HomeMy WebLinkAboutFS 2016-04-19 Item 2E - Budget - Proposed 2017-2018 Budget PrioritiesCity of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO Finance and Safety Committee
FROM: Joyce Trantina, Project Development Manager
Laurel Humphrey, Council Analyst
CC: Mayor Ekberg
DATE: April 12, 2016
SUBJECT: Proposed 2017/2018 Budget Priorities
ISSUE
Since the adoption of the City Strategic Plan, the development of each biennial budget has
included collaboration between the City Council and City Administration on the identification of
shared priorities to guide the budget.
BACKGROUND
In December 2012, the City adopted its first Strategic Plan, developed with broad input from
stakeholders throughout the community and reflecting five long -range aspirational goals which
will help make our vision to be the "city of opportunity, the community of choice" a reality.
The City Council has demonstrated its commitment to collaborate with administrative staff from
all departments to identify shared priorities that reflect Tukwila's vision and inform budgeting
decisions. In accordance with this commitment, the City Council met jointly with City
Administration staff on May 12, 2015 and March 22, 2016 to discuss, identify and refine
potential priorities to guide the 2017/2017 Biennial Budget.
The May 2015 workshop was designed to collect big and small ideas that would further the
Strategic Plan goals. On March 22, the group refined the work further by identifying 2015/2016
budget priorities that should be carried over into the next budget cycle, and potential "new"
2017/2018 priority areas. These items were captured into five categories as defined by the
Strategic Plan Goals. Following the March 22 joint meeting, staff has refined the input further by
translating it into the format used in previous budget documents, grouping similar priorities into
broader common themes. The attached Strategic Plan Budget Priority Matrix reflects draft
2017/2018 priorities that focus a broad range of ideas into areas that mirror the broader Plan
goals.
RECOMMENDATION
The Committee is asked to review the proposed 2017/2018 Budget Priorities and make a
recommendation to the Committee of the Whole, incorporating any desired revisions. The
Committee of the Whole will be asked to discuss the proposed priorities at its April 25 meeting.
Once the Council is comfortable with the proposed language, these priority areas for the
2017/2018 budget can be used to inform decisions made throughout the budget planning
process and be shared during the public outreach process.
ATTACHMENTS
• March 14, 2016 Joint Meeting Participant Notes
• Strategic Plan Budget Priority Matrix
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City of Tukwila
City Council
Joint Meeting with City Council and Executive Staff - 2017/2018 Budget Priorities
PARTICIPANT NOTES
March 14, 2016
PRESENT
Joe Duffie, Council President; Dennis Robertson, Verna Seal, Kathy Hougardy, De "Sean Quinn,
Kate Kruller, Thomas McLeod, Councilmembers; Allan Ekberg, Mayor: David Cline, Joyce
Trantina, Rachel Bianchi, Jack Pace, Bob Giberson, Derek Speck, Marty Grisham, Melissa Hart,
Peggy McCarthy, Kimberly Walden, Mike Villa, Rick Still, Evie Boykan, Rachel Turpin, Laurel
Humphrey
Facilitator:
Sheri Willis, the Athena Group
The purpose of this Council Work Session was to meet jointly with City Executive and
Administrative Staff to discuss potential priorities for the 2017/2027 Biennial Budget.
Reflections on 2015
Following a welcome by Council President Duffie and Mayor Ekberg, each attendee stated their
name and shared one 2015 accomplishment, one challenge, and one item to continue, captured
as follows:
203.5
Accomplishments
Challenges
Continue in 2017/2018
Finished
Comprehensive Plan
Finish facilities/other plans
Engage public regarding
Comp. Plan
implementation
Low cost program for
defendants
Critical personnel shortage
(Court)
More /better technology
Motel demolition
Facilities
Crime reduction
Community livability
Connect communities /cultures
Engage whole community
(Comp Plan)
2nd Annual
Report/employee
recognition
Financial (expectations/service
levels)
2012 Strategic Plan (make
sure budget priorities align
with Plan)
Employees in pipeline
Aging Fire Dept. staff
Sustainable pipeline
Crime reduction
Sustain crime reductions
Public to public "good"
Tried new things and
they are still here
Focus in the business district
Community Outreach
62.00 Southcenter Boulevard • Tukwila, Washington • 98188 - Tel: 206 -433 -1800 • www.tukwilawa.gov
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March 14, 2016 Joint Council/Executive Staff Joint Meeting Participant Notes page 2
202.5
Accomplishments
Challenges
Continue in 201712018
Code Enf./Rental
Housing licensing
Transparent budget process
Resource allocation —tied
to priorities
RFA decision
Housing
availability /affordability
TIB Plan
Abatements
Training capacity
Neighborhood
improvements
Parking ordinances
Staffing of big projects
Residential street program
Residential street
program— huge
progress
Facilities/finances
Improvements in Public
Defense program
Budget /union contracts
Code Enf. focus
Expand digital records
center
Resources to continue
Healthier Community
_
Washington Place tax
breaks
Arena project
Complete 53rd
Continue to work together
Rental Housing Program —
review
Council flexibility
Reaching entire community
School Levies/Bond
passed
Affordable housing
Cross dept. teams
See You In The Park
events
Partnerships
Motel sites— what's next
Lots of residential
neighborhood needs
Don't share successes
Fill Fire Chief Position
Determining Potential Citywide Priorities
Small groups were organized by the five Strategic Plan goals. Each group was asked to identify
2015 -2016 budget priorities that should continue, actionable outcomes from the May, 2015 joint
meeting, and potential 2017/2018 priorities.
Goal 1: A Community of Inviting Neighborhoods & Vibrant Business Districts
Members: Kate Knitter, Tom McLeod, David Cline, Jack Pace, Derek Speck, Laurel Humphrey
2015/16 Priorities to
Continue
Actionable Items
2017/18 Priorities
Sidewalk Policy — 2o16 Plan
*Tukwila Fit City
Implement sidewalk
policy
Safe Routes to Schools
Clean Cities—
neighborhood cleanup
Finish Tukwila Village /sell
property
48
March 14, 2016 Joint CounciUExecutive Staff Joint Meeting Participant Notes page 3
Funding Priorities
BNSF Solution g finish
plan /find funding
Urban renewal
implement — redevelop
motels
Public Art Opportunity, 1%
in 203.6
Undergrounding
(42"d153rd1 +3.)
Continue Duwamish
shoreline challenge and
hill cleanup
Foster investments in
community
Boeing Access Road — light
rail/commuter rail
TIB business outreach on
unique destination/theme
i.e. international
Walkability (last mile)
Community outreach to
neighborhoods (implement
Comp. Plan outreach)
TIB Plan
Finish the Duwamish
Garden project
Crime
reduction/prevention
Easily accessible services
(TIB) language/online
Parking solutions for
residents and Park and
Ride
Enhance code enf. city-
wide
Implement the TOD plan
Dog park now
Group 2: A Solid Foundation for all Tukwila Residents
Members: Verna Seal, Kathy Hougardy, Bob Giberson, Joyce Trantina, Marty Grisham
2015/16 Priorities to
Continue
Actionable Items
2017/18 Priorities
_
Enhance community and
regional partnerships,
especially school districts
Use of KC Library Building
good opportunity for
collaboration
Urban renewal
partnerships
Implementation of TIB Plan
Expand and enhance P &
R programs into the
community
Implement
healthy/affordable housing
element of the
Comp Plan.
Start resource center as a
sub - partner
Keep finding ways to work
together with school
districts
Enhance community and
regional partnerships
especially school districts
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March 14, 2016 Joint Council /Executive Staff Joint Meeting Participant Notes page 4
Group 3: A Diverse & Regionally Competitive Economy
Members: Joe Duffle, Mike Villa, Rick Still, Rachel Turpin
2015/16 Priorities to
Continue
Actionable Items
2017118 Priorities
Enhance partnerships with
business community
Known for more than "the
mall"
Implement Economic
Development Plan
Continue TIB activities
including Tukwila Village
and Urban Renewal
Diverse companies and
industries — build
relationships
Implement marketing to
elevate Tukwila's image
Economic Development
plan
Inclusive neighborhoods
Continue building
relationships with
business community
Streamline processes
Economic Development
Plan
Develop park at Tukwila
Pond site
Workforce development —
tying residents to jobs
Roads
Group 4: A High Performing and Effective Organization
Members: Dennis Robertson, Melissa Hart, Evie Boykan, Kim Walden
2015/16 Priorities to
Continue
Actionable Items
2017/18 Priorities
Improve City facilities
Determine facilities that
need replacing
Improve city facilities
(communicatins tatus of
plan)
Staff
training /resources /succession
plannin.
Research to identify
revenue resources
Lean process — Council
Financial stability — revenue
Lean — City Dept.
processes
Streamline processes
Accomplished in 2015:
• Decision made —
facilities needed
• Did research on
revenue
• LEAN — City Dept.s
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March 14, 2016 Joint Council/Executive Staff Joint Meeting Participant Notes page 5
Group 5: A Positive Community Identity and Image
Members: De'Sean Quinn, Allan Ekberg, Peggy McCarthy, Rachel Bianchi
2015/16 Priorities to
Continue
Actionable Items
2017/18 Priorities
Communications
Better connections
w /people who don't come
to us
Heightened engagement
with neighborhoods
Crime reduction
City facilitation of
connecting cultures
Cultural community and
individuals increase
engagement with city
government, educate
community members and
empower Tukwila
residents
Community Connectors
Engage block watch, new
cultures/communities, etc.
Work with school districts
More info. in languages
Expand partnerships to
enhance Tukwila's
positive image
Community Police
Academy
Community groups
organized to serve
neighborhoods
Utilizing economic dev.
strategies to enhance
community image.
Neighborhood focused
function /dept.ld.v. /grants,
etc.
Shared vision among
community, City staff,
Council, Mayor (don't
limit to geographic
areas).
TIB
Interurban
Urban Center
Residential
Accessible City facilities
Proactive media
Great place to live
Banners
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Group 2
No. of
Votes
Possible Budget Priority
1
Enhanced partnerships, including school districts
13
Healthy affordable housing (part of Comprehensive Plan)
3
Expand parks/rec. programs out into the community
1
Review rental housing inspection program
7
Transportation — access to all
3
TIB Plan
March 14, 2016 Joint Council/Executive Staff Joint Meeting Participant Notes page 6
Report Out and Large Group Conversation — Affirming Our Citywide Priorities
The five groups reported out potential budget priorities based on the previous exercise, and all
meeting participants were invited to "vote" for their top selections.
Group a
No. of
Votes
Possible Budget Priority
J.
Dog Park
11
Crime reduction — community safety/public safety
2
Urban renewal — motel redevelopment
6
Enhanced code enforcement
o
Tukwila Village
3
TIB Plan
3
Sidewalk Policy Implementation (residential, crosswalks, trees, neighborhood
improvements)
o
BNSF Access study
o
Undergrounding utilities
o
Southcenter Plan
Group 3
No. of
Votes
Possible Budget Priority
10
Economic Development Plan
3
Implement marketing to improve image (Tukwila Lodging Tax Dollars)
2
Continue building relationship with business community
4
Develop Tukwila Pond area (park)
52
March 14, 2016 Joint Council /Executive Staff Joint Meeting Participant Notes page 7
Group 4
No. of
Votes
Possible Budget Priority
o
Lean Process —City Council
19
Improve City facilities and communicate broadly (outreacho
4
Increase revenuer's sustainability, sustainability of staffing, fill Fire Chief position,
more/better technology
Group 5
No. of
Votes
Possible Budget Priority
14
Heightened engagement with neighborhoods
4
Share vision among community, City staff, Council, Mayor
Next Steps:
Staff will evaluate the meeting outcomes and present draft budget priorities on the Strategic
Plan/Budget Priority Matrix. This draft will be shared with meeting participants for review and
further input.
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2017/2018 Priorities I
r
m
di-
Cultivate Safe, Attractive and Welcoming Neighborhoods
Crime reduction, community safety, enhanced code enforcement,
safe sidewalks and improved walkability, public art, accessible parks
programming
Promote Dynamic Urban Environments
Tukwila Village, Tukwila South, Manufacturing Industrial Center,
Southcenter and TIB Plan implementation
Leverage Effective Partnerships and Collaboration
School districts, government agencies, nonprofits, local and regional
collaboration on various issues including affordable housing and
transportation
Encourage Healthy, Safe and Affordable Housing
Implementation of Housing Element of Comprehensive Plan policies
Maximize Tukwila's Significant Economic Strength and Potential
Enhanced marketing strategies, Economic Development Plan
implementation, business community relationships, workforce
development
Ensure Organizational Sustainability and Responsible Financial
Stewardship
Address facility deficiencies, continuous exploration of efficiencies
and revenue enhancements, investment in appropriate technology,
infrastructure, employee development
Foster Civic Pride and an Informed Community via High Quality
Engagement and Outreach
Expand communications and opportunities for broad community
involvement, leverage resources to unite neighborhoods
2015/2016 Priorities
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Tukwila International Boulevard Community Transformation
Crime reduction and prevention, Tukwila Village, Urban Renewal
Purchases and Implementation, TIB Plan, Foster Investment in
community, Easily Accessible Services, Public Art Opportunities,
Enhance Code Enforcement, Safe Routes to School /Walk & Roll Plan
Community Livability
Enhanced code enforcement city -wide, create sidewalk policy, review
undergrounding, Public Art Opportunities, Funding Strategies
Create Community Partners to Implement City -wide Plans and Visions
Ensure Strategic Plan Vision and aspirations are reflected in the
adopted Comprehensive Plan update
TIB Plan, Southcenter Plan
Enhance Community & Regional Partnerships, especially school districts
Develop /Implement Comprehensive Econ. Dev. Plan
Enhance partnerships with business community
Continue TIB activities including Tukwila Village and Urban Renewal
Continue to Create a More Effective Organization
Improve City Facilities to enhance public safety /efficiencies
Create /implement policies that support continued financial stability and
sustainability
Implement new methods to streamline processes creating alignment
with the Strategic Plan
Engage all staff in training and provide opportunities for personal
development and success
Improved Communications and Community Identity
Implement a comprehensive communications plan that engages
community, businesses, guests and employees
IStrategic Plan Goals
GOAL ONE: A Community of Inviting Neighborhoods & Vibrant
Business Districts
A. Cultivate community ownership of shared spaces.
B. Build a broad and collaborative approach to preventing crime and
increasing the sense of safety.
C. Focus City planning and investments on creating a connected,
dynamic urban environment.
D. Use City efforts and investments to realize established visions for
specific sub - areas.
GOAL TWO: A Solid Foundation for All Tukwila Residents
A. Partner with organizations that help meet the basic needs of all
residents.
B. Strive for excellent education, vocational supports, and personal
growth opportunities through effective partnerships and City
services.
C. Encourage maintenance, improvements, and diversity in the City's
housing stock.
GOAL THREE: A Diverse & Regionally Competitive Economy
A. Embrace the City's economic potential and strengthen the City's role
as a regional business and employment center.
B. Strengthen the City's engagement and partnership with the business
community.
GOAL FOUR: A High- Performing & Effective Organization
A. Use Tukwila's Vision, Mission, and Strategic Plan to focus and
prioritize City efforts.
B. Advance Tukwila's interests through participation in regional
partnerships.
C. Continue to develop as an organization and support individual
growth.
D. Ensure City facilities are safe, efficient, and inviting to the public.
E. Ensure the long -term fiscal sustainability of the City.
GOAL FIVE: A Positive Community Identity & Image
A. Improve the City's ability to build trust and work with all members of
the Tukwila community.
B. Facilitate connections among Tukwila's communities.
C. Promote a positive identity and image of Tukwila.
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