HomeMy WebLinkAboutFS 2016-04-19 COMPLETE AGENDA PACKETCity of Tukwila
Finance and Safety
Committee
O Verna Seal, Chair
O Dennis Robertson
O Kate Kruller
AGENDA
Distribution:
Recommended Action
V. Seal
P. McCarthy
D. Robertson
C. O'Flaherty
K. Kruller
R. Turpin
K. Hougardy
L. Humphrey
T. McLeod
B. Miles
Mayor Ekberg
R. Mitchell
D. Cline
R. Bianchi
J. Trantina
TUESDAY, APRIL 19, 2016 — 5:30 PM
HAZELNUT CONFERENCE ROOM
(formerly known as CR #3) at east entrance of City Hall
Item
Recommended Action
Page
1. PRESENTATION(S)
2. BUSINESS AGENDA
a. A lease agreement with the Tukwila Historical Society
a. Forward to 5/2
Pg.1
for the old City Hall facility.
Consent Agenda.
Brandon Mlles, Economic Development Liaison
b. Speed reduction in neighborhoods of Tukwila (SPRINT).
b. Information only.
Pg.27
Rick Mitchell, Acting Deputy Po /ice Chief
c. Committee discussion and input on the draft Facilities
c. Committee consideration.
Pg.29
Outreach Plan.
Rachel Bianchi, Communications and Government
Relations Manager
d. Committee discussion on draft 2017 -2018 Budget
d. Committee consideration.
Pg.37
Outreach Plan.
Rachel Bianchi, Communications and Government
Relations Manager
e. Proposed 2017 -2018 budget priorities.
e. Forward to 4/25
Pg.45
Joyce Trantina, Project Development Manager
C.O.W. for consensus.
Laurel Humphrey, Council Analyst
3. ANNOUNCEMENTS
4. MISCELLANEOUS
Next Scheduled Meeting: Tuesday, Maya, 2016
i& The City of Tukwila strives to accommodate individuals with disabilities.
Please contact the City Clerk's Office at 206 - 433 -1800 (TukwilaCityClerk@TukwilaWA.gov) for assistance.
TO:
FROM:
CC:
DATE,:
SUBJECT:
City of Tukwila
Mayor's Office - David Cline, City Administrator
Allan Ekberg, Mayor
Finance and Safety Committee
Brandon, J. Miles, Economic Development
Allan Ekberg, Mayor
April 13, 2016
New Lease Agreement with Tukwila Historical Society for Tukwila Grade
School/Old City Hall Premise, continued discussion.
ISSUE
Should the City enter into a new lease agreement with the Tukwila Historical Society (hereinafter
"Society') for continued use of the Tukwila Grade School /Old City Hall, located at 14475 59th Avenue
South?
BACKGROUND
In 2010 the City entered into a five year lease agreement with the Society to occupy the old Tukwila
Grade School/Old City Hall building. City Administration and the Society desire to enter into a new
lease agreement, allowing the Society to continue to operate from the property.
Finance and Safety considered the draft lease at its March 8, 2016 meeting. After further discussions,
City Administration submitted a revised lease document to the Committee for its review at its April 5,
2016 meeting. The Committee took no action on the lease before it on April 5th and staff suggested
coming back to the Committee at its next meeting.
On Monday, April 11, 2.016 staff received, from the Society, suggested changes on the proposed lease
agreement ("Agreement"). A draft of the Agreement, showing proposed changes and comments from
the Society and the City is attached with this memo. Staff has outlined the proposed changes below.
0 0
Modifications to the Ac
ireement
1. Term (Section C)
Administration and the Society have agreed to a straight 15 year term.
2. Lessee's Responsibilities (Section H'.9)
The requirement for the Society to provide a list of its elected officers has been modified to be on upon
request. Administration and Society supports the language as shown in the draft agreement.
Tukwila City Hall - 6200 Southcenter Boulevard - Tukwila, WA 98188 • 206-433-1800 - Website: Tukwila WAgov
Lease with Tukwila Historical Society
3. Termination (Section N)
At the request of the Society, language was added allowing either party to terminate the agreement by
providing one year's written notice. Administration supports the inclusion of this language.
The Society has requested that the following provision be removed from the agreement:
"in the event Lessee violates any provision of this Lease Agreement, Lessor may terminate the
lessee's use of the Premises upon thirty (30) days prior written notice.,'
At the request of the Society, Administration is showing this language being removed in the draft
Agreement. The Society contends the provision will limit the ability to obtain grant funding. This
language is common in such agreements and removal of this provision would prevent the City from
taking immediate actions in the event that activities take place that put the building at risk. Furthermore,
the 30-day provision is also useful in ensuring compliance with certain provisions of the agreement,
such as the requirement for the Society to have adequate liability coverage.
The Agreement can always be amended at a later date if the Society and the City determine the
language has or will hinder the ability to obtain grant funds.
Liability Insurance (Section 0, 1)
This section was updated to clarify that the term "property" is referencing "personal property" not "real
property." Administration and Society supports the inclusion of this change.
Liability Insurance (Section 0, 7)
This section was updated to remove the requirement that the certificate of insurance, with amendatory
endorsements be provided to the City within ten days of execution. The language has been changed
for it to be provided "on request." Administration and the Society supports the inclusion of this change.
FINANCIAL IMPACT
None.
RECOMMENDATION
Administration recommends that the City enter into a new lease agreement with the Society. The
Committee is being asked to forward the new lease agreement to the May 2nd consent agenda. Staff
will bring to the full Council a clean version of the lease.
ATTACHMENTS
• Draft Lease Agreement, showing proposed changed and comments from Tukwila Historical
Society and Administration.
• Information Memo, dated March 22, 2016 (without listed attachments).
• Minutes from March 8, 2016 Finance and Safety Meeting.
• Minutes from April 5, 2016 Finance and Safety Meeting.
• Email chain from Louise Jones- Brown to Brandon Miles.
Phone: 206-433-1800 + Email: Mayor@Tukwi[aWA.gov * Website: Tukwi[aWA.gov
Finance and Safety Copy, April 5i201Omeeting.
Version from THSreceived by City onApril 1I,2U16via email.
City Response, dated April 12,2U16.
TNS Response sent via email April 13,2O16
Finance and Safety Version, April 13, 2016
LEASE AGREEMENT
L PREAMBLE
THIS LEASE AGREEMENT, dated this _ day of2016,is entered into bv and between
the City of Tukwila, a political subdivision of the State of Washington (hereinafter, "Lessor"), and the
Tukwila Historical Society, a local �01(c)(3) organization (hereinafter, "Lessee"), for the purpose of leasing
the building and improvements formerly referred to as the Tukwila Grade SchooKTukwiUa City Hall,
located at14475 5qmAveSouth,Tukvwi|a,VVash|ngton,981GQ(hereimafter,°HeritageCenter").
11. RECITALS
WHEREAS, the Lessor is the owner of the Premises, which consists of a building on real property
located at14475 59th Avenue South, Tukwila, Washington, 98168, depicted in the map attached hereto
as Exhibit A;and
WHEREAS, the Lessee has leased the Premises since September of 2010; and
WHEREAS, the Premises is a nationally registered historic place and one of the n�est structures in the
City of Tukwila; and
WHEREAS, since leasing the Premises in 2810 the Lessee has pursued and obtained funding to
complete tenant improvements ou the histnrica| structure; and
WHEREAS, the Lessee performs a vital community service of preserving the history ofthe City of
Tukwila and Dmvvarnish/Green River Valley; and
WHEREAS, the Lessee is taking due care in occupying the space and keeping the Lessor informed of
any issues that may need owner attention; and
WHEREAS, the Lessee and Lessor desire to enter into a new lease agreement for the Premises; and
NOW THEREFORE, in consideration of the mutual promises set forth herein, the Lessor and Lessee
agree as follows:
1
Finance and Safety Copy, April 5, 2016 meeting.
Version from THS received by City on April 11, 2016 via eirnail.
City Response, dated April l2L20l6.
THS, Response sent via email April 13, 2016
Finance and Safety Version, April 13L2O26
A. Description of the Premises. Lessor hereby leases to Lessee upon terms and conditions herein
set forth, the Premises consisting of the former Tukwila Grade School/Tukwila City Hall officially
named Tukwila Heritage and Cultural Center, situated in the City of Tukwila, King County,
Washington, and whose common address is 14475 S9'� �AvenueSouth,Tukwi|a, Washington,
depicted in Exhibit Ahereto.
B. Consideration. There bno base rent for the term ofthis lease, but io exchange for this lease the
Lessee shall maintain the City's history and perform the tasks stated herein at Section |U.H, at
Lessee's sole cost and atno cost to the Lessor.
C—, Term. The term uf this Lease Agreement b#e-+ fifteen years, commencing on4fw May 1~2O16
and terminating omMar-eh 31^2A26 April 3O,283I. the
City of Tuk;.vila and the Pregidpnt of the Tuikwila wirtar"r-;;' Society, this agFeement may—be
MaFeh 31, 2031, without furtheF City GewnGil OMR8ENTNOTE: The Tukwila Historical
Society has requested a straight lease term during the entire process and our preference is for
the full lease term of 15 years as it will give the Society better ability to qualify for grant fund
approval.
City Response: Administration 6s willing tm recommend a 15 year term aswritten above.
THS Response: this correction has been accepte by the Executive Committee.
D. Ownership. The real pmmperty, improvements, all permanent fixtures, and landscaping shall
become and remain the property ofLessor. Any personal property stored at the Premises /e.8.
furniture, pictures, clothing, etc.) shall remain the property of the party that supplied it.
E. Permitted Uses. The Premises shall be used by the Lessee for the primary purpose ofenhancing
the historical and cultural place Tukwila holds in the region by collecting, preserving, and
displaying collections, artifacts and digital information pertaining tmTukvvila~s past and to be an
educational resource for future generations. To that end, the Lessee may:
1. |rnprove and renovate the Premises, with the Lessor's oversight, so as to use the Heritage
Center as an historic and cultural resource for the citizens of Tukwila;
2. Rent the Premises, in accordance with Section Ill. F.
Rental of Space. In order to generate funds to support and to sustain the Tukwila Historical
Sodety, the Lessee is permitted to rent the premise out to an organization and/or individual
(hereinafter,°Renter") for special events, subject to the following:
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Finance and Safety Copy, April 5, 2016 meeting.
Version from THS received by City on April 11, 2016 via email.
City Response, dated April 12, 2015.
THS Response sent via email April 13, 2016
Finance and Safety Version, April 13, 2016
1. No single rental may have a duration greater than 72 hours.
2. The Lessee shall obtain, and maintain all required permits necessairyto conduct events on
the site. The Lessee |s required to fully comply with all building, fire, and other applicable
life safety cocle regulations.
3. The Lessee shall ensure that Renters do not significantly impact the surrounding
residentiail neighborhood. Rental activities may only take place between the hours of 8:00
AM and 10:00 PM.
4. City of Tukwila sponsored events shall not be charged a fee fo�ruse of the Premises. Lessor
shall work with the Lessee on scheduling City sponsored events.
5, Termination of Right to Rent:
The Lessor may, at its sole discretion and absolute authority, terminate Lessee's
right to rent the premises |othe event the Lessee's actions or the Renter's actions
pose a threat to health or safety, or to the physical structure of the building, The
Lessor shall provide the Lessee notice of termination, and the termination is
effective immediately. The Lessor has sole discretion and absolute authority to
determine whether the Lessee's actions or the Renter's actions pose a, threat to
health or safety, or to the physical structure of the building. Lessor shall not be
responsible for loss of rental income or reimbursement of rental funds due to
Lessor's exercise ofthis provision.
ii The Lessor may terminate Lessee's right to rent the premises for any violation of
the terms of this agreement as follows:
Awritten warning will be mailed to the Lessee for the first, second and
third violations, specifying the non-compliance.
2. If the Lessee receives four written warnings within a three hundred sixty
five day period (365) day period, calculated from the date of the issuance
of the first written warning, the Lessor may issue a Notice of Termination
to the Lessee, indicating the intention of the Lessor toterminate the
Lessee's right to rent the premises not less than th,irty/3U\ days after the
receipt of the Notice of Termination. The Lessor has sole discretion and
absolute authority to determine whether a violation has occurred. Lessor
shall not be responsible for loss of rental income or reimbursement of
rental funds due to Lessor's exercise of this provision.
91
Finance and Safety Copy, April 5, 2016 meeting.
Version from THS received by City mn April 11,2QI6via emnaii[
City Response, dated April 12, 2016.
THS Response sent via e,ma,il April 13, 2016
Finance and Safety Version, April 13, 2016
iii. The Lessor may terminate Lessee's right to rent the premises for any reason
whatsoever, provided the Lessor-issues a Notice of Termination to the Lessee,
indicating the intention of the Lessor to terminate the Lessee's right to rent the
premises not less than one (l) year after the receipt ufthe Notice. Lessor has
sole discretion and absolute authority to determine whether to terminate
Lessee's right to rent the premises. Lessor shall not responsible for loss of rental
income or reimbursement of rental funds due to Lessor's exercise of this
provision. Lessor may, at its sole discretion, terminate Lessee's right to rent the
premises in accordance with Sections F.Si and F5.ii of this agreement at any
time, even where m Notice of Termination has been issued pursuant to Section
F.5.iii. of this agreement.
6. The Lessee shall require all Renters to execute a rental agreement that:
i. States that the City of Tukwila is not a party to the rental agreement;
h. States that the Renter shall defend, inclemnifyand hold harmless the City of
Tukwila, its officers, officials, employees and volunteers from and against ainy and
all claims, suits, actions, or liabilities for injury or death Vf any person, or for loss
or damage 10 property, which arises out of the Renter's use of the Site, except
only such injury or damage as shall have been occasioned by the sole negligence
of the City nfTukwila.
7. A template of the rental agreement rnumL be provided to the Lessor for review aimd
approval prior to the first rental of the Premises.
G. Acceptance of Premises. Lessee has examined the Premises and accepts them in their present
condition.
H. in exchange for Lessor providing the Lessee use of the premise at no
charge Lessee shall:
1. Use and occupancy of the Premises shall at all times be consistent with applicable
building, fire, and sign code requirements.
2. Continue to work to secure funding available grants, and private contributions to
complete any tenant improvements or restoration upgrades tmthe Premises. Proposed
improvements include, but are not limited to, completing additional bathroom upgrades;
and restoring the interior lighting to be more historically appropriate for the building.
4
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Finance and Safety Copy, April 5, 2016 meeting.
Version from THS received by City on April 11, 2016, via email.
City Response, dated April 12, 2016.
THS Response sent via email April 13, 2016
Finance and Safety Version, April 13, 2016
3. Subject to the provisions of this Agreement the Lessee shall design and implement
improvements to the Premises. All vvVrh performed by the Lessee in, on, ov about the
Premises shall be subject to prior written review and approval of the Lessor. Materials
and installation shall be provided by the Lessee except when structure and systems within
the building are found to be in deficient condition. The lessor is under no obligation to
repair any latent defects in the structure or systems within the building
4. Obtain all permits that maybe necessary tV perform, such work and ensure all work shall
be performed in a good and workmanlike manner.
5. Capital improvements must meet the City's Facility Plan and follow applicable guidelines
of both state and national covenants related to the Premises' status eya registered
historical landmark.
5` Keep the Premises and the immediate surrounding area neat, clean and in a sanitary
condition.
7. Develop programing for cN|drem and youth to educate about the history of Tukwila and
the Duwamish/Green River Valley.
8. Lessee shall maintain appropriate non-profit status and 501(c) /3\ status with the
Washington State Secretary of State Office and the United States |mtemma| Revenue
Service, including filing all required annual reports, registrations, and tax documents.
Lessee shall provide documentation of same to Lessor, upon demand.
9-. Provide to the City An an a.nnuaf basis upon request a Umtfe-F of all eUected officersa**d
of the Tukwila Historical Society.
ne Water than ApFil 3014 of each yeaF.— COMMENT NOTE: This provision was added only
in the March 2016 draft lease version. The Tukwila Historical Society reports their
officers to the Secretary of State on an annual basis and it is public record that can be
accessed 6yany party.
City Response: Administration will recommend the language as provided above to the
City Council.
THS Response., The Executive Committee has accepted this correction.
i Lessor's Responsibilities.
61
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Finance and Safety Copy, April 5, 2016 meeting.
Version from TMS received by City on April 11, 2016 via email.
City Response, dated April 12, 2016.
THS Response sent via email April 13, 2016
Finance aind Safety Version, April 13, 2016
1. Lessor sha I I provide and pay for a I I uti I ities, routine janitoria I, cleaning, and minor repairs.
Lessor's responsibility for said minor repairs shall not to exceed S100l0 per month on
average, ora total of$I,2OO per year.
2. Lessor shall maintain and repair the building, including structural, electrical, mechanical
and plumbing systenn� as well as grounds and landscaping. Lessor retains absolute
authority and discretion in determining what, if any maintenance, or repairs are
performed tn the building.
J. Hazarclous Substances. Lessee shall mot, without first obtaining Lessor's prior written approval,
generate, release, spill, stone, depo�t, transport or dispose of (collectively "Release") any
hazardous substance, sewage, petroleum products, radioactive substances, medicinal,
bacteriological, or disease-producing substances, hazardous materials, toxic substances orany
pollutants or substances defined as hazardous or toxic in accordance with app|icab|eMadera|,
state, and/or local laws and regulations imany reportable quantities (collectively "Hazardous
Substances") in, on, or about the Premises. Lessee shall attach a separate list of Hazardous
Substance it proposes to store on site and Lessor must accept the Uistorthe Hazardous Substances
cannot be stoned on site. in the event, and only in the event, Lessor approvals Release of
Hazardous Substances om Premises, Lessee agrees that such Release shall occur safely and in
cmnmp|iaince with all applicable federal, state, and local |avvo and regulations. Lessee shall
indemnify, hold harmless, and defend Lessor from any and all claims, liabilities, losses, damages,
clean-up costs, response costs, and expenses, including reasonable attorney fee, arising out ofor
in any way related to the Release by Lessee |n, on nr about the Premises occurring at any time
after the effective date of this Lease Agreement to the full extent of Lessee's liability therefor.
K. General Indemnification. Lessee shall defend, indemnify, aimd hold harmless the Lessor, its
officers, officials, employees and volunteers from and against any and all claims, suits, actions, or
liabilities for injury or death of any person, or for loss or damage to property, which arises out of
Lessee's use of the Premises, or from the conduct of Lessee's business, or from any activity, work
or thing done, permitted, or suffered by the Lessee in or about the Premises, except only such
injury nr damage as shall have been occasioned bythe sole negligence of the Lessor.
Lessee shall ensure that similar hold harmless language is included in any rental agreement, as
discussed in Section III.F.6.iii. of this Lease Agreement.
L. Subletting Space, Subletting the space by Lessee is strictly prohibited.
M. Assignment. Neither party shall assign its rights or responsibilities under this Lease Agreement
without the written authorization of the other party. Written authorization shall not be
unreasonably withheld.
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Finance and Safety Copy, April 5, 2016 meeting.
Version from THS received by City on April 11, 2016 via email.
City Response, dated April 12, 2016.
THS Response sent via email April 13, 2016
Finance and Safety Version, April 13, 2016
N. Termination.
1. Pursuant to the terms and conditions of this Lease Agreement between the parties, this
Lease Agreement may be terminated upon written mutual agreement between the
parties hereto.
2. Either party may terminate this lease after giving one year written notice to the other
party. COMMENT NOTE: this provision was in the original version of the lease
agreement draft in August 2015.
City Response: Administration will recommend the language as provided above to the
City Council.
THS Response: The Executive Committee has accepted this correction.
3. !In the eve—pt Lessee vielates any pFevisien ef this Lease Affeefflent, LesSOF Fnay teFffliRate
Lessee's -use of the PFemises UPORthiFty (30) days PFiGFWF*tteP RetiEe. COMMENT NOTE:
this provision will limit the possibility of grant approvals since the grantors will not be
likely to consider an application for grant funds to an organization that could lose the
lease position in such a short time period. Most grants would require a long term
commitment by the applicant.
City Response: Administration will take this forward for the Committee to consider. The
Council will have to consider the implications of allowing this provision to be removed.
THS_ gsp . s� 1h Executive Committee acknowledges this comment.
qp _q_
0. Liabili!y Insurance.
1. Insurance Term. Lessee shall procure and maintain for the duration of the Lease
insurance against claims for injuries to persons 9F damage to IpFepeFty which may arise
from or in connection with the Lessee's operation and use of the Premises. COMMENT
NOTE: The Tukwila Historical: Society is not legally able to obtain property damage
insurance as the ownership of the building is held by the City of Tukwila. This has been
verified by our insurance broker/agent.
City Response: The term "property" refers to personal property, not the building. For
clarification the City suggests the following:
7
0
Finance and Safety Copy, April 5i28I6meeting.
Version from THS received by City on April 11, 2016 via enn8ii
City Response, dated April 12, 2016.
THS Response sent via email April 13, 2016
Finance and Safety Version, April 13, 2016
Lessee shall procure and maintainfor the duration of the Lease insurance against claims
for injuries tm persons mr damage to personal roperty which may arise from or in
connection with the Lessee's operation and use of the Premises.
TH�S Response. The Executive Committee has, accepted this correction.
2. No Limitation. The Lessee's maintenance mf insurance as required bv the Lease shall not
be construed 10 limit the liability of the Lessee to the coverage provided by such
insurance, or otherwise limit the Lessor's recourse to any remedy available at law orin
equity.
3. Minimum Scope of Insurance. Lessee shall obtain insurance of the types described below:
Commercial General Liability insurance shall be at least as broad as lnsurance
Services Office kS3\ occurrence form CG 00 01 and shall cover premises and
contractual liability. The Lessor shall be named as additional an insured on
Lessee's Commercial General Liability insurance policy using ISO Additional
Insured-K8anai0ens or Lessors of Premises Form [G 20 11 or a substitute
endorsement providing ot least as broad coverage.
ii. Lessee shall maintain adequate insurance coverage for Lessee's personal
property located at the premise.
4. Minimum, Amo,uints of Insurance. Lessee shall maintain the following insurance limits:
Commercial General Liability insurance shall be written with limits mm less than
$1,000,000 each occurrence, $2,000,000 general aggregate.
ii Personal property insurance shall be written covering the full value of Lessee's
personal' property with no coinsurance provisions.
5. Other Insurance Provisions.
L Lessee's Commercial General Liability insurance policy or policies are to contain,
orbeendorsed to contain that they shall be primary insurance as respect the
Lessor. Any Insurance, se|#nsuramce,or insurance pool coverage rnaintainedbv
the City of Tukwila shall be excess of the Lessee's insurance and shall not
contribute with it.
6. Acceptability of Insurers.
P.
Finance and Safety Copy, April 5, 2016 meeting.
Version from TINS received by City on April 11, 2016 via email.
City Response, dated April 12, 2016.
THS Response sent via email April 13, 2.016
Finance and Safety Version, April 13, 2016
Insurance is to be placed with insurers with a current A.M. Best rating of not less
than A, unless approved otherwise by Lessor in writing.
7. Verification of Coverage.
i. WithiR teR, (10) days of expee-Ultie-In Ref the Lease, Lessee -,;h-;;" furRish the LeSSOF
original! eeFtifieates and a eepy of the amendataFy endeFsements, iAGIUdiR8 bUt
net neeessaFily limited to the additienal inr-jiurp-d- endaFsemeRt, evideneing the
I-P-S-14-Be.—Lessee shall provide proof of liability
insurance at any time upon request by the Lessor. The Lessor shall be named an
additional insured on the policy. C QMMENT N - OT - E: A certificate of insurance was
already provided to Brandon Miles for review and is available for viewing at all
times at the Center. Our policy covers from December to November and will
renew in December 2016. The City of Tukwila was added as an additional
insured and that was also included on the certificate that has been reviewed.
City Response: See the proposed language provided below. Note, the current
certificate provided to the City has expired. it is common place for insurance
companies to provide these documents directly to the property owners or to
other parties, such as for construction contracts. Since this is a 15 year lease,
and insurance renews annually, it seems appropriate to allow the lessor to be
able to verify coverage as needed throughout the term of the agreement.
Suggested language:
"During the duration of this agreement, upon request from Lessor, Lessee shall
furnish the Lessor with original certificates and a copy of the amendatory
endorsements, including but not necessarily limited to the additional insured
endorsement, evidencing the insurance requirements of the Lessee."
THS Respqnsgjhe Executive Committee has accepted this correction,
8. Waiver of Subrogation.
Lessee and Lessor hereby release and discharge each other from all claims, losses
and liabilities arising from or caused by any hazard covered by property insurance
on or in connection with the Premises or said building. This release shall apply
only to the extent that such claim, loss or liability is covered by insurance.
9. Lessors Property Insurance.
9
11
Finance aind Safety Copy, April 5, 2016 meeting.
Version from THS received by City on April 11, 2016 via email.
City Respo,nse, dated April 12, 2016,
THS Response sent via email April 13, 2016,
Finance and Safety Version, April 13, 2016
i Lessor shall purchase and maintain during the term of the lease all-risk property
insurance covering the Building for its full replacement value without any
coiosunsnceprov|s|ons.
10. Notice of Cancellation.
L Lessee shall provide the Lessor with written notice ofany policy cancellation,
within two (2) business days of their receipt of such notice.
11. Failure to Maintain Insurance.
i Lessee shall provide proof of liability insurance coverage at anytime upon request
by the Lessor.
R. Faiiure on the part of Lessee to maintain the insurance as required shall constitute
a material breach of Lease, upon which the Lessor may, after giving five business
days' notice to the Lessee to correct the breach, terminate the Lease or, at its
discretion, procure or renew such insurance and pay any and all premiums in
connection therewith, with any sums so expended to be repaid to the Lessor on
demand.
12. Lessor Full Availability of Lessee Limits.
i If Lessee maintains higher insurance limits than the minimums shown above, the
Lessor shall be insured for the full available Wnn|ts of Commercial General and
Excess or Umbrella liability maintained by the Lessee, irrespective of whether
such Unoi1s maintained by the Lessee are greater than those required by this
contract or whether any certificate ofinsurance furnished 10 the Lessor evidence
limits of liability lower than those maintained by the Lessee.
P. In all hiring, employment, mr provision of services made possible resulting
from this Lease Agreement between The parties, Lessee shall not discriminate against any
employee, applicant for employment or any person seeking service mf Lessee on the basis ofrace,
religion, creed, color, national origin, age, veteran status, sex, sexual orientation, gender identity,
marital status, political affiliation or the presence of any disability.
Q. Liens. Lessee shall keep the Premises free from liens arising out of obligations incurred by Lessee.
Upon written request from Lessor, Lessee will furnish written proof of payment of any charge
which, if not paid, could provide the basis fora lien on the Premises.
10
Finance a,nd Safety Copy, April 5i2O16meeting.
Version from TH3 received by City On April 11,2Ol0 via email.
City Response, clated April 22,20l6.
THS Response sent via email April 13,ZO16
Finance and Safety Version, April I3,28l6
R. Access for Inspection or Upkeep. Lessor reserves the right to inspect and maintain the Premises,
eta reasonab|etimne and upon responsible notice. Lessee may be present during any and all
inspections and/or mneinTemamce. Lessor reserves the right tVaccess the Premises in the event of
om emergency, without advance notice toLessee.
S. Compliance,with All Laws and Regulations. in using the Premises, Lessee shall comply with all
applicable laws, ordinances and regulations form any and all authorities have jurisdiction.
T. This Agreement' together with attachments or addenda,
constitutes the entire and integrated Lease Agreement between the Lessee and the Lessor and
supersedes all prior negotiations, representations, or agreements written or oral. No amendment
or modification of this Leese Agreement shall be of any force or effect unless it is in writing and
signed by the parties.
U. S,everability and Survival. |f any term, condition or provision of this Lease Agreement isdeclared
void, or unenforceable or limited in its application or effect, such event shall not affect any other
provisions hereof and all other provisions shaU] remain fully enforceable. The provisions of this
Lease Agreement, which by their sense and context are reasonably intended to survive the
completion, expiration or cancellation of this Agreement, shall survive termination of this
Agreement.
V. Police Power. Nothing in this Agreement shall be construed to diminish, restrict or limit the police
powers of the City of Tukwila granted by the Washington State Constitution or by general law.
W. No Presumption Against Drafter. This Agreement has been reviewed and! revised b* legal counsel
for both Parties and no presumption mrrule that ambiguity shall be construed against the party
drafting the document shall apply to the interpretation or enforcement of this Agreement.
X. Legal Representation. In entering into this Agreement, Lessee represents that it has been advised
to seek legal advice and counsel from its attorney concerning the, legal consequences of this Lease
Agreement; that it has carefully read the foregoing Lease Agreement and knows the contents
thereof, and signs the same of its own free act; and that it fully understands and voluntarily
accepts the terms and conditions of this Lease Agreement.
Y. Notices. Any written notice required or permitted 1obe given herein shall be made byregistered
or certified mail, or by delivery in person to the party which is intended recipient of the notice, at
the following addresses or to such other respective addresses as either party hereto may from
time to time designate imwriting:
Notices to the Lessor/City of Tukwila shall be sent to the following address:
11
Finance and Safety Copy, April 5,2O16meeting.
Version from THS received by City on April 11, 2016 via email.
City Response, dated April 12,2Ul6.
THS Response sent via email April 13, 2016
Finance and Safety Version, April 13, 2016
City Clerk, City ofTukwila
G20USouthcenterBlvd.
Tukwila, Washington 98188
With a Copy to:
Office ofthe Mayor
62OOSou1hcenterBlvd.
Tukwila, Washington q8188
Notices, to the Lessee/Tukwila Historical Society shall be sent to the following address:
PresidemtTukwi|aHistohca|Society
Tukwila Heritage and Cultural Center
1447559`"Ave South
Tukwila, Washington 9816Q
Z. This Agreement shall be governed by and construed in
accordance with the laws mf the State ofWashington. |n the event any suit, arbitration, orother
proceeding is instituted to enforce any term of this Agreement, the parties specifically understand
and agree that venue shall be properly laid in King County, Washington. Each, party shall be
responsible for its own legal cost incurred in enforcing any provision of this Lease Agreement.
DATED this _____ day of 20___
LESSOR/CITY QFTUKW[LA LESSEE/TUKW|LA HISTORICAL SOCIETY
Mayor, AHan Ekberg
Printed Name and Title
12
Finance and Safety Copy, April 5, 2016 meeting.
Version from THS received by City on April 11, 2016 via email.
City Response, dated April 12, 2016.
THS Response sent via email April 13, 2016
Finance and Safety Version, April 13, 2016
ATTEST /AUTHENTICATED:
City Clerk, Christy O'Flaherty
APPROVED AS TO FORM:
Office of the City Attorney
13
15
16
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iry of Tukwila Allan Ekberg, Mayor
Mayor's Office - David Cline, City Administrator
TO: Mayor Ekberg
Finance and Safety Committee
FROM: Brandon J. Miles, Economic Development
DATE: March 22, 2016
SUBJECT: New Lease Agreement with Tukwila Historical Society for Tukwila Grade
School101d City Hall Premise
ISSUE
Should the City enter into a new lease agreement with the Tukwila Historical Society (hereinafter
"Society") for continued use of the Tukwila Grade School/Old City Hall, located at 14475 591h Avenue
South?
BACKGROUND
In 2010 the City entered into a five year lease agreement with the Society to occupy the old Tukwila
Grade SchooVOld City Hall building. City Administration and the Society desire to enter into a new
lease agreement, allowing the Society to continue to operate from the property.
Finance and Safety considered the draft lease at its March 8, 2016 meeting. After further discussions,
City Administration is submitting a revised lease document to the Committee for its review and
consideration.
DISCUSSION
The Society's utilization of the building has been mutually beneficial to both the City and the Society.
The City has been able to hand over the day to day care of the building to a third party with a vested
interest in the upkeep of the building. While the Society's ability to have a permanent physical space
has allowed the Society to grow its membership and expand its offerings.
The following are the proposed deal terms of the new lease agreement:
Consideration: As with the previous lease, the City will not charge the Society a base rent;
instead, the Society will agree to perform certain services'.
Work to continue to secure funding for upkeep and repairs to the historic
building. All repairs and building work must be approved by the City.
Keep the premises and immediate surrounding area neat, clean, and in a
sanitary condition.
Develop programing for children and youth to educate about the history of
Tukwila and the Duwamish/Green River Valley.
Term: The version of the lease reviewed by the Committee on March 81h provided for a
five year term, with a five year option. Administration is now proposing that the
term be ten years, with a provision allowing the Mayor to extend the agreement
an additional five years, for a total term of 15 years.
I
Tukwila City Hall • 6200 Southcenter Boulevard • Tukwila, WA 98188 ► 206-433-1800 • Website: Tukwila WA.gov
19
Lease with Tukwila Historical Society
Rental of Space: In order to generate funds to support and sustain the Society, the Society has
requested the ability to rent the space to private groups for events. The lease
agreement permits renting the space with limitations on the duration of events,
time of day of events and insurance requirements. City may terminate the right to
rent the space in the event that the rentals create disturbances for adjacent
residents or impact the residential neighborhood.
The agreement prohibits the Society from renting the space out long term.
Insurance: The Society is required to maintain adequate insurance coverage and name the
City as an additional insured.
City's (Lessor)
Responsibilities: The City is responsible for all utilities, routine janitorial, cleaning, and minor
repairs. City's responsibilities for repairs shall not exceed $100.00 per month,
$1,200 per month.
The City is responsible for maintenance and repair of the building. City retains
absolute authority and discretion in determine, what if any maintenance or
repairs are performed on the building!.
FINANCIAL IMPACT
None.
RECOMMENDATION
Administration recommends that the City enter into a new lease agreement with the Society. The
Committee is being asked to forward the new lease agreement to the April 181h consent agenda.
ATTACHMENTS
• Draft Lease Agreement
• Minutes from March 8, 2016 Finance and Safety Meeting
Phone. 206-433-1800 • Email: Mayor@TukwilaWA.gov * Website: TukwilaWA.gov
2
20
FINANCE AND SAFETY COMMITTEE
Meeting Minutes
City Council Finance and Safety Committee
Torch 6, 2016 - 5:30 p.m. - Foster Con,ference Room, 6300 Building
Councilmembers: Dennis Robertson, Acting Chair; Joe Duff ie, Thomas McLeod (Absent: Verna Sea[,
Kate Kruller)
Staff: David Cline, Brandon Miles, Don Tomas,o, Laurel Humphrey
Guests: Louise Jones-Brown, Tukwila Historical Society
CALL TO ORDER-. Acting Chair Robertson called the meeting to order at 5:30 p.m.
I. PRESENTATIONS
11, BUSINE,SSAGENDA
A. Fireworks Permit: Sounders S2 2016 Season
Staff is seeking Council approval of a fireworks permit granted to The Sounders S2. During
certain 2016 home games, The Sounders S2 will be using "GERBS" fireworks that emit a shower
of sparks that extinguish prior to hitting the ground. During their use there will be personnel
with portable fire extinguishers standing by within 50 feet. UNANIMOUS APPROVAL.
FORWARD TO MARCH 14, 2016 SPECIAL CONSENT AGENDA.
B. Lease Agreement with Tukwila Historical Soci for Old City Hall Building
Staff is seeking Council approval of a lease agreement with the Tukwila Historical Society for
continued occupation of the Tukwila Grade School/Old City Hall located at 14475 5911 Avenue
South. The previous [ease expired in September 2015 and the Society's use of the building is
considered mutually beneficial. The proposed lease agreement does not charge a base rent but
requires the Society to continue to secure funding for upkeep and repairs, to provide general
upkeep, and to develop educational programming for youth regarding the history of Tukwila
and the Duwam,ish/Green River Valley. The proposed term is for five years with an option for
the Mayor to execute an extension for an additional five years. The agreement permits the
Society to rent the space under certain circumstances, while allowing the City to terminate the
rental right if there are disturbances or impacts to neighbors. The City will be responsible for
utilities, janitorial, cleaning and minor repairs under $1,200 per year.
Ms. Jones-Brown, President of the Historical Society, stated a concern with the proposed length
of the lease, citing guidance from the State that certain grant applications require a minimum
13-year [ease. Staff replied that the minimum more likely applies to capital grants, for which
21
Finance and Safety Committee Minutes.. ................................................. ................... ........ .... ............................... March 8, 2016
the City would be the appropriate applicant. Grants for programs or operations are less likely
to require proof of longterm occupancy. The Committee requested additional information
regarding potentially adverse impacts of the proposed ten year lease. They agreed to
conditionally send the proposed [ease to the March 21 Consent Agenda while, staff gathers this
information. At that time it may be putted from the Consent Agenda or referred back to
Committee. Another option is to adopt the tease with the 10 year term now and amend it in the
future if the need arises. CONDITIONAL APPROVAL. FORWARD TO MARCH 21, 2016 REGULAR
CONSENT AGENDA.
C. Interlocal Agreement with Burien for Public Defense Program Evaluation and Monitoring
Staff is seeking Council approval of an intertocat agreement with the City of Burien for the
exchange of federally mandated evaluation and monitoring of the Cities' respective public
defense programs. The 2013 Wilbur v. Mt. Vernon decision requires that municipal public
defense programs be independently monitored and evaluated on a regular basis. To comply
with this mandate, the Tukwila and Burien City Attorneys will review the public defense
programs of the other's City in an even exchange of services. UNANIMOUS APPROVAL.
FORWARD TO MARCH 14, 2016 SPECIAL CONSENT AGENDA.
Ill. MISCELLANEOUS
The Finance and Safety Committee Meeting adjourned at 6:05 p.m.
Next meeting: Tuesday, March 22, 2016
Committee Chair Approval
Minutes by LH
22
FINANCE AND SAFETY COMMITTEE
Meeting Minutes
City Council Finance and Safety Committee
April5,2016 -5:30p.m. - Hozelnut Conference Room, City doll
Councilmembers: Verna Seat, Chair; Dennis Robertson, Kate Kruller
Staff: Peggy McCarthy, Vicky Carlsen, Brandon Miles, Gail Labanaira, Mike Villa, Laurel
Humphrey
Guest: Louise Jones-Brown, Tukwila Historical Society
CALL TO ORDER: Chair Seat called the meeting to order at 5:30 p.m.
I. PRESENTATIONS
11. BUSINESS AGENDA
A. Lease Agreement with Tukwila Historical Society
Staff is seeking Council approval of a new lease agreement with the Tukwila Historical Society
for continued use of the Tukwila Grade School/Old City Hall located at 14475 59th Avenue South.
The previous lease expired in September 2015 and the Society's use of the building is
considered mutually beneficial, The Committee considered the lease at its March 8, 2016
meeting and requested additional research into the length of the lease and its impact to grant
seeking bythe Society. Staff has updated the proposed leaseto include a term of ten years with
a provision allowing the Mayor to extend the agreement an additional five years. Ms. Jones-
Brown stated that after she signed the proposed lease, the Board had opportunity to review
and have additional concerns about certain items. Since City staff had not yet had opportunity
to review these new concerns, the Committee requested the lease return after differences have
been resolved. They also requested additional changes be clearly shown in markup. RETURN
TO COMMITTEE.
B. 2015 4 th Quarter Investment Report
Staff presented the 4th Quarter Cash and Investment Report for 2015, including information on
the City's portfolio components, performance, policy compliance and liquidity analysis, fund
cash and investment balances, and investment environment. At December 31, 2015, the
portfolio totaled $50.7 million comprising $39 million in cash and cash, equivalents and $11.7
in longerterm investments. INFORMATION ONLY.
23
24
Brandon Miles
From: Louise Jones,-Brown <1ibrown.1851@q.com>
Sent: Wednesday, April 13, 2016 9:35 AM
To: Brandon Miles
Cc: Pat Brodin; richard wieser; mrstuccitown@gmail.com
Subject: RE: DRAFT LEASE, 2016.04,12.docx
.9 ".10111 rers
The approval of the lease agreement has been designated to the Tukwila Historical Society Executive Committee and the
final version will be presented to the membership upon Council approval and signing by the Mayor and President of THS.
It is with the unanimous decision of the THS Executive Committee that the draft lease version is approved as I submitted
earlier today. Please proceed with placing this item on the F&S Committee agenda.
Louise
From: Brandon Miles [mailto:Brandon.Mites@Tukwi]aWA.gov]
Sent: Wednesday, April 13, 2016 8:50 AM
To: 'Louise Jones-Brown'
Cc: Pat Brodin; richard wieser; mrstuccitown@gmail.com; Allan Ekberg
Subject: RE: DRAFT LEASE, 2016.04,12.docx
Louise-
Thank you for providing this.
Can you please clarify what the remaining approval process is for the Society? Are there any other edits needed to the
document, which are riot already shown? Does the full membership still need to review? What happens if a member has
concerns or wants changes?
If others still need to review and be included it would be my suggestion that we wait until they have a chance to review.
If the Executive Committee is in full support of the version emailed over, and believes it will be supported by the
membership, we will take it forward next week to Committee with Administration recommending approval. Is this
where we are at?
Thanks,
From: Louise Jones,-Brown [rnaiIto:IObrown.18512g.comJ
Sent: Wednesday, April 13, 2016 7:44 AM
To: Brandon Miles
Cc: Pat Brodin; richard wieser; mrstuccitown@gmaiLcom; Allan Ekberg
Subject: RE: DRAFT LEASE, 2016.04.12.docx
1
25
Fffir. 111ro ��
I have attached a draft lease with acknowledgments byTH5. It was my understanding from attending the F&S
Committee meeting last week that the corrected copy with comments is actually what they wanted to see. |tisnnyhope
that you will provide both the corrected and a clean copy so that the changes can be tracked by the acknowledgment of
the City and the Society. | am requesting that you forward the "clean" copy version to the Executive Committee
members as well so that we can verify what is being provided in the paperwork to the F&S Committee.
Louise
From: Brandon Miles
Sent: Tuesday, April 12, 20163:45 PM
To: 'Louise Jone,s-Bnovvn
Cc: PatBrod[m; MchardvWesec ; Allan Ekberg; David Cline
Subject: DRAFT LEASE, 2016.04.12.docx
Louise-
I am responding to, your email from yesterday (4/11) where you suggested changes to the draft lease agreement. City
Administration iuwilling to accept most of the changes as written. With, regards to the language regarding insurance, the
City is suggesting revised language that we think adds clarification and hopefully addresses the Society's concerns. With
regards to the 3O-days termination, vve are willing to take the forward to the Council with itremoved.
In order to make next week's Finance and Safety Committee I need to have a memo written and copies of the revised
lease to the City Clerk no later than noon tomorrow (4/13). If the proposed version of the attached lease is acceptable
please let me know by1Oarn tomorrow oo that | can get a clean copy Vf the lease prepared.
I understand that this is a short turnaround. if the Society wants additional time to review we can move the lease to the
Finance and Safety meeting on May 101h. We would like to take something to the Committee supported bvthe Society
and City Administration.
Best Regards,
Brandon J. Miles
Business Relationships Manager
Officeubhe Mayor
City n/Tu k R i1a
6200 Soudiuenterllvd
Tukwila, WA 96108
mfli-cc (206) 431-3684
The City of opportunity, the community pfchoice.
Home of Sounders S2
City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: Finance and Safety Committee
FROM: Mike Villa, Chief of Police
CC: Mayor Allan Ekberg
DATE: April 12, 2016
SUBJECT: Speed Reduction In Neighborhoods Of Tukwila (SPRINT)
ISSUE
Traffic issues and speeding vehicles in the residential neighborhoods are top concerns of many
of Tulkwila's residents.
BACKGROUND
Traffic issues and speeding vehicles, specifically those in residential areas, have been top
concerns of many Tukwila residents for many years, Focused collaboration between the
Mayor's Office, Public Works and the Police Department, have started the process of mitigating
the issue and its associated impacts, while simultaneously supporting the City's mission,
strategic plan and the 2015 — 2016 city priorities,
DISCUSSION
In order to address the issue of speeding in residential areas of Tukwila, a committee of
representatives from the Tukwila Mayor's Office, Public Works and the Police Department
collaborated to identify strategies focused on mitigating the issue and associated impacts.
During the work, the committee referenced empirical and other data collected from several
sources. In streamlining a strategy that would guide the process for the Tukwila residential
speeding problem, our framework focused on three of the strategies:
1) Education:
Public Information Campaign delivering a consistent public message indicating a very low
tolerance for speeding in the city of Tukwila, specifically in residential areas. Public
outreach for the city speed reduction initiative will focus on two target audiences:
a) Residents: The first audience is residents near targeted streets. The goal of
communicating with this group is to demonstrate the city's resolve in addressing
speeding and traffic safety in their neighborhood, with the goal that notification will help
with the city's traffic safety goals,
b) Commuters: Many of Tukwlia's streets in residential areas are used by commuters from
adjacent jurisdictions. The goal of communicating with this audience is to provide
notification of the city's speed reduction efforts, with the goal that notification will help
with the city's traffic safety goals.
27
INFORMATIONAL MEMO
Page 2
2) Engineering:
Research and specific data collection in. residential areas must be resourced to determine
engineering options, which involves:
a) City Engineer/Traffic Engineer evaluation of problem areas
b) Purchase and use of RADAR for speed measurement
c) Purchase and use of portable speed alert/monitoring equipment
d) Traffic calming measures if warranted
3) Enforcement:
The Police Department will target specific residential areas prone for speeding vehicles
using a High Visibility Enforcement (HVE) Campaign. This campaign will be supported by
the City's education and engineering strategies. It will entail:.
a) Re-classification of two existing patrol officers as traffic enforcement officers. They will
remain as part of patrol's minimum staffing and traffic enforcement will be an additional
duty. We expect that 30 — 50% of their time will be focused on HVE.
b) They will be equipped with the tools to conduct HVE (Motorcycles, LI DAR and RADAR)
and will focus on problem neighborhoods increasing enforcement in our neighborhoods
throughout the week.
c) The speed reduction campaign will be publicized as mentioned above.
FINANCIAL IMPACT
Electronic speed data collection equipment will cost approximately $12,000 and come from the
Public Works' existing budget in 2016. Motorcycles and associated equipment will cost
approximately $122,000 in 2017 and is backed by revenue from infractions which will exceed
the cost of this program,
RECOMMENDATION
Information Only
ATTACHMENTS
None
28 W:QO16 Wo MemosNeighborhood speeding,dou
City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: Finance and Safety Committee
FROM: Rachel Bianchi, Communications and Government Relations Manager
CC: Mayor Ekberg
DATE: April 11, 2016
SUBJECT: Draft Facilities Outreach Plan
ISSUE,
Staff has prepared a draft facilities outreach plan for the Committee's review.
BACKGROUND
The Administration and Council have a shared goal to engage in a transparent and proactive
outreach effort around proposed solutions for the City's facilities with the Tukwila community.
To support this, staff prepared a draft outreach plan for review and discussion. At the Council
Workshop held on April 11, 2016, the Council agreed to move forward with presenting two
options to the public on addressing near term public safety facilities:
• A public safety voter approved bond that includes a justice center to house police and
courts, replacement of three fire stations and fully funding fire apparatus and equipment
in the bond. The City would replace the George Long and Minkler Shops with one
combined shops facility, funded half with 6320 financing and/or LTGO bonds' and half
though enterprise funds. The shops facility and justice center construction would run
concurrently.
• A public safety voter approved bond that includes a justice center to house police and
courts, replacement of three fire stations, fully funding fire apparatus and funding half of
the construction of the combined shops facilities. The other half of the shops would be
funded through enterprise finds. The shops facility and justice center construction would
run concurrently.
The discussion at Committee will focus on tactics and timeline. Subsequent discussion will
focus on how the City will define, contrast and compare the two options during the public
outreach process.
FINANCIAL IMPACT
Minimal funding is needed associated with the outreach plan, such as a mailing, which can be
covered by existing communications and outreach budget.
RECOMMENDATION
The Committee is asked to review and provide feedback, suggestions to the draft plan before
staff begins implementing. The Community Affairs and Parks Committee will also be reviewing
the draft plan at its upcoming meeting on Monday, April 25.
ATTACHMENTS
Draft 2017/2018 Facilities Outreach Plan
' Because there was not consensus at the April 11, 2016 workshop regarding using 6320 or LTGO for financing this
portion of the shops, should the Council decide not to include there in the voter approved debt, this funding is being
presented as a decision point for the Council in the future, after the public outreach effort. Both would be a general
fund obligation that will require tradeoffs with investments in other infrastructure projects. 29
30
Draft Facilities Outreach Plan
Objective:
Provide the Tukwila community with information on the state of the City's current facilities, the benefits that new
facilities would bring, and the proposed mechanisms for how to fund the near term facilities needs. Collect feedback
from the community on the options moving forward to present to Council.
Overall Key Messages:
The annexations that began in the 1980s swelled Tukwila's population from 3,500 to over 19,000 in the period
of thirty years, creating a community five times larger with significantly higher needs. During this time, the
City's workforce, also increased dramatically to meet the increased demand for City services, and yet most
City facilities were not equally increased.
• With the exception of the construction of Fire Station 53 and the Tukwila Community Center, all of the other
City facilities were built prior to when the annexations began, and were constructed for a much smaller
workforce,
• Fire Stations 51, 52 and 54 were built for a volunteer firefighter pool, which at the time was all male, not the
co-ed professional organization we have today that house 65 Firefighters and 5 civilian personnel.
• When the Police Department wing of City Hall was constructed the Tukwila Police Department had less than
half of the number of police and civilian personnel than they do today.
• Federal and state mandates have significantly changed the duties of firefighters and police personnel,
requiring specific facilities specifications in order to adequately respond to the new demands on public
safety personnel. Many of our facilities do not meet such mandatory specifications.
• The Minkler Shops was built to house less than half of the staff working out of there today, and was built in
1972, when it was expected to serve 3,509 residents. The City later purchased the George Long Shops in
the mid-11980s to increase needed shop space, but even then the population was under 4,000, residents,
Both shops are inadequate for staff and the provision of public services, particularly in the event of an
emergency such as their ability to assist in closing down roads, responding to major water main breaks and
other emergencies will be significantly hampered in a major earthquake or flooding event.
The City of Tukwila has made it a policy priority to investment in residential and business district
infrastructure, and not City facilities over the past twenty five years. However, the City must now focus on
investing in City facilities to continue providing the community with excellent public service.
The City has focused its Capital Improvement Program (ClP) on infrastructure projects such as the three
phases of improvement to Tukwila International Boulevard, as well as the more recent acquisition and
demolition of the problem hotels on TIB.
Other examples of such investments include improvements to 42,d Avenue, including new curbs, gutters,
sidewalks and undergrounding, a similar project coming to 53,d Avenue South, Safe Routes to School
projects at Cascade View and Thomidyke el'ementaries, as well as the new guardrails on 42nd in Allentown.
Examples of infrastructure investments to support the economic engine at Southcenter include the wildly
successful Klickitat interchange project, construction of the Tukwila Transit Center and rehab of the sanitary
sewer system in the area.
Draft Facilities Outreach Plan — Update April 11, 2016
Page 1
31
City services, employees and the general Tukwila community are at risk due to deficient buildings and the
provision of public service during an emergency is in jeopardy in the event of a major event.
• Three of the City's four fire stations are significantly seismically unstable, with the headquarters station also
located in a flood plain. In the event of a major earthquake, three-fourths of the City's fire personnel and
equipment may be incapacitated.
• The difficulties faced by the Tukwila Municipal Court due to inefficient space and safety issues associated
with in-custody clients necessitates that a Tukwila Police Officer must be pulled off the streets in order to
facilitate one of these clients using the facilities. Additional safety and legally-mandated privacy concerns
are also a problem due to the space concerns in the Court.
• The 6300 building, located next to City Hall, is structurally deficient and past its useful life. Also seismically
unstable, this building holds many key Tukwila Police functions that could be incapacitated during a
significant seismic event.
• Both the George Long and Minkler shops are located in the flood plain and are not seismically sound. With
the key role that shops personnel play as first responders, their ability to assist in closing down roads,
responding to major water main breaks and other emergencies will be significantly hampered in a major
earthquake or flooding event.
The City is prioritizing the faci'lli:ties, that are central to the provision of critical City services first, including all
of our first responders. This includes building a Justice Center for the Tukwila Police Department and
Tukwila Municipal Court, replacing the three seismically deficient fire stations, fully funding fire apparatus
and equipment and replacing the City's shop facilities. Additional facilities needs found in the facilities
report will be addressed in subsequent biennial budgets,
The City recognizes the need to ensure the ability for employees to provide critical services in the event of
an emergency, as well as high levels of service in non-emergent times, and this plan will allow first
responders to do just that.
Additional facilities needs such as resolution of the defects at City Hall and the 6300 will be addressed by
the Council and Administration once facility issues related to critical services and first responders are
addressed, the earliest of which would be in the 201912020 budget.
Specific Key Messages on the Two Options:
[TO BE DEVELOPED AND DISCUSSED AT A SUBSEQUENT COMMITTEE MEETING.)
Tactics:
Presentation — PowerPoint presentation that includes information on existing facilities defects, how they affect the
provision of service to the public and the proposal to address public safety buildings. Presentation to be shown at
open houses, available narrated on website, narrated version on TukTV, and used in road show activities. The City
will narrate the presentation in Spanish as well.
Facilities Overview— Two-page document that includes the information in the presentation described above. Will be
made available at City facilities and events throughout the year. To also be translated into Spanish.
Road Show— Facilities presentations described above presented to various community groups, including the
Chamber, Rotary, boards and commissions, PTAs, block watches and other opportunities identified by staff and the
community.
Draft Facilities Outreach Plan — Update April 11, 2016
32
Page 2
Business Outreach — Staff will include the business community in the overall outreach effort and will work with the
Chamber and various, assets already on hand in Economic Development to push the message out to this
constituency group.
Tukwila Reporter— Monthly facilities articles in the City Pages of the Tukwila Reporter beginning in June through
August.
E-Hazelnut — Bi-monthly facilities articles included in the E-Hazelnut. To run on opposite months as the budget bi-
monthly articles.
Postcard mailing — Postcard invitation to every residence regarding the open houses.
Open houses — Three interactive open houses that have stations focused on:
• History of facilities, population, employees and annexations
• State of current facilities (simillar to Council Workshop held in March)
• Overview of the two proposed funding packages; comparison and contrast
• Timeline for vote, construction, etc.
• Solicitation for top priorities for facilities replacement:
o Location (open ended — i,e. where would folks like to see a criminal justice facility?)
* Cost to taxpayers
* Cost of development
* Provision of life/safety services
* Customer service enhancements
• Alignment with legally mandated services
• Ongoing operating expenses
• Opportunity to enhance neighborhood with new public facility
• Availability of additional funding for other City priorities such as sidewalks, curbs and other
infrastructure investments
Open houses will be schedule at Fire stations 51, 52, and 53. Interested community members wilt also be able
to sign up for tours of the Police Department, George Long and Minkler shops. The open houses will take place
in June.
Online open house — Interactive online open house live for the month of June, including similar stations described
above at the in-person open houses. Various channels will promote participation in the online open house.
Council presentation — Staff will provide a presentation to Council on July 5 or 18 with an overview of what was heard
during the public outreach effort.
Social media — These channels will be used to promote participation in the online and in-person open houses, as well
as other activities such as the road show, SWM insert, etc. Once event dates are firm, a calendared social media
plan will be developed to support the various activities.
Community Connectors — Utilize the Connectors to reach out to Tukwila's non-English speaking communities; tailor
communications as needed to assist these individuals in understanding the issues and spreading the word.
TukTV— TukTV will run a narrated version of the Facilities presentation (in both English and Spanish). TukTV, as
well as being available online, will also run a version of the March council workshop presentation, and staff will be
interviewed for an episode of Tukwila: Your Community focused on facilities and how current deficiencies impact
delivery of service,
Draft Facilities Outreach Plan — Update April 11, 2016
Page 3
33
34
Timeline: Social media support for other tactics in red; dates are targets and may be subject to change
Date
Tactic
Task
Responsible
Notes
Week of May 16
Open house planning
corn lete
Scheduling, final planning for
stations, desi n of boards, etc.
Project manager, Finance,
communications
Week of May 16
Week of May 16
Online Open House planning
complete
Road Show
Mimic decisions made for
stations, build 0 en House
Project manager, finance,
communications
Solicit opportunities to speak
at various meetings, events
Project manager
• Chamber
• Rotary
• City Boards and
Commissions
• PTAs
• Historical Society
• STP
• TIBAC
• Block watches
• Other or anizations
May 17 & 23
Power Point Presentation
Complete and reviewed by
F&S and CAP
Project manager, finance,
communications
To run on Channel 21 and
available on the website
May 17 & 23
Facilities 101 Overview
Complete and reviewed by
F&S and CAP
Project manager, finance,
communications
Week of May 23
Postcard
Postcard mailed to all
residents
Project manager,
Communications
SM to promote sP.ve the dote
Week of May 23
Community Connectors
Begin to engage connectors;
develop a process and
timeline with them
Project manager, Joyce
Trantina
May 30
E-Hazelnut
Promote upcoming Open
Houses
Communications
May 30
Power Point Presentation
Translated into Spanish
Communications
To run on Channel 21 and
available on the website SM
to promote when up on 21 and
web
May 0
Facilities 101 Overview
Translated in Seanish
Communications
May 30
Power Point Presentation
Narrated and available on
TukTV and Cit website
Communications
SM to promote when up on 21
and web
Draft Facilities Outreach Plan — Update April 11, 2016
Page 4
June 1
Online Open House Live
Make the open house live,
push out info over web and
social media
Project manager, finance,
communications
��proniptewnengoes
iivm remindors\hmughoue�hp
|ime0n!iVe
Taping of Tukwila: Your
Community
Project manager, finance,
communications
TomnonChanno|21 and
available on the website S.1',' 13
promo:e when upon21 and
web
TBD
Road Show
Present Facilities overview
presentations (0 different
mu"n
Project manager, finance,
communications
SK4bopomo10 day ofand
afterwards
June 10
Tukwila Reporter
Promoting upcoming Open
Houses
Communications
June 18-1U:OOt8noon
Open House
At 52
Project manager, finance,
communications
SM to rornote save 'he date
dayo| and afterwards
June 22 — 3:00 — 6:00
Open House
At 51
Project manager, finance,
communications
G[Ntn promote save the date.
day of and afterwards
June 26 — 2:00 to 4:00
Open House
At 54
Project manager, fin@n8e,
communications
Sk4to promote save the date .
davnf and afterwards
June 27
E-Hazelnut
Promote mub|icheohn
Communications
TBD, Weekly in June
Scheduled tours of PD,
G8Orw0Lon and Minkler
Staff led tours
Project manager
VVi||need0ononsidnravano,
other trans 0rt@hOnOh0nS
Ju|y5or18
Council presentation
Review of feedback generated
at
Project manager
July 8
Tukwila Reporter
Overview of Open Houses
feedback (published too late
to promote public hearipv
Communications
Jul 11
CoVnci|nqeedn•
Potential ^ub|iChM8rinw
Potential do|iborationV
Council
Council
StWto promote public heahnq
ENEMMIIIME
COW
August 2
Council meeting
PnhenUn|reon|uhon;last —���
Council meeting to meet King
Count Elections' deadline
Council
August 12
Tukwila Reporter
Overview of final decision
regarding putting the measure
on the bailot
Communications
Draft Facilities Outreach PIan — Update Aoh|11.3016
Page 5
City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: Finance and Safety Committee
FROM: Rachel Bianchi, Communications and Government Relations Manager
CC: Mayor Ekberg
DATE: April 11, 2016
SUBJECT: Draft Budget Outreach Plan
ISSUE
Staff has prepared a draft budget outreach plan for the Committee's review.
BACKGROUND
The Administration and Council have a shared goal to engage in a transparent and proactive
budget process with the Tukwila community. To support this, staff prepared a draft outreach
plan for review and discussion.
FINANCIAL IMPACT
Minimal funding is needed associated with the outreach plan, such as a mailing, which can be
covered by existing communications and outreach budget.
RECOMMENDATION
The Committee is asked to review and provide feedback, suggestions to the draft plan before
staff begins implementing.
ATTACHMENTS
Draft 2017/2018 Budget Outreach Plan
37
m
Draft 201712018 Budget Outreach Plan
Objective:
Provide multiple pathways for residents and other stakeholders to learn about the City of Tukwila's budget, and
provide input into the 2017/2018 budget priorities and process.
Key Messages:
As we have done since the development of the City's Strategic Plan, the City will once again base our budget
on priorities developed by the Council and Administration that stem from the Strategic Plan and build on
previous budgets. The 2017/2018 budget priorities are
• [THE PRIORITIES WILL BE INCLUDED IN THE KEY MESSAGES ONCE THEY ARE FINALIZED BY THE
COUNCIL; IT IS ANTICIPATED THIS WILL HAPPEN BEFORE OUTREACH BEGINS]
The City of Tukwila will maintain investments to continue improving our city and the quality of life for
everyone who lives, works and plays in Tukwila. The 2017/2018 budget will solidify and build on these
investments to further the goals outlined in the City's strategic plan and budget priorities.
• Because of the investments we have made to improve Tukwila International Boulevard the neighborhood is
undergoing a significant transformation, with four problem motels and a smoke shop demolished, and a new
library ready to open this fall.
• Investments in the Police Department have brought dramatic and positive returns, with 2015 seeing a 15-
year low in robberies and a 10 -year low in burglaries, 56% fewer than five years ago.
• Recent infrastructure investments have brought new sidewalks and safer routes to school at both Cascade
View and Thorndyke Elementaries, Interurban, Avenue will soon be complete, with new paving and
sidewalks, and later this year construction will start on 42nd Avenue South and design will begin on 531d
Avenue South, both projects to include new paving, sidewalks and undergrounding.
• We have also invested in Code Enforcement, which in 2015 had the highest number of abatements in City
history, Parks and Recreation, which is experiencing the highest program participation rates in its history,
and community engagement, evidenced by the City's new website, improved public access television,
revival of the Hazelnut newsletter, and more,
The City is committed to enhancing, engagement with residents and other stakeholders during the 201712018
budget process and providing multiple ways for people to gain more information on the City's budget and
the cost of providing various City services. In addition, this outreach effort will allow people to provide input
into the 2017/2018 budget and overall process.
• In order to ensure more transparency and opportunity for City Council deliberation, staff is coordinating the
overall budget process with the Finance and Safety Committee and will present budget information to all
committees at various times during the process, All Committee meetings are open to the public and
minutes available online.
• The City will use its various communications outlets to provide information on the budget, as well as ways
for individuals to provide input, including the City Pages in the Tukwila Reporter, the City website, social
media, mailings, utility inserts and TukTV, (Comcast channel 21 and available on the City's website).
• A series of budget open houses will be held in various locations around the City and on different days of the
week to seek a broad number of participants. An online open: house will also be available for people who
cannot attend an in-person event.
Draft 2017/2018 Budget Outreach Plan — Updated April 11, 2016
Page 1
W
Community Connectors, which represent a number of the City's diverse communities, will also be engaged
to identify ways to increase participation in these efforts among Tukwila's non-English speaking
communities.
Tactics:
Presentation — PowerPoint presentation that includes, where taxes go, overview of the cilty's revenues, overview of
expenditures, investments made in 2015/2016 that match the budget priorities, overview of 2017/2018 priorities.
Presentation to be shown at open houses, available narrated on website, narrated version on TukTV, and used in
road show activities. The City will narrate the presentation, in Spanish as well.
Budget 101 Overview— Two-page document that includes the information in the presentation described above.
Includes information on how to get involved in the 2017/2018 budget process,. Will be made available at City facilities
and events, throughout the year.
Road Show— Budget presentations described above presented to various community groups, including the
Chamber, Rotary, boards and commissions, PTAs and other opportunities identified by staff and the community,
Tukwila Reporter — Monthly budget articles in the City Pages of the Tukwila Reporter beginning in May.
E-Hazelnut — Bi-monthly budget articles included in the E-Hazelnut.
Kid Mail — Send the overview document home with every elementary school student in the Tukwila School District,
Will include information on open houses.
Postcard mailing — Postcard invitation to every residence regarding the open houses.
Open houses — Three interactive open houses that have stations focused on City Budget 101, where taxes, go,
2015/2016 investments, 2017/2018 priorities and provide participants an opportunity to comment. Tentative
schedule of open houses:
May 23 — 5:30 to 7:010, at City Hall in advance of the COW meeting
May 21 -10:00 to 11:30 at TCC
May 25 — 3:00 to 6:010 at Thomidyke Elementary School
Online open house — Interactive online open house live from May 16 through June 17. Various channels will promote
participation in the online open house.
Youth engagement — Staff will approach the Foster civics class with the goal of giving the budget 101 presentation to
them in advance of the open houses as a way to engage youth, and encourage their parents' presentation in the
upcoming in-person open houses.
Council presentations — Staff will ensure there is at least one presentation per month to Council on the budget
beginning in April.
Hazelnut — Article in the Fall Hazelnut on the budget.
Social media — These channels will be used to promote participation in the online and in-person open houses, as well
as other activities such as the road show, budget 101 facts, etc. Once event dates are firrn,a calendared social
media plan will be developed to support the various activities,
TukTV — TukTV will run a narrated version of the Budget 101 presentation (in both English and Spanish), as well as
the various budget presentations to Council, In addition, the City will film an episode of Tukwila: Your Community
focused on the budget.
Draft 2017/2018 Budget Outreach Plan — Updated April 11, 2016
M
Timeline: Social media support for other tactics in red; dates are targets and may be subject to change
Date
Task
Res "0n$ibka
Notem
April 30
� E-Hazelnut
Save the date for Budget open houses
Communications
Week of May 2
| Road Show
Solicit opportunities to speak at various
meetings, events
Communications
* Chamber
* Rotary
� City Boards and
Commissions
� PTAs
• Historical Society
m STP
• TIBAC
* Block watches
Other o[manizati0ns
Week of May 2
Open house planning
Room scheduling, work with school
district, final planning for stations, design
of boards, etc.
Finance, communications
Week of May 2
OnUOe Open Huuso�mning
Mimic d made for stati ns, build
O^em House
Finance, communication
Week o a '2
Postcard
Postcard mailecl to all residents s
Communications
Week ifK4ay2
Youth Engagement
Approach FHS Civics regarding
vr9onn��inn
Communications
May 3
Power Point Presentation
Complete and reviewed by F&S
Communications
TonuOonCh8nn8|21Gnd
available on the website
Bud "et 101 Overview
Com^|- ~ .mm ^ i.^^" • F:
s v i ~ iwm
May 13
Power Point Presentation
Translated into Spanish
Communications
TomnOnCh8OO8|218Rd
available on the website S[v! to
roniote when up nromote when up on 21 anO wen
Bucket 1 Overview
Tran in Gweniah
Communications
NIMIIIIII
SKdhzpmmo0e when lip mn21
and web
Power Point Presentation
Narrated and available on TukTV and
Cit website
Communications
Tukwila Retorter �
Article onu*cumin» Olen | Houses
Communications
IIIII
SM to romote in advance of mto
Ma 16
Council presentation
Res ubnmeetin*
Finance
May 16
Online Open House Live
Make the open house live push out info
over web and social media
Communications
8yNho promote when goes live.
reminders throughout the bme
online
Draft 2017/2018 Budge Outreach Plan — Updated April 11.2018
Page 3
May 16
TukTV
Taping of Tukwila: Your Community
Communications, Finance
To run on Channel 21 and
available on the website SM tc
plornote when up or 21 and web
TBD
Youth engagement
Present Budget 101 presentation to FHS
civics class
Finance
SP,I to ion oe day of and
afterviards
TBD
Road Show
Present Budget 101 presentations to
different •rou•s
Finance with assistance
from Communications
al to p-omote day of and
afterwards
May 21
Open House
At TCC
Finance, communications
st.i.i to promote save the date,
day of and afterwards
May 23
Open House
At City Hall in advance of COW meeting
Finance, communications
SM to promote save the date
da of and afterwards
May 25
Open House
Thorndyke (or alternate) Elementary
Finance, communications
SM to promote save the date,
da' of and afterwards
June 10
Tukwila Re rter
Article on feedback from Olen houses
Communications
June 20
Council eresentation
Re•ular meetin•
Finance
SM to promote in advance of info
June 27
E-Hazelnut
Feedback from Open Houses, graphic on
where Tukwila residents' taxes •0
Communications
July 8
Tukwila Reporter
Overview of where Tukwila residents'
taxes lo
Communications
Jul 18
Council •resentation
Res ular meeting
Finance
SM to promote in advance of m n
August 12
Tukwila Reporter
Overview of City of Tukwila's revenues
and services
Communications
August 15
Council •resentation
Ref ular meetin•
SM' to promote in advance of mto
August 29
Iffiiw
Overview of City of Tukwila's revenue
and services
Communications
Se tember 9
Tukwila Re sorter
Overview of CIP
Communications
September 12
Council presentation
Present proposed budget
Finance
It is expected that subsequent
presentations to full council will
be occur more often than
monthly SM to promote in
advance of mt.
October 4
Tukwila Reporter
Overview of Mayor's proposed budget
and u comin rocess
Communications
October 15
iE7rn11
Budget overview in the all edition
Communications
October 31
irFZiiui
Info on upcoming Council Public Hearing,
review of council deliberations
Communications
Draft 2017/2018 Budget Outreach Plan—Updated April 11, 2016
Page 4
November 11
Tukwila Re•orter
Review of Council deliberations
Communications
TBD
Council deliberations
Workshops, meetings, final actions, etc.
Council liaison,
communications
ic, promole evErs etc
associFled :,,,tn Coo-ci
de!it)rat:o-ls
December 9
Tukwila Re sorter
Overview of ado sted 2017/2018 bud e et
Communications
December 26
iEV2Ei11I
Overview of adoeted 201/2018 bud, et
Communications
Draft 2017/2018 Budget Outreach Plan — Updated April 11, 2016 Page 5
City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: Finance and Safety Committee
FROM: Joyce Trantina, Project Development Manager
Laurel Humphrey, Council Analyst
CC: Mayor Ekberg
DATE: April 12, 2016
SUBJECT: Proposed 2017/2018 Budget Priorities
ISSUE
Since the adoption of the City Strategic Plan, the development of each biennial budget has
included collaboration between the City Council and City Administration on the identification of
shared priorities to guide the budget.
BACKGROUND
In December 2012, the City adopted its first Strategic Plan, developed with broad input from
stakeholders throughout the community and reflecting five long-range aspirational goals which
will help make our vision to be the "city of opportunity, the community of choice" a reality,
The City Council has demonstrated its commitment to collaborate with administrative staff from
all departments to identify shared priorities that reflect Tukwila's vision and inform budgeting
decisions. In accordance with this commitment, the City Council met jointly with City
Administration staff on May 12, 2015 and March 22, 2016 to discuss, identify and refine
potential priorities to guide the 2017/2017 Biennial Budget.
The May 2015 workshop was designed to collect big and small ideas that would further the
Strategic Plan goals. On March 22, the group refined the work further by identifying 2015/2016
budget priorities that should be carried over into the next budget cycle, and potential "new"
2017/2018 priority areas. These items were captured into five categories as defined by the
Strategic Plan Goals. Following the March 22 joint meeting, staff has refined the input further by
translating it into the format used in previous budget documents, grouping similar priorities into
broader common themes. The attached Strategic Plan Budget Priority Matrix reflects draft
2017/2018 priorities that focus a broad range of ideas into areas that mirror the broader Plan
goals.
RECOMMENDATION
The Committee is asked to review the proposed 2017/2018 Budget Priorities and make a
recommendation to the Committee of the Whole, incorporating any desired revisions. The
Committee of the Whole will be asked to discuss the proposed priorities at its April 25 meeting.
Once the Council is comfortable with the proposed language, these priority areas for the
2017/2018 budget can be used to inform decisions made throughout the budget planning
process and be shared during the public outreach process.
ATTACHMENTS
• March 14, 2016 Joint Meeting Participant Notes
• Strategic Plan Budget Priority Matrix
45
M.
City of Tukwila.
RRWOMIMI
Joint Meeting with City Council and Executive Staff -2017/2018 Budget Priorities
PARTICIPANT NOTES
March .14, 2,oi6
PRESENT
Joe Duffie, Council President; Dennis, Robertson, Verna Seal, Kathy Hougardy, De'Sean Quinn,
Kate Kruller, Thomas McLeod, Councilmembers; Allan Ekberg, Mayor: David Cline, Joyce
Trantina, Rachel Bianchi, Jack Pace, Bob Giberson, Derek Speck, Marty Grisham, Melissa Hart,
Peggy McCarthy, Kimberly Walden, Mike Villa, Rick Still, Evie Boykan, Rachel Turpin, Laurel
Humphrey
Facilitator:
Sheri Willis, the Athena Group
The purpose of this Council Work Session was to meet jointly with City Executive and
Administrative Staff to discuss potential priorities for the 203.712017 Biennial Budget.
Reflections on 2015
Following a, welcome by Council President Duffie and Mayor Ekberg, each attendee stated their
name and shared one 2015 accomplishment, one challenge, and one item to continue, captured
as follows:
2015
Challenges
Continue in 2017/2018
Accomplishments
Finished
Finish facilities/other plans
Engage public regarding
Comprehensive Plan
Comp. Plan
implementation
Low cost program for
Critical personnel shortage
More/better technology
defendants
(Court)
Motel demolition
Facilities
Crime reduction
Community livability
Connect communities /cultures
Engage whole community
(Comp Plan)
2nd Annual
Financial (expectations /service
2012 Strategic Plan (make
Report/employee
levels)
sure budget priorities align
recognition
with Plan)
Employees in pipeline
Aging Fire Dept. staff
Sustainable pipeline
Crime reduction
Sustain crime reductions
Public to public "good"
Tried new things and
Focus in the business district
Community Outreach
they are still here
6200 Southeenter Boulevard • Tukwila, Washington - 98188 - Tel: 2o6-433-1800 - www.tukwilawa.gov
47
March 14, 2016 Joint CouncillExecutive Staff Joint Meeting Participant Notes .... _ .......................... ... page 2
2015
Challenges
Continue in 201712oA
Accomplishments
Code Enf./Rental
Transparent budget process
Resource allocation —tied
Housing licensing
to priorities,
RFA decision
Housing
TIB Plan:
availability/affordability
I property
Abatements
Training capacity
Neighborhood
improvements
Parking ordinances
Staffing of big projects
Residential', street program
Residential street
Facilities/finances
program — huge
progress
Improvements in Public
Budget/union contracts
Code Enf. focus
Defense program
Expand digital records
Resources to continue
Healthier Community
center
Washington Place tax
Arena project
breaks
Complete 53
Continue to work together
Council flexibility
Reaching entire community
Rental! Housing Program —
review
School Levies/Bond
Affordable housing
Cross dept. teams
passed
See You, In The Park
Partnerships
Motel sites— what's next
events
Lots of residential
neighborhood needs
Don't share successes
Fill Fire Chief Position
determining Potential Citywide Priorities
Small groups were organized by the five Strategic Plan goals. Each group was asked to identify
2o-i5-2oi6 budget priorities that should continue, actionable outcomes from the May, 201Sjoint
meeting, and potential 201.712oA priorities.
Goal i: A Community of Inviting Neighborhoods & Vibrant Business Districts
Members: Kate Kruller, Tom McLeod, David Cline, Jack Pace, Derek Speck, Laurel Humphrey
2015/16 Priorities to
Actionable Items
202-7/18 Priorities
Continue
Sidewalk Policy — 2oi.6 Plan
*Tukwila Fit City
Implement sidewalk
Policy
Safe Routes to Schools
Clean Cities —
Finish Tukwila Village/sell
neighborhood cleanup
I property
W
March 14, 2016 Joint Council /Executive Staff Joint Meeting Participant Notes........... _ .... ___ ...... .. page 3
Funding Priorities
BNSF Solution 9 finish
Urban renewal
Continue
plan/find funding
implement— redevelop
Enhance community and
Use of KC Library Building
motels
Public Art Opportunity, -1%
Undergrounding
Continue Duwamish
in 2oi6
(a "`"/S d/+,)
shoreline challenge and
Implementation of TIB Plan
hill cleanup
Foster investments in
Boeing Access Road — light
TIB business outreach on
community
rail/commuter rail
unique destination /theme
Implement
i.e. international
Wa,lkability (last mile)
Community outreach to
TI113 Plan,
neighborhoods (implement
Comp. Plan outreach)
Finish the Duwamish
Crime
Garden project
reduction/prevention
Easily accessible services
Parking solutions for
(TIB) language/online
residents and Park and
Ride
Enhance code enf. city-
Implement the TOD plan
wide
Dog park now
Group ?_: A Solid Foundation for all Tukwila Residents
Members: Verna Seat, Kathy Hougardy, Bob Giberson, Joyce Trantina, Marty Grisham
203-5/16 Priorities to
Actionable Items
2017/18 Priorities
Continue
Enhance community and
Use of KC Library Building
Urban renewal
regional partnerships,
good opportunity for
partnerships
especially school districts
collaboration
Implementation of TIB Plan
Expand and enhance P &
R programs into the
community
Implement
Start resource center as a
healthy /affordable housing
sub-partner
element of the
Comp Plan.
Keep finding ways to work
Enhance community and
together with school
regional partnerships
districts
especially school districts
W
March 14, 2016 Joint CouncillExecutive Staff Joint Meeting Participant Notes ... ..................... .... page 4
Group 3: A Diverse & Regionally Competitive Economy
Members: Joe Duffie, Mike Villa, Rick Still, Rachel Turpin
203-5/1.6 Priorities to
Actionable Items
203-7/:L8 Priorities
Continue
Enhance partnerships with
Known for more than "the
Implement Economic
business community
mall"
Development Plan
Continue TIB activities
Diverse companies and
Implement marketing to
including Tukwila Village
industries — build
elevate Tukwila'5 image
and Urban Renewal
relationships
Economic Development
Inclusive neighborhoods
Continue building
plan
Lean —City Dept.
relationships with
processes
business community
Streamline processes
Economic Development
Develop park at Tukwila
Plan
Pond site
Workforce development —
tying residents to jobs
Roads
Group 4: A High Performing and Effective Organization
Members: Dennis Robertson, Melissa Hart, Evie Boykan, Kim Walden
2oi51:L6 Priorities to
Actionable Items
201713.8 Priorities
Continue
Improve City facilities
Determine facilities that
Im,prove city facilities
need replacing
(comimunicatins tatus of
plan)
Staff
Research to identify
Lean process— Council
train ing/resources/succession
revenue resources
planning
Financial stability — revenue
Lean —City Dept.
processes
Streamline processes
Accomplished in 2015:
• Decision made —
facilities needed
• Did research on
revenue
9 LEAN — City Dept.s
50
March 14, 2016 Joint Council/Executive Staff Joint Meeting Participant Notes. ... ................ .............. page 5
Group 5: A Positive Commiunity Identity and Image
Members: DeSean Quinn, Allan Ekberg, Peggy McCarthy, Rachel Bianchi
2015/16 Priorities to
Actionable Items
2017/18 Priorities
Continue
Communications
Better connections
Heightened engagement
w/people who don't come
with neighborhoods
to us
Crime reduction
City facilitation of
Cultural community and
connecting cultures
individuals increase
engagement with city
government, educate
community members and
empower Tukwila
residents
Community Connectors
Engage block watch, new
cultures/communities, etc.
Work with school districts
More info. in languages
Expand partnerships to
enhance Tukwila's
positive image
Community Police
Community groups
Utilizing economic dev.
Academy
organized to serve
strategies to enhance
neiqhborhoods
community image.
Neighborhood focused
Shared vision among
fu nction/de pt./d.v./g rants,
community, City staff,
etc.
Council, Mayor (don't
limit to geographic
areas).
TIB
Interurban
Urban Center
Residential
Accessible City facilities
Proactive media
Great place to live
Banners
I
51
March 14, 2016 Joint Council✓Executive Staff Joint Meeting Participant Notes. ......... ......................... page 6
Report Out and Large Group Conversation —Affirming Our Citywide Priorities
The five groups reported out potential budget priorities based on the previous exercise, and all
meeting participants were invited to "vote" for their top selections.
Group 2
....................
N o. of
Votes
Possible Budget Priority
I
Dog Park
11
Crime reduction — community safety/public safety
2
Urban renewal — motel redevelopment
6
Enhanced code enforcement
0
Tukwila Village
—3
TIB Plan
3
Sidewalk Policy Implementation (residential, crosswalks, trees, neighborhood
improvements)
o
BNSF Access study
0
Under grounding utilities
0
Southcenter Plan
Group 2
No. of
Votes
Possible Budget Priority
Enhanced partnerships, including school districts
13
Healthy affordable housing (part of Comprehensive Plan)
3
1
Expand parks/rec. programs out into the community
Review rental housing inspection program
7
Transportation — access to all
Group 3
No. of
Votes
Possible Budget Priority
'0
Economic Development Plan
3
2
Implement marketing to improve image (Tukwila Lodging Tax Dollars)
Continue building relationship with business community
4
Develop Tukwila Pond area (park)
52
March 14, 2016 Joint CouncillExecutive Staff Joint Meeting Participant Notes.. ...... ....... ...... - .... . page 7
Group 4
No. of
Possible Budget Priority
Votes
...... ... Heightened engagement with neighborhoods
0
Lean Process -City Council
19
Improve City facilities and communicate broadly (outreacho
4
Increase revenue/s sustainability, sustainability of staffing, fill Fire Chief position,
more/better technology
Group 5
No. of
Votes
Possible Budget Priority
14 .
...... ... Heightened engagement with neighborhoods
4
Share vision among community, City staff, Council, Mayor
Next Steps:
Staff will evaluate the meeting outcomes and present draft budget priorities on the Strategic
Plan/Budget Priority Matrix. This draft will be shared with meeting participants for review and
further input.
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City of Tukwila Strategic Plan
Vision: The city of opportunity, the community of choice
Mission: To provide superior services that support a safe, inviting, and healthy environment for our residents, businesses, and guests.
Values: Caring, Professional, Responsive
Strategic Plan Goals
2015/2016 Priorities
2017/2018 Priorities
GOAL ONE: A Community of Inviting Neighborhoods & Vibrant
Business Districts
A. Cultivate community ownership of shared spaces.
B. Build a broad and collaborative approach to preventing crime and
increasing the sense of safety.
C. Focus City planning and investments on creating a connected,
dynamic urban environment.
D. Use City efforts and investments to realize established visions for
specific sub - areas.
°u w. l � �n ern �t.on �- BoulevArd Community Transformation
Crime reduction and prevention, Tukwila Village, Urban Renewal
Purchases and Implementation, TIB Plan, Foster Investment in
community, Easily Accessible Services, Public Art Opportunities,
Enhance Code Enforcement, Safe Routes to School /Walk & Roll Plan
Community Livability
Enhanced code enforcement city -wide, create sidewalk policy, review
undergrounding, Public Art Opportunities, Funding Strategies
1A, 1B &
1D
1A, 1B
Cultivate Safe, Attractive A�nd Welcoming Ne . � r �s
Crime reduction, community safety, enhanced code enforcement,
safe sidewalks and improved walkability, public art, accessible parks
programming
Promote Dynamic Urban Environments
Tukwila Village, Tukwila South, Manufacturing Industrial Center,
Southcenter and TIB Plan implementation
GOAL TWO: A Solid Foundation for All Tukwila Residents
A. Partner with organizations that help meet the basic needs of all
residents.
B. Strive for excellent education, vocational supports, and personal
growth opportunities through effective partnerships and City
services.
C. Encourage maintenance, improvements, and diversity in the City's
housing stock.
re e Community P r hers e en C - �. -° ns And ns
�,. ���� � �. �.��.� to - .- .�- �...�.�� �,.�� �.� � -�.�� �.� Vi�..��
Ensure Strategic Plan Vision and aspirations are reflected in the
adopted Comprehensive Plan update
TIB Plan, Southcenter Plan
Enhance Community & Regional Partnerships, especially school districts
1A, 1C,
1D, 2C,
2D, 3A,
4A
Lever Age Effective P r ners- pis And C r n
-,��. �� - __���.� � �. �.��.�.�� �.� �, - -. ��..�
School districts, government agencies, nonprofits, local and regional
collaboration on various issues including affordable housing and
transportation
Ffc ur H =-= y3 SAfe And AffordAhle Housing
Implementation of Housing Element of Comprehensive Plan policies
GOAL THREE: THREE: A Diverse &Regionally Competitive Economy
A. Embrace the City's economic potential and strengthen the City's role
as a regional business and employment center.
B. Strengthen the City's engagement and partnership with the business
community.
„ _ex - .pe en t Comprehensive Econ. Dc s PlAn
Enhance partnerships with business community
Continue TIB activities including Tukwila Village and Urban Renewal
1A, 1C,
1D, 2C,
3A, 3B,
1D, 4A,
4E, 5C
�x .. . -e TukwilAss Significant Economic Strength A�nd P oten t.�-
Enhanced marketing strategies, Economic Development Plan
implementation, business community relationships, workforce
development
_
GOAL FOUR: A High Performing & Organization
A. Use Tukwila's Vision, Mission, and Strategic Plan to focus and
prioritize City efforts.
B. Advance Tukwila's interests through participation in regional
partnerships.
C. Continue to develop as an organization and support individual
growth.
D. Ensure City facilities are safe, efficient, and inviting to the public.
E. Ensure the long -term fiscal sustainability of the City.
Continue Creme ore Effective Organ _ n
to �,.�� � More - __���.� �.�. -��..�
Improve City Facilities to enhance public safety /efficiencies
Create /implement policies that support continued financial stability and
sustainability
Implement new methods to streamline processes creating alignment
with the Strategic Plan
Engage all staff in training and provide opportunities for personal
development and success
4A
4B
4C
4D
4E
Lns° re Organ _ n on = and es °s bye F n nc
- .���.� �.�.- ��..��- �����..���. -.�� �.� - .��_�.��.� -� - ..��.��.�-
Stwrslip
Address facility deficiencies, continuous exploration of efficiencies
and revenue enhancements, investment in appropriate technology,
infrastructure, employee development
GOAL FIVE: A Positive Community Identity &Image
A. Improve the City's ability to build trust and work with all members of
the Tukwila community.
B. Facilitate connections among Tukwila's communities.
C. Promote a positive identity and image of Tukwila.
improved Communications A�n Community Identity
Implement a comprehensive communications plan that engages
community, businesses, guests and employees
5A, 5B,
5C
Foster Civic Pr . e A�n �n Informed Community
v.� High u� -r�
engagement n Outr c
-._ _ _
Expand communications and opportunities for broad community
involvement, leverage resources to unite neighborhoods
4/13/16
Fin.
MW