HomeMy WebLinkAboutCAP 2016-05-23 Item 2B - Contract Amendment - Building Inspection Services with 4LeafCity of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO:
Community Affairs and Parks
FROM:
Jack Pace, Director of the Department of Community Development
BY:
Jerry E Hight, Building Official
CC:
Mayor Ekberg
DATE:
May 23, 2016
SUBJECT:
41-eaf Inspections Services Contract Amendment
ISSUE
Should council approve amending the current contract (15 -123) with 41-eaf inspections services to
provide building inspection coverage?
BACKGROUND
We have sustained the building inspection schedule in the past with the use of third party inspections
services of 41-eaf Inc. With the two vacant building inspector positions and the current level of building
development there is a need to continue 41-eaf inspections services in order to maintain customer
service times response times.
DISCUSSION
The existing $100,000.00 41-eaf contract has previously been charged approximately $95,000.00 and
will need to be amended to continue to provide building inspection services, and inspector vacation
backup. Extensive recruitment and marketing have failed to fill our two current vacant building
inspector positions [Jim Dunaway retired in December of 2014, Carol Martin left in January 2015].
FINANCIAL IMPACT
Inspection service costs through the end of the contract on December 31, 2016 will require a contract
amendment for an additional $120,000.00. The original $100,000 contract will not exceed $220,000
based on this amendment. The salaries from the two vacant building inspection positions will fund
this amendment.
RECOMMENDATION
The Council is being asked to approve the $120,000 amendment to the 41-eaf Inspection Service
contract and forward onto the June 13, 2016 Committee of the Whole meeting and the subsequent
June 20, 2016 Regular Meeting Consent agenda.
ATTACHMENTS
41-eaf Inspections Service contract amendment
5
Amendment #1
Between the City of Tukwila and 41-eaf Inc.
That portion of Contract No.15 -123 between the City of Tukwila and 41-eaf Inc. is amended
as follows:
Section 2:
2. Compensation and Method of Payment.
rendered according to the rate and method
incorporated herein by this reference. The
$220,000.00 at a rate of $70.00 per hour.
The City shall pay the Contractor for services
set forth on Exhibit B attached hereto and
total amount to be paid shall not exceed
All other provisions of the contract shall remain in full force and effect.
Dated this day of , 2016.
CITY OF TUKWILA
Mayor, Allan Ekberg, Mayor
CA: 2012
CONTRACTOR
Printed Name Gene Barry
Title: 41-eaf Inc. Vice President
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CITY OF TUKWILA
EXHIBIT `B" TO BUILDING SERVICES CONTRACT
Inspection Services
Commercial Building Inspector (Building Inspector II) .......... ............................$70 /hour
Overtime........................................................ ..........................$1.5X hourly rate
Consultant's Building Inspector will be billed to the City at the Commercial Building Inspector
(Inspector 11) rate of $70 /hr. 4LEAF's Project Manager will work with the City for reviewing
and approving inspection staff assigned to the City.
• Review by Engineer must be authorized in advance via email by City of Tukwila.
• Overtime must be authorized by the City of Tukwila via email prior to being incurred.
• Commercial Building Inspector rates apply for commercial building, plumbing and
mechanical inspections, and inspections of multi- family residential (more than two
dwelling units per building).
• Residential Building Inspector rates apply for residential building, plumbing and
mechanical inspections.
• Inspections services will be charged based on the actual inspection, not the staff assigned
by the consultant. For example, if consultant sends a senior combination inspector to
conduct a residential building inspection, consultant will charge the City the residential
inspector rate.
• Rates are inclusive of "tools of the trade" such as forms, telephones and consumables.
• All invoicing to be done monthly. Invoices must be itemized and include contract
number.
• Staff Augmentation work (excluding plan review) is subject to 2 -hour minimum charges
unless stated otherwise. Services billed in 2 -hour increments.
• All billable expenses will be charged at cost plus 20 %.
• Mileage will be billed at the IRS allowable rate plus 20 %.
• All requests should be made directly to 4LEAF's Project Manager.
4LEAF's designated Project Manager for this contract is:
Ed O'Reilly
1201 Pacific Avenue, Suite 600, Tacoma WA, 98402
eoreilly @41eafinc.com
Phone: (253) 203 -3336
Fax: (253) 203 -3101
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