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Home My WebLink AboutReg 2016-05-16 Item 4H - Budget - 0.5 FTE Increase to Foster Golf Course Pro ShopCOUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mu is review Council review 05/16/16 RS ❑ Resolution g Date Aft ,t' ❑ Bid Award Mtg Date ❑ Public Hearing Mt g Date ❑ Other Mtg Date SPONSOR ❑ Council [:]Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ TS N P&R ❑ Police ❑ PW1' SPONSOR'S The proposed action allows the Pro Shop new staffing model to include two 3/4 -time SUMMARY positions to staff the hours of operation and provide the customer service needed to meet the growing demands of the golfing community. Our current 1.0 FTE will be reduced to 0.75; using the 0.25 balance from that position and adding it to the requested 0.5 FTE allows for the two 3/4 positions. The Council is being asked to consider and approve the increase of 0.5 FTE to the Foster Golf Links Pro Shop utilizing existing 2016 budget. REVIEWED BY ❑ COW Mtg. ® CA &P Cmte ❑ F &S Cmte ❑ Transportation Cmte ❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 5/9/16 COMMIT -= CHAIR: QUINN RECOMMENDATIONS: SPONSOR /ADMIN. Department of Parks & Recreation COMMrI-1'1,E Unanimous Approval; Forward to Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRIED AMOUNT BUDGETED APPROPRIATION REQUIRED $33,145 $33,145 $0 Fund Source: 411 Comments: Using existing budget to fund the increase of the 0.5 FIE MTG. DATE RECORD OF COUNCIL ACTION 5/16/16 ITEM INFORMATION ITEMNO. 5921 STAFF SPONSOR: RICK STILL ORIGINAI. AGENDA DATE: 5/16/16 AGENDA ITEM TITLE Increase of 0.5 FTE to the Pro Shop utilizing existing 2016 budget. CATEGORY ❑ Discussion Mtg Date ® Motion g Date 5116116 Mt ❑ Resolution g Date Aft ❑ Ordinance Mt Dote ❑ Bid Award Mtg Date ❑ Public Hearing Mt g Date ❑ Other Mtg Date SPONSOR ❑ Council [:]Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ TS N P&R ❑ Police ❑ PW1' SPONSOR'S The proposed action allows the Pro Shop new staffing model to include two 3/4 -time SUMMARY positions to staff the hours of operation and provide the customer service needed to meet the growing demands of the golfing community. Our current 1.0 FTE will be reduced to 0.75; using the 0.25 balance from that position and adding it to the requested 0.5 FTE allows for the two 3/4 positions. The Council is being asked to consider and approve the increase of 0.5 FTE to the Foster Golf Links Pro Shop utilizing existing 2016 budget. REVIEWED BY ❑ COW Mtg. ® CA &P Cmte ❑ F &S Cmte ❑ Transportation Cmte ❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 5/9/16 COMMIT -= CHAIR: QUINN RECOMMENDATIONS: SPONSOR /ADMIN. Department of Parks & Recreation COMMrI-1'1,E Unanimous Approval; Forward to Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRIED AMOUNT BUDGETED APPROPRIATION REQUIRED $33,145 $33,145 $0 Fund Source: 411 Comments: Using existing budget to fund the increase of the 0.5 FIE MTG. DATE RECORD OF COUNCIL ACTION 5/16/16 MTG. DATE ATTACHMENTS 5/16/16 Informational Memorandum dated 5/2/16 Minutes from the Community Affairs and Parks Committee meeting of 5/9/16 100 City of Tukwila Allan Ekberg, Mayor TO: Community Affairs and Parks Committee FROM: Rick Still, Parks and Recreation Director CC: Mayor Ekberg DATE: May 2, 2016 SUBJECT: Increase of 0.5 FTE Pro Shop Staff bill M ISSUE Authorize an increase to the 2016 budget to permit the addition of 0.5 Full Time Employees (FTE) to the Foster Golf Links (FGL) Pro Shop staffing model. BACKGROUND When opening the Clubhouse in 2004, the FGL Pro Shop staffing model included 3.75 FTE. Since August 2014, with the retirement of the Golf Superintendent, FGL has experimented with operating the Pro Shop with 3.0 FTE. The golf course operates from 30 minutes before sunrise to 30 minutes after sunset 363 days per year, taking Christmas Day and New Year's Day off from full course operations. There were over 50,000 golf rounds played in 2015 at FGL contributing approximately $1,700,000 in revenue for the operations of the golf course. DISCUSSION The golf course has been very successful with the experimental golf staffing model. However, with a commitment to excellent customer service and the growth in golf programs, the current staffing model is proving to be more challenging to meet the needs of the golf course within our current budget, mainly managing extra labor costs and meeting the needs of the golfers. One of our current 1.0 FTE Administrative Support Technicians has requested to modify his position to 0.75 or %-time. This request works well to meet the long term plan for the FGL Pro Shop staffing model. The future need of having two %-time employees in addition to the current two 1.0 employees will help provide the hours of coverage and the knowledge base to meet the needs of the golfing community. To support the staff requested hour reduction and to provide a better golf experience, an addition of 0.5 FTE is requested to have an additional %-time employee. The funding for the additional 0.5 FTE in 2016 will come from: 1) 0.25 FTE balance from the current position reduction, 2) Pro Shop Extra Labor reduction and 3) Golf maintenance extra labor reduction. FINANCIAL IMPACT There will be no direct General Fund impact through the addition of 0.5 FTE to the Pro Shop staffing model. The combining of current operating budget resources is sufficient to cover these costs. RECOMMENDATION As this is an increase to the budget authorized for Full Time Employees, Council is being asked to forward this item to the Consent Agenda at the May 16, 2016 Regular Meeting to authorize the Mayor to fill the position accordingly. 101 102 City Council Community Affairs and Parks Committee COMMUNITY AFFAIRS AND PARKS COMMITTEE Meeting Minutes May 9, 2016 - 5:30 p.m. - Council Chamber, City Hall Councilmembers: De'Sean Quinn, Chair; Kathy Hougardy, Thomas M d // /r Staff: David Cline, Evie Boykan, Dave Johnson, Rick%Sfitl, B Linton, Nora Gierloff, Mary Hulvey, Jack Pace, Bob Giberson, Kath rStetsori, Fachel Bianchi, Peggy McCarthy, Laurel Humphrey CALL TO ORDER: Committee Chair Quinn called the 1 "fig to order at 5:30 p.m. I. ANNOUNCEMENT II. BUSINESSAGENDA ,r A. Agreement: Duwamish Hill Preserve Staff is seeking ouncil a ,oval of an ' g pprr �kementr�r}�ace vtf�' Mette Hanson, M.S. in the amount of $48,298 for w6rk t9 be don" the 0uwarh4s "ill Preserve, including design, materials, and constrU tion of etched metacs ns, entrance kiosk, and bench blocks. Funding for this agreement f from the 4 culture gra" award received in April 2016. UNANIMOUS APPROVAL. FOIIIS TO MAY 16`; 2016 REGULAR CONSENT AGENDA. rrrrr;� ir/ / / / / / % % /o�� r r B. Staffing Wlrease for Gdlf C Erse Pro Shop" Staf a rrrr j� /rkin l an additional 0.5 Full Time Employee (FTE) to the Foster ,rrrr;, ,,rrrr G #f.Vfriks Pro Shop affing rr l 1, bringing the total to 3.5 FTE. The original model included 3'/./"17,5//F TE, although it h g with 3.0 FTE since August 2014. This has recently been a cha(tegge with regard t,/// Gusto nerservice commitment and growth in golf programming. This pro l includes tNA;8i0 employees and two 0.75 employees. Funding for the additional position isilable from `Wsting operating budget, including remainder from a modified position anducti / in Pro Shop Extra Labor and Golf maintenance. UNANIMOUS APPROVAL FOF[�`O MAY 16, 2016 REGULAR CONSENT AGENDA. C. 2017 Community Development Block Grant Application Staff is seeking Council approval to submit an application to King County requesting $125,000 in Community Development Block Grant funds for the 2017 Minor Home Repair Program. The proposal is forTukwila's Office of Human Services to continue to serve as fiscal administrator for minor home repair in the cities of Tukwila, SeaTac, Des Moines and Covington. The current program budget is $130,000, with $30,000 designated for Tukwila households. In 2015 contractors served 20 unduplicated Tukwila households with 93 hours of labor. UNANIMOUS APPROVAL. FORWARD TO MAY 16, 2016 REGULAR CONSENT AGENDA. 103