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Home My WebLink AboutReg 2016-05-16 Item 4C - Final Acceptance - 42nd Avenue South Roadside Barrier with Dirt and Aggregate Interchange for $71,336.50CO UNCIL AGENDA SYNOPSIS Initials Meetin. Date Pre.ared by , Ma ,or'.i review Council review 05/16/16 BGAME M /' i , ❑ Ordinance Altg Date I Bic/Award Mfg Date ❑ Public Hearing Mtg Date I Other Altg Date 11 Mtg SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ IT ❑ P&'R ❑ Police 11 PW SPONSOR'S The contract with Dirt and Aggregate Interchange, Inc. of Fairview, OR is complete for the SUMMARY 42 "d Ave S /Allentown Roadside Barrier Project. This project installed new timber guardrails between the Duwamish River and 42 "d Ave S in Allentown. Reduced traffic control allowed a credit in unit price underruns of ($6,440.50). Council is being asked to accept and finalize the contract with Dirt and Aggregate Interchange in the amount of $71,336.50. RE\'ilA \'I ?D BY ❑ COW Mtg. ❑ CA &P Cmte ❑ F &S Cmte ❑ Utilities Cmte 1 1 Arts Comm. ❑ Parks Comm. 1 DATE: 05/02/16 COMMITTEE CHAIR: DENNIS Transportation ITEM INFORMATION ITEM No. 4.C. CAS NUMBER: STAFF SPONSOR: BOB GIBERSON ORIGINAL AGENDA DATE: 05/16/16 AGEND :A ITEM TITLi: 42 "d Ave S /Allentown Roadside Barriers Project Completion and Acceptance CATEGORY ❑ Discussion .11tg Date Motion Date 05/16/16 n Resolution Mtg Date ❑ Ordinance Altg Date I Bic/Award Mfg Date ❑ Public Hearing Mtg Date I Other Altg Date 11 Mtg SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ IT ❑ P&'R ❑ Police 11 PW SPONSOR'S The contract with Dirt and Aggregate Interchange, Inc. of Fairview, OR is complete for the SUMMARY 42 "d Ave S /Allentown Roadside Barrier Project. This project installed new timber guardrails between the Duwamish River and 42 "d Ave S in Allentown. Reduced traffic control allowed a credit in unit price underruns of ($6,440.50). Council is being asked to accept and finalize the contract with Dirt and Aggregate Interchange in the amount of $71,336.50. RE\'ilA \'I ?D BY ❑ COW Mtg. ❑ CA &P Cmte ❑ F &S Cmte ❑ Utilities Cmte 1 1 Arts Comm. ❑ Parks Comm. 1 DATE: 05/02/16 COMMITTEE CHAIR: DENNIS Transportation Cmte Planning Comm. ROBERTSON RECOMMENDATIONS: SPONSOR /ADMIN. COMMITTN Public Works Unanimous Approval; Forward to Regular Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURI REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $71,336.50 $85,554.70 $0.00 Fund Source: 103 RESIDENTIAL STREETS (PG 5, 2015 CIP) Comments: MTG. DATE RECORD OF COUNCIL ACTION 05/16/16 MTG. DATE ATTACHMENTS 05/16/16 Informational Memorandum dated 04/29/16 State of WA Depart of Revenue Notice of Completion 16 -001 Project Photos Minutes from the Transportation Committee meeting of 05/02/16 29 30 TO: FROM: BY: DATE: SUBJECT: City of Tukwila Public Works Department - Bob Giberson, Director INFORMATIONAL MEMORANDUM Mayor Ekberg Transportation Committee Bob Giberson, Public Works Director Scott Moore, Senior Inspector April 29, 2016 42nd Ave S Roadside Barrier Project Project No. 91310301, Contract No. 16 -001 Project Completion and Acceptance Allan Ekberg, Mayor ISSUE Accept construction contract as complete and authorize release of retainage. BACKGROUND The Notice to Proceed for Contract Number 16 -001 with Dirt and Aggregate Interchange, Inc. of Fairview, Oregon was issued on February 22, 2016. The 42nd Ave S Roadside Barrier Project provided timber guardrails between the Duwamish River and 42nd Ave S. DISCUSSION Construction was physically completed on February 26, 2016. No change order was executed for the 42nd Ave S Roadside Barrier Project. The installed timber guardrails are very attractive, as shown in attached pictures. FINANCIAL IMPACT The construction budget for the 42nd Ave S Roadside Barrier Project was $85,554.70. Unit price under -runs were mainly due to a reduction in traffic control personnel and using less 5/8" crushed shoulder rock. Retainage is being held by the City in the amount of $3,566.83. Expenses Construction Contract Amount (pre -tax) $77,777.00 Unit Price Under -runs (6,440.50) Total Contract Amount $71,336.50 RECOMMENDATION The Council is being asked to formally accept the 42nd Ave S Roadside Barrier Project contract with Dirt and Aggregate Interchange, Inc. in the final amount of $71,336.50 as complete, and authorize the release of retainage subject to standard claim and lien release procedures, and to consider this item on the Consent Agenda at the May 16, 2016 Regular Council Meeting. Attachment: Notice of Completion, Contract #16 -001 Project Pictures W: \PW Eng \ PROJECTS \A- RW & RS Projects\42nd Ave S Allentown Roadside Barrier (91310301) \Construction \Info Memo Closeout Dirt & Aggregate.docx Date: ❑ Original ❑ Revised # NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT Contractor's UBI Number: 600365996 Name & Mailing Address of Public Agency City of Tukwila 6200 Southcenter Blvd Tukwila, WA 98188 UBI Number: Department Use Only Assigned to: Date Assigned: Notice is hereby given relative to the completion of contract or project described below Project Name 42nd Ave S Roadside Barrier Project # 91310301 Contract Number 16 -001 Job Order Contracting ❑ Yes ❑ No Description of Work Done /Include Jobsite Address(es) removing existing guardrails and end terminals, furnishing and installing guardrail including posts, rails, terminals and other items, site restoration, and installing channelization near the intersection of S 116th street and 42nd ave S in Tukwila, WA. Federally funded transportation project? ❑ Yes V No (if yes, provide Contract Bond Statement below) Contractor's Name Dirt and Aggregate Interchange, Inc E -mail Address contractor @dirtagg.com Affidavit ID* 636467 Contractor Address 20905 NE Sandy Blvd, Fairview, OR 97024 Te 503 ephone # - 661 -5093 If Retainage is not withheld, please select one of the following and List Surety's Name & Bond Number. ❑ Retainage Bond ❑ Contract/Payment bond (valid for federally funded transportation projects) Name: (Bond Number: Date Contract Awarded 12/7/15 Date Work Commenced 2/22/16 Date Work Completed 2/26/16 Date Work Accepted Were Subcontracters used on this project? If so, please complete Addendum A. WrYes ❑ No Affidavit ID* - No L &I release will be granted until all affidavits are listed. Contract Amount Additions (+ ) Reductions (- ) Sub -Total Sales Tax Rate 0 (If various rates apply. please send a breakdown) Sales Tax Amount $ 77,777.00 $ 0.00 $ 6,440.50 $ 71,336.50 $ 0 TOTAL $ 71 336 50 Liquidated Damages $ Amount Disbursed $ Amount Retained $ NOTE: These two totals must be equal 0.00 67,769.67 3,566.83 TOTAL $ 71,336.50 Comments: 1 r'&.rta— cl� 4--. Note: The Disbursing Officer must submit this completed notice immediately after acceptance of the work done under this contract. NO PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of all release certificates. Submitting Form: Please submit the completed form by email to all three agencies below. Contact Name: Diane Jaber Email Address: diane.jaber @tukwilawa.gov Department of Revenue C Public Works Section (360) 704 -5650 PWC @dor.wa.gov C440 Washington State Department of Labor & Industries Contract Release (855) 545 -8163, option # 4 ContractRelease @LNI. WA.GOV REV 31 0020e (10/26/15) F215- 038 -000 10 -2014 Title: Fiscal Cordinator Phone Number: 206- 433 -1871 Employment Security Department Registration, Inquiry, Standards & Coordination Unit (360) 902-9450 publicworks@esd.wa.gov 33 Addendum A: Please List all Subcontractors and Sub -tiers Below This addendum can be submitted in other formats. Provide known affidavits at this time. No L &I release will be granted until all affidavits are listed. Subcontractor's Name: UBI Number: (Required) Affidavit ID* Apply A Line Inc 600553941 637145 Bag Lady Inc 601734719 635355 CAD of Puget Sound 603058404 632461 Dave's Trucking 601001281 633518 For tax assistance or to request this document in an alternate format, please call 1- 800 - 647 -7706. Teletype (TTY) users may use the Washington Relay Service by calling 711. REV 31 0020e Addendum (10/26/15) F215- 038 -000 10 -2014 34 2/29/2016 PICTURES — 42nd Ave S Roadside Barrier Project Figure 1 Looking south away from South 115th Street Figure 2 Looking north towards South 115th Street 35