HomeMy WebLinkAbout2016-04-19 Finance and Safety MinutesFINANCE AND SAFETY COMMITTEE
Meeting Minutes
.. r - I
City Council Finance and Safety Committee
April 19, 2016 - 5:30 p.m. - Hazelnut Conference Room, City Hall
Councilmembers: Verna Seal, Chair; Dennis Robertson, Kate Kruller
Staff: David Cline, Peggy McCarthy, Vicky Carlsen, Brandon Miles, Bob Giberson, Rachel
Bianchi, Rick Mitchell, Laurel Humphrey
Guest: Louise Jones - Brown, Tukwila Historical Society
CALL TO ORDER: Chair Seal called the meeting to order at 5:30 p.m.
I. PRESENTATIONS
II. BUSINESS AGENDA
A. Lease Agreement with Tukwila Historical Society
Staff is seeking Council approval of a new lease agreement with the Tukwila Historical Society
for continued use of the Tukwila Grade School /Old City Hall located at 14475 59th Avenue South.
The previous lease expired in September 2015 and the Society's use of the building is
considered mutually beneficial. The Committee considered the lease at its March 8 and April 5,
2016 meetings. The current proposal includes a straight 15 year term, clarification of the term
"property," and asks the Society to provide the list of officers and certificate of liability
insurance upon request rather than automatically. The Society has requested that the
following provision be removed:
"in the event Lessee violates any provision of this Lease Agreement, Lessor may
terminate the lessee's use of the Premises upon thirty (30) days priorwritten notice."
City staff does not support removal of this provision as this would prevent the City from taking
immediate action in the event of activities that put the building at risk. Without this provision,
termination is only allowed with one year's written notice. The Committee requested written
opinion from the City Attorney to support this and forwarded the proposed lease to the
Committee of the Whole for further discussion. FORWARD TO COMMITTEE OF THE WHOLE.
Finance and Safety Committee Minutes ..................................................................................... ............................... April 19, 2016
B. Speed Reduction in Neighborhoods of Tukwila (SPRINT)
Police staff updated the Committee on current efforts to address speeding in residential
neighborhoods. A committee with representatives from the Mayor's Office, Public Works and
the Police Department worked together to identify strategies in the categories of education,
engineering, and enforcement. This effort will use existing resources, but if successful,
approximately $122,000 will be requested in 2017 to continue the program. Revenues
generated from enforcement are expected to be around $116,000 between 2016 and 2017 so
the additional budget will be significantly offset. INFORMATION ONLY.
C. Draft Facilities Outreach Plan
Staff presented a draft facilities outreach plan to the Committee. At the Council Work Session
on April 11, 2016, the Council discussed presenting the following two options to the public on
addressing public safety facilities:
1) A public safety voter approved bond including a justice centerto house police and courts,
replacement of three fire stations, and full funding of fire apparatus and equipment. The City
would fund replacement of George Long and Minkler shops with 63/20 financing and /or LTGO
bonds and half through enterprise funds.
2) A public safety voter approved bond including a justice center to house police and courts,
replacement of three fire stations, full funding of fire apparatus and equipment, and half of the
shops replacement. The other half of shops would be funded through enterprise funds.
The Committee reviewed the proposed key messages, tactics, and timeline, and made
suggestions to emphasize public safety improvements and the fact that daily operations are at
stake, notjust major disaster concerns. The Committee also suggested providing examples of
what must be sacrificed if more construction funding comes from the general fund. Additional
tactics could include Mayor /Superintendent "Leaders at the Links," faith community, grocery
stores, event booths, Google ads, and outreach by Council. Councilmembers and staff
discussed the pros and cons of promoting two scenarios versus one, and suggested the
Community Affairs and Parks Committee discuss this further when it reviews the outreach plan
on April 26. The Finance and Safety Committee will continue to review and discuss funding
options in preparation for a recommendation to the full Council. DISCUSSION ONLY.
D. Draft 2017 -2018 Budget Outreach Plan
Staff presented a draft outreach plan regarding the City's 2017 -2018 budget. The Committee
reviewed the proposed key messages, tactics, and timeline. Outreach for the budget will be
concentrated primarily in May, freeing time in June for facilities outreach. Councilmember
Robertson, noting the importance of the public outreach on facilities, suggested scaling back
the tactics regarding the budget to avoid over communication. Councilmember Krullerwould
like the educational materials to use eye- catching graphics. Chair Seal suggested adding a
public event following the Mayor's formal delivery of the budget and before the public hearing.
Finance and Safety Committee Minutes ..................................................................................... ............................... April 19, 2016
E. Proposed 2017 -2018 Budget Priorities
Staff presented proposed 2017 -2018 Budget Priorities that were drafted based upon the May
12, 2015 and March 14, 2016 joint meetings between Council and Administration staff. Since
the adoption of the City's Strategic plan, each biennial budget has included this collaboration
on shared priorities used to guide the budget. The committee reviewed the proposed priorities
and requested the following changes:
Goal 4:
Ensure Organizational Sustai nal Effectiveness and Responsible Financial
Stewardship
Address facility deficiencies and public safety needs, continuous exploration of efficiencies and
revenue enhancements, investment in appropriate technology, infrastructure, employee
development
Goal S:
Foster Civic Pride and an Informed Community via High Quality Engagement and
OUtFeach
Conduct high _ quality engagement and outreach, expand communications and opportunities
for broad community involvement, leverage resources to unite neighborhoods
UNANIMOUS APPROVAL. FORWARD TO APRIL 25, 2016 COMMITTEE OF THE WHOLE.
III. MISCELLANEOUS
The Finance and Safety Committee Meeting adjourned at 7:48 p.m.
Next meeting: Tuesday, May 3, 2016
Committee ChairApproval
Minutes by LH