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Home My WebLink AboutReg 2016-03-21 Item 5C - Resolution - Emergency Damage Repair to Sanitary Sewer MainCOUNCIL AGENDA SYNOPSIS Initia/.r __ Meeting Date 03/21/16 Prepared 4 8G M ors review ITEM INFORMATION ITEM No. 5.C. 7 STAFF SPONSOR: BOB GIBERSON l ORIGINAL AGENDA DATE: 03/21/16 AGENDA ITEM TITLE CBD Sanitary Sewer Rehabilitation - 1200 Andover Park East Resolution declaring an Emergency CATEGORY ❑ Discussion llitg Date ❑ Motion Mtg Date El Resolution ❑ Ordinance A4tg Date ❑ Bid Alward Mtg Date ❑ Public Hearing it Date ❑ Other A1tg Date Mtg Date 03/21/16 SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ IT ❑ Pe7R ❑ Police f l PW SPONSOR'S This Resolution will declare an emergency that authorizes City staff to expedite the sewer SUMMARY repair at 1200 Andover Park East. On February 17, 2016, while in the process of cleaning the sewer in Andover Park East in preparation for the 2015 /2016 CBD Sewer Rehabilitation Project, broken sewer pipe was found and will need to be fully repaired. Council is being asked to approve the resolution declaring an emergency and authorize immediate repairs to the damaged sewer line. REVIEWED BY ❑ COW Mtg. ❑ CA &P Cmte Cmte ❑ Arts Comm. ❑ F &S Cmte ❑ Parks Comm. CHAIR: KATHY ❑ Transportation Cmte ■ Utilities • Planning Comm. D.A'1'E: 03/15/16 HOUGARDY COMMIT "I'EE RECOMMENDATIONS: SPONSOR /ADMIN• COMMITTEE Public Works Department unanimous Approval; Forward to Regular Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $114,219.46 Estimated $900,000.00 $0.00 Fund Source: 402 SEWER FUND (PAGE 71, 2015 CIP) Comments: MTG. DATE OF COUNCIL ACTION 03/21/16 MTG. DATE ATTACHMENTS 03/21/16 Informational Memorandum dated 03/11/16 Emergency Declaration Draft Resolution Photo of sewer Page 71, 2015 CIP with breakdown of contracts for 2015 & 2016 Minutes from the Utilities Committee meeting of 03/15/16 7 City of Tukwila Public Works Department - Bob Giberson, Director INFORMATIONAL MEMORANDUM TO: Mayor Ekberg Utilities Committee FROM: Bob Giberson, Public Works Director BY: Mike Cusick, Senior Program Manager DATE: March 11, 2016 SUBJECT: CBD Sanitary Sewer Rehabilitation Project No. 91140203 Resolution declaring an Emergency for the Sanitary Sewer Repair at 1200 APE Allan Ekberg, Mayor ISSUE Approve Resolution for the emergency repair of the sanitary sewer main at the 1200 block of Andover Park East (APE). BACKGROUND The City has been implementing a phased rehabilitation of the sanitary sewer system in the Commercial Business District (CBD) since 2013. The sewer lines were originally installed in the 1960's and have served their effective lifespan. Rehabilitation or replacement is necessary to extend the service life of the sewer system. Visual inspections have revealed that certain segments of the sewer main have deteriorated severely and multiple failures have occurred (see attached photo). The sewer mains must be cleaned of debris before they can be slip -lined and the process of high - pressure water cleaning can damage the sewer or even remove bedding adjacent to the sewer mains if a breach has already occurred. Some sewer mains have not been visually inspected due to inaccessibility of the inspection camera; therefore, some pipe conditions are unknown. DISCUSSION Slip- lining began in late January 2016 with initial efforts proceeding without incident. The contractor began finding issues with gravel in the mains near Shasta Beverage and Costco. Cleaning efforts on February 17, 2016 of the sewer main in APE, just downstream of Shasta, have exposed a broken sewer pipe that prevents the current relining process to move forward without repairing the main by excavation and replacement. Attached is Mayor Ekberg's signed Emergency Declaration dated February 23, 2016 for the sewer main repair at 1200 Andover Park East. FISCAL IMPACT Since the emergency declaration was signed, staff requested quotes from nine contractors and received three submittals. The R.L. Alia Company submitted a cost of $114,219.46 (which includes a 20% contingency). The full extent of the damage to the sewer main can only be determined after exposing the failing pipe. The construction will be paid for from the 2015/2016 CBD Sanitary Sewer Rehabilitation Project funds, currently budgeted at $900,000.00 for 2016. RECOMMENDATION Council is being asked to approve the Resolution declaring an emergency for the repair of the sanitary sewer at 1200 Andover Park East and consider this item on the Consent Agenda at the March 21, 2016 Regular Meeting. Attachments: Emergency Declaration Draft Resolution Photo of sewer Page 71, 2015 CIP with breakdown of contracts for 2015 & 2016 W.''W Eng1PROJECTStiA- SW ProieeislC &1] Sewer Rehabilhatian (91140203)Inio Memo Resoletian Emergency Repair 1200 APE 03 -11 -16 gl.dacx 19 20 City of Tukwila Allan Ekberg, Mayor Public Works Department - Bob Giberson, Director EMERGENCY DECLARATION TO: Mayor Ekberg FROM: Bob Giberson, Public Works Director BY: Robin Tischmak, City Engineer DATE: February 22, 2016 SUBJECT: CBD Sanita! Sewer Rehabilitation Project No. 91140203 Emergency Declaration for Sewer Repair at 1200 Andover Park East ISSUE Mayor to declare an emergency that authorizes City staff to expedite a repair of the sanitary sewer main at the 1200 block of Andover Park East (APE). BACKGROUND The City has been implementing a phased rehabilitation of the sanitary sewer system in the Central Business District (CBD) since 2013. The sewer lines were originally installed in the 1960's and have served their effective lifespan. Rehabilitation or replacement is necessary to extend the service life of the sewer system, Visual inspections have revealed that certain segments of sewer main have deteriorated severely and multiple failures have occurred (see attached photos). The rehabilitation process must be carefully implemented as preparing the sewer mains for relining can cause additional damage and possible failure_ The mains must be cleaned of debris before they can be relined and the process of high - pressure water cleaning can damage the sewer or even remove bedding adjacent to the sewer mains if a breach has already occurred. Some sewer mains have not been visually inspected due to inaccessibility of the inspection camera; therefore some pipe conditions are unknown. DISCUSSION Construction began in late January 2016 with initial relining efforts proceeding without incident. The Contractor began finding issues with gravel in the mains near Shasta and Costco_ Cleaning efforts on February 16 of the sewer main in APE just downstream of the Shasta Corporation have exposed a collapsed pipe that prevents the current relining process to move forward without repairing the main by excavation and replacement. An emergency in accordance with TMC 2.57.030 and RCW 35.23.352 is requested in order to waive the standard bidding process. A Resolution will be prepared for Council approval at the next available Utilities Committee meeting date. FISCAL IMPACT At this time, repair costs are unknown. The extent of the damage can only be determined by exposing the failed sewer main. This work will be paid from the 2015/2016 CBD Sanitary Sewer Rehabilitation Project funds, currently budgeted at $900,000.00 for 2016. RECOMMENDATION Mayor is being asked to declare an emergency for the Sewer Repair at 1200 Andover Park East, Authorized By:.! Allan Ekberg, V1 -4PW Eng1PRDJEGISIA.- SVJ ProjeclslC80 Sewer RiaGlitabarr (91140203jlEmergency Dec - atian Mayor 1200 APE 02- 22- 16,dacx 21 DRAFT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, DECLARING AN EMERGENCY IN RESPONSE TO DAMAGES TO PUBLIC PROPERTY DUE TO A SEVERELY DAMAGED SANITARY SEWER MAIN. WHEREAS, it has been determined that a damaged sanitary sewer main is in danger of collapsing in the 1200 block of Andover Park East; and WHEREAS, if the sanitary sewer main collapses, the break could pose significant risks to existing gas lines, storm drains, and water utilities; and WHEREAS, the repairs to the sanitary sewer main are required immediately; and WHEREAS, RCW 39.04.280 provides for emergency declarations and competitive bidding exemptions; and WHEREAS, the Mayor of Tukwila declared an emergency on February 23, 2016, in order to allow City forces to respond with appropriate resources to restore damages and prevent further impacts to public and private property; and WHEREAS, the City Council wishes to provide their support and endorsement of the Mayor in his action to declare an emergency and for the City's efforts to respond to the emergency; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: The City Council supports the Mayor in his declaration of emergency and authorizes the execution of contracts or agreements due to damages and the need for protective actions brought about by a failed sanitary sewer main, and hereby authorizes City forces to respond in the most effective and expedient manner, without regard for the procedures and formalities that would otherwise govern the assignment of duties. procurement of materials, and contracting of services_ This situation is an emergency as defined in RCW 39.04.280(3) W:IWord ProcessingkReso futions\Emergency - sanitary sewer main on APE 2 -2916 MC:bjs Page 1 of 2 23 PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of „ 2016. ATTEST /AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk Joe Duffie, Council President APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council: Resolution Number: Rachel B. Turpin, City Attorney W:IWord Processing \Resolutions \Emergency- Sanitary sewer main on APE 2 -29 -16 MC:hjs 24 Page 2 of 2 MANHOLE 1044A LOOKING SOUTH NEAR COSTCO DR. AND APE 25 CITY OF TLUKWILA CAPITAL PROJECT SUMMARY 2015 to 2020 PROJECT: CBD Sanitary Sewer Rehabilitation Project No. 91140203 DESCRIPTION: JUSTIFICATION: STATUS: MAINT. IMPACT: COMMENT: The asbestos concrete pipe in the CBD (commercial business district) is approximately 45 years old and becoming soft. Slip lining the pipe will reinforce the strength with little impact to roadways and minimal excavation. If the pipe collapses, the street will have to be excavated and the cost of the repairs will be significant. In the last five years we have had two major pipe failures on Andover Park West. A Public Works Trust Fund loan was successfully obtained in 2012 for construction. Reduced maintenance and repair costs. The limits of the 2013 project is APW to APE from Minkler Blvd to S 180th St and will now include the repair to the sewer under the railroad tracks. FINANCIAL Through Estimated in $000's 2013 2014 2015 2016 2017 2018 2019 2020 BEYOND TOTAL EXPENSES Project Location •„�a, 'i i� Design 159 33 20 20 20 20 20 292 Land (RJW) f I " ='� r,. his Jtit 0 Const. Mgmt. 87 120 120 120 120 120 687 Construction 639 900 900 900 900 900 5,139 TOTAL EXPENSES 159 759 1,040 1,040 1,040 j 1,040 1,040 0 0 6,118 FUND SOURCES Awarded Grant 0 PWTF /Proposed PW1 45 250 455 750 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 114 509 585 1,040 1,040 1,040 1,040 0 0 5,368 TOTAL SOURCES 159 759 1,040 1,040 1,040 1,040 1,040 0 0 6,118 26 2015 - 2020 Capital Improvement Program 71 Project Location •„�a, 'i i� Ir IF f I " ='� r,. his Jtit 26 2015 - 2020 Capital Improvement Program 71 PROJECT: DESCRIPTION: JUSTIFICATION: STATUS: MAINT. IMPACT: COMMENT: CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2015 . to 2020 CBD Sanitary Sewer Rehabilitation The asbestos concrete pipe in the CBD (commercial business district) is approximately 45 years old and becoming soft. Slip lining the pipe will reinforce the strength with tittle impact to roadways and minimal excavation. If the pipe collapses, the street will have to be excavated and the cost of the repairs will be significant. In the last five years we have had two major pipe failures an Andover Park West. A Public Works Trust Fund loan was successfully obtained in 2012 for construction. Reduced maintenance and repair costs. The limits of the 2013 project is APW to APE from Minkler Blvd to S 180th St and will now include the repair to the sewer under the railroad tracks. FINANCIAL in $000's) Through Estimated 2013 2014 2015 2016 2017 2018 2019 TOTAL EXPENSES Design 159 33 20 20 20 20 20 292 Land (RIW) 0 Const. Mgmt. 87 120 120 120 120 120 687 Construction 639 900 900 900 900 900 5,139 TOTAL EXPENSES 159 759 1,040 1,040 1,040 1,040 1,040 6,118 FUND SOURCES Awarded Grant 0 PWTF /Proposed PWTF 249 501 750 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 159 510 539 1,040 1,040 1,040 1,040 5,368 TOTAL SOURCES 159 759 1,040 1,040 1,040 1,040 1,040 6,118 RH2 Enginneering Staff & Misr Stahali CI-IS Eng RH2 Enginneering Michels 2014 RL Alia RL Alia Olson Pro -Vac Contigency Michels 2014 Contigency RL Ala Contigency RL Alia Contigency Design CM CM CM Sllplining APW/APE 1227 APE Manholes 2015 Contract 13 -076 232,235.00 14 -153 14 -152 15 -074 14 -154 14 -159 15 -155 15 -177 Sllplining 15 -178 1227 APE New 1200 APE New 2015 2020 Capital Improvement Program 23,380.00 46,317.00 112,710.00 160,594.98 406,226.39 34,154.35 Actual 30,022.48 41,325.61 18.781.08 17,659.71 13.644.70 171,530.71 547.954.88 34,154,35 $ 875,073.52 2016 Contract 105,068.10 21,013.62 528,464.52 105,692.90 69,717.56 13.943.51 95.182.88 19,036.58 $ 1,057,184.97 Actual 40,201.99 Remaining Closed Closed Closed 58,863.31 Dosed Closed Closed 71 27 28 UTILITIES COMMITTEE Meeting Minutes City of Tukwila City Council Utilities Committee March 15, 2016, 2016 - 5:30 p.m. - Foster Conference Room, 6300 Building Councilmembers: Kathy Hougardy, Chair; Kate Kruller, Thomas McLeod Staff: Bob Giberson, Frank Iriarte, Robin Tischmak, Greg Villanueva, Mike Cusick, Ryan Larson, Pat Brodin, Rebecca Fox, Russell Betteridge, Gail Labanara, Laurel Humphrey CALL TO ORDER: Committee Chair Hougardy called the meeting to order at 5:30 p.m. I. PRESENTATIONS II. BUSINESS AGENDA A. Resolution: Declaring an Emergency for Sanitary Sewer Repair at 1200 Andover Park East Staff is seeking Council approval of a resolution that would declare an emergency for the repair of the sanitary sewer at 1200 Andover Park East. A broken sewer pipe was discovered in February that is preventing progress on the sliplining effort. The Mayor signed an emergency declaration on February 23, 2016, and since then staff has received three quotes for the sewer repair. The R.L. Alia Company submitted a cost of $114,219.46, including a 20% contingency, which can be paid for from the 2015/2016 CBD Sanitary Sewer Rehabilitation Project. UNANIMOUS APPROVAL. FORWARD TO MARCH 21, 2016 REGULAR CONSENT AGENDA B. NPDES Program 2015 Annual Report and 2016 Surface Water Management Program Plan Staff provided an overview of the National Pollutant Discharge Elimination System (NPDES) 2015 Annual Report and 2016 Surface Water Management Program (SWMP) Plan. The Annual Report reflects activities completed by the City in 2015. The SWMP Plan is required by the NPDES Program to show that the City complies with requirements outlined in the NPDES Phase!! permit, effective August 1, 2013. The SWMP Plan contains required elements including public education and outreach, public involvement and participation, illicit discharge detection and elimination, runoff control, and pollution prevention and operation and maintenance. Committee members and staff discussed the importance of public education and outreach. INFORMATION ONLY. C. Coordinated Prevention Grant for Recycling Program Staff is seeking Council approval to accept a Coordinated Prevention Grant from the Washington State Department of Ecology in the amount of $14,070 to fund the Recycling Assistance Program through June 30, 2017. Grant funding from King County is used for the $4,690 required local match. Funds will be used for annual residential drop -off events as well 29