HomeMy WebLinkAboutCOW 2016-04-25 Item 4C - Budget - 2017-2018 Budget PrioritiesCOUNCIL AGENDA SYNOPSIS
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04/25/16
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ITEM INFORMATION
ITEM No.
4.C.
67
STAFF SPONSOR: LAUREL HUMPHREY/JOYCE TRANTINA
ORIGINAL AGENDA DATE: 4/25/16
AGENDA ITEM TITLE
Proposed 2017 -2018 Budget Priorities.
04/25/16
❑ Motion
Mtg Date
❑ Resolution
Mig Date
❑ Ordinance
M5 Date
❑ Bid Award
Mtg Date
❑ Public Hearing
Mtg Dale
❑ Other
Mtg Dale
CATEGORY ID Discussion
Aitg Date
❑ FIR
❑ IT ❑ P&R ❑ Police ❑ /IF
SPONSOR 1;1 Council Nr +l Mayor
❑ DCD
• .Finance [] Fire
SPONSOR'S The City's Mission, Vision, and Strategic Plan Goals inform biennial priorities that are
SUMMARY developed jointly by the City Council and Administration staff and used to guide the
development of the budget. Proposed 2017/2018 priorities were discussed and developed
at May 2015 and March 2016 joint meetings and are presented for City Council consensus.
REVIEWED BY ❑ COW Mtg. [j CA &P Cmte
❑ Utilities Cmte ❑ Arts Comm.
DATE: 4/19/16
I=/ F &S Cmte
❑ Transportation Cmte
Comm. ❑ Planning Comm.
CHAIR: SEAL
❑ Parks
COMMITTEE
RECOMMENDATIONS:
SPoNSOR/ADMIN.
COMMITTEE
Approve by consensus
Approve as amended in Committee
COST IMPACT / FUND SOURCE
EXPENDI1TJRL REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$n /a $ $
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
4/25/1+6
MTG. DATE
ATTACHMENTS
04/25/16
Informational Memorandum dated 4/12/16 (Edited after CAP)
Joint Meeting Participant Notes dated 3/14/16
Strategic Plan Budget Priority Matrix
Minutes from the Finance and Safety Committee Meeting of 4/19/16
67
TO:
City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
Finance and Safety Committee
FROM: Joyce Trantina, Project Development Manager
Laurel Humphrey, Council Analyst
CC: Mayor Ekberg
DATE: April 12, 2016 (Edited 4/20/16 after CAP)
SUBJECT: Proposed 2017/2018 Budget Priorities
ISSUE
Since the adoption of the City Strategic Plan, the development of each biennial budget has
included collaboration between the City Council and City Administration on the identification of
shared priorities to guide the budget.
BACKGROUND
In December 2012; the City adopted its first Strategic Plan, developed with broad input from
stakeholders throughout the community and reflecting five long -range aspirational goals which
will help make our vision to be the "city of opportunity, the community of choice" a reality.
The City Council has demonstrated its commitment to collaborate with administrative staff from
all departments to identify shared priorities that reflect Tukwila's vision and inform budgeting
decisions. In accordance with this commitment, the City Council met jointly with City
Administration staff on May 12, 2015 and March 1422, 2016 to discuss, identify and refine
potential priorities to guide the 2017/2017 Biennial Budget.
The May 2015 workshop was designed to collect big and small ideas that would further the
Strategic Plan goals. On March 1422 -, the group refined the work further by identifying
2015/2016 budget priorities that should be carried over into the next budget cycle, and potential
'new" 2017/2018 priority areas. These items were captured into five categories as defined by
the Strategic Plan Goals, Following the March 1422 joint meeting, staff has refined the input
further by translating it into the format used in previous budget documents, grouping similar
priorities into broader common themes. The attached Strategic Plan Budget Priority Matrix
reflects draft 2017/2018 priorities that focus a broad range of ideas into areas that mirror the
broader Plan goals.
RECOMMENDATION
The Committee is asked to review the proposed 2017/2018 Budget Priorities and make a
recommendation to the Committee of the Whole, incorporating any desired revisions. The
Committee of the Whole will be asked to discuss the proposed priorities at its April 25 meeting.
Once the Council is comfortable with the proposed language, these priority areas for the
2017/2018 budget can be used to inform decisions made throughout the budget planning
process and be shared during the public outreach process.
ATTACHMENTS
• March 14, 2016 Joint Meeting Participant Notes
• Strategic Plan Budget Priority Matrix
69
70
City of Tukwila
City Council
Joint Meeting with City Council and Executive Staff - 2017/2018 Budget Priorities
PARTICIPANT NOTES
March l4, 2016
PRESENT
Joe Duffie, Council President; Dennis Robertson, Verna Seal, Kathy Hougardy, De'Sean Quinn,
Kate Kruller, Thomas McLeod, Councilmembers; Allan Ekberg, Mayor: David Cline, Joyce
Trantina, Rachel Bianchi, Jack Pace, Bob Giberson, Derek Speck, Marty Grisham, Melissa Hart,
Peggy McCarthy, Kimberly Walden, Mike Villa, Rick Still, Evie Boykan, Rachel Turpin, Laurel
Humphrey
Facilitator:
Sheri Willis, the Athena Group
The purpose of this Council Work Session was to meet jointly with City Executive and
Administrative Staff to discuss potential priorities for the 2017/2017 Biennial Budget.
Reflections on 2015
Following a welcome by Council President Duffie and Mayor Ekberg, each attendee stated their
name and shared one 2015 accomplishment, one challenge, and one item to continue, captured
as follows:
2015
Accomplishments
Challenges
Continue in 2017/2018
Finished
Comprehensive Plan
Finish facilities/other plans
Engage public regarding
Comp. Plan
implementation
More/bettertechnology
Low cost program for
defendants
Critical personnel shortage
(Court)
Motel demolition
Facilities
Crime reduction
Community livability
Connect communities /cultures
Engage whole community
(Comp Plan)
2 "d Annual
Report /employee
recognition
Financial (expectations /service
levels)
2012 Strategic Plan (make
sure budget priorities align
with Plan)
Employees in pipeline
Aging Fire Dept. staff
Sustainable pipeline
Crime reduction
Sustain crime reductions
Public to public "good"
Tried new things and
they are still here
Focus in the business district
Community Outreach
6zoo Southcenter Boulevard • Tukwila, Washington • 98188 - Tel: 2o6- 433 -1800 • www.tukwilawa.gov
71
March 14, 2016 Joint Council /Executive Staff Joint Meeting Participant Notes page 2
2015
Accomplishments
Challenges
Continue in 2017/2018
Code Enf. /Rental
Housing licensing
Transparent budget process
Resource allocation —tied
to priorities
RFA decision
Housing
availability /affordability
TIB Plan
Abatements
Training capacity
Neighborhood
improvements
Parking ordinances
Staffing of big projects
Residential street program
Residential street
program — huge
progress
Facilities/finances
Improvements in Public
Defense program
Budget /union contracts
Code Enf. focus
Expand digital records
center
Resources to continue
Healthier Community
Washington Place tax
breaks
Arena project
Complete 53rd
Continue to work together
Council flexibility
Reaching entire community
Rental Housing Program —
review
School Levies /Bond
passed
Affordable housing
Cross dept. teams
See You In The Park
events
Partnerships
Motel sites — what's next
Lots of residential
neighborhood needs
Don't share successes
Fill Fire Chief Position
Determining Potential Citywide Priorities
Small groups were organized by the five Strategic Plan goals. Each group was asked to identify
2015 -2016 budget priorities that should continue, actionable outcomes from the May, 2015 Joint
meeting, and potential 2017/2018 priorities.
Goal 1: A Community of Inviting Neighborhoods 8 Vibrant Business Districts
Members: Kate Kroner, Tom McLeod, David Cline, Jack Pace, Derek Speck, Laurel Humphrey
2015/16 Priorities to
Continue
Actionable Items
2017/18 Priorities
Sidewalk Policy — 2o16 Plan
*Tukwila Fit City
Implement sidewalk
policy
Safe Routes to Schools
Clean Cities—
neighborhood cleanup
Finish Tukwila Village /sell
property
72
March 14, 2016 Joint Council /Executive Staff Joint Meeting Participant Notes page 3
Funding Priorities
BNSF Solution g finish
plan/find funding
1
Urban renewal
implement — redevelop
motels
Public Art Opportunity, i%
in 2016
Undergrounding
(42nd/ 53rd / +1)
Continue Duwamish
shoreline challenge and
hill cleanup
Foster investments in
community
Boeing Access Road — light
rail /commuter rail
TIB business outreach on
unique destination /theme
i.e. international
Walkability (last mile)
Community outreach to
neighborhoods (implement
Comp. Plan outreach)
TIB Plan
Finish the Duwamish
Garden project
Crime
reduction/prevention
Easily accessible services
(TIB) language/online
Parking solutions for
residents and Park and
Ride
Enhance code enf. city-
wide
Implement the TOD plan
Dog park now
Group 2: A Solid Foundation for all Tukwila Residents
Members: Verna Seal, Kathy Hougardy, Bob Giberson, Joyce Trantina, Marty Grisham
2015/16 Priorities to
Continue
Actionable Items
2o17f18 Priorities
Enhance community and
regional partnerships,
especially school districts
Use of KC Library Building
good opportunity for
collaboration
Urban renewal
partnerships
Implementation of TIB Plan
Expand and enhance P &
R programs into the
community
Implement
healthy/affordable housing
element of the
Comp Plan.
Start resource center as a
sub- partner
Keep finding ways to work
together with school
districts
Enhance community and
regional partnerships
especially school districts
73
March 14, 2016 Joint Council /Executive Staff Joint Meeting Participant Notes page 4
Group 3: A Diverse & Regionally Competitive Economy
Members: Joe Duffle, Mike Villa, Rick Still, Rachel Turpin
2015/16 Priorities to
Continue
Actionable Items
2017/18 Priorities
Enhance partnerships with
business community
Known for more than the
mall"
Implement Economic
Development Plan
Continue TIB activities
including Tukwila Village
and Urban Renewal
Diverse companies and
industries — build
relationships
implement marketing to
elevate Tukwila's image
Economic Development
plan
Inclusive neighborhoods
Continue building
relationships with
business community
Streamline processes
Economic Development
Plan
Develop park at Tukwila
Pond site
Workforce development —
tying residents to jobs
Roads
Group 4: A High Performing and Effective Organization
Members: Dennis Robertson, Melissa Hart, Evie Boykan, Kim Walden
2015/16 Priorities to
Continue
Actionable Items
2017/3.8 Priorities
Improve City facilities
Determine facilities that
need replacing
Improve city facilities
(communicatins tatus of
plan)
Staff
training/resources/succession
planning
Research to identify
revenue resources
Lean process — Council
Financial stability— revenue
Lean — City Dept.
processes
Streamline processes
Accomplished in 2015:
• Decision made —
facilities needed
• Did research on
revenue
• LEAN — City Dept.s
74
March 14, 2016 Joint Council /Executive Staff Joint Meeting Participant Notes page 5
Group 5: A Positive Community Identity and Image
Members: De'Sean Quinn, Allan Ekberg, Peggy McCarthy, Rachel Bianchi
2015/16 Priorities to
Continue
Actionable Items
2017/18 Priorities
Communications
Better connections
w /people who don't come
to us
Heightened engagement
with neighborhoods
Crime reduction
City facilitation of
connecting cultures
Cultural community and
individuals increase
engagement with city
government, educate
community members and
empower Tukwila
residents
Community Connectors
Engage block watch, new
cultures/communities, etc.
Work with school districts
More info. in languages
Expand partnerships to
enhance Tukwila's
positive image
Utilizing economic dev.
strategies to enhance
community image.
Community Police
Academy
Community groups
organized to serve
neighborhoods
Neighborhood focused
fu nctionldept.Id.v. /grants,
etc.
Shared vision among
community, City staff,
Council, Mayor (don't
limitto geographic
areas).
TIB
Interurban
Urban Center
Residential
Accessible City facilities
Proactive media
Great place to live
Banners
75
March 14, 2016 Joint Council/Executive Stah`Joint Meeting Participant Notes ..... ............................... page 6
Report Out and Large Group Conversation Affirming Our Citywide Priorities
The five groups reported out potential budget priorities based on the previous exercise, and all
meeting participants were invited to "vote" for their top selections.
Group 1
No. of
Votes
Possible Budget Priority
a
Dog Park
as
Crime reduction — community safety /public safety
2
Urban renewal — motel redevelopment
6
Enhanced code enforcement
o
Tukwila Village
3
TIB Plan
Sidewalk Policy Implementation (residential, crosswalks, trees, neighborhood
improvements)
o
BNSF Access study
o
Undergrounding utilities
o
Southcenter Plan
Group 2
No of
Votes
Possible Budget Priority
1
Enhanced partnerships, including school districts
13
Healthy affordable housing (part of Comprehensive Plan)
3
Expand parks /rec. programs out into the community
1
Review rental housing inspection program
7
Transportation — access to all
Grou
No. of
Votes
Possible Budget Priority
ao
Economic Development Plan
3
Implement marketing to improve image (Tukwila Lodging Tax Dollars)
z
Continue building relationship with business community
Develop Tukwila Pond area (park)
76
March 14, 2016 Joint Council/Executive Staff Joint Meeting Participant Notes page 7
Group 4
No. of
Votes
Possible Budget Priority
o
Lean Process -- City Council
19
Improve City facilities and communicate broadly (outreacho
Increase revenuer sustainability, sustainability of staffing, fill Fire Chief position,
more/better technology
4
Grou
No. of
Votes
Possible Budget Priority
14
Heightened engagement with neighborhoods
Share vision among community, City staff, Council, Mayor
4
Next Steps:
Staff will evaluate the meeting outcornes and present draft budget priorities on the Strategic
Plan /Budget Priority Matrix. This draft will be shared with meeting participants for review and
further input.
77
City of Tukwila Strategic Plan
Vision: The city of opportunity, the community of choice
Mission: To provide superior services that support a safe, inviting, and healthy environment for our residents, businesses, and guests.
Values: Caring, Professional, Responsive
Strategic Plan Goals
2015/2016 Priorities
2017/2018 Priorities
GOAL ONE: A Community of Inviting Neighborhoods & Vibrant
Business Districts
A. Cultivate community ownership of shared spaces.
B. Build a broad and collaborative approach to preventing crime and
increasing the sense of safety.
C. Focus City planning and investments on creating a connected,
dynamic urban environment.
D. Use City efforts and investments to realize established visions for
specific sub - areas.
Tukwila International Boulevard Community Transformation
Crime reduction and prevention, Tukwila Village, Urban Renewal Purchases and
Implementation, TIB Plan, Foster Investment in community, Easily Accessible
Services, Public Art Opportunities, Enhance Code Enforcement, Safe Routes to
School /Walk & Roll Plan
Community Livability
Enhanced code enforcement city -wide, create sidewalk policy, review
undergrounding, Public Art Opportunities, Funding Strategies
Cultivate Safe, Attractive and Welcoming Neighborhoods
Crime reduction, community safety, enhanced code enforcement, safe sidewalks
and improved walkability, public art, accessible parks programming
Promote Dynamic Urban Environments
Tukwila Village, Tukwila South, Manufacturing Industrial Center, Southcenter and
TIB Plan implementation
GOAL TWO: A Solid Foundation for All Tukwila Residents
A. Partner with organizations that help meet the basic needs of all
residents.
B. Strive for excellent education, vocational supports, and personal
growth opportunities through effective partnerships and City
services.
C. Encourage maintenance, improvements, and diversity in the City's
housing stock.
Create Community Partners to Implement City -wide Plans and Visions
Ensure Strategic Plan Vision and aspirations are reflected in the adopted
Comprehensive Plan update
TIB Plan, Southcenter Plan
Enhance Community & Regional Partnerships, especially school districts
Leverage Effective Partnerships and Collaboration
School districts, government agencies, nonprofits, local and regional collaboration
on various issues including affordable housing and transportation
Encourage Healthy, Safe and Affordable Housing
Implementation of Housing Element of Comprehensive Plan policies
GOAL THREE: A Diverse & Regionally Competitive Economy
A. Embrace the City's economic potential and strengthen the City's role
as a regional business and employment center.
B. Strengthen the City's engagement and partnership with the business
community.
Develop /Implement Comprehensive Econ. Dev. Plan
Enhance partnerships with business community
Continue TIB activities including Tukwila Village and Urban Renewal
Maximize Tukwila's Significant Economic Strength and Potential
Enhanced marketing strategies, Economic Development Plan implementation,
business community relationships, workforce development
GOAL FOUR: A High- Performing & Effective Organization
A. Use Tukwila's Vision, Mission, and Strategic Plan to focus and
prioritize City efforts.
B. Advance Tukwila's interests through participation in regional
partnerships.
C. Continue to develop as an organization and support individual
growth.
D. Ensure City facilities are safe, efficient, and inviting to the public.
E. Ensure the long -term fiscal sustainability of the City.
Continue to Create a More Effective Organization
Improve City Facilities to enhance public safety /efficiencies
Create /implement policies that support continued financial stability and
sustainability
Implement new methods to streamline processes creating alignment with the
Strategic Plan
Engage all staff in training and provide opportunities for personal development
and success
Ensure Organizational Effectiveness and Responsible Financial Stewardship
Address facility deficiencies and public safety needs, continuous exploration of
efficiencies and revenue enhancements, investment in appropriate technology,
infrastructure, employee development
GOAL FIVE: A Positive Community Identity & Image
A. Improve the City's ability to build trust and work with all members of
the Tukwila community.
B. Facilitate connections among Tukwila's communities.
C. Promote a positive identity and image of Tukwila.
Improved Communications and Community Identity
Implement a comprehensive communications plan that engages community,
businesses, guests and employees
Foster Civic Pride and an Informed Community
Conduct high quality engagement and outreach, expand communications and
opportunities for broad community involvement, leverage resources to unite
neighborhoods
' 4/20/16
Finance and Safety Committee Minutes April 19, 2016
E. Proposed 2017 -2018 Budget Priorities
Staff presented proposed 2017 -2018 Budget Priorities that were drafted based upon the May
12, 2015 and March 14, 2016 joint meetings between Council and Administration staff. Since
the adoption of the City's Strategic plan, each biennial budget has included this collaboration
on shared priorities used to guide the budget. The committee reviewed the proposed priorities
and requested the following changes:
Goal 4:
Ensure Organizational Effectiveness and Responsible Financial
Stewardship
Address facility deficiencies and public safety needs, continuous exploration of efficiencies and
revenue enhancements, investment in appropriate technology, infrastructure, employee
development
Goal 5:
Foster Civic Pride and an Informed Community
Aare -ach
Conduct high quality engagement and outreach, expand communications and opportunities
for broad community involvement, leverage resources to unite neighborhoods
UNANIMOUS APPROVAL. FORWARD TO APRIL 25, 2016 COMMITTEE OF THE WHOLE.
III. MISCELLANEOUS
The Finance and Safety Committee Meeting adjourned at 7:48 p.m.
Next meeting: Tuesday, May 3, 2016
Committee Chair Approval
Minutes by LH
81