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Home My WebLink AboutFS 2016-05-17 Item 2B - Review - Facilities Plan Council Questions MatrixCity of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Finance and Safety Committee FROM: Bruce Linton, Deputy Police Chief CC: Mayor Ekberg DATE: May 10, 2016 SUBJECT: Facilities Options Council Questions Matrix ISSUE The City Council has requested that staff maintain a matrix of questions raised by Councilmembers during the facilities process. Staff is bringing the most updated version to Finance and Safety for review, discussion and potential additions. It is anticipated that this matrix will continue to be discussed and reviewed throughout the process as additional questions are raised and information becomes available. Some of the questions on the matrix require additional backup materials, and these are included in today's packet. These include additional information requested by Council that covers: • Details relating to service improvements resulting from new investments in facilities • Details on service area impacts and number of stations • Previous trends regarding debt capacity RECOMMENDATION The Committee is asked to review, discuss and provide additional questions. ATTACHMENTS 1 Facilities matrix updated May 10, 2016 2. Fire Department service level impacts 3. Police Department service level impacts 4. Municipal Court service level impacts 5. Public Works service level impacts 6. Debt capacity trends 15 16 Date 2016 Facilities Plan Review COUNCIL QUESTIONS Councilmember Comment /Question . 3/22/16 Robertson Response What is included in 21 M for equipment and apparatus? 20 year bond. It is the equivalent to $900 a year from the general fund, which is what we would need to spend to fully fund equipment and apparatus if we did it out of the general fund. . 3/22/16 Robertson Does Plan B include the administration's recommendation Yes 3. 3/22/16 Quinn Was there a reassessment of the numbers? Yes, the numbers were slightly adjusted with the addition of Plan B and are not expected to change. 4. 3/22/16 Kruller How long is this proposed bond? 20 years . 3/22/16 Kruller 6. 3/22/16 Robertson 7. 3/22/16 Quinn Why is a proposed Public Safety building prioritized in this proposal when the shops and fire stations are in such poor condition? What is the impact to homeowner per year for each scenario? Describe the length of time the City has known of facility deficiencies to the degree they are impacting service delivery. This was the recommendation of the steering committee, which prioritized public safety. The Council can make a decision on sequencing. Covered in 4/11 Workshop. The City's facilities have been an issue since annexations caused some of our staff to double in different work groups – such as police. While the City brought on significantly more staff to provide services to the new residents, expanded or new facilities were not included. Since that time, staff levels have only continued to grow to meet the City's service needs and yet, with the exception of acquiring the 6300 building, we have continued to focus our investments in other capital efforts such as TIB transformation, major infrastructure projects, etc. In 2008, a consultant study identified the significant seismic deficiencies in many of our buildings but the subsequent recession did not allow us to do any major investments. Through the 2012 strategic plan process there was a recognition of the importance of city facilities, and council appropriated $350,000 for the facilities study in the 2013/2014 budget to begin addressing the issue. SCENARIO 1 8. 4/11/16 Hougardy 9. 4/11/16 Hougardy Can land be included in "capital purposes" re: UTGO? Yes Would like more detail on enterprise program funds, especially to answer to the potential for raising utility taxes 10. 4/11/16 Quinn Is there risk in the approach regarding enterprise funds considering the aging system? 11. 4/11/16 Hougardy 12. 4/11/16 Kruller More details to follow. Current proposal for 50% of Public Works Shops to be paid for by utility enterprise funds fall within the expected rate increases due to planning for adequate reserves and contingencies. Rates are reviewed every fall and will undergo constant oversight based on actual consumption, usage and billings. Minimal risk, the City has turned a corner on the sewer failures and the relining project is funded. Would like something in writing describing the answer given just above. 13. 4/11/16 Quinn 14. 4/11/16 Quinn 15. 4/11/16 Kruller Could you describe previous trends regarding debt capacity? Will be provided at 5/17 F &S meeting. How does this approach impact our bond rating? For both bonds and 63/20. I am interested in looking at example you provided – capital investments have to make —full menu of things we have to do as a city and have that be evaluated on bond rating. Should we ask rating agency? Debt capacity always impacts bond rating. There isn't a schedule of how particular choices will impact that. Talk to your financial planner and rating agency, look at peer cities. Hitting a threshold of 50% is a concern and should be vetted. Rating agency may or may not be helpful. Question to ask is about your overall debt utilization. They may indicate what percentage they look at. UTGO is dependent on voters. If they don't support levy should Facilities Steering committee looked at if /then statements, and this is a policy question for Council to decide. we go forward with city shops only? What is the scenario? If this is There are no assumptions about proceeding. a package, why would we self - eliminate? 16. 4/11/16 Kruller Fire Stations weren't considered until we sidelined the Fire stations 51, 52, 54 was part of Phase 1 and 2 in Facilities Study. All ranked, along with City shops, very annexation. How does the priority end up being Public Safety low. This order is the same presented in the RFA analysis, although the schedule is faster. Phasin• is a Updated 5/6/16 1 8 Building and shops? Council decision. SCENARIO 2 17. 4/11/16 Hougardy 18. 4/11/16 19. 4/11/16 20. 4/11/16 Is it correct that if the value of a home goes up, the taxes don't necessarily go up? Robertson, Seal Would like to see the details included in 29 million (YOE) for fire apparatus /equipment. Robertson, Hougardy What is the cost difference between Shops funding via 63/20 or LTGO Quinn, Seal Yes. The City would levy the amount required to meet debt payments. Total assessment value divided by 1,000 divided by levy amount determines the levy rate. The levy rate is then applied to each individual parcel. The impact to the individual parcel is entirely dependent on how all other parcels' assessed value changes as well as the impact of growth (new development). Would like data relating to service improvements — should be able to talk to voters about the levels of service improvements resulting from these investments. Ballot measure should be very specific. MRSC has list of criteria for ballot measures and details are important. 21. 4/11/16 McLeod How comfortable should we be with these construction cost estimates? 22. 4/11/16 McLeod 23. 4/11/16 Kruller 24. 4/11/16 Robertson 25. 4/11/16 Seal 26. 4/19/16 Robertson 18m for apparatus, annualized, 3 million for equipment. Details to be provided at the May 3 FS meeting. Details and discussion at 5/3 F &S and 5/9 CAP meetings. This will be provided at 5/17 F &S meeting. These are planning -level estimates prepared by architects at Rice, Fergus Miller with built in contingencies. Can we renovate something and make it work to save costs? I would like to see all the options included in building costs and where we land on taxes. The architectural assessment considered that question. Long term, City Hall is a candidate for renovation. Since these are planning -level cost estimates, they include contingencies for unknown specifics for future land acquisition, moving, technology, etc., (similar to how the School District treated the early learning center) and certain details (e.g. furniture, fixtures) which have not been designed yet. See high level cost estimates based on market rate per square foot building costs. Would a different approach to fire service impact the number of stations needed? When do we have to lock in to a scenario? This will be provided at 5/17 F &S meeting. The proposed outreach plan includes a May 23 postcard mailing inviting people to attend open houses. Council direction by mid -May would be ideal. This allows time for additional F &S Committee review. What is the City's capacity to manage concurrent construction of The cost model factors in project managers for each facility under "other consultant expenses "; however there shops and justice center? could be impacts to staff to manage and coordinate land acquisition, design and construction. 27. 4/19/16 Robertson How will Council arrive at decision making point regarding the funding scenario? Finance and Safety will lead this effort while public outreach is ongoing. Facilities Cost Estimates 28. 5/3/16 Kruller Why not exempt ourselves from the administrative process of permits /fees? These fees pay for staff associated with plan review, inspections, etc. Exempting this is a policy question. 29. 5/3/16 Robertson Why is land acquisition for public safety so much cheaper for acre? Land acquisition (5 acres) for the public safety building is significantly less complicated than the 15 acres industrial required for shops. 30. 5/3/16 31. 5/3/16 Robertson Robertson Is the City assuming a location on TIB for public safety? What if the actual building costs are lower or higher than this estimate? Do you describe that in the bond measure? If we end up needing less how does that work with the bonds? There are no siting assumptions, however the City intends to gather public ideas and opinion during the outreach process. There is a cap for the upper limit that we cannot surpass. If costs are less, it could free up money for other buildings but there are legal restrictions on what it can be used for. The City could wait to issue bonds after the project budget is known, then size the bonds, or if the bonds are issued sooner and there is excess it could be used for bond payment. Updated 5/6/16 .t- 32. 5/3/16 Robertson How certain are the estimates for site improvements for fire stations? These are real life market estimates that were performed during the RFA review process, including excavation and infrastructure. 33. 5/3/16 Robertson Can the City use existing furnishings /equipment in the new fire stations? Much of the technology such as the dispatch system is obsolete. Some furnishings may be repurposed. 34. 5/3/16 Robertson Are we planning to relocate Stations 52 and 54? Possibly. Locations should be evaluated with regard to optimum service levels and response times. 35. 5/3/16 Robertson What is included in "other consultant expenses "? Appraisal, real estate broker, miscellaneous items such as noise study may be required. 36. 5/3/16 Committee What is the cost difference to a homeowner between shops included in in UTGO or not? $40 /year additional if the shops are included in the ballot measure. 63/20 Financing 37. 5/3/16 Kruller Requests a survey of 5 other cities' financing decisions for facilities 38. 5/9/16 McLeod, Hougardy Is fund management included in the cost estimate? Yes 39. 40. 41. 42. 43. 44. 45. 46. 47. 48. Updated 5/6/16 -- G N W Fire Department Facilities Impact to Service Levels /0 Tukwila is unique 'F' 60% of our residents live in unsprinklered RENT multifamily housing Businesses have regional impacts — require equipment and heightened diligence River is both a barrier and rescue location Freeways both barriers and response location Types and number of calls 6000 5000 4000 3000 2000 1000 N (71 0 CaIIs for Service 2015 Types of CaIIs Weather 0% Rupture /Expl osion 0% ') D` 0O A � °� O ', 0` '� 0 0 0 0 0 0 0 0 0 yO O O O O O O O O V LV y LtiV L 1, EMS 67% Fire' 7% Good Intent 10% HazMat 2% False Alarm 11% Public Assist 2% Response time matters 12 11 10 9 8 7 5 4 3 2 1 0 CPR Timeline Over 7 minutes - probable brain death 4 to 7 minutes - brain damage probable 0 to 4 minutes - brain damage unlikely 12 11 10 9 8 cuLn 7 5 4 3 2 1 7 Fire Timeline Structure Fire Room and contents fire Apparatus 4P- We rely on engines because they are the equipment that allows us to meet our dual role of: • Fire response • Emergency medical services To run the aid car the City would either have to: • Take a fire engine out of service at one station, or • Add additional staffing N Tukwila's response time 9:36 8:24 7:12 6:00 4:48 3:36 2:24 1:12 0:00 111 11 11 11 111 2009 2010 2011 2012 2013 2014 ■70% ■80% ■90% 70% of the time we are at a call by 6:21 2015 average response time 5:59 Response time map — existing stations (0 •Station 37 •Station 11 spa 5W Th51 'e 5' SW Trenton S! Station 26 • e 43 M -r• er Island Seattle Newcastle :1St SW 13733 SI Station 33 .1 5 55L' 1915Tn Sr cg l°7Th SI SW 1881$ Sl w White Center Station 18 a5.' 115Th SI N 78Th St 3C 2nh . Riverton- Bo.de:'ar1P rk f � , Station 53 355 c k w Station 12 • Stalionn 2 • 553 r53-I;, 5t Stat on 19 599 1. Mawr- 57:'irsvay Station 22 • 5 t2BTh c. 0 6 h} Au■nrt 14m SW ,l6T 5 15,3 S 12111h Station 11 �Rerntari • Buries S'd8ni $t 519' 143T3 St Station 28 HQ 112NJ aSI Station Station East Renton Highland 1Manl k1Ly9Pky Station 48" • Stali • Unit Response Time Tukwila Fire Department Stations at Current Locations Model 4, 6, and 8 Minute Intervals Seattle-King County ,,,5E loam 51 S51 &4Th5t vi s a' 6 Cascade- Fairvsood Station 13 • _.15:10 S!. sr ,5 rz; Sl East Hill - Meridian ,,,.rant, Station 76 • ..1.:�. S 295Th St Station 77 Response time map — station 51 moved • Station 37 • Station 11 4 w V Po sw Tomb:5i N _ z 2w lo6rh st Seattle 5M 102Nd Static, n 26 • • er Island v 3nr., S, SW1tT hs; Sl^l warn S1.4 White Center Station 16 1 s Burien 5w 124Th SI !E s 17.a'h sT 28T11 Station NE 27 22 N1v ry ' Stationr21 Station 19 Bryn t•Aa'r,r- skyway Station 22 • Ailinrt Way S SW Station 11 Renton •, '- Tii< :rile+ Station 54 .1. MITI. SE. Station 28 -= H'.Q Station 52 Station 47 •FCTh SI .8n554 Station 14 0 Station 46 Station -.61 Station 29 • Unit Response Time Tukwila Fire Department Station 51 at New Location Model 4, 6, and 8 Minute Intervals Seattle-King County N hrevrcastle Station 12 • Limn Avo N6 NE .Th 29 East Renton Highlands SSE 11,:4-.1 st Sc` 1r;T., a Cascade- Fairwood tation 13 Ke Eas: Hill- Meridian Station 76 SS 205Th St Station 77 • Response time map — reduction to three stations •Station 37 •Station 11 J:rv: +mrh 4r,, 1 M -r• er Island Newcastle SW Wixtro St N 70Th ;,r h4; 227h •a SW sC Tri Sr SW 11.42N18I 107Th Si 9'w !p91T Slw White Center Station 18 111}Tn SI Station 12 • Station 2 Drell IAA INAr -1i waY Station 22 • sr. 0 SY4 -129Th St SW 11ST, SI %Ng Bun en °z Airper4 Wry w S Station 11 Renton • :Station Station Station 14 -: eTac S 47tl Station 29 Unit Response Time Tukwila Fire Department Stations 51 and Combined 52/54 at New Location Model 4, 6, and 8 Minute Intervals Seattle -King County Casca de-Fa irwood Station 13 Th 81 S, >u r Angie L East Hdi- MSrldran s non, SI 5T, 5t Station 77 () N) •••• ii.A 411111 N 41AAA ••••• S•A•AAA S•••••• MEM i !•• Tukwila Municipal Court New Facility Service Impact Mission Statement Providing the community with a fair, efficient, and accessible venue for the timely resolution of alleged law violations in an atmosphere of mutual respect and dignity for all its employees and customers. Improve Safety and Security • More Secure Facility for All Customers • Improved &Efficient Separation of Public from Inmates • Improved Accessibility to Courtroom Improve Safety and Security • Secure & Accessible Access to the Courtroom • Secure Passageway for Inmate Transport • Protection for the Public and City Employees Improve Judicial Services • Police officer can remain on the streets. • City can comply with Washington State Public Defense Standards. • Exceptional Improvement in Customer Service FORMER MAYORS OF 11JKWILA Improved Accommodations for Jurors Ensure Public Confidence in the Justice System W • Confidential Conversations with Probationers • Classes Help Reduce Recidivism W co Public Works Shops Service Levels F & S Committee May 17 2016 /4" Overview of Shops Minkler Shops • Built in 1972 • 35 staff • Houses: • Streets • Stormwater • Sewer • Traffic operations and signal shop • Equipment and material storage George Long Shops • Built in 1965 • 15 staff • Houses: • Fleet • Surplus equipment storage • Evidence vehicles • Locksmith shop • Pre-auction vehicle storage 0 When these facilities were constructed.... we weren't... • SubjecttoNPDES standards • Deploying 70 cameras throughout the city • Employing twice as many people • Providing assistance to first responders 4r- • Servicing 200 vehicles • Subject to OSHA standards • Serving 19,000 people at night and 150,000+ during the day Impacts to service levels • Time loss • Material and equipment storage • Vehicle storage Impacts to response times • Separation between mechanics and snow plows and sanders • Lack of storage requires excess driving to get materials and parts • No backup power delays storm damage repairs QUESTIONS? /0 Historical Debt Capacity $120 5120 vi 2 $100 1 } 580 540 540 $20 III 1111 111 11 1 I I 520 2001 2006 2011 Total Debt -Debt Capacity 45