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HomeMy WebLinkAbout2016-05-25 - Request for Proposals - Tukwila Urban Center Pedestrian-Bicycle BridgeCITY OF TUKWILA REQUEST FOR PROPOSALS (RFP) TUKWILA URBAN CENTER PEDESTRIAN /BICYCLE BRIDGE OVER THE GREEN RIVER PROJECT Due May 25, 2016 by 5:00 p.m. Pacific Standard Time (PST) The City of Tukwila is requesting Proposals from qualified consultants to provide Construction Management and Inspection Services for a significant new twin -tied arch non - motorized bridge across the Green River in the Southcenter area. Please review the full RFP following this notice. The Project Plans and Specifications are available for review on the Builders Exchange of Washington: http://www.bxwa.com/index.html Any questions regarding the submittal and selection process, and the project shall be emailed to the City's Project Manager listed below. Only email communications will be accepted. Peter Lau, PE, Senior Program Manager — Construction Public Works Department, City of Tukwila 6300 Southcenter Boulevard, Suite 100 Tukwila, WA 98188 peter.lau @tukwilawa.gov Four (4) bound copies of the Proposal, whether mailed or hand - delivered, must arrive at the address listed above no later than 5:00 p.m (PST) on Wednesday, May 25, 2016. No submittal will be accepted after this date and time. The City will not be liable for delays in delivery of proposals due to handling by the US Postal Service or any other type of delivery service. Faxed or emailed submittals will not be accepted. Please reference to the RFP title on all communications and mailing labels. Pursuant to the State and Federal regulations, a qualifications -based selection process will be used to select a Consultant for this project. The selection will be made from the submitted Proposals and subsequent interviews. The (Local Agency) in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 USC 2000d to 2000d -4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally - Assisted Programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 26 will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin, or sex in consideration for an award. Published Seattle Times: May 11, 2016 and May 18, 2016 Published Daily Journal: May 11, 2016 and May 18, 2016 REQUEST FOR PROPOSALS TUKWILA URBAN CENTER PEDESTRIAN /BICYCLE BRIDGE OVER THE GREEN RIVER PROJECT (TUC PED /BIKE BRIDGE PROJECT) CONSTRUCTION MANAGEMENT & INSPECTION SERVICES The City of Tukwila (the "City ") is requesting Proposals from qualified consultants to provide Construction Management (CM) and Inspection Services for a significant new twin -tied arch non - motorized bridge over the Green River, with approach landings, in the Southcenter area of Tukwila. PROJECT DESCRIPTION: The TUC Ped/Bike Bridge Project will provide the following major non - motorized connection across the Green River improving pedestrian and bicycle circulation in, to, and around the Tukwila Urban Center: Construction of an approximately 350 foot -long pedestrian bridge over the Green River, with associated approaches, all within the City of Tukwila. Specific Tasks include, but are not necessarily limited to: • Construction of a steel, twin -tied arch pedestrian bridge and associated concrete approach structures • Removing and replacing concrete curbs, sidewalks and ramps • Providing all necessary traffic control labor and devices • Providing temporary erosion/water pollution control • Relocation and adjustment of existing utilities • Installation of junction boxes and bridge lighting The timeline for construction is 247 working days, with on -site construction projected to start in the early summer 2016. Funding for the improvements is through a mixture of WSDOT Regional Mobility and Tukwila local funds for the construction. Federal funds were used during the design phase and certain federal requirements are in place during construction. SCOPE OF SERVICES: Under the direction of the City's Construction Project Manager, the scope of services may include, but are not limited to: General and Administrative Construction Management • Provide construction schedule review and corresponding technical analysis. • Review Contractor's submittals (RAMs, TESC & SPCC Plan, TCP, shop drawings, etc.). • Respond to Contractor's Requests for Information. • Provide Field Directives to the Contractor as required. • Review and make recommendations on requested Change Orders. • Organize and conduct the Pre - Construction Conference. • Coordinate off -site fabrication inspection with relevant independent testing authority. • Facilitate utility coordination for existing and new utility improvements. • Issue Correction Notices when appropriate. • Issue Stop Work Notices when required. • Attend project and public meetings, and assist in preparation of meeting notes. • Provide project administration per WSDOT and Federal requirements, possibly including: - Equal Employment Opportunity and Monthly Utilization Reports. - Prevailing wage verifications and interviews. - Disadvantaged Business Enterprise and Training Goals. - Record of Materials (ROM), Certificate of Material Origin and Manufacturer Certificate of Compliance tracking. • Maintain construction files using format provided by the City. • Provide timely coordination, accounting and billing for construction management services contracts. • Other tasks as requested by the City. Inspection Services • Review and approve Contractor's surveying to assure layout accuracy. • Observe Contractor's activities for compliance with the Contract Documents, and generate construction audit trail using City's provided Inspector's Daily Report (IDR) and other required special inspection forms. • Monitor Contractor's activities for compliance with all regulatory, environmental, permit and material requirements, including: - NPDES Construction Permit (TESC and water quality requirements). - Hydraulic Project Approvals (HPA), if any. - ROM requirements. - USACE requirements. - City of Tukwila Shoreline requirements. • Track Change Orders and Force Account activities for appropriate reimbursement and Time Impact Analysis. • Coordinate, obtain and evaluate test results from testing services (e.g. turbidity monitoring, pressure testing, closed circuit television inspection, concrete strength, bedding and backfill gradation, subgrade and asphalt compaction testing). The material testing consultant shall promptly provide test results (including the asphalt paving test results) in a time frame in compliance with the Project Plans and Specifications. • Actively confirm Contractor's coordination of construction activities with adjacent property owners, businesses, utilities and other agencies through review of the required Project Schedule and notice forms. • Document as- constructed conditions of the project for the eventual creation of the Record Drawing. The Construction Contractor shall furnish a red -lined plan set to the City at the completion of the project; and the Consultant shall periodically verify the accuracy of the Contractor's red -lined plan during construction. When contracted, the Consultant shall use the red -line plan set to produce a full -size mylar plan set as the City's Record Drawing. • Other tasks as requested by the City. City Responsibility The City will oversee the Consultant in the management and inspection of construction as noted below: • Provide CM oversight and approval authority for all construction activities. • Manage the Designer -on- Record team as part of the Project Designer's on -call design support and architectural submittal review. • Process all contract documents through the City's approval process (e.g. CM services invoices, construction contract, monthly pay estimates, change order execution, cost reduction proposals, time extensions, etc.). • Oversee the Consultant on conducting schedule evaluation, monitoring, and evaluate Time Impact Analysis for changes. • Provide and assist the Consultant in utility coordination with third -party utilities under project specific or franchise agreements. • Review the Pre - Construction Conference agenda and all hand -out materials, before the Consultant conducts the Pre - Construction Conference. • Coordinate and schedule any public meetings required before, during and after construction. • Provide operations & maintenance interface with other City Staff for ongoing project issues. • Provide CM tools for Team use including: Project ROM, IDR, Project File Index, Change Order, Force Account tracking and Pay Estimate forms. SUBMITTAL REQUIREMENTS: Interested CM consultant firm is encouraged to review the Project Plans and Specification, in preparation of the Proposal submittal. The Project Plans and Specifications are available for review on the Builders Exchange of Washington: http: / /www.bxwa.com/index.html Submittals from consulting firms must include the following information: firm name; phone and fax numbers; name and e-mail address for the primary contact; disciplines provided by the firm; specific staff and disciplines to be assigned to the project; specialty services provided, if any; similar project experience examples; and the total number of employees within Washington State. Similar information shall be provided for any sub - consultants. Project examples cited, especially those similar projects, should be within the last five years, focusing on demonstrating the capabilities listed above, include reference contact information, and include contributors only if they are proposed for this project. Four (4) bound copies of the Proposal, whether mailed or hand - delivered, must arrive at the address listed below no later than 5:00 p.m. (PST) on Wednesday, May 25, 2016. No submittal will be accepted after this date and time. The City will not be liable for delays in delivery of proposals due to handling by the US Postal Service or any other type of delivery service. Faxed or emailed submittals will not be accepted. Please reference to the RFP title on all communications and mailing labels. The Proposals shall be limited to a maximum of twelve (12) single -sided pages, exclusive of covers, section dividers, and resumes, and in no smaller than 12 -point font. Address the Proposals to Peter Lau, City of Tukwila Public Works Department, 6300 Southcenter Boulevard, Suite 100, Tukwila, Washington 98188. Any questions regarding the submittal and selection process, and the project shall be emailed to peter.lau@tukwilawa.gov. Only email communications will be accepted. Responses will be shared with all firms registered on the Request for Proposals (RFP) list maintained by the City. To be included on this list, please send an email to the address above with the name and primary contact email address, stating your desire to submit a Proposal for CM services. Please reference the RFP title on all communications. The City reserves the right to revise this RFP at any time before the due date. Such revisions, if any, will be announced by addenda to this RFP. When responding to questions, requests for clarification or issuing addenda, the City will send an email notification to the contact person for each Submitter as soon as each addendum or response is issued. The notification will include an electronic copy of the addendum or clarification when possible. The Submitter must acknowledge receipt of all addenda, in the introductory letter of the Proposal. Any questions submitted within 3 business days of the submittal deadline may not be addressed. SELECTION PROCESS: Pursuant to the State and Federal regulations, a qualifications -based selection process will be used to select a Consultant for this project. The first step is the submission of Proposals in response to this RFP. The City will short -list up to four of the CM Teams, which demonstrate through their Proposals the closest match to the City's needs. Upon completion of the evaluation, scoring, and short- listing process, the City will send prompt notification to all Submitters, or will notify them of a decision not to issue a short-list. The second step in the selection process will be interviews with the short- listed teams. Additional information for the interviews will be provided to all short- listed candidates. Scoring from the short- listing process will be brought forward to the final scoring of the interviewed CM Teams. The following criteria will be used to evaluate and rank the Proposal responses: Step 1: Short - listing Criteria Possible Points Qualifications, Expertise & Experience of Project Team Staff 300 Project Understanding and Approach 200 Experience with bridge construction & its architectural work 200 Experience working with businesses affected by construction 150 Knowledge of WSDOT Regional Mobility and Federal Requirements 100 Compliance with RFP Requirements 50 Step 1 Total 1000 Step 2: Final Selection Criteria Possible Points Interview 100% At the option of the City, Past Performance /Reference Checks for the Consultants might be required, and would be included as part of the Interview scoring. TERMS AND CONDITIONS: The City reserves the right, at its sole discretion, to cancel this RFP, issue a new RFP, reject any or all Proposals, seek or obtain data from any source that has the potential to improve the understanding and evaluation of the responses to this RFP, seek and receive clarifications to a Proposal and waive any deficiencies, irregularities or technicalities in considering and evaluating the Proposals. This RFP does not commit the City to enter into a contract or proceed with the procurement of the project. The City assumes no obligations, responsibilities and liabilities, fiscal or otherwise, to reimburse all or part of the costs incurred by the parties responding to this RFP. All such costs shall be borne solely by each Submitter. Materials submitted in response to this competitive procurement shall become the property of the City and will not be returned. All submittals received will remain confidential until the City and the successful CM Team sign the agreements resulting from this RFP. All submittals are deemed public records as defined in the RCW 42.17.250 to 42.17.340. Persons with disabilities may request this information be prepared and supplied in alternate forms by calling collect (206) 433 -0179. The Recipient, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d to 2000d -4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally - assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 23 will be afforded full opportunity to submit bids in response to this invitation, and will not be discriminated against on the grounds of race, color, sexual orientation, sexual preference, national origin, or sex in consideration for an award.