funded agreements, including the required DUNS number, at www�fsi Gov .http:!I`,wrvw.fsr govt, within 30 days of agreement signature. The FFATA information will be available to the public at rvww.usasw- ,la_endil "pv �1_ rtth.! /� wwwwii §aspending ovt,,. For more details on FFATA requirements, see www.fsrs.gov„ "'t tp /fwww &K!j. . Version 10/30/2015 State of Washington Department of Ecology Agreement No W2RCPG- 1517- TukCDD -00009 Project Title, 2015 -17 CPG City of?ulavila IMP Recipient Name: City ofTukavila GENERAL TERMS AND CONDITIONS Pertaining to Grant and Loan Agreements With the state of Washington, Department of Ecology 1. ADMINISTRATIVE REQUIREMENTS a) RECIPIENT shall follow the "Administrative Requirements for Recipients of Ecology Grants and Loans — EAGL Edition ". https:H fortress. wa. gov /ecy/ publications /SummaryPages /1401002.htm] b) RECIPIENT shall complete all activities funded by this Agreement and be fully responsible for the proper management of all funds and resources made available under this Agreement. c) RECIPIENT agrees to take complete responsibility for all actions taken under this Agreement, including ensuring all subgrantees and contractors comply with the terms and conditions of this Agreement. ECOLOGY reserves the right to request proof of compliance by subgrantees and contractors. d) R.ECIPIENT's activities under this Agreement shall be subject to the review and approval by ECOLOGY for the extent and character of al l work and services. Page 12 of 20 2. AMENDMENTS AND MODIFICATIONS This Agreement may be altered, amended, or waived only by a written amendment executed by both parties. No subsequent modification(s) or amendment(s) of this Agreement will be of any force or effect unless in writing and signed by authorized representatives of both parties. ECOLOGY and the RECIPIENT may change their respective staff contacts and administrative information without the concurrence of either party. 3. ARCHAEOLOGICAL AND CULTURAL RESOURCES RECIPIENT shall take reasonable action to avoid, minimize, or mitigate adverse effects to archeological or cultural resources. Activities associated with archaeological and cultural resources are an eligible reimbursable cost subject to approval by ECOLOGY. RECIPIENT shall: a) Immediately cease work and notify ECOLOGY if any archeological or cultural resources are found while conducting work under this Agreement. b) Immediately notify the Department of Archaeology and Historic Preservation at (360) 586 -3064, in the event historical or cultural artifacts are discovered at a work site. c) Comply with Governor Executive Order 05 -05, Archaeology and Cultural Resources, for any capital construction projects prior to the start of any work. d) Comply with RCW 27.53, Archaeological Sites and Resources, for any work performed under this Agreement, as applicable. National Historic Preservation Act (NHPA) may require the RECIPIENT to obtain a permit pursuant to Chapter 27.53 RCW prior to conducting on -site activity with the potential to impact cultural or historic properties. 4. ASSIGNMENT No right or claim of the RECIPIENT arising under this Agreement shall be transferred or assigned by the RECIPIENT. 5. COMMUNICATION RECIPIENT shall make every effort to maintain effective communications with the RECIPIENT's designees, ECOLOGY, all affected local, state, or federal jurisdictions, and any interested individuals or groups. 6. COMPENSATION a) Any work performed prior to effective date of this Agreement will be at the sole expense and risk of the Version 10/30/2015 M State of Washington Department of Ecology Agreement No: W2RCPG- 1517- TukCDD -00009 Project Title: 2015 -17 CPG City of Tukwila IMP Recipient Name: City of Tukwila Page 13 of 20 RECIPIENT. ECOLOGY must sign the Agreement before any payment requests can be submitted. b) Payments will be made on a reimbursable basis for approved and completed work as specified in this Agreement. c) RECIPIENT is responsible to determine if costs are eligible. Any questions regarding eligibility should be clarified with ECOLOGY prior to incurring costs. Costs that are conditionally eligible may require approval by ECOLOGY prior to purchase. d) RECIPIENT shall not invoice more than once per month unless agreed on by ECOLOGY. e) ECOLOGY will not process payment requests without the proper reimbursement forms, Progress Report and supporting documentation. ECOLOGY will provide instructions for submitting payment requests. f) ECOLOGY will pay the RECIPIENT thirty (30) days after receipt of a properly completed request for payment. g) RECIPIENT will receive payment through Washington State Department of Enterprise Services' Statewide Payee Desk. RECIPIENT must register as a payee by submitting a Statewide Payee Registration form and an IRS W -9 form at the website, http: / /www. des. wa. gov / services /ContractingPurchasing/ Business /VendorPay/Pages /default.aspx. For any questions about the vendor registration process contact the Statewide Payee Help Desk at (360) 407 -8180 or email payeehelpdesk@des.wa.gov. h) ECOLOGY may, at its sole discretion, withhold payments claimed by the RECIPIENT if the RECIPIENT fails to satisfactorily comply with any term or condition of this Agreement. i) Monies withheld by ECOLOGY may be paid to the RECIPIENT when the work described herein, or a portion thereof, has been completed if, at ECOLOGY's sole discretion, such payment is reasonable and approved according to this Agreement, as appropriate, or upon completion of an audit as specified herein. j) RECIPIENT should submit final requests for compensation within thirty (30) days after the expiration date of this Agreement. Failure to comply may result in delayed reimbursement. 7. COMPLIANCE WITH ALL LAWS RECIPIENT agrees to comply fully with all applicable Federal, State and local laws, orders, regulations, and permits related to this Agreement, including but not limited to: a) RECIPIENT agrees to comply with all applicable laws, regulations, and policies of the United States and the State of Washington which affect wages and job safety. b) RECIPIENT agrees to be bound by all federal and state laws, regulations, and policies against discrimination. c) RECIPIENT certifies full compliance with all applicable state industrial insurance requirements. d) RECIPIENT agrees to secure and provide assurance to ECOLOGY that all the necessary approvals and permits required by authorities having jurisdiction over the project are obtained. RECIPIENT must include time in their project timeline for the permit and approval processes. ECOLOGY shall have the right to immediately terminate for cause this Agreement as provided herein if the RECIPIENT fails to comply with above requirements. If any provision of this Agreement violates any statute or rule of law of the state of Washington, it is considered modified to conform to that statute or rule of law. 8. CONFLICT OF INTEREST RECIPIENT and ECOLOGY agree that any officer, member, agent, or employee, who exercises any function or responsibility in the review, approval, or carrying out of this Agreement, shall not have any personal or financial interest, direct or indirect, nor affect the interest of any corporation, partnership, or association in which he /she is a part, in this Agreement or the proceeds thereof. 9. CONTRACTING FOR GOODS AND SERVICES RECIPIENT may contract to buy goods or services related to its performance under this Agreement. RECIPIENT shall Version 10/30/2015 47 State of Washington Department of Ecology Agreement No: W2RCPG- 1517- TukCDD -00004 Project Title: 2015 -17 CPG City of Tukwila IMP Recipient Name: City of Tukwila award all contracts for construction, purchase of goods, equipment, services, and professional architectural and engineering services through a competitive process, if required by State law. RECIPIENT is required to follow procurement procedures that ensure legal, fair, and open competition. RECIPIENT must have a standard procurement process or follow current state procurement procedures. RECIPIENT may be required to provide written certification that they have followed their standard procurement procedures and applicable state law in awarding contracts under this Agreement. ECOLOGY reserves the right to inspect and request copies of all procurement documentation, and review procurement practices related to this Agreement. Any costs incurred as a result of procurement practices not in compliance with state procurement law or the RECIPIENT's normal procedures may be disallowed at ECOLOGY's sole discretion. 10. DISPUTES When there is a dispute with regard to the extent and character of the work, or any other matter related to this Agreement the determination of ECOLOGY will govern, although the RECIPIENT shall have the right to appeal decisions as provided for below: a) RECIPIENT notifies the funding program of an appeal request. b) Appeal request must be in writing and state the disputed issue(s). c) RECIPIENT has the opportunity to be heard and offer evidence in support of its appeal. d) ECOLOGY reviews the RECIPIENT's appeal. e) ECOLOGY sends a written answer within ten (10) business days, unless more time is needed, after concluding the review. Page 14 of 20 The decision of ECOLOGY from an appeal will be final and conclusive, unless within thirty (30) days from the date of such decision, the RECIPIENT furnishes to the Director of ECOLOGY a written appeal. The decision of the Director or duly authorized representative will be final and conclusive. The parties agree that this dispute process will precede any action in a judicial or quasi-judicial tribunal. Appeals of the Director's decision will be brought in the Superior Court of Thurston County. Review of the Director's decision will not be taken to Environmental and Land Use Hearings Office. Pending final decision of a dispute, the RECIPIENT agrees to proceed diligently with the performance of this Agreement and in accordance with the decision rendered. Nothing in this contract will be construed to limit the parties' choice of another mutually acceptable method, in addition to the dispute resolution procedure outlined above. 11. ENVIRONMENTAL STANDARDS a) RECIPIENTS who collect environmental - monitoring data must provide these data to ECOLOGY using the Environmental Information Management System (ECM). To satisfy this requirement these data must be successfully loaded into EIM, see instructions on the EIM website at: http: / /www.ecy.wa.gov /eim. b) RECIPIENTS are required to follow ECOLOGY's data standards when Geographic Information System (GIS) data are collected and processed. More information and requirements are available at: http: / /www.ecy.wa.gov/ services /gis/ data / standards /standards.htm. RECIPIENTS shall provide copies to ECOLOGY of all final GIS data layers, imagery, related tables, raw data collection files, map products, and all metadata and project documentation. Version 10/30 /2015 W State of Washing on Department of Ecology Agreement No: W2RCPG- 1517- TukCDD -00009 Project Title: 2015 -17 CPG City of Tukwila IMP Recipient Name: City of Tukwila c) RECIPIENTS must prepare a Quality Assurance Project Plan (QAPP) when a project involves the collection of environmental measurement data. QAPP is to ensure the consistent application of quality assurance principles to the planning and execution of all activities involved in generating data. RECIPIENTS must follow ECOLOGY's Guidelines for Preparing Quality Assurance Project Plans for Environmental Studies, July 2004 (Ecology Publication No. 04 -03 -030). ECOLOGY shall review and approve the QAPP prior to start of work. The size, cost, and complexity of the QAPP should be in proportion to the magnitude of the sampling effort. 12. GOVERNING LAW This Agreement will be governed by the laws of the State of Washington, and the venue of any action brought hereunder will be in the Superior Court of Thurston County. 13. INDEMNIFICATION ECOLOGY will in no way be held responsible for payment of salaries, consultant's fees, and other costs related to the project described herein, except as provided in the Scope of Work. To the extent that the Constitution and laws of the State of Washington permit, each party will indemnify and hold the other harmless from and against any liability for any or all injuries to persons or property arising from the negligent act or omission of that party or that party's agents or employees arising out of this Agreement. 14. INDEPENDENT STATUS Page IS of 20 The employees, volunteers, or agents of each party who are engaged in the performance of this Agreement will continue to be employees, volunteers, or agents of that party and will not for any purpose be employees, volunteers, or agents of the other party. 15. KICKBACKS RECIPIENT is prohibited from inducing by any means any person employed or otherwise involved in this Agreement to give up any part of the compensation to which he /she is otherwise entitled to or receive any fee, commission, or gift in return for award of a subcontract hereunder. 16. MINORITY AND WOMEN'S BUSINESS ENTERPRISES (MWBE) RECIPIENT is encouraged to solicit and recruit, to the extent passible, certified minority -owned (MBE) and women -owned (WBE) businesses in purchases and contracts initiated under this Agreement. Contract awards or rejections cannot be made based on MWBE participation; however, the RECIPIENT is encouraged to take the following actions, when possible, in any procurement under this Agreement: a) Include qualified minority and women's businesses on solicitation lists whenever they are potential sources of goods or services. b) Divide the total requirements, when economically feasible, into smaller tasks or quantities, to permit maximum participation by qualified minority and women's businesses. c) Establish delivery schedules, where work requirements permit, which will encourage participation of qualified minority and women's businesses. d) Use the services and assistance of the Washington State Office of Minority and Women's Business Enterprises (OMWBE) (866- 208 -1064) and the Office of Minority Business Enterprises of the U.S. Department of Commerce, as appropriate. 17. ORDER OF PRECEDENCE In the event of inconsistency in this Agreement, unless otherwise provided herein, the inconsistency shall be resolved by Version 10/30/2015 i • State of Washington Department of Ecology Agreement No: W2RCPG- 1517- TukCDD -00009 Project Title: 2015 -17 CPG City ofTukwila IMP Recipient Name: City of Tukwila giving precedence in the following order: (a) applicable federal and state statutes and regulations; (b) The Agreement; (c) Scope of Work; (d) Special Terms and Conditions; (e) Any provisions or terms incorporated herein by reference, including the "Administrative Requirements for Recipients of Ecology Grants and Loans "; and (f) the General Terms and Conditions. 18. PRESENTATION AND PROMOTIONAL MATERIALS ECOLOGY reserves the right to approve RECIPIENT's communication documents and materials related to the fulfillment of this Agreement: a) If requested, RECIPIENT shall provide a draft copy to ECOLOGY for review and approval ten (10) business days prior to production and distribution. b) RECIPIENT shall include time for ECOLOGY's review and approval process in their project timeline. c) If requested, RECIPIENT shall provide ECOLOGY two (2) final copies and an electronic copy of any tangible products developed. Copies include any printed materials, and all tangible products developed such as brochures, manuals, pamphlets, videos, audio tapes, CDs, curriculum, posters, media announcements, or gadgets with a message, such as a refrigerator magnet, and any online communications, such as web pages, blogs, and twitter campaigns. If it is not practical to provide a copy, then the RECIPIENT shall provide a description (photographs, drawings, printouts, etc.) that best represents the item. Any communications intended for public distribution that uses ECOLOGY's logo shall comply with ECOLOGY's graphic requirements and any additional requirements specified in this Agreement. Before the use of ECOLOGY's logo contact ECOLOGY for guidelines. RECIPIENT shall acknowledge in the communications that funding was provided by ECOLOGY. 19. PROGRESS REPORTING Page 16 of 20 a) RECIPIENT must satisfactorily demonstrate the timely use of funds by submitting payment requests and progress reports to ECOLOGY. ECOLOGY reserves the right to amend or terminate this Agreement if the RECIPIENT does not document timely use of funds. b) RECIPIENT must submit a progress report with each payment request. Payment requests will not be processed without a progress report. ECOLOGY will define the elements and frequency of progress reports. c) RECIPIENT shall use ECOLOGY's provided progress report format. d) Quarterly progress reports will cover the periods from January 1 through March 31, April 1 through June 30, July 1 through September 30, and October I through December 31. Reports shall be submitted within thirty (30) days after the end of the quarter being reported. e) RECIPIENT shall submit the Closeout Report within thirty (30) days of the expiration date of the project, unless an extension has been approved by ECOLOGY. RECIPIENT shall use the ECOLOGY provided closeout report format. 20. PROPERTY RIGHTS a) Copyrights and Patents. When the RECIPIENT creates any copyrightable materials or invents any patentable property under this agreement, the RECIPIENT may copyright or patent the same but ECOLOGY retains a royalty free, nonexclusive, and irrevocable license to reproduce, publish, recover, or otherwise use the material(s) or property, and to authorize others to use the same for federal, state, or local government purposes. b) Publications. When the RECIPIENT or persons employed by the RECIPIENT use or publish ECOLOGY information; present papers, lectures, or seminars involving information supplied by ECOLOGY; or use logos, reports, maps, or other data in printed reports, signs, brochures, pamphlets, etc., appropriate credit shall be given to ECOLOGY. c) Presentation and Promotional Materials. ECOLOGY shall have the right to use or reproduce any printed or graphic Version 10/30/2015 50 State of Washington Department of Ecology Agreement No: W2RCPG- 1517- TukCDD -00009 Project Title: 2015 -17 CPG City of Tukwila IMP Recipient Name: City of Tukwila Page 17 of 20 materials produced in fulfillment of this Agreement, in any manner ECOLOGY deems appropriate. ECOLOGY shall acknowledge the RECIPIENT as the sole copyright owner in every use or reproduction of the materials. d) Tangible Property Rights. ECOLOGY's current edition of "Administrative Requirements for Recipients of Ecology Grants and Loans," shall control the use and disposition of all real and personal property purchased wholly or in part with funds furnished by ECOLOGY in the absence of state and federal statutes, regulations, or policies to the contrary, or upon specific instructions with respect thereto in this Agreement. e) Personal Property Furnished by ECOLOGY. When ECOLOGY provides personal property directly to the RECIPIENT for use in performance of the project, it shall be returned to ECOLOGY prior to final payment by ECOLOGY. If said property is lost, stolen, or damaged while in the RECIPIENT's possession, then ECOLOGY shall be reimbursed in cash or by setoff by the RECIPIENT for the fair market value of such property. f) Acquisition Projects. The following provisions shall apply if the project covered by this Agreement includes funds for the acquisition of land or facilities: a. RECIPIENT shall establish that the cost is fair value and reasonable prior to disbursement of funds provided for in this Agreement. b. RECIPIENT shall provide satisfactory evidence of title or ability to acquire title for each parcel prior to disbursement of funds provided by this Agreement. Such evidence may include title insurance policies, Torrens certificates, or abstracts, and attorney's opinions establishing that the land is free from any impediment, lien, or claim which would impair the uses intended by this Agreement. g) Conversions. Regardless of the agreement expiration date, the RECIPIENT shall not at any time convert any equipment, property, or facility acquired or developed under this Agreement to uses other than those for which assistance was originally approved without prior written approval of ECOLOGY. Such approval may be conditioned upon payment to ECOLOGY of that portion of the proceeds of the sale, lease, or other conversion or encumbrance which monies granted pursuant to this Agreement bear to the total acquisition, purchase, or construction costs of such property. 21. RECORDS, AUDITS, AND INSPECTIONS RECIPIENT shall maintain complete program and financial records relating to this Agreement, including any engineering documentation and field inspection reports of all construction work accomplished. All records shall: a) Be kept in a manner which provides an audit trail for all expenditures. b) Be kept in a common file to facilitate audits and inspections. c) Clearly indicate total receipts and expenditures related to this Agreement. d) Be open for audit or inspection by ECOLOGY, or by any duly authorized audit representative of the State of Washington, for a period of at least three (3) years after the final grant payment or loan repayment, or any dispute resolution hereunder. RECIPIENT shall provide clarification and make necessary adjustments if any audits or inspections identify discrepancies in the records. ECOLOGY reserves the right to audit, or have a designated third party audit, applicable records to ensure that the state has been properly invoiced. Any remedies and penalties allowed by law to recover monies determined owed will be enforced. Repetitive instances of incorrect invoicing or inadequate records may be considered cause for termination. All work performed under this Agreement and any property and equipment purchased shall be made available to ECOLOGY and to any authorized state, federal or local representative for inspection at any time during the course of this Agreement and for at least three (3) years following grant or loan termination or dispute resolution hereunder. Version 10/30/2015 51 State of Washington Department of Ecology Agreement No- W2RCPG- 1517- TukCDD -00009 Project Title: 2015 -17 CPG City of Tukwila IMP Recipient Name: City of Tukwila Page 18 of 20 RECIPIENT shall provide right of access to ECOLOGY, or any other authorized representative, at all reasonable times, in order to monitor and evaluate performance, compliance, and any other conditions under this Agreement. 22. RECOVERY OF FUNDS The right of the RECIPIENT to retain monies received as reimbursement payments is contingent upon satisfactory performance of this Agreement and completion of the work described in the Scope of Work. All payments to the RECIPIENT are subject to approval and audit by ECOLOGY, and any unauthorized expenditure(s) or unallowable cost charged to this agreement shall be refunded to ECOLOGY by the RECIPIENT. RECIPIENT shall refund to ECOLOGY the full amount of any erroneous payment or overpayment under this Agreement. RECIPIENT shall refund by check payable to ECOLOGY the amount of any such reduction of payments or repayments within thirty (30) days of a written notice. Interest will accrue at the rate of twelve percent (12 %) per year from the time ECOLOGY demands repayment of funds. Any property acquired under this Agreement, at the option of ECOLOGY, may become ECOLOGY's property and the RECIPIENT's liability to repay monies will be reduced by an amount reflecting the fair value of such property. 23. SEVERABILITY If any provision of this Agreement or any provision of any document incorporated by reference shall be held invalid, such invalidity shall not affect the other provisions of this Agreement which can be given effect without the invalid provision, and to this end the provisions of this Agreement are declared to be severable. 24. STATE ENVIRONMENTAL POLICY ACT (SEPA) RECIPIENT must demonstrate to ECOLOGY's satisfaction that compliance with the requirements of the State Environmental Policy Act (Chapter 43.21C RC W and Chapter 197 -11 WAC) have been or will be met. Any reimbursements are subject to this provision. 25. SUSPENSION When in the best interest of ECOLOGY, ECOLOGY may at any time, and without cause, suspend this Agreement or any portion thereof for a temporary period by written notice from ECOLOGY to the RECIPIENT. RECIPIENT shall resume performance on the next business day following the suspension period unless another day is specified by ECOLOGY. 26, SUSTAINABLE PRACTICES In order to sustain Washington's natural resources and ecosystems, the RECIPIENT is fully encouraged to implement sustainable practices and to purchase environmentally preferable products under this Agreement. a) Sustainable practices may include such activities as: use of clean energy, use of double -sided printing, hosting low impact meetings, and setting up recycling and composting programs. b) Purchasing may include such items as: sustainably produced products and services, EPEAT registered computers and imaging equipment, independently certified green cleaning products, remanufactured toner cartridges, products with reduced packaging, office products that are refillable, rechargeable, and recyclable, and 100% post- consumer recycled paper. For more suggestions visit ECOLOGY's web page: Green Purchasing, http: / /www.ecy.wa.gov /programs /swfa/epp, Version 10/30/2015 52 State of Washington Department of Ecology Agreement No: W2RCPG- 1517- TukCDD -00009 Project Title: 2015 -17 CPG City of Tukwila IMP Recipient Name: City of Tukwila 27. TERMINATION a) For Cause ECOLOGY may terminate for cause this Agreement with a seven (7) calendar days prior written notification to the RECIPIENT, at the sole discretion of ECOLOGY, for failing to perform an Agreement requirement or for a material breach of any term or condition. If this Agreement is so terminated, the parties shall be liable only for performance rendered or costs incurred in accordance with the terms of this Agreement prior to the effective date of termination. Failure to Commence Work. ECOLOGY reserves the right to terminate this Agreement if RECIPIENT fails to commence work on the project funded within four (4) months after the effective date of this Agreement, or by any date mutually agreed upon in writing for commencement of work, or the time period defined within the Scope of Work. Non - Performance. The obligation of ECOLOGY to the RECIPIENT is contingent upon satisfactory performance by the RECIPIENT of all of its obligations under this Agreement. In the event the RECIPIENT unjustifiably fails, in the opinion of ECOLOGY, to perform any obligation required of it by this Agreement, ECOLOGY may refuse to pay any further funds, terminate in whole or in part this Agreement, and exercise any other rights under this Agreement. Despite the above, the RECIPIENT shall not be relieved of any liability to ECOLOGY for damages sustained by ECOLOGY and the State of Washington because of any breach of this Agreement by the RECIPIENT. ECOLOGY may withhold payments for the purpose of setoff until such time as the exact amount of damages due ECOLOGY from the RECIPIENT is determined. b) For Convenience ECOLOGY may terminate for convenience this Agreement, in whole or in part, for any reason when it is the best interest of ECOLOGY, with a thirty (30) calendar days prior written notification to the RECIPIENT. If this Agreement is so terminated, the parties shall be liable only for performance rendered or costs incurred in accordance with the terms of this Agreement prior to the effective date of termination. Non- Allocation of Funds. ECOLOGY's ability to make payments is contingent on availability of funding. In the event funding from state, federal or other sources is withdrawn, reduced, or limited in any way after the effective date and prior to the completion or expiration date of this agreement, ECOLOGY, at its sole discretion, may elect to terminate the agreement, in whole or part, or renegotiate the agreement, subject to new funding limitations or conditions. ECOLOGY may also elect to suspend performance of the agreement until ECOLOGY determines the funding insufficiency is resolved. ECOLOGY may exercise any of these options with no notification or restrictions. If payments have been discontinued by ECOLOGY due to unavailable funds, the RECIPIENT shall not be obligated to repay monies which had been paid to the RECIPIENT prior to such termination. RECIPIENT's obligation to continue or complete the work described in this Agreement shall be contingent upon availability of funds by the RECIPIENT's governing body. e) By Mutual Agreement ECOLOGY and the RECIPIENT may terminate this Agreement, in whole or in part, at any time, by mutual written agreement. d) In Event of Termination All finished or unfinished documents, data studies, surveys, drawings, maps, models, photographs, reports or other Version 10/30/2015 Page 19 of 20 53 State of Washington Department of Ecology Agreement No: W2RCPG- 1517- TukCDD -00009 Project Title: 2015 -17 CPG City ofTukwila IMP Recipient Name: City ofTukvvila Page 20 of 20 materials prepared by the RECIPIENT under this Agreement, at the option of ECOLOGY, will become property of ECOLOGY and the RECIPIENT shall be entitled to receive just and equitable compensation for any satisfactory work completed on such documents and other materials. Nothing contained herein shall preclude ECOLOGY from demanding repayment of all funds paid to the RECIPIENT in accordance with Recovery of Funds, identified herein. 28. THIRD PARTY BENEFICIARY RECIPIENT shall ensure that in all subcontracts entered into by the RECIPIENT pursuant to this Agreement, the state of Washington is named as an express third party beneficiary of such subcontracts with full rights as such. 29. WAIVER Waiver of a default or breach of any provision of this Agreement is not a waiver of any subsequent default or breach, and will not be construed as a modification of the terms of this Agreement unless stated as such in writing by the authorized representative of ECOLOGY. GENERAL TERMS AND CONDITIONS LAST UPDATED 12/25/2015 Version 10/30/2015 54 UTILITIES COMMITTEE Meeting Minutes City Council Utilities Committee March 15, 2016, 2016 - 5:30 p. m. - Foster Conference Room, 6300 Building Councilmembers: Kathy Hougardy, Chair; Kate Kruller, Thomas McLeod Staff: Bob Giberson, Frank Iriarte, Robin Tischmak, Greg Villanueva, Mike Cusick, Ryan Larson, Pat Brodin, Rebecca Fox, Russell Betteridge, Gail Labanara, Laurel Humphrey CALL TO ORDER: Committee Chair Hougardy called the meeting to order at 5:30 p.m. I. PRESENTATIONS II. BUSINESSAGENDA A. Resolution: Declaring an Emergency for Sanitary Sewer Repair at 1200 Andover Park East Staff is seeking Council approval of a resolution that would declare an emergency for the repair of the sanitary sewer at 1200 Andover Park East. A broken sewer pipe was discovered in February that is preventing progress on the sliplining effort. The Mayor signed an emergency declaration on February 23, 2016, and since then staff has received three quotes for the sewer repair. The R.L. Alia Company submitted a cost of $114,219.46, including a 20% contingency, which can be paid for from the 2015/2016 CBD Sanitary Sewer Rehabilitation Project. UNANIMOUS APPROVAL. FORWARD TO MARCH 21, 2016 REGULAR CONSENT AGENDA B. NPDES Program 2015 Annual Report and 2016 Surface Water Management Program Plan Staff provided an overview of the National Pollutant Discharge Elimination System (NPDES) 2015 Annual Report and 2016 Surface Water Management Program (SWMP) Plan. The Annual Report reflects activities completed by the City in 2015. The SWMP Plan is required by the NPDES Program to showthatthe Citycomplies with requirements outlined in the NPDES Phase II permit, effective August 1, 2013. The SWMP Plan contains required elements including public education and outreach, public involvement and participation, illicit discharge detection and elimination, runoff control, and pollution prevention and operation and maintenance. Committee members and staff discussed the importance of public education and outreach. INFORMATION ONLY. C. Coordinated Prevention Grant for Recycling Program Staff is seeking Council approval to accept a Coordinated Prevention Grant from the Washington State Department of Ecology in the amount of $14,070 to fund the Recycling Assistance Program through June 30, 2017. Grant funding from King County is used for the $4,690 required local match. Funds will be used for annual residential drop -off events as well 55 Utilities Committee Minutes ............................................................................. ............................... ..........................March 15, 2016 as support for business and multi- family recycling support. UNANIMOUS APPROVAL. FORWARD TO MARCH 21, 2016 REGULAR CONSENT AGENDA. III. MISCELLANEOUS The Utilities Committee Meeting adjourned at 6:13 p.m. Next meeting: Tuesday, March 29, 2016 w Committee ChairApproval Minutes by LH, reviewed by GL 56 COUNCIL AGENDA SYNOPSIS Initials Meeliq Date Prepared by Mayor's r w ncil review 02/22/16 SB/DC E Resolution -Allt ,g Daie3121 � Ordinance Mt g Date 03/21116 SB/DC ❑ Other Mtg Date yk� SPONSOR'S The Council is being asked to consider adoption of a resolution that applies a 1.5% across SUMMARY the board increase for all bands in the Non-Represented Salary Structure, and a market increase of 2.5% to F102, effective January 1, 2016. RI.'1VIFWI,'D BY ❑ cow Mtg. ❑ CA&P Cmte Z F&S Cmte ❑ Transportation Cmte ❑ I Utilities Cmte ❑ Arts Comm. F-1 Parks Comm. ❑ Planning Comm. DATE: 02/17/16 COMMITTEE CHAIR: SEAL RECOMMENDATIONS: SPONSOR/ADMIN. Human Resources Department C0mmI'I`TF'1F'Maj,)rjjX_ '.: Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE ExPi,"NDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source: Comments.- I RECORD OF COUNCIL ACTION 2/22/16 ITEM INFORMATION ITEM NO. 101 0 STAFF SPONSOR: STEPHANIE BROWN I ORIG INA], AGi,NDA DATI.,': 2/22/15 AGENDA ITEM Ti'i'i.,E 2016 Non-Represented Compensation Resoution CATEGORY M Discussion ,Altg Date 2122116 ❑Motion Mtg Date E Resolution -Allt ,g Daie3121 � Ordinance Mt g Date ❑BidAvard Mtg Date ❑EPublic.Hearing Mt g Date ❑ Other Mtg Date SPONSOR ❑ Council ❑ Mayor Z.HR ❑ DCD [:].Finance ❑ .1-7ire ❑ IT ❑ P&R ❑ Police ❑ PIr/ SPONSOR'S The Council is being asked to consider adoption of a resolution that applies a 1.5% across SUMMARY the board increase for all bands in the Non-Represented Salary Structure, and a market increase of 2.5% to F102, effective January 1, 2016. RI.'1VIFWI,'D BY ❑ cow Mtg. ❑ CA&P Cmte Z F&S Cmte ❑ Transportation Cmte ❑ I Utilities Cmte ❑ Arts Comm. F-1 Parks Comm. ❑ Planning Comm. DATE: 02/17/16 COMMITTEE CHAIR: SEAL RECOMMENDATIONS: SPONSOR/ADMIN. Human Resources Department C0mmI'I`TF'1F'Maj,)rjjX_ '.: Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE ExPi,"NDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source: Comments.- MTG.DATE] RECORD OF COUNCIL ACTION 2/22/16 Forward to Regular Meeting MTG. DATE ATTACHMENTS 02/22/16 Informational Memorandum dated February 9,2016: Reference Document & Definitions Resolution #1796 Salary Surveys for 2014 and 2015 Resolution in Draft Form, with attachments A-C Minutes from the Finance and Safety Committee meeting of 2/17/16 3/21/16 Resolution in final form 0 M.* City of T Washington Resolution No. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, UPDATING AND CLARIFYING THE NON-REPRESENTED EMPLOYEES' COMPENSATION AND ADOPTING THE NON-REPRESENTED SALARY SCHEDULE AND BENEFITS SUMMARY, EFFECTIVE JANUARY 1, 2016. WHEREAS, the City Council has made a determination to review the non- represented compensation for even-numbered years and provide cost-of-living adjustments (COLAs) in odd-numbered years; and WHEREAS, per Resolution No. 1796 a market study was conducted in 2015; the market data revealed the position banded at F102 was below the market average by 4%; and WHEREAS, City Administration recommends a 1.5% across the board increase to the Non-Represented Salary Structure effective January 1, 2016 to maintain internal equity with represented groups and to adjust the band F102 by an increase of 2.5% to bring it into alignment with the market; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. Non-Represented Wage Plan. A. The 2016 wage schedule for non-represented employees shall increase by 1.5% across the board, with an additional market increase of 2.5% given to band F102 as reflected in Attachment A, "Non- Represented Salary Structure 2016". B. In addition, during the 3rd quarter of 2016, City Administration will meet with the City Council to review and discuss City Council Resolution No. 1796, specific to comparability related to non-represented employees' compensation and benefits. WAWord Processing\Resolutions\Non-Represented Employees Compensation-2016 2-10-16 Page 1 of 2 KG:bjs 59 Section 2. Non - represented salary schedule, benefits summary and longevity pay plan. A. The "Non- Represented Salary Schedule — 2016," Attachment A hereto, is approved, effective January 1, 2016. B. The "Non- Represented Employee Benefits Summary — 2016," Attachment B hereto, is approved, effective January 1, 2016. C. The "Longevity Pay Plan for Non - Represented Employees — 2016," Attachment C hereto, is approved, effective January 1, 2016. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of , 2016. ATTEST /AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk APPROVED AS TO FORM BY: Rachel B. Turpin, City Attorney Attachments: Joe Duffie, Council President Filed with the City Clerk: Passed by the City Council: Resolution Number: - Attachment A, Non- Represented Salary Schedule — 2016 - Attachment B, Non - Represented Employee Benefits Summary — 2016 - Attachment C, Longevity Pay Plan for Non - Represented Employees — 2016 W: \Word Processing \Resolutions \Non - Represented Employees Compensation -2016 2 -10 -16 Page 2 of 2 60 KG:bjs Attachment A (Page 1 of 3) City of Tukwila Non - Represented Salary Schedule - 2016 Classification Title Job Title Range Office Technician Human Resources Technician B21 Office Specialist Assistant to the Chief B22 Administrative Assistant Deputy City Clerk B23 Executive Assistant Assistant to the Director Council Administrative Assistant Program Coordinator Systems Administrator C41 Human Resources Assistant Management Coordinator City Clerk C42 Police Records Manager Management Analyst Council Analyst C42 Human Resources Analyst Parks & Recreation Analyst Public Works Analyst Program Administrator Economic Development Liaison C43 Emergency Manager Project Manager Project Development Manager C51 Program Manager Building Official D61 Communications/ Government Relations Manager Administrative Manager Maintenance Operations Manager D62 Assistant Director Deputy Community Development Director D63 Deputy Finance Director Deputy Public Works Director Municipal Court Administrator Department Manager Assistant Fire Chief D72 City Engineer Department Administrator Economic Development & Strategic Planning Manager E81 Deputy Police Chief t Deputy Police Chief E82 Attachment A (Page 2 of 3) City of Tukwila Non-Represented Salary Schedule - 2016 Classification Title job Title Range Human Resources Director DCD Director Department Head Finance Director IT Director Parks & Recreation Director Department Director Fire Chief E91 Police Chief Public Works Director City trator City Administrator F102 M. Attachment A (Page 3 of 3) Non - Represented Salary Structure (Monthly) - 2016 DBM (Minimum) Rating Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 All 3,996 41122 4,248 4,373 4,497 Al2 4,313 4,451 4,588 4,723 4,857 A13 4,641 4,784 4,929 5,075 5,218 B21 4,847 5,029 5,213 5,393 5,579 B22 5,163 5,356 5,551 5,745 5,941 B23 5,474 5,680 5,886 6,091 6,301 B31 5,746 5,998 6,249 6,500 6,752 B32 6,204 6,476 6,749 7,021 7,294 C41 6,391 6,645 6,901 7,158 7,414 7,670 642 6,750 7,022 7,292 7,562 7,832 8,106 C43 7,051 7,333 7,617 7,898 8,180 8,466 651 7,280 7,606 7,933 8,262 8,587 8,918 C52 7,782 8,131 8,482 8,832 9,184 9,460 D61 7,699 8,083 8,469 8,856 9,240 9,623 D62 7,837 8,227 8,619 9,010 9,403 9,792 563 8,111 8,517 8,922 9,329 9,735 10,139 D71 8,298 8,751 9,207 9,662 10,115 10,572 D72 8,708 9,183 9,660 10,135 10,613 11,089 E81 8,799 9,239 9,681 10,118 10,590 11,065 11,519 E82 9,123 9,581 10,038 10,495 10,954 11,411 -11,741 11,867 E83 9,391 9,863 10,330 10,802 11 ,270 12,211 E91 9,718 10,205 10,691 11,179 11,664 12,1155 2 12,638 E92 10,119 10,627 11,135 11,641 12,149 12,656 13,163 F101 10,527 11,052 11,578 12,107 12,635 13,159 13,687 F102 10,666 11,198 11,733 12,268 12,802 13,336 13,869 Al M it Attachment B (Page I of 2) Non-Represented Employee Benefits - 2016 Social Security (FICA): Social Security benefits shall be provided as contained in Section 2.52.010 of the Tukwila Municipal Code (TMC). State-Wide Emplffee Retirement System (PERS): Retirement shall be provided as contained in Section 2.52.020 of the TMC. Holidays: Holidays shall be provided as contained in Section 2.52.030 of the TMC. An additional floating holiday has been granted to each non-represented employee, for a total of 2 floating holidays. Regular part-time employees shall be entitled to benefits on a pro-rata basis. Sick Leave: Sick leave shall be provided as contained in Section 2.52.040 of the TMC. Regular part-time employees shall be entitled to benefits on a pro-rata basis. Medical Insurance: The City shall pay 100% of the 2016 premium for regular full-time employees and their dependents under the City of Tukwila self-insured medical/ dental plan. Premium increases above 8% per year shall result in a modified plan document to cover the additional cost above 8%, or a premium shall be implemented for the difference, at the City's discretion. The City reserves the right to select all medical plans and providers. Regular part- time employees shall be entitled to benefits on a pro-rata basis. Employees who choose coverage under the Group Health Cooperative plan shall pay the difference between the City of Tukwila plan full-family rate and the rate charged to them by Group Health. Dental Insurance: The City shall provide 100% of the 2016 premium for the regular full-time employees and all dependents under the City of Tukwila self-insured medical/ dental plan for dental coverage. Regular part-time employees shall be entitled to the same benefits on a pro- rata basis. Life Insurance: For regular full-time employees, the City shall pay the premium for Plan C (Multiple of annual earnings) or similar group life and accidental death and dismemberment insurance policy. Said plan shall be at 100% of annual earnings rounded up to the next $1,000. Regular part-time employees that work at least 20 hours per week shall be entitled to benefits on a pro-rata basis (per insurance program requirements). Vision/Optical: Benefits provided to all non-represented regular full-time employees and their dependents at the rate of $200 per person, to a maximum of $400 per family unit each year. Regular part-time employees and their dependents shall be entitled to benefits on a pro-rata basis. Disability Insurance: The City shall provide 100% of the premium for regular full-time employees for a comprehensive long-term disability policy. Regular part-time employees that work at least 20 hours per week shall be entitled to benefits on a pro-rata basis (per insurance program requirements). Health Reimbursement Arrangement/Voluntary Employee Benefit Association (HRA/VEBA): VEBA benefits shall be provided as contained in Resolution No. 1445 and as amended. n-9 Attachment B (Page 2 of 2) Non - Represented Employee Benefits - 2016 Vacation: Following the sixth month of continuous employment, annual vacation leave of six full days (each day is calculated at eight hours, regardless of schedule worked) shall be granted. Thereafter, an additional day of annual leave shall accrue each month, up to a total of 12 days. Three additional days of annual leave shall be granted on the employee's anniversary date after the third, fourth and fifth years. After six years, the employee shall be granted one day per year additional annual leave to a maximum of 24 days per year. The maximum number of accrued hours is 384 or 48 days. Years of Service Vacation Accrual Years of Service Vacation Accrual 0 -1 years 12 days* 10 years 19 days 1 -2 years 12 days 11 years 20 days 3 -6 years 15 days 12 years 21 days 7 years 16 days 13 years 22 days 8 years 17 days 14 years 23 days. 9 years 18 days 15 years 24 days (maximum) 'Six full days will be granted following the sixth month of continuous employment. (Days accrue at eight hours, regardless of schedule worked.) Regular part -time employees shall be entitled to benefits on a pro -rata basis. Uniform Allowance: An annual uniform allowance of $650 shall be granted to the following employees: Fire Chief, Assistant Fire Chief, Police Chief, Deputy Police Chief, and Records Manager. M.- Attachment C Longevity Pay Plan for Non - Represented Employees -- 2016 The monthly longevity flat rates shall be as follows for regular full-time employees after the completion of the number of years of full time employment with the City set forth below. Regular part -time employees shall receive longevity on a pro -rata. basis. Completion of 5 years $75 Completion of 10 years 100 Completion of 15 years 125 Completion of 20 years 150 Completion of 25 years 175 Completion of 30 years 200 M1 M.; TO: FROM: DATE: SUBJECT Mayor's Office - David Cline, City Administrator The City of opportunity, the community of choice Mayor Ekberg Councilmembers David Cline, City Administrator March 16, 2016 City Administrator's Report Allan Ekberg, Mayor The City Administrator Report is meant to provide the Council, staff and community an update on the activities of the City and on issues that concern Tukwila. Please let me know if you have any questions or need additional information about any of the following items. Intergovernmental Update • National League of Cities Congressional City Conference: Mayor Ekberg, Councilmembers Hougardy, Kruller, Quinn and Seal, Communications and Government Relations Manager Rachel Bianchi and Nate Robinson, along with j.1 Tukwila Teens, attended the National League of Cities Congressional City Conference in Washington DC and met with Senators Cantwell and Murray. • Washington State Municipal Clerk's Association (WMCA) Executive Board: Christy O'Flaherty, City Clerk has been elected to the Washington State Municipal Clerk's Association (WMCA) Executive Board as President - Elect. • Sound Cities Association Convening of King County Cities: Mayor Ekberg, Councilmember Kate Kruller, City Administrator David Cline, Human Services Program Manager Evie Boykan and Commander Rick Mitchell attended a Convening of King County Cities sponsored by the Sound Cities Association regarding the issue of homelessness. II. Staff Updates Project Updates • Tukwila International Boulevard Redevelopment - Motel Demolition: The contractor has demolished as much as they can on the Smoke Shop, Spruce Motel, Boulevard Motel and the Great Bear Motel. The only building segments left to be demolished are still connected to Seattle City Light (SCL) power. The construction site has been secured pending SCL's disconnection of power. The power disconnection permit was approved on March :Lo and demolition will proceed once SCL crews have completed the power disconnection. In the next few months staff will seek Council direction on when to begin a developer selection process. • Foster Library: The King County Library System has officially determined that Foster Library is surplus property and they can accept offers. Before they list it, they are asking if the City or School District is interested in buying it. The District is willing to purchase it and would Tukwila City Hall - 6200 Southcenter Boulevard • Tukwila, WA 98188 - 206- 433 -1800 • Website: Tukwila WA.gov M ., City Administrator's Report March 16, 2016 Page 2 appreciate funding and partnering with the City. City staff will bring this issue to the Council once we have more information on what capacity may be available for City use. • BNSF Intermodal Facility Access: An open house has been scheduled for March 3o at the Tukwila Community Center. An online Open House is available through March 31 at TukBNSFAccess .publicmeeting.info. Please visit the website and share your thoughts. • Interurban Roadway: Seven of the project driveway approaches were paved and several more are expected to be completed after final grading. The center median landscaping installation is expected to be completed by March io. • 5 3rd Avenue South: Staff and KPG are preparing for an open house on March 23 to discuss design concepts and receive residents input on roadway design options. • South 144th Street: King County Housing Authority has agreed to the right -of -way acquisition and paperwork is being finalized. There has been ongoing coordination with the Tukwila Village site developer and the King County Library System, including placement of the art work being installed at the NE corner of Tukwila International Blvd and S 144th St. • 42nd Avenue South Phase III: An open house was held March 15. Requests for Right of Entry to all affected property owners have been mailed out. This will allow the City's contractor to install the future underground connections for electricity and communications as well as make transitions from private driveways to the new street. • TUC Pedestrian /Bicycle Bridge: The City is waiting for approval from the US Army Corps of Engineers (USACE) of the Section 408 Levee Modification Permit, which is expected by the end of March. • Tukwila Village: King County Library System continues construction on the new library, estimated to be open to the public in late 2016. Tukwila Village Development Associates continues sitework on the property north of 144th. The City has approved building permits for buildings A, C, and E. City is awaiting developer response to comments on the permit application for building D. Developer will submit permit application for building B at a future time. City and developer expect to close escrow on the land sale for the first phase in May 2016. Developer estimates first buildings will open in late 2017. • Washington Place: Development is under construction. Expects to open in late 2017. • Southcenter Marketing Partnership: On March 2 Economic Development held a Southcenter Marketing Partnership Forum at Total Wine and More. The event was well attended with over 5o people from various Tukwila area businesses. The meeting allowed businesses to network with one another and to meet City staff. Staff presented the City's day marketing initiative which was well received by the attendees. • Little Library at the Tukwila Community Center: Nicholas Boyle installed a free Little Library in the lobby at the Tukwila Community Center as his Eagle Scout project. He built the shelves and donated the books for the library. People are encouraged to look through the library and take a book. Book donations are also being accepted. • Cascadia Rising: The city will be participating in a Multi -State Emergency Management Tabletop Exercise called "Cascadia Rising" on June 7 and 8. As part of our preparation for the exercise staff will be participating in several training opportunities between now and then. Phone: 206 - 433 -1800 + Email: Mayor @TukwilaWA.gov • Website: TukwilaWA.gov 70 Upcoming Meetings & Events March /April 2016 21st (Monday) 22nd (Tuesday) 23rd Vednesda 24th (Thursday)- 25th (Friday) 26th (Saturday) ➢ Transportation ➢ Finance & ➢ Planning Tukwila Int'1. Blvd. Crate, Safety Crate, Commission, Action Cmte's 5:30 pm 5:30 pm Public Trash Pickup Day (Foster ( Hazelnut Hearing 9:00 –10:00 A1vt Conference Conference 2016 s Room) Room) Housekeeping Code ➢ City Council ➢ City Council Amendments For location or Regular Mtg., Special Work 6:30 pm information contact 7:00 Piet Session, (Council Sharon Mann (Council 6:00 pm Chambers) 206- 200 -3616 Chambers) (Council Chambers) Through April 21: Free income tax preparation assistance available at Tukwila Community Center Tuesday /Thursday: 5:00 – 8:00 PM, Saturday: 10:00 AM – 2:00 PM Visit www, uwki .2.rP /t tx e o ca 9 800 -621 -4636 28th (Monday) 29th (Tuesday) 30th (Wednesday) 31st (Thursday) 1st (Friday) 2nd (Saturday) ➢ Community ➢ Utilities Crate, Free Intercultural Affairs & Parks 5:30 pm Film Festival Completed Crate, (Foster "Paper Tigers" applications 5:30 pm Conference – for the (Hazelnut Room) begs s a (Movie begins at (Movie "Tukwila City of Conference 3:30 PM) Opportunity" Room) Scholarship must (Foster High be postmarked School Petfor•ming no later than ➢ City Council Arts Center, March 31. Committee of 4242 S. 144`x` St) the Whole Mtg., The Tukwila School 7:00 PM District and the City (Council of Tukwila's Equity Chambers) and Diversity Commission are proud to host the first in a series of films on important issues in Tukwila Schools. + OPEN HOUSE BNSF Access Study 5:30 PM (Community Center) ➢ Community Affairs & Parks Committee: 2nd & 4th Mon., 5:30 Pm, Hazelnut Conf. ➢ COPCAB (Community Oriented Policing Citizens Adv. Board): 2nd Thurs., 6:30 Pm, Duwamish Conference Room. Contact Chris Portman at 206 - 431 -2197 ➢ Equity & Diversity Commission: 1st Thurs., 5:15 Pm, Hazelnut Conf. Room. Contact Joyce Tr•antina at 206 - 433 -1868. ➢ Finance & Safety Committee: 1st & 3rd Tues., 5:30 Pm, Hazelnut Conf. Room. (A) An ordinance updating the criminal code. (B) 2016 budget amendments. ➢ Library Advisory Board: 1st Tues., 7:00 Pm, Community Center. Contact Tracy Gallavi,ay at 206 -767 -2305. ➢ Park Commission: 2nd Wed., 5:30 Pm, Community Center. Contact Robert Eaton at 206 -767 -2332. ➢ Planning Commission /Board of Architectural Review: 4h Thurs., 6:30 Pm, Council Chambers at City Hall. Contact YVynetta Bivens at 206 - 431 -3670 ➢ Transportation Committee: 1st & 3rd Mon., 5:30 pm, Foster Conf. Room. (A) NPDESPr•ogr•am —Loh, impact development code update. (B) Tukh,ilalnter•national Boulevat-d Pedestrian crossing evaluation. (C) 2016gr•ant applications. (D) SCATBd meeting summaries and other information. ➢ Tukwila Historical Society: 3rd Thurs., 7:00 Pm, Tukwila Heritage & Cultural Center, 14475 59`r Avenue S. Contact Louise Jones- Br•oiiw at 206 -244 -4478. ➢Tukwila Int'1. Blvd. Action Cmte: 2nd Tues., 7:00 Pm, Valley View Sewer District. Contact Chief Villa at 206 -433 -1815. ➢ Utilities Committee: 2nd & 4th Tues., 5:30 Pm, Foster Conf. Room 71 Tentative Agenda Schedule MONTH MEETING 1- MEETING 2 - MEETING 3 - MEETING 4 - REGULAR C.O.W. REGULAR C.O.W. March 7 14 21 28 See agenda packet Public Hearing: cover sheet for this A Rezone and week's agenda Comprehensive Plan (March 21, 2016 Map Change from Regular Meeting). Low Density Residential (LDR) to Regional commercial Mix Use (RCM) request at 13536 52n1 Avenue South. Special Issues: A Rezone and Comprehensive Plan Map Change from Low Density Residential (LDR) to Regional commercial Mix Use (RCM) request at 13536 52n1 Avenue South. April 4 11 18 25 Special Presentations: Appointments/ Promotion for Proclamations: Commander Doug -Earth Day Johnson (Badge #102) Proclamation. -Stand Against Appointments / Racism Proclamation. Proclamations: - Sexual Assault Awareness Month Proclamation. -Arbor Day Proclamation. - National Volunteer Week Proclamation. Unfinished Business: Motion relating to a Rezone and Comprehensive Plan Map Change from Low Density Residential (LDR) to Regional commercial Mix Use (RCM) request at 13536 52n1 Avenue South. 72