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Home My WebLink AboutReg 2016-05-02 Item 4F - Final Acceptance - Commercial Business District: 2015 Sanitary Sewer Manhole Rehabilitation with Olson Brothers Pro-Vac for $95,768.92COUNCIL AGENDA SYNOPSIS Meehn Date Prepared b Ma I review Council review -rs 05/02/16 BG ITEM INFORMATION ITEMNO. 4.F. CAS NUMBER: STAFF SPONSOR: BOB GiBERSON ORIGINALAGENDADA-iT: 05/02/16 AGENDA ITEM TI LE CBD Sanitary Sewer Rehabilitation - Manhole Rehabilitation Project Completion and Acceptance CATEGORY ❑ Discussion Mt ,g Date M Motion Mtg Date 05102116 ❑ Resolution Mtg Date F-1 Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date SPONSOR ❑ Council ❑ Mayor [:] HR ❑ DCD ❑ Finance ❑ Fire E]IT ❑ P&R [:] Police ❑ PWI SPONSOR'S The contract with Olson Brothers Pro-Vac, LLC of Puyallup, WA is complete for the SUMMARY Commercial Business District (CBD) Sanitary Sewer Manhole Rehabilitation Project. This project provided sewer manhole rehabilitations at nine locations. No change orders were issued and unit price under-runs were ($8,492.40). Council is being asked to accept and finalize the contract with Olson Brothers Pro-Vac in the amount of $95,768.92. REVIEWED BY ❑ cow mtg. [:] CA&P Cmte ❑ F&S Cmte ❑ Transportation Cmte ❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 04/26/16 COMMITTEE CHAIR: KATHY HOUGARDY RECOMMENDATIONS: SPONSOR/ADMIN. Public Works COMMITTEE Unanimous Approval; Forward to Regular Consent Agenda COST IMPACT I FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $95,768.92 $126,081.72 $0.00 Fund Source: 402 SEWER (PG 71,201S CIP) Comments: MTG. DATE RECORD OF COUNCIL ACTION 05/02/16 MTG. DATE ATTACHMENTS 05/02/16 Informational Memorandum dated 04/22/16 State of WA Depart of Revenue Notice of Completion 15-177 Minutes from the Utilities Committee meeting of 04/26/16 51 52 City of Tukwila Allan Ekberg, Mayor Public Works Department - Bob Giberson, Director TO: Mayor Ekberg Utilities Committee FROM: Bob Giberson, Public Works Director BY: Peter Lau, Senior Program Manager DATE: April 22, 2016 SUBJECT: 2015 Sanitary Sewer Manhole Rehabilitation Project No. 91140203, Contract No. 15 -177 Project Completion and Acceptance ISSUE Accept construction contract as complete and authorize release of retainage. BACKGROUND The Notice to Proceed for Contract Number 15 -177 with Olson Brothers Pro -Vac, LLC of Puyallup, Washington was issued on December 14, 2015. This 2015 Sanitary Sewer Manhole Rehabilitation Project provided sewer manhole rehabilitations at nine locations in Tukwila. The improvements included using chemical grouting, cementitious grouting, coating, manhole re- channelization, root control, removal and installation of drop connections, removal and replacement of frames, covers and ladders on nine existing sewer manholes. DISCUSSION Construction was physically completed on February 2, 2016. No change order was executed for the 2015 Sanitary Sewer Manhole Rehabilitation Project. FINANCIAL IMPACT The construction budget for the 2015 Sanitary Sewer Manhole Rehabilitation Project was $126,081.72. Unit price under -runs were mainly due to unnecessary utilization of traffic control flagger and off -duty uniformed police officer during construction. Retainage is being held by the City for this project in the amount of $4,373.01. Expenses Construction Contract Amount (pre -tax) $95,952.60 Unit Price Under -runs (8,492.40) WA State Sales Tax 8,308.72 Total Contract Amount RECOMMENDATION The Council is being asked to formally accept the 2015 Sanitary Sewer Manhole Rehabilitation Project contract with Olson Brothers Pro -Vac, LLC in the final amount of $95,768.92 as complete, and authorize the release of retainage subject to standard claim and lien release procedures, and to consider this item on the Consent Agenda at the May 2, 2016 Regular Council Meeting. Attachment: Notice of Completion, Contract #15 -177 W:\PW Eng \PROJECTS\A- SW Projects \CBD Sewer Rehabilitation (91140203) \Info Memo For 2015 Sewer Manhole Proj Close Out 4 -19 -16 Sb.Docx Tukwila City Hall - 6200 Southcenter Boulevard - Tukwila, WA 98188 - 206 -433 -1800 - Website. TukwilaWA.gov 53 54 BTATg O,t o Original ❑ Revised # n NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT Date: March 24, 2016 Contractor's UBI Number: 602170975 ,.,;,,,;, fNa„ ne&, Ma> II, IngAddress,of,,�?'ubl>tc�gency, ; DepartnentiTse;Only City of u wl a Assigned to: 6200 Southcenter Boulevard Tukwila, WA 98188 Date Assigned: UBI Number: 179000208 Notice is hereby given relative to the completion of contract or project described below Project Name Contract Number 115-177 Job Order Contracting 2015 Sanitary Sewer Manhole Rehabilitation Amount Retained $ ❑ Yes VNo Description of Work Done /Include Jobsite Address(es) Rehabilitation of 9 sewer manholes using a variety of techniques including chemical grouting, cementitious grouting, coating, re- channeling the manhole, root control, removal and installation of drop connections, removal and replacement of frames and covers, and ladders. Federally funded transportation project? ❑ Yes 5K No (if yes, provide Contract Bond Statement below) Contractor's Name E -mail Address Affidavit ID* Olson Brothers Pro -Vac, LLC ihank@pro-vac.com 1631825 Contractor Address Telephone # 6622 112th Street East, Puyallup, WA 98373 1- 888 - 565 -5665 If Retainage is not withheld, please select one of the following and List Surety's Name & Bond Number. ❑ Retainage Bond ❑ Contract/Payment bond (valid for federally funded transportation projects) Name: Bond Number: Date Contract Awarded Date Work Commenced Date Work Completed Date Work Accepted November 2, 2015 December 14, 2015 1 February 2, 2016 Were Subcontracters used on this project? If so, please complete Addendum A. Yes ❑ No Affidavit ID* - No L&I release will be granted until all affidavits are listed. Contract Amount Additions ( + ) Reductions (- ) Sub -Total Amount of Sales Tax 9.5 (If various rates apply, please send a breakdown) TOTAL $ 95,952.60 $ 0.00 $ 8,492.40 $ 87,460.20 $ 8308.72 $ 95,768.92 NujL: Lliese two totals must be Liquidated Damages $ 0.00 Amount Disbursed $ 91,395.91 Amount Retained $ 4,373.01 TOTAL $ 95,768.92 Note: The Disbursing Officer must submit this completed notice immediately after acceptance of the work done under this contract. NO PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of all release certificates. Submitting Form: Please submit the completed form by email to all three agencies below. Contact Name: Diane Jaber Email Address: diane.jaber @tukwilawa.gov Department of Revenue WaAlagtw State Dgwunent of APublic Works Section Labor & Industries (360) 704 -5650 Contract Release PWC @dor.wa.gov (855) 545 -8163, option # 4 ContractRelease @LNI. WA. GOV REV 31 0020e (4/28/14) F215- 038 -000 04 -2014 Title: Fiscal Specialist Phone Number: (206) 433 -1871 x 1871 Employment Security Department Registration, Inquiry, Standards & Coordination Unit (360) 902 -9450 publicworks@esd.wa.gov 55 Addendum A:' Please List all Subcontractors and Sub -tiers Below This addendum can be submitted in other formats. Provide known affidavits at this time. No L &I release will be granted until all affidavits are listed. Subcontractor's Name: UBI Number: (Required) Affidavid ID* Asphalt Patch Systems 601290396 632144 Advanced Government SVCS, Inc. 602304323 630448 For tax assistance or to request this document in an alternate format, please call 1- 800 - 647 -7706. Teletype (TTY) users may use the Washington Relay Service by calling 711. REV 31 0020e Addendum (04/28/14) F215- 038 -000 04 -2014 56 UTILITIES COMMITTEE Meeting Minutes .. r - I City Council Utilities Committee April26, 2016 - 5:30 p.m. - Foster Conference Room, 6300 Building Councilmembers: Kathy Hougardy, Chair; Kate Kruller, Thomas McLeod Staff: Bob Giberson, Frank Iriarte, Robin Tischmak, Peter Lau, Mike Cusick, Pat Brodin, Gail Labanara, Laurel Humphrey CALL TO ORDER: Committee Chair Hougardy called the meeting to order at 5:30 p.m. I. PRESENTATIONS II. BUSINESSAGENDA A. Proiect Completion: 2015 Sanitary Sewer Manhole Rehabilitation Staff is seeking Council approval of project completion and release of retainage to Olson Brothers Pro -Vac, LLC in the amount of $95,768.92 for the 2015 Sanitary Sewer Manhole Rehabilitation Project. This project provided sewer manhole rehabilitations at 9 locations in Tukwila and was budgeted at $126,081.72. UNANIMOUS APPROVAL. FORWARD TO MAY 2, 2016 REGULAR CONSENT AGENDA B. Project Completion: 6300 Building Water Service Replacement Staff is seeking Council approval of project completion and release of retainage to Green River Construction, Inc., in the amount of $43,307.25 for the 6300 Building Water Service Replacement Contract. This project installed a new service line between the water meter and the 6300 Building, necessitated byseveral recent failures. The cost of the last two repairs was $11,639.03. UNANIMOUS APPROVAL. FORWARD TO MAY 2, 2016 REGULAR CONSENT AGENDA C. Consultant Selection: Central Business District Sanitary Sewer Rehabilitation Staff informed the Committee about the selection of RI-12 Engineering, Inc. to design the 2016 CBD Sanitary Sewer Rehabilitation Project in the amount of $31,386.35. This project entails a five year program to repair and reline the sanitary sewer pipe in the CBD, and in 2016 approximately 7,800 feet of pipe are scheduled to be relined. Additional funds for design will come from the 2016 Construction Management Budget. INFORMATION ONLY. 57