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Reg 2016-06-06 COMPLETE AGENDA PACKET
L i of i ,1,0011 . Tukwila City Council Agenda :, ❖ •REGULAR MEETING ❖ J! Allan David Ekberg, Mayor Councilmembers: + Dennis Robertson + Verna Seal Cline, City Administrator + Kathy Hougardy + De'Sean Quinn Duffle, Council President + Kate Kruller + Thomas McLeod Monday, Joe June 6, 2016; 7:00 PM • Ord #2503 • Res #1881 1. CALL TO ORDER / PLEDGE OF ALLEGIANCE / ROLL CALL 2. SPECIAL PRESENTATION Recognize the "Tukwila, City of Opportunity Scholarship" recipients. Cheryl Thompson, Executive Assistant, Mayor's Office 3. CITIZEN COMMENT At this time, you are invited to comment on items not included on this agenda (p /ease limit your comments to Five minutes per citizen). To comment on an item listed on this agenda, please save your comments until the issue is presented for discussion. (Refer to back of agenda page for additional information.) 4. CONSENT AGENDA a. Approval of Minutes: 5/16/16 (Regular) b. Approval of Vouchers: May 23 and June 6, 2016 c. Authorize the Mayor to sign Amendment No. 2 to contract #14 -203 with B -Force Protection for park security services in the amount of $11,100. (The amendment will increase the total contract not -to- exceed amount to $44,400.) [Reviewed and forwarded to the Consent Agenda by the Community Affairs and Parks Committee on 5/23/161 Pg.1 5. UNFINISHED BUSINESS a. Authorize the Mayor to sign the final settlement change order (change orders #7 through #13) to contract #14 -078 with James W. Fowler Co. in the amount of $425,870.34; accept as complete the East Marginal Way South Storm Pipe Replacement Project; authorize release of retainage subject to the standard claim and lien release procedures (final cost of project: $2,552,955.83). b. Potential decision on the public safety bond proposal. Pg.9 Pg.21 6. NEW BUSINESS A resolution changing the name of South 92nd Place to "Phoenix Drive." Pg.39 7. REPORTS a. Mayor b. City Council c. Staff - City Administrator Report d. City Attorney e. Intergovernmental Pg.47 8. MISCELLANEOUS 9. EXECUTIVE SESSION 10. ADJOURNMENT Reasonable City Clerk's Office www,tukwilawa,gov, Tukwila Council Tukwila City Hall is ADA accessible. accommodations are available at public hearings with advance notice to the (206- 433 -1800 or TukwilaCityClerk ©TukwilaWA.gov). This agenda is available at and in alternate formats with advance notice for those with disabilities. meetings are audio /video taped (available at .tu ila a.gov) HOW TO TESTIFY If you would like to address the Council, please go to the podium and state your name and address clearly for the record. Please observe the basic rules of courtesy when speaking and limit your comments to 5 minutes. The Council appreciates hearing from citizens but may not be able to take immediate action on comments received until they are referred to a Committee or discussed under New Business. CITIZEN COMMENTS At each Council meeting, citizens are given the opportunity to address the Council on items that are not included on the agenda during CITIZEN COMMENTS. Please limit your comments to 5 minutes. SPECIAL MEETINGS /EXECUTIVE SESSIONS Special Meetings may be called at any time with proper public notice. Procedures followed are the same as those used in Regular Council meetings. Executive Sessions may be called to inform the Council of pending legal action, financial, or personnel matters as prescribed by law. Executive Sessions are not open to the public. PUBLIC HEARINGS Public Hearings are required by law before the Council can take action on matters affecting the public interest such as land -use laws, annexations, rezone requests, public safety issues, etc. Section 2.04.150 of the Tukwila Municipal Code states the following guidelines for Public Hearings: 1. The proponent shall speak first and is allowed 15 minutes for a presentation. 2. The opponent is then allowed 15 minutes to make a presentation. 3. Each side is then allowed 5 minutes for rebuttal. 4. Citizens who wish to address the Council may speak for 5 minutes each. No one may speak a second time until everyone wishing to speak has spoken. 5. After each speaker has spoken, the Council may question the speaker. Each speaker can respond to the question, but may not engage in further debate at that time. 6. After the Public Hearing is closed and during the Council meeting, the Council may choose to discuss the issue among themselves, or defer the discussion to a future Council meeting, without further public testimony. Council action may only be taken during Regular or Special Meetings. COUNCIL MEETING SCHEDULE No Council meetings are scheduled on the 5th Monday of the month unless prior public notification is given. Regular Meetings - The Mayor, elected by the people to a four -year term, presides at all Regular Council Meetings held on the 1st and 3rd Mondays of each month at 7:00 p.m. and Special Meetings. Official Council action in the form of formal motions, adopting of resolutions and passing of ordinances can only be taken at Regular or Special Council meetings. Committee of the Whole Meetings - Councilmembers are elected for a four -year term. The Council President is elected by the Councilmembers to preside at all Committee of the Whole meetings for a one -year term. Committee of the Whole meetings are held the 2nd and 4th Mondays at 7:00 p.m. Issues discussed there are forwarded to Regular or Special Council meetings for official action. COUNCIL AGENDA SYNOPSIS Meeting Date Prepared by Mayor's review review 06/06/16 RE ITEM INFORMATION ITEM No. 4.C. STAFF SPONSOR: ROBERT EATON ORIGINAL AGENDA DATE: 06/06/16 AGENDA ITEM TITLE Contract Amendment to extend Park Security Services through 2016 CATEGORY fl Discussion Mtg Date Motion Date 6/6/16 E Resolution Mtg Date Ordinance Mtg Date E Bid Award Mtg Date E Public Hearing Mtg Date E Other Mtg Date W Mtg SPONSOR P Council l Mayor E HR — DCD Finance E Fire TS ZP&R Police Li PW SPONSOR'S Amend current Park Security Services contract to extend through end of 2016 for SUMMARY additional $11,100. Puts total contract over $40,000 so seeking Council approval on 6/6/16 Consent Agenda. REVIEWED BY — COW Mtg. E Utilities Cmte DATE: 05/23/16 ■ CA&P Cmte E F&S Cmte E Transportation Cmte Parks Comm. [1 Planning Comm. COMMITTEE CHAIR: QUINN E Arts Comm. RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE Parks & Recreation Unanimous Approval; Forward to Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $11,100 $11,100 $0 Fund Source: 000.15.576.800.41.03 Comments: MTG. DATE RECORD OF COUNCIL ACTION 06/06/16 MTG. DATE ATTACHMENTS 06/06/16 Informational Memorandum dated 5/18/16 Contract Amendment Minutes from the Community Affairs and Parks Committee meeting of 5/23/16 2 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Community Affairs and Parks Committee FROM: Rick Still, Director Parks & Recreation BY: Robert Eaton, Parks & Recreation Manager CC: Mayor Ekberg DATE: May 18, 2016 SUBJECT: Contract Amendment to Extend Park Security Services through 2016 ISSUE Need to extend current Parks Security Services contract through end of 2016. BACKGROUND Parks Maintenance contracts with B-Force Protection for Park Security Services and the current contract is set to expire June 30, 2016 and needs to be extended through the end of 2016. DISCUSSION The contract amendment is to extend the existing contract from July 1, 2016 through December 31, 2016 for $11,100 which will put the total contract amount over $40,000 therefore requiring Council approval. The contract began in 2014 and has been amended each year to extend services. FINANCIAL IMPACT The additional six months of services costs $11,100 and is in the budget. The new contract total will be $44,400. RECOMMENDATION The Council is being asked to consider this item on the Consent Agenda at the June 6, 2016 Regular Meeting to approve the Mayor to sign the contract amendment. ATTACHMENTS Contract Amendment 3 4 City of Tukwila 6200 Southcenter Boulevard, Tukwila WA 98188 Agreement Number: CONTRACT FOR SERVICES Amendment #2 Between the City of Tukwila and B-Force Protection That portion of Contract No.14-203 between the City of Tukwila and B-Force Protection is amended as follows: Sections: 2. Compensation and Method of Payment. The City shall pay the Contractor for services rendered according to the rate and method set forth on Exhibit A attached here to and incorporated herein by this reference. The total amount to be paid shall not exceed $44,400.00 (22,200.00 per year). 4. Duration of Agreement. This Agreement shall be in full force and effect commencing January 1, 2015 and ending December 31, 2016 unless written notice to terminate the Agreement is given to the Contractor (as outlined in number 10) in the original contract All other provisions of the contract shall remain in full force and effect. Dated this day of , 2016. CITY OF TUKWILA CONTRACTOR Allan Ekberg, Mayor Printed Name/Title: CA: 2012 Page 1 of 1 5 6 City of Tukwila City Council Community Affairs and Parks Committee COMMUNITY AFFAIRS AND PARKS COMMITTEE Meeting Minutes May23, 2016 - 5:30 p.m. - Council Chamber, City Hall Councilmembers: De'Sean Quinn, Chair; Kathy Hougardy, Thomas McLeod Staff: David Cline, Laura Benjamin, Moira Bradshaw, Chris Flores, Rachel Bianchi, Rick Still, Jack Pace, Laurel Humphrey CALL TO ORDER: Committee Chair Quinn called the meeting to order at 5:30 p.m. I. ANNOUNCEMENT There was consensus to discuss the Committee work plan as the first item of business. 11. BUSINESS AGENDA A. Committee Work Plan Councilmember McLeod mentioned he has coordinated with Parks Department staff and will be bringing forward an update on the Health Tukwila initiative. Chair Quinn noted that the Committee has been working on the issue with playground access for apartment- dwelling children. Since the topic first came up, there have been reports that one of the apartment complexes is now prohibiting children from being in the laundry room. Chair Quinn has been communicating with adjacent property owners and has requested sample agreement language relating to the potential for a public private partnership to provide play space. The City Attorney is currently working on this, and when it is complete the Committee will be prepared to discuss next steps and make a recommendation to the full Council. DISCUSSION ONLY. B. Contract Amendment: B -Force Security for Tukwila Parks Staff is seeking Council approval of an amendment to a contract with B -Force Protection in the amount of $11,100 to extend park security services through the end of 2016. The new contract total will be $44,400. UNANIMOUS APPROVAL. FORWARD TO JUNE 6, 2016 REGULAR CONSENT AGENDA. C. Contract Amendment: 4Leaf Inspection Services Staff is seeking Council approval of an amendment to a contract with 4Leaf Inspection Services in the amount of $120,000 to extend the provision of inspection services through the end of 2016. Use of 3rd party inspection services has sustained the schedule due to two vacant building inspector positions and the high level of development. Salaries from the vacant positions will fund this amendment. UNANIMOUS APPROVAL. FORWARD TO JUNE 13, 2016 COMMITTEE OF THE WHOLE. 7 8 COUNCIL AGENDA SYNOPSIS Meetin.;Date Pre ared b , Mayor's review tit review 05/23/16 BG 1 i id Resolution Mtg Date Ordinance Mtg Date 06/06/16 BG Other Mtg Date CATEGORY a Discussion MtsDate SPONSOR Council LI Mayor LI HR 0 DCD Finance El Fire IT 111 P&R 0 Police ■ PIV SPONSOR'S The contract with James W Fowler is complete for the East Marginal Way S Storm Pipe SUMMARY Replacement Project. This project repaired the failing storm drainage system along E Marginal Way S. Due to excavation issues for buried rocks and conflicts with 3rd Party Utilities, the final settlement with Fowler is over contingency by $425,870.34. Council is being asked to accept the settlement and finalize the contract with James W Fowler in the amount of $2,552,955.83. Reimbursement from 3rd Party Utilities will be sought. REVIEWED BY • COW Mtg. E1 CA&P Cmte F&S Cmte Transportation Cmte Cmte Arts Comm. E Parks Comm. E Planning Comm. COMMITTEE CHAIR: KATHY HOUGARDY 0 Utilities DATE: 05/10/16 RECOMMENDATIONS: SPONSOR/ADMIN. COMMErTEE Public Works Unanimous Approval; Forward to Committee of the Whole ITEM INFORMATION ITEM No. 5.A. CAS NUMBER: STAFF SPONSOR: BOB GIBERSON ORIGINAL AGENDA DATE: 05/23/16 AGENDA ITEM TITLE East Marginal Way S Storm Pipe Replacement Final Settlement with Project Completion and Acceptance 05/23/16 Z Motion Alts Date 06/06/16 Resolution Mtg Date Ordinance Mtg Date Ell Bid Award Mtg Date E Public Hearing Mtg Date Other Mtg Date CATEGORY a Discussion MtsDate SPONSOR Council LI Mayor LI HR 0 DCD Finance El Fire IT 111 P&R 0 Police ■ PIV SPONSOR'S The contract with James W Fowler is complete for the East Marginal Way S Storm Pipe SUMMARY Replacement Project. This project repaired the failing storm drainage system along E Marginal Way S. Due to excavation issues for buried rocks and conflicts with 3rd Party Utilities, the final settlement with Fowler is over contingency by $425,870.34. Council is being asked to accept the settlement and finalize the contract with James W Fowler in the amount of $2,552,955.83. Reimbursement from 3rd Party Utilities will be sought. REVIEWED BY • COW Mtg. E1 CA&P Cmte F&S Cmte Transportation Cmte Cmte Arts Comm. E Parks Comm. E Planning Comm. COMMITTEE CHAIR: KATHY HOUGARDY 0 Utilities DATE: 05/10/16 RECOMMENDATIONS: SPONSOR/ADMIN. COMMErTEE Public Works Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $2,552,955.83 $2,264,660.53 $425,870.34 Fund Source: 412 SURFACE WATER FUND (PG 89, 2015 CIP) Comments: Proposed reimbursement from 3rd Party Utilities is $326,000,00. MTG. DATE RECORD OF COUNCIL ACTION 05/23/16 06/06/16 MTG. DATE ATTACHMENTS 05/23/16 Informational Memorandum dated 05/06/16 State of WA Depart of Revenue Notice of Completion 14-078 Project Photos Minutes from the Utilities Committee meeting of 05/10/16 06/06/16 9 10 City of Tukwila Public Works Department - Bob Giberson, Director INFORMATIONAL MEMORANDUM TO: Utilities Committee FROM: Bob Giberson, Public Works Director CC: Mayor Ekberg DATE: May 6, 2016 SUBJECT: East Marginal Way S Storm Pipe Replacement Project Project No. 91241206, Contract No. 14 -078 Settlement and Final Project Closeout and Acceptance Allan Ekberg, Mayor ISSUE Approve the proposed final settlement change order, subsequent final acceptance and closeout of the East Marginal Way S Storm Replacement Project. BACKGROUND Contract No. 14 -078 with James W Fowler Co was awarded by Council on June 2, 2014 for work that included the repair of a failing storm drainage system along East Marginal Way S between S 130th St and the Green River. The project is funded with Surface Water Enterprise funds and included a project contingency of 10 %. At both the February 10, 2015 Utilities Committee and Council, the issue of unforeseen conditions was brought forward, which gave budget approval for extended construction management services on the project. This was needed because of unforeseen circumstances including buried rocks and trees, as well as utility conflicts with several third party utilities. The buried rocks and trees were found to be spaced randomly throughout the excavation, requiring additional staff and equipment hours. Despite significant upfront work during design to locate and map utilities, several third party utilities were discovered to be overlapping our designed storm drain trench. While the extra cost to remove rocks and trees must be borne by the City, staff believes that there is an obligation for the third party partners to reimburse the City for the impacts and extra work caused by their utility conflicts. Negotiations with the third parties are underway and ongoing. DISCUSSION The extra work to overcome the underground obstructions was tracked during construction and initially reimbursed using existing bid items for force account (time and materials). When it became obvious that the original bid items estimated dollar amounts were not adequate to cover all of the conflicts encountered, and the contractor and the City could not agree on the total compensation required for this work, we continued to track the impacts while the final payment was placed in dispute. Once construction was complete we gathered most of the relevant documents from the contractor, calculated the project's remaining undisputed obligations and finalized them into Change Order Nos. 7 through 12, which together essentially used up the project contingency of 10 %. w: \pw eng \projects\a- dr projects\emws emergency storm pipe repair 11 -19 -12 (91241206) \final payment\emw storm final payment and budget uc revised 5.4.16 gl.doc 11 Informational Memo May 6, 2016 Page 2 The final negotiations over remaining disputed items continued for several months and were not concluded until early 2016. The final settlement Change Order No. 13 has been signed by the contractor and represents full and final payment for all outstanding obligations and includes a release of claims. In order to process the final Change Order and payment, we need to encumber additional funds, described below. Once approval of this proposed settlement has been obtained, we will seek reimbursement from the third party utilities for impacts to our project caused by their facilities. FISCAL IMPACT The numbers below show the original contract amount with JW Fowler with 10% contingency. Council approved dedicating $137,575.04 of the contingency for the extension of the construction management contract with KPG, Inc. on February 17, 2015. With all of the Change Orders processed, the contingency is deficient by $423,230.97 (without sales tax on some items). We have already received reimbursement from Frontier Communication, which reduces the amount needed to settle the remaining disputes with JW Fowler. Staff is requesting Council approval of the final settlement Change Order, additional budget authority in the amount of $425,870.34 to cover the settlement, the subsequent final payment and proceed with the closeout of the project. The Surface Water Management (SWM) ending fund balance has sufficient funds to cover this amount. The SWM fund is in good shape in 2015 and 2016 and reserves are more than adequate. Further, we are actively negotiating full reimbursement from all necessary third party utility project partners and these reimbursement funds will bring the project budget to within $100,000 of the original contingency amount. The original contingency at the time of bid award was set at 10% or $205,878.23; with the addition of the $100,000, the actual project contingency came in at 15 %. An important lesson learned from this project is the need to be more realistic about our contingency needs on similar efforts, which should probably be in the range of 15% to 20% with the amount of unknown circumstances. The expected fiscal impact to the contract is as follows: Original Contract — JW Fowler w/ contingency Minus KPG Construction Management Claim settlement Change orders Final Contract Amount: Proposed Reimbursement 3rd Party Utilities $ 2,264,660.53 (137, 575.04) 425,870.34 $ 2.552,955.83 ($ 326,000.00) Total project overrun $ 100,000.00 RECOMMENDATION Council is being asked to approve the project settlement amount of $425,870.34 to cover the final payment and accept Contract No. 14 -078 with James W Fowler for $2,552,955.83 the East Marginal Way S Storm Pipe Replacement Project, subject to the standard claim and lien release procedures. This acceptance is also with the expectation that the City will be reimbursed $326,000 by third party utilities, reducing the financial impact to the City to $100,000. Council is asked to consider this item at the May 23, 2016 Committee of the Whole and subsequent June 6, 2016 Regular Meeting. ATTACHMENTS Photos of Project Notice of Completion No. 14 -078 w: \pw eng \projects \a - dr projects \emws emergency storm pipe repair 11 -19 -12 (91241206) \final payment \emw storm final payment and budget uc revised 5.4.16 gl.doc 12 Date: ❑ Original ❑ Revised # NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT Contractor's UBI Number: 601241487 Name & Mailing Address of Public Agency City of Tukwila 6200 Southcenter Blvd Tukwila WA 98188 UBI Number: 179 -00 -208 Department Use Only Assigned to: Date Assigned: Notice is hereby given relative to the completion of contract or project described below Project Name East Marginal Way S Storm Pipe Replacement 91241206 Contract Number 14 -078 Job Order Contracting ❑ Yes E No Description of Work Done /Include Jobsite Address(es) Construction of approximately 1,750 LF of 42 -inch storm drainage improvements within the right -of -way for East Marginal Way South in Tukwila. Federally funded transportation project? P Yes LYJ No (if yes, provide Contract Bond Statement below) Contractor's Name James W Fowler Co. E -mail Address johnf @jwfowler.com Affidavit ID* 578315 Contractor Address 12775 Westview Dr Dallas OR 97338 Te 503 ephone # - 623 -5373 If Retainage is not withheld, please select one of the following and List Surety's Name & Bond Number. Retainage Bond ❑ Contract/Payment bond (valid for federally funded transportation projects) Name: Liberty Mutual Insurance Company (Bond Number: 023028584 Date Contract Awarded 6/3/14 Date Work Commenced 7/18/14 Date Work Completed 3/10/15 Date Work Accepted Were Subcontracters used on this project? If so, please complete Addendum A. [Yes ❑ No Affidavit ID* - No L &I release will be granted until all affidavits are listed. Contract Amount Additions (+ ) Reductions (- ) Sub -Total Sales Tax Rate 9.5 (If various rates apply, please send a breakdown) Sales Tax Amount $ 2,051,720.00 $ 757,577.38 $ 266,043.21 $ 2,543,254.17 Liquidated Damages $ Amount Disbursed $ 2,552,955.83 Amount Retained $ $ 9,701.66 TOTAL $ 2.552.955 83 NOTE: These two totals must be equal TOTAL $ 2,552,955.83 Comments:' Note: The Disbursing Officer must submit this completed notice immediately after acceptance of the work done under this contract. NO PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of all release certificates. Submitting Form: Please submit the completed form by email to all three agencies below. Contact Name: Email Address: Diane Jaber dianejaber@tukwilawa.gov Department of Revenue Public Works Section (ir (360)704 -5650 PWC @dor.wa.gov 0 Washington State reparmient of Labor & Industries Contract Release (855) 545 -8163, option # 4 ContractRelease @LN I. WA.GOV REV 31 0020e (10/26/15) F215- 038 -000 10 -2014 Title: Fiscal Specialist Phone Number: 206- 433 -1871 Employment Security Department Registration, Inquiry, Standards & Coordination Unit (360) 902-9450 publicworks @esd.wa.gov 13 Addendum A: Please List all Subcontractors and Sub -tiers Below This addendum can be submitted in other formats. Provide known affidavits at this time. No L &I release will be granted until all affidavits are listed. Subcontractor's Name: UBI Number: (Required) Affidavit ID* Advanced Government Svcs, Inc. 602304323 571043 Apply A Line, Inc 600553941 580594 Best Parking Lot Cleaning, Inc 601901928 571761 Bravo Environmental NW, Inc 602946216 573960 C &P Fencing 603210811 577154 Cadman Inc 176000099 596769 Corliss Resources, Inc 602237779 584132 De Watering Services 602648434 547195 Glacier Northwest 601301145 585237 Ground Up Road Construction, Inc 602790246 543439 Hot Mix Pavers, Inc 600310693 576104 JMR Trucking, Inc 602101301 580548 K &D Services, Inc 600606705 574995 National Concrete Cutting, Inc 600195813 570913 Penhall Company 601258537 573072 PLS, Inc 601979933 572987 Silverstreak, Inc 600432781 571004 Speer Taps, Inc 600491975 562749 Statewide Rent -A- Fence, Inc 600348533 574473 Transportation Systems, Inc 602726209 571313 Twist, Inc 602561383 548741 Tyee Concrete Construction, Inc 602123519 584838 Ventilation Power Cleaning, Inc 578089188 573787 For tax assistance or to request this document in an alternate format, please call 1- 800 - 647 -7706. Teletype (TTY) users may use the Washington Relay Service by calling 711. REV43,I 0020e Addendum (10/26/15) F215- 038 -000 10 -2014 1 9 IEast Marginal Way South 5 St:M'al Pipe Replacement Figure 1 - Bedrock encountered in storm drain trench Figure 2 — Bedrock being hauled out 1 [;•t Marginal Way South 5 Storm Pipe Replacement Figure 3 — Bedrock being loaded for haul 2 16 Figure 4 — Unanticipated logs in storm drain trench East Marginal Way South S Storm Pipe Replacement ' ^ rva. 4141,4411 4"" Figure 5 — Multiple logs being reading for haul off site Figure 6 — Unexpected concrete encased telecom ducts in storm trench 3 17 18 Utilities Committee Minutes May 10, 2016 C. Project Completion: East Marginal Way South Storm Pipe Replacement Project Staff is seeking Council approval of the final settlement change order, project completion and closeout of the East Marginal Way South Storm Replacement Project with the James W. Fowler Co. in the total amount of $2,552,955.83. This project repaired a failing storm drainage system along East Marginal Way South between South 130th Street and the Green River. During the course of the project, numerous unforeseen conditions arose including buried rocks, trees, and utility conflicts, requiring additional staff and equipment hours. City staff is negotiating with the third party utilities to obtain reimbursement for their conflicts. Staff is requesting approval of the final settlement Change Order to include additional budget authority in the amount of $425,870.34 to cover the settlement and closeout. The Surface Water Management fund can cover this amount. Reimbursement from the third party utilities is being negotiated for up to $326,000, leaving the total project overrun at $100,000, representing 15% contingency. The original contract approved by Council included 10% contingency. Staff intends to be more realistic about contingency estimates on similar efforts in the future. Committee members asked clarifying questions especially with regard to the timing of the utility conflict reimbursements. UNANIMOUS APPROVAL. FORWARD TO MAY 23, 2016 COMMITTEE OF THE WHOLE. III. MISCELLANEOUS Meeting adjourned at 6:42 p.m. Next meeting: Tuesday, May 24, 2016 Committee Chair Approval Minutes by LH, Reviewed by GL 19 20 COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's review Council review 06/06/16 LH ITEM INFORMATION ITEM No. 5.B. STAFF SPONSOR: LAUREL HUMPHREY i \GENOA ITI? M TITLI ORIGINAL AGENDA DATE: 6/6/16 Discussion and consensus on a proposed Public Safety Plan and direction to proceed with community outreach on a potential ballot measure. SPONSOR Council ❑ Mayor ❑ HR E DCD ❑ Finance IT CP &R Polzce PW SPONSOR'S SI MMARY Staff is seeking Council direction on details of a Public Safety Plan bond proposal for the purpose of a public outreach campaign. The Finance and Safety Committee has been deliberating this proposal over the course of several meetings and the Full Council held a special Work Session on June 6. If Council gives direction to proceed, public outreach will begin with a mass mailing and the following open houses: June 22 at Station 51, June 25 and Station 52, and June 26 at Station 54. RI?\'IIWI ) BY 111 COW Mtg. ❑ CA &P Cmte ® F &S Cmte ❑ Transportation Cmte ❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 6/2/16 COMMITTEE CHAIR: RECOMMENDATIONS: SPONSOR /ADMIN. COMMI'I"I "EE COST IMPACT / FUND SOURCE EXPENDITURE. REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION MTG. DATE ATTACHMENTS 6/6/16 Minutes from the Special Finance and Safety Committee meetng of 6/2/16 Informational Memorandum, with attachments 21 ® Motion C Resolution ❑ Ordinance ❑ Bid Award C Public Hearing ❑ Other CATI?GORY ►1 Discussion Mtg Date 6/6/16 Mtg Date 6/6/16 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date SPONSOR Council ❑ Mayor ❑ HR E DCD ❑ Finance IT CP &R Polzce PW SPONSOR'S SI MMARY Staff is seeking Council direction on details of a Public Safety Plan bond proposal for the purpose of a public outreach campaign. The Finance and Safety Committee has been deliberating this proposal over the course of several meetings and the Full Council held a special Work Session on June 6. If Council gives direction to proceed, public outreach will begin with a mass mailing and the following open houses: June 22 at Station 51, June 25 and Station 52, and June 26 at Station 54. RI?\'IIWI ) BY 111 COW Mtg. ❑ CA &P Cmte ® F &S Cmte ❑ Transportation Cmte ❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 6/2/16 COMMITTEE CHAIR: RECOMMENDATIONS: SPONSOR /ADMIN. COMMI'I"I "EE COST IMPACT / FUND SOURCE EXPENDITURE. REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION MTG. DATE ATTACHMENTS 6/6/16 Minutes from the Special Finance and Safety Committee meetng of 6/2/16 Informational Memorandum, with attachments 21 22 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Finance and Safety Committee FROM: Laurel Humphrey, Council Analyst CC: Mayor Ekberg DATE: May 16, 2016 SUBJECT: Public Safety Bond Proposal ISSUE Discussion and recommendation on which Public Safety Bond package to promote during the public outreach process. DISCUSSION Public outreach on a proposed Public Safety Bond is scheduled to begin in early June. At its April 11, 2016 Facilities Plan Work Session, the Council discussed promoting the following two options to the public during a robust public outreach campaign. Option 1 Public Safety Voter Approved Bond • Justice Center (Police and Courts) • Replace three Stations 51, 52, 54 • Fully fund fire apparatus /equipment General Fund (63:20 and /or LTGO bonds) • 50% Shops Facility Enterprise funds • 50% Shops Facility Option 2 Public Safety Voter Approved Bond • Justice Center (Police and Courts) • Replace three Stations 51, 52, 54 • Fully fund fire apparatus /equipment • 50% Shops Facility Enterprise funds • 50% Shops Facility Based on assumptions included in the model, under Option 1, the average annual cost to owners of a $250K house would be about $116.00 over the life of the bond. Under Option 2, the average annual cost would be about $145.00 per year. It is important to remember that around 80% of property taxes in Tukwila are paid by commercial properties so they would also bear 80% of the total debt service. The Finance and Safety and Community Affairs and Parks Committees each reviewed the proposed public outreach plan in May, and during those discussions each committee discussed the pros and cons of promoting one or two options to the public. Both committees recommended that the Council refine the outreach to focus on one proposal. On May 17, the Finance and Safety Committee discussed the pros and cons of each option and decided to schedule an additional special committee meeting to continue discussion with the goal of making a recommendation to the full Council at its June 6 meeting. 23 INFORMATIONAL MEMO Page 2 If the City Council gives direction to City staff to proceed, public outreach in June will include a postcard mailing to all households on June 7, followed by the following three open houses: • June 22, Fire Station 51, 4 -7 p.m. • June 25, Fire Station 52, 10 a.m. — 12 noon • June 26, Fire Station 54, 2 -4 p.m. Additional efforts will include block watch meetings (both east and west of 1 -5) as well as presentations (aka the "road show ") at existing community group meetings. ATTACHMENTS 1. Council Question Matrix 2. Finance and Safety Committee minutes: 4/19, 5/3, 5/17 3. Community Affairs and Parks minutes: 4/25 24 \ \citystore \City Common \Council Agenda Items\ Council \6_6Regular \infomemo.docx ATTACHMENT 1 Councilmember Comment/Question Response Robertson - What is included in 21M for equipment and apparatus? 20 year bond. It is the equivalent to $900 a year from the general fund, which Is what we would need to spend to fully fund equipment and apparatus if we did it out of the general fund. Robertson Does Plan B include the administration's recommendation? Yes Quinn Was there a reassessment of the numbers? Yes, the numbers were slightly adjusted with the addition of Plan B and are not expected to change. Kruller How long Is this proposed bond? 20 years Kruller Why is a proposed Public Safety building prioritized In this This was the recommendation of the steering committee, which prioritized public safety. The Council can make proposal when the shops and fire stations are in such poor a decision on sequencing. condition? Robertson What is the impact to homeowner per year for each scenario? Covered In 4/11 Workshop. Quinn Describe the length of time the City has known of facility The City's facilities have been an issue since annexations caused some of our staff to double in different work deficiencies to the degree they are impacting service delivery. groups – such as police. While the City brought on significantly more staff to provide services to the new residents, expanded or new facilities were not Included. Since that time, staff levels have only continued to grow to meet the City's service needs and yet, with the exception of acquiring the 6300 building, we have continued to focus our investments in other capital efforts such as TIB transformation, major Infrastructure projects, etc. In 2008, a consultant study Identified the significant seismic deficiencies in many of our buildings but the subsequent recession did not allow us to do any major Investments. Through the 2012 strategic plan process there was a recognition of the Importance of city facilities, and council appropriated $350,000 for the facilities study in the 2013/2014 budget to begin addressing the issue. 0 Hougardy Can land be included In "capital purposes" re: UTGO? Yes Hougardy Would like more detail on enterprise program funds, especially to More details to follow. Current proposal for 50% of Public Works Shops to be paid for by utility enterprise funds answer to the potential for raising utility taxes fall within the expected rate increases due to planning for adequate reserves and contingencies. Rates are reviewed every fall and will undergo constant oversight based on actual consumption, usage and billings. Quinn Is there risk In the approach regarding enterprise funds Minimal risk, the City has turned a corner on the sewer failures and the relining project is funded. considering the aging system? Hougardy Would like something In writing describing the answer given just above. Kruller Could you describe previous trends regarding debt capacity? Will be provided at 5/17 F &S meeting. 1 Quinn How does this approach impact our bond rating? For both bonds Debt capactty always impacts bond rating. There isn't a schedule of how particular choices will Impact that. and 63/20. Talk to your financial planner and rating agency, look at peer cities. Hitting a threshold of 50% is a concern and should be vetted. Quinn I am interested in looking at example you provided – capital Rating agency may or may not be helpful. Question to ask Is about your overall debt utilization. They may investments have to make —full menu of things we have to do as indicate what percentage they look at. a clty and have that be evaluated on bond rating. Should we ask rating agency? 15. 4/11/16 Kruller UTGO Is dependent on voters. If they don't support levy should Facilities Steering committee looked at if /then statements, and this is a policy question for Council to decide. we go forward with city shops only? What Is the scenario? If this is There are no assumptions about proceeding. a package, why would we self - eliminate? . . z'„ . . . , V , . , Updated 5/18/16 25 16. 4/11/16 Kruller Fire Stations weren't considered until we sidelined the Fire stations 51, 52, 54 was part of Phase 1 and 2 in Facilities Study. All ranked, along with City shops, very 1 annexation. How does the priority end up being Public Safety low. This order Is the same presented in the RFA analysis, although the schedule is faster. Phasing is a Building and shops? Council decision. i I SCENARIO 2 - - 17. 4/11/16 Hougardy Is it correct that if the value of a home goes up, the taxes don't Yes. The City would levy the amount required to meet debt payments. Total assessment value divided by necessarily go up? 1,000 divided by levy amount determines the levy rate. The levy rate Is then applied to each individual parcel. The impact to the individual parcel is entirely dependent on how all other parcels' assessed value changes as well as the impact of growth (new development). 18. 4/11/16 Robertson, Seal Would like to see the details included in 29 million (YOE) for fire 18m for apparatus, annualized, 3 million for equipment. Details to be provided at the May 3 FS meeting. apparatus/equipment. 19. 4/11/16 Robertson, What is the cost difference between Shops funding via 63/20 or Details and discussion at 5/3 F &S and 5/9 CAP meetings. Hougardy LTGO 20. 4111/16 Quinn, Seal Would like data relating to service improvements — should be able This will be provided at 5/17 F &S meeting. to talk to voters about the levels of service Improvements resulting from these investments. Ballot measure should be very specific. MRSC has list of criteria for ballot measures and details are important. 21. 4/11/16 McLeod How comfortable should we be with these construction cost These are planning -level estimates prepared by architects at Rice, Fergus Miller with built in contingencies. estimates? 22. 4/11/16 McLeod Can we renovate something and make it work to save costs? The architectural assessment considered that question. Long term, City Hall is a candidate for renovation. 23. 4/11/16 Kruller I would like to see all the options included in building costs and Since these are planning -level cost estimates, they Include contingencies for unknown specifics far future land where we land on taxes. acquisition, moving, technology, etc., (similar to how the School District treated the early learning center) and certain details (e.g. furniture, fixtures) which have not been designed yet. See high level cost estimates based I on market rate per square foot building costs. 24. 4/11 /16 Robertson Would a different approach to fire service impact the number of This will be provided at 5/17 F &S meeting. stations needed? 25. 4/11/16 Seal When do we have to lock in to a scenario? The proposed outreach plan includes a May 23 postcard mailing inviting people to attend open houses. 1 Council direction by mid -May would be ideal. This allows time for additional F &S Committee review. 26. 4/19/16 Robertson What is the City's capacity to manage concurrent construction of The cost model factors in project managers for each facility under "other consultant expenses"; however there shops and justice center? could be impacts to staff to manage and coordinate land acquisition, design and construction. 27. 4/19/16 Robertson How will Council arrive at decision making point regarding the Finance and Safety will lead this effort while public outreach is ongoing. funding scenario? Fe iiiti ' ai- E-kil a'(es r ti 4 a - 74 s t tea ir. sr ,- 3 28. 5/3/16 Kruller Why not exempt ourselves from the administrative process of These fees pay for staff associated with plan review, Inspections, etc. Exempting this is a policy question. permits/fees? 29. 5/3/16 Robertson Why is land acquisition for public safety so much cheaper for Land acquisition (5 acres) for the public safety building Is significantly less complicated than the 15 acres acre? industrial required for shops. 30. 5/3/16 Robertson Is the City assuming a location on TIB for public safety? There are no siting assumptions, however the Clty Intends to gather public ideas and opinion during the outreach process. 31. 5/3/16 Robertson What if the actual building costs are lower or higher than this There is a cap for the upper limit that we cannot surpass. If costs are less, It could free up money for other estimate? Do you describe that in the bond measure? If we end buildings but there are legal restrictions on what it can be used for. The Clty could wait to issue bonds after the up needing lass how does that work with the bonds? 4 26 Updated 5/18/16 ner and there Is excess it could be 0 0 0 O 0 luated with regard to optimum service levels an Possibly. Locatl R H Are we planning to relocate Stations 5 N a) .0 olse study may be req raker, miscellaneous items such as Appraisal, real es What Is Included in "other consultant e N 00 .0 CC 01 I0 uded in the ballot me r additional 11 the co .0 0I E L 0 Q C • r C 0 � 00 c 0, E 0 U t0 Is fund management m Ea- 0 a E 39. 5/17/16 Robertson When Is the last time Tukwila used UTGO funding? Purchase of the golf course In the 70s. 40. 5/17/16 Robertson Is there a difference in call volume in apartments on TIB versus Minimal difference the East side of Old Hill? 41. 5/17/16 Robertson Would It make sense to focus a 4"' station on EMT response and EMT only would mean fire response times would significantly increase in that area. place it around 144'h? j 42. 5/17/16 Kruller Are there innovative service models In other cities that we should The City can consider thls when making operations decisions and station location analysis. There are King be looking at? County protocols and rules that may eliminate certain options. There are also industry standards for the minimum numbers of firefighters needed. 43. 5/17/16 Kruller Will there still be a need for prisoner transport service at the Court Yes. with a new facility? 44. 5/17/16 Seal, Robertson What do we need to decide and when? The immediate question Is which financing proposal to promote to the public this summer. If Council chooses to place a measure on the November ballot, that action needs to be completed by August 1. 4 4 a c 27 28 ATTACHMENT 2 Finance and Safety Committee Minutes April 19, 2016 B. Speed Reduction in Neighborhoods of Tukwila (SPRINT) Police staff updated the Committee on current efforts to address speeding in residential neighborhoods. A committee with representatives from the Mayor's Office, Public Works and the Police Department worked together to identify strategies in the categories of education, engineering, and enforcement. This effort will use existing resources, but if successful, approximately $122,000 will be requested in 2017 to continue the program. Revenues generated from enforcement are expected to be around $116,000 between 2016 and 2017 so the additional budget will be significantly offset. INFORMATION ONLY. C. Draft Facilities Outreach Plan Staff presented a draft facilities outreach plan to the Committee. At the Council Work Session on April 11, 2016, the Council discussed presenting the following two options to the public on addressing public safety facilities: 1) A public safety voter approved bond including a justice center to house police and courts, replacement of three fire stations, and full funding of fire apparatus and equipment. The City would fund replacement of George Long and Minkler shops with 63/20 financing and /or LTGO bonds and half through enterprise funds. 2) A public safety voter approved bond including a justice center to house police and courts, replacement of three fire stations, full funding of fire apparatus and equipment, and half of the shops replacement. The other half of shops would be funded through enterprise funds. The Committee reviewed the proposed key messages, tactics, and timeline, and made suggestions to emphasize public safety improvements and the fact that daily operations are at stake, not just major disaster concerns. The Committee also suggested providing examples of what must be sacrificed if more construction funding comes from the general fund. Additional tactics could include Mayor /Superintendent "Leaders at the Links," faith community, grocery stores, event booths, Google ads, and outreach by Council. Councilmembers and staff discussed the pros and cons of promoting two scenarios versus one, and suggested the Community Affairs and Parks Committee discuss this further when it reviews the outreach plan on April 26. The Finance and Safety Committee will continue to review and discuss funding options in preparation for a recommendation to the full Council. DISCUSSION ONLY. D. Draft 2017 -2018 Budget Outreach Plan Staff presented a draft outreach plan regarding the City's 2017 -2018 budget. The Committee reviewed the proposed key messages, tactics, and timeline. Outreach for the budget will be concentrated primarily in May, freeing time in June for facilities outreach. Councilmember Robertson, noting the importance of the public outreach on facilities, suggested scaling back the tactics regarding the budget to avoid over communication. Councilmember Kruller would like the educational materials to use eye- catching graphics. Chair Seal suggested adding a public event following the Mayor's formal delivery of the budget and before the public hearing. 7 29 30 FINANCE AND SAFETY COMMITTEE Meeting Minutes City of Tukwila City Council Finance and Safety Committee May 3, 2016 - 5:30 p.m. - Hazelnut Conference Room, City Hall Councilmembers: Verna Seal, Chair; Dennis Robertson, Kate Kruller Staff: David Cline, Peggy McCarthy, Vicky Carlsen, Brandon Miles, Bob Giberson, Rachel Bianchi, Rick Mitchell, Laurel Humphrey Guest: Louise Jones - Brown, Tukwila Historical Society CALL TO ORDER: Chair Seal called the meeting to order at 5:30 p.m. I. PRESENTATIONS 11. BUSINESS AGENDA A. Asset Transfer Agreement with Seattle Southside Regional Tourism Authority Staff is seeking Council approval of an agreement that would transfer the Seattle Southside Visitor Services' (SSVS) assets to the Seattle Southside Regional Tourism Authority (SSRTA). SSVS ceased being a function of the City at the end of 2015 due to the creation of the Tourism Promotion Area and the SSRTA. The draft agreement transfers the City's ownership interest in various assets including office furniture and supplies and some intellectual property (not including "Think Tukwila," "Tukwila Life," and property associated with the Rock -n -Roll Marathon.) UNANIMOUS APPROVAL. FORWARD TO MAY 16, 2016 REGULAR CONSENT AGENDA. B. 20161st Ouarter Police and Fire Financial Report Staff provided the Committee with an 1st quarter status update on the Police and Fire Department budgets, per a reporting schedule agreed to in January. Total expenditures for both departments are below the allocated budget. Councilmember Robertson asked several questions about specific expenditure types and recommended that the next report include written information explaining discrepancies of $25,000 or more. The full Council will soon receive the 2016 in Quarter Report, including all departments. INFORMATION ONLY. C. Review of Facilities Plan Council Ouestions Matrix Staff is maintaining a list of Council questions and responses with regard to the facilities plan, and an updated version was provided for Committee review. Per requests made by Council at previous meetings, the Committee was given details relating to fire apparatus and equipment, construction costs, and differences between 63:20 lease and LTGO bond financing for 50% of the Public Works shops. Questions relating to these were recorded in the matrix. Chair Seal stated that she feels the Council may be ready to select one financing option prior to public outreach in 9 31 Finance and Safety Committee Minutes May 3, 2016 an effort to streamline the messaging. The Committee asked for an agenda item to be scheduled at the May 23 Committee of the Whole to allow the Council to discuss this further. INFORMATION ONLY. D. Draft 2017 -2018 Budget Outreach Plan Staff presented a draft presentation intended to be used as the basis of the public outreach conducted in May. The information is categorized as follows: City Budget 101, How we Budget, 2015/2016 Priorities and Results, 2017/2018 Priorities, and the Budget Process. These categories will also be used to organize the information presented at the in- person and online open houses. Open houses are being planned for May 21 and 24. Councilmember Robertson suggested renaming the word "transfers" on the pie chart showing general fund expenditures as most people won't know what that means. Staff suggested replacing it with "capital projects." The Committee requested that the Committee of the Whole be given the opportunity to review the presentation at its next meeting. INFORMATION ONLY. E. 201611 Ouarter Police Department Report Staff updated the Committee on Police Department items of significance that occurred during the 1st quarter of 2016. The information included a staffing update, 1st quarter highlights, and crime statistics. The Committee expressed support for the Council to receive active shooter training similar to the one provided recently to City employees. INFORMATION ONLY. III. MISCELLANEOUS The Finance and Safety Committee Meeting adjourned at 8:25 p.m. Next meeting: Tuesday, May 17, 2016 P cli r-� Committee Chair Approval Minutes by LH 10 32 FINANCE AND SAFETY COMMITTEE Meeting Minutes City of Tukwila City Council Finance and Safety Committee May 17, 2016 - 5:30 p.m. - Emergency Operations Center, Fire Station 51 Councilmembers: Verna Seal, Chair; Dennis Robertson, Kate Kruller Staff: David Cline, Peggy McCarthy, Vicky Carlsen, Mindy Breiner, Don Tomaso, Dawn Judkins, Bruce Linton, Chris Flores, Bob Giberson, Rachel Bianchi, Laurel Humphrey CALL TO ORDER: Chair Seal called the meeting to order at 5:30 p.m. 1. PRESENTATIONS 1I. BUSINESS AGENDA A. Fireworks Permit for July 4.2016 "Family 4th at the Fort" Event Staff is seeking Council approval of a Fireworks Permit Application submitted by Western Display Fireworks Ltd. for the fireworks display at the City's annual 4th of July Celebration at Starfire Sports Complex. The application has been approved by the Fire Marshal and found to be in compliance with standards and regulations, and this vendor and launch location have been working well. The largest aerial shell will be 3 ". UNANIMOUS APPROVAL. FORWARD TO JUNE 20, 2016 REGULAR CONSENT AGENDA. B. Review of Facilities Plan Council Questions Matrix Staff is maintaining a list of Council questions and responses with regard to the facilities plan, and an updated version was provided for Committee review. The Committee was given additional details relating to service level impacts for the Fire Department, Police Department, Municipal Court, and Public Works, as well as historical LTGO debt capacity trends. Questions relating to these were recorded in the matrix. Committee members debated pros and cons of financing options for the proposed Public Safety bond and associated public outreach. The Committee decided to schedule a special meeting on Thursday, June 2 to continue this discussion and to develop a recommendation. DISCUSSION ONLY. III. MISCELLANEOUS Acting Chief Flores announced that on Wednesday, June 1, there will be a ribbon transfer ceremony at Station 51 in honor of Captain McCoy. His ribbon will be delivered to the State Capitol, where he will also be honored at a Fallen Firefighters Memorial Service on June 5, 2016 at 1:00 p.m. in the Rotunda. 11 33 12 Finance and Safety Committee Minutes May 17, 2016 The Finance and Safety Committee Meeting adjourned at 8:48 p.m. Next meeting: Tuesday, May 17, 2016 -Committee Chair Approval Minutes by LH 34 ATTACHMENT 3 City of Tukwila City Council Community Affairs and Parks Committee COMMUNITY AFFAIRS AND PARKS COMMITTEE Meeting Minutes Apri125, 2016 - 5:30 p.m. - Council Chamber, City Hall Councilmembers: De'Sean Quinn, Chair; Kathy Hougardy, Thomas McLeod Staff: David Cline, Jack Pace, Laura Benjamin, Evie Boykan, Minnie Dhaliwal, Nora Gierloff, Rachel Bianchi, Bruce Linton, Laurel Humphrey Guest: Katrina Dohn, resident CALL TO ORDER: Committee Chair Quinn called the meeting to order at 5:30 p.m. I. ANNOUNCEMENT 1I. BUSINESS AGENDA A. Ordinances: Housekeeping Amendments to Titles 17.18.19 and 21 of the Municipal Code Staff is seeking Council approval of four ordinances that would amend the Zoning, Subdivision, SEPA, and Sign Code Titles of the Municipal Code to incorporate a variety of housekeeping amendments as described in detail in the staff report. The Planning Commission held a public hearing on March 24, 2016 and recommends approval of the amendments as proposed. Councilmember Hougardy noted she has suggestions for sign regulations that would help smaller businesses and would like to discuss those with staff. One suggestion would be to reduce the permit fee if certain criteria is met, and staff said that could be addressed when the fee resolution is brought forward later this year. Chair Quinn asked that individuals who served on the Sign Code Committee be notified of the public hearing. He also stated his expectation that code amendments are reviewed for consistency with the Strategic Plan. UNANIMOUS CONSENT. FORWARD TO MAY 9, 2016 COMMITTEE OF THE WHOLE FOR PUBLIC HEARING AND DISCUSSION. B. Draft Facilities Outreach Plan Staff presented a draft facilities outreach plan to the Committee. At the Council Work Session on April 11, 2016, the Council discussed presenting the following two options to the public on addressing public safety facilities: 1) A public safety voter approved bond including a justice center to house police and courts, replacement of three fire stations, and full funding of fire apparatus and equipment. The City would fund replacement of George Long and Minkler shops with 63/20 financing and /or LTGO bonds and half through enterprise funds. 13 35 Community Affairs and Parks Committee Minutes April 25, 2016 2) A public safety voter approved bond including a justice center to house police and courts, replacement of three fire stations, full funding of fire apparatus and equipment, and half of the shops replacement. The other half of shops would be funded through enterprise funds. The Committee reviewed the proposed key messages, tactics, and timeline. Additional suggestions included a special edition of printed Hazelnut, inclusion of block watch captains, senior field trips, outreach at library, places of worship, and light rail stations, and a high level of collaboration with school district. As requested by the 4/19 Finance and Safety committee, Councilmembers discussed the pros and cons of promoting two scenarios versus one. The Committee was in favor of advancing this discussion to the Committee of the Whole and agreed that additional information on 63/20 versus LTGO financing would be helpful. DISCUSSION ONLY. C. Review of Draft Housing Options Matrix Staff provided an overview of current and potential efforts addressing housing condition and affordability, divided into four main categories: housing type /options, housing condition, affordability, and homelessness. Committee members reviewed a table reflecting items that are funded and in the workplan as well as potential ideas for the Council to give future direction, possibly in the 2017 -2018 Budget. Chair Quinn stated that he would like to see educational opportunities for Councilmembers to greater understand the possibilities of creating affordable housing. Staff would like to take the Committee to visit a mixed income development in West Seattle for an example of a quality project. Also, the Housing Development Consortium is sponsoring Affordable Housing Week from May 16 -22, which will bring other options for engagement and education. Chair Quinn asked for follow -up to the Allentown resident comment letter dated April 6, 2016 and presented at the last Committee meeting. The Committee expressed support for finding a solution to address the concerns raised in the letter. INFORMATION ONLY. III. MISCELLANEOUS The Community Affairs and Parks Committee Meeting adjourned at 6:53 p.m. Next meeting: Monday, May 9, 2016 14 dip Committee Chair Approval Minutes by LH 36 City of Tukwila City Council Finance and Safety Committee FINANCE AND SAFETY COMMITTEE - SPECIAL MEETING Meeting Minutes June 2, 2016 - 5:30 p.m. - Emergency Operations Center, Fire Station 51 Councilmembers: Verna Seal, Chair; Dennis Robertson, Kate Kruller Staff: David Cline, Chris Flores, Bruce Linton, Don Tomaso, Dawn Judkins, Rachel Bianchi, Jack Waller, Trish Kinlow, Laurel Humphrey CALL TO ORDER: Chair Seal called the meeting to order at 5:30 p.m. I. PRESENTATIONS 11. BUSINESS AGENDA A. Public Safety Bond Proposal The Committee continued discussing details of a public safety plan, including a voter approved bond, in order to provide staff direction on public outreach, expected to begin in June. Chair Seal stated that the next steps include a Council work session followed by discussion at the Regular Meeting on June 6. She reminded the Committee that this is not a final decision point regarding the bond proposal, it is just a recommendation on the messaging. Further Committee and Council deliberations will occur in July as action placing an item on the November ballot must be completed by August 1. Deputy Chief Linton provided a brief overview of the options under consideration. Option 1 would promote a Public Safety Bond including a Justice Center, replacement of three stations, and fully funding fire apparatus and equipment. A combined shops facility would be funded equally between the general fund and enterprise funds. Option 2 would promote a package that includes 50% of the combined shops facility in the voter - approved bond. The other 50% would be funded by enterprise funds. Chair Seal stated a preference for Option 1 to provide a stable funding source for fire apparatus and equipment. Councilmember Kruller stated support for a public safety bond if fire apparatus and equipment are removed, noting that Council should commit to funding those things via disciplined budgeting. Councilmember Robertson stated that removing fire apparatus and equipment changes the focus from public safety, which is typically an attractive package for voters. DIVIDED RECOMMENDATION TO PROCEED WITH PUBLIC OUTREACH ON OPTION 1. FORWARD TO JUNE 6, 2016 WORK SESSION AND REGULAR MEETING. 37 38 COUNCIL AGENDA SYNOPSIS Meeting Date 06/06/16 Prepared by BG Mayor's review Council review ITEM INFORMATION ITEM No. 6 39 STAFF SPONSOR: BOB GIBERSON ORIGINAL AGENDA DATE: 06/06/16 AGENDA ITEM TITLE Resolution to change the Street Name of South 92nd Place to Phoenix Drive CATEGORY Discussion Mtg Date E Motion AftsDate ' Resolution Ordinance Mtg Date E Bid Award Mtg Date n Public Hearing Mtg Date • Other Mtg Date 06/06/16 Mtg Date SPONSOR Council fl Mayor E HR DCD Finance L Fire IT • P&R fl Police P1V SPONSOR'S This Resolution will change the name of 92nd Place South to Phoenix Drive. Raisbeck SUMMARY Aviation High School Class of 2016 and School Principle, Bruce Kelly, have requested the name change. The Phoenix plays an important symbolic role that made Raisbeck Aviation High School one of the premier high schools in Washington State. Council is being asked to approve the Resolution changing the name of 92nd Place South to Phoenix Dr in Tukwila. REVIEWED BY E COW Mtg. E CA&P Cmte Ei F&S Cmte 0 Transportation Cmte Cmte E Arts Comm. E Parks Comm. Lil Planning Comm. COMMITTEE CHAIR: KATHY HOUGARDY 0 Utilities DATE: 05/24/16 RECOMMENDATIONS: SPONSOR/ADMIN. COMMIIME Public Works Department Unanimous Approval; Forward to Regular Meeting COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $0.00 $0.00 $0.00 Fund Source: Comments: Minimal cost for new signage, MTG. DATE RECORD OF COUNCIL ACTION 06/06/16 MTG. DATE ATTACHMENTS 06/06/16 Informational Memorandum dated 05/20/16 Draft Resolution Minutes from the Utilities Committee meeting of 05/24/16 39 40 City of Tukwila Public Works Department - Bob Giberson, Director INFORMATIONAL MEMORANDUM TO: Utilities Committee FROM: Bob Giberson, Public Works Director. BY: David Sorensen, Project Manager DATE: May 20, 2016 CC: Mayor Ekberg SUBJECT: Resolution to Change the Name of South 92nd Place to Phoenix Drive Allan Ekberg, Mayor ISSUE Raisbeck Aviation High School Class of 2016 and school principle Bruce Kelly have requested South 92nd Place be renamed "Phoenix Drive ". BACKGROUND The Washington State Legislature has recognized Raisbeck Aviation High School as an Innovation School, a Washington Achiever School, and a Lighthouse Model of science, technology, engineering and math excellence. One critical element responsible for the selection of the Phoenix as the school mascot dates back to 2006. In the fall of that year, two students were killed in a tragic, general- aviation accident. The loss devastated the community and the school almost did not survive —it was only the second year of operation. The students, teachers, and parents, and industry supporters came together and they slowly rose from the ashes. The Phoenix played an important symbolic role to heal and strengthen the community. Choosing the street name, Phoenix Drive, honors that process, as well as the two students and their families. Phoenix Drive reminds us that the students from the inaugural classes rose to overcome a tremendous loss and lay the necessary groundwork to become one of the premier high schools in Washington State. DISCUSSION The City of Tukwila supports and recognizes the contributions of Raisbeck Aviation High School college preparatory aerospace program along with its partners, The Museum of Flight and the Boeing Company, and would like to grant the school's request to rename South 92nd Place, a private roadway, to Phoenix Drive. FISCAL IMPACT Fiscal impact will be minimal to the Public Works street department budget. RECOMMENDATION Typically this item would be a Transportation Committee agenda item and move forward to the Committee of the Whole. Transportation Committee Chair Robertson has approved this item to appear on the Utilities Committee Agenda. With deference to that process, Council is being asked to approve this Resolution to change the name of the private roadway of South 92nd Place to Phoenix Drive and consider this item at the June 6, 2016 Regular Meeting. This special request is due to the time constraints of May having a 5th Monday and the last day for Raisbeck Aviation High School seniors being June 9, 2016. ATTACHMENTS Draft Resolution W: \PW Eng \OTHER\Dave Sorensen \Closed\Raisbeck Aviation HS \S. 92nd PL Name Change \Info Memo S. 92nd PL Resolution Name Change 05 -20 -16 gl sb.docx 41 42 City of Tukwila Washington Resolution No. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, CHANGING THE NAME OF SOUTH 92ND PLACE TO "PHOENIX DRIVE." WHEREAS, South 92nd Place serves as a private road used to access Raisbeck Aviation High School; and WHEREAS, Raisbeck Aviation High School, operated by High line Public Schools, is an innovative math- and science-focused college preparatory high school, which serves students from across the Puget Sound region; and WHEREAS, Raisbeck Aviation High School is the only aviation-themed college preparatory school in the country to share resources with an aerospace museum, and the school's proximity to the Museum of Flight and the nearly 200 aviation-related businesses that surround Boeing Field affords students the opportunity to be inspired and informed by the region's aerospace leaders; and WHEREAS, the Washington State legislature has recognized Raisbeck Aviation High School as an Innovation School, a Washington Achiever School, and a Lighthouse Model of science, technology, engineering and math excellence; and WHEREAS, the City of Tukwila supports and recognizes the contributions of Raisbeck Aviation High School's aerospace program throughout the region, along with its partners the Museum of Flight and the Boeing Company; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: South 92nd Place is hereby renamed, and shall be shown, signed, and addressed as "Phoenix Drive." W:\Word Processing \Resolutions\Name change to Phoenix Drive 5-18-16 DS:bjs Page 1 of 2 43 PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of , 2016. ATTEST/AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk Joe Duffie, Council President APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council: Resolution Number: Rachel B. Turpin, City Attorney W:\Word Processing \ResolutionsName change to Phoenix Drive 5-18-16 DS:bjs 44 Page 2 of 2 UTILITIES COMMITTEE Meeting Minutes City of Tukwila City Council Utilities Committee May 24, 2016 - 5:30 p.m. - Foster Conference Room, 6300 Building Councilmembers: Kathy Hougardy, Chair; Kate Kruller, Thomas McLeod Staff: David Cline, Bob Giberson, Frank Iriarte, Robin Tischmak, Gail Labanara, David Sorensen, Laurel Humphrey CALL TO ORDER: Committee Chair Hougardy called the meeting to order at 5:30 p.m. I. PRESENTATIONS 11. BUSINESS AGENDA A. Resolution: Change the name of South 92' Place to Phoenix Drive Staff is seeking Council approval to change the name of the private roadway of South 92' Place to "Phoenix Drive." Raisbeck Aviation High School Class of 2016 approached the City with this request as their departing gift to the school. The Phoenix is the school mascot as it honors the lives of two students who died in an aviation accident in 2006. The City Council is invited to attend an assembly on June 7 at 1 p.m. to recognize the change, if approved by Council. UNANIMOUS APPROVAL. FORWARD TO JUNE 6, 2016 REGULAR MEETING. 111. MISCELLANEOUS Meeting adjourned at 5:42 p.m. Next meeting: Tuesday, June 14, 2016 Committee Chair Approval Minutes by LH 45 46 TO: of Tukwila Mayor's Office - David Cline, City Administrator The City of opportunity, the community of choice Mayor Ekberg Councilmembers FROM: David Cline, City Administrator DATE: June 1, 2016 SUBJECT: Report for June 6, 2016 Regular Council Meeting Allan Ekberg, Mayor The City Administrator Report is meant to provide the Council, staff and community an update on the activities of the City and on issues that concern Tukwila. Please let me know if you have any questions or need additional information about any of the following items. I. Intergovernmental Update • Affordable Housing Press Conference: Mayor Ekberg attended a press conference at the Corinthian Apartments in SeaTac where King County Executive Dow Constantine announced a proposal that would give the King County Housing Authority access to King County's AAA credit rating, enabling the Authority to develop or preserve up to 2,200 units of affordable housing such as the 95 -unit Corinthian Apartments near the Tukwila Light Rail Station. 11. Community Events • The Backyard Wildlife Festival: The Backyard Wildlife Festival was held on May 14. Over 50 vendors participated, three guest speakers delivered presentations about on birds & plants and two different children's performances occurred. The event drew about 400 people. • Regional Community Service Project: Teens for Tukwila, participated with several other local teen groups, to host a regional community service project on May 14 at Thomas Tisdale Park. They a cleaned up the park and collected canned food for donation to a local food bank. • Community Cleanup: Public Works staff met with Waste Management personnel on May 18 to work out the details of the June 10 Curbside Community Clean up Event. Postcards and flyers will be mailed out and the event will be advertised on the City's website. This will be Tukwila's first citywide Curbside Clean -up Event. III. Staff Updates Public Safety • International Rescue Committee: Community Liaison Officer Valdez continues his work with the International Rescue Committee and has taught two classes to incoming immigrants regarding law enforcement and our role in the community. Tukwila City Hall • 6200SvuthcenterBoulevard • Tukwila, I /A 98188 • 206-433-1800 • UWebsite Tukwi A.av 47 City Administrator's Report June 1, 2016 Page 2 • National Law Enforcement Memorial Service: On May 17 a National Law Enforcement Memorial Service took place in front of the City Hall flag pole to recognize and honor those that have paid the ultimate sacrifice while serving their communities. Project Updates • TIB Redevelopment— Motel Demolition: The motel sites have been cleared of all structures and grading is almost complete. Project completion will include removing tree stumps, completing the grading, laying down topsoil, hydro- seeding, and light pole installation. • Foster Library Building: Now that the new Tukwila Library is under construction, the King County Library District is accepting offers to purchase the Foster Library Building. In May the Tukwila School District announced its plan to purchase the building to house its Transportation and Technology department. • 14239 42nd Ave: In 2000 the City purchased the single family house located at 14239 42nd Ave South and that is adjacent to Foster Library in case that property was needed for Tukwila Village. In the interim, the City has been leasing the house rent free to the Way Back Inn, which is a non - profit that provides transitional housing to homeless families. The City does not need the property for Tukwila Village. Now that the School District has announced its plan to acquire Foster Library, the City may want to consider its long term plan for the residential house. This item may come to Council later this year. • Safe Routes to School Application: Community Development and Public Works staff submitted a Safe Routes to School application to Washington State Department of Transportation to widen the sidewalk on the S. 144th Street Bridge over I -5. The Tukwila School District assisted in this effort by estimating of the number of students who get to school on a typical day by walking, biking, school bus, family vehicle, or other mode of transportation. • Tour of High Point: Mayor Ekberg, City Administrator David Cline and Community Development Planning staff went on a tour of High Point, a housing development in West Seattle that is similar to the proposed compact single - family housing development at the Riverton Church site. The architect who worked on High Point is also working on the Riverton project. • Desimone Levee: Community Development staff attended a contractor's meeting with the U.S. Army Corps of Engineers (COE) and Bristol Engineering Services at the Desimone levee to discuss damage to the levee plantings last fall. A number of plants, top soil, and coir mats were washed away or damaged due to high river flows last year. The contractor hopes to begin work May 31 and plans to complete activity by the third week of June. • Strander Blvd Phase 3 Early Start: A grant application for the preliminary engineering and right -of -way phases was presented to the King County Project Evaluation Committee on May 18 for scoring by the evaluation teams. Results are expected by mid -June. • TUC Pedestrian /Bicycle Bridge: Project is being advertised for construction bids and a pre -bid site visit was held on May 18. Two pre -bid conferences were both well attended. Bid opening was held May 24. Phone: 206- 433 -1800 • E ma i 48 �y Tukwi A.gov • Website: Tukwi A. gov City Administrator's Report June 1, 2016 Page 3 • 5 144th St Phase 11: Project is being advertised for construction bids on May 18 & 25 with a pre -bid conference set for May 26. Bid opening is June 7. The agreement with Seattle City Light is scheduled to go before the Transportation Committee in the near future. Phone: 206- 433 -1800 • E ma i �y Tukwu A.gov • Websute: Tukwi A. gov 49 50 Upcoming Meetings & Events June 2016 6th (Monday) 7th (Tuesday) 8th (Wednesday) 9th (Thursday) 10th (Friday) 11th (Saturday) Council Cheat 10:00 AM to 12:00 NOON Stop by and informally talk with a Tukwila City Councilmember about anything on your mind regarding Tukwila. Corner Bakery (393 Strander Blvd) ➢ Civil Service Commission, 5:00 pm (Hazelnut Conference Room) ➢ T an teti Cmte, ➢ Arts Commission and Library Advisory Board (joint meeting), 5:00 PM (Community Center) ➢Finance & Safety Cmte, 5:30 PM (Hazelnut Conference Room) ➢ Park Commission, 5:30 PM (Community Center) ➢ COPCAB, 6:30 PM ( Duwamish Conference Room) One -day Curbside Clean -up Items must be placed at the curb by 7:00 AM. For complete clean- up instructions visit: "TukwilaWA.gov/ curbside" or call 1- 855 -8$5 -9452. Cancelled ➢ City Council Work Session, to discuss the Public Safety Plan 5:30 pm (6300 Southcenter Blvd Rainier Conference Room) ➢ City Council Regular Mtg., 7:00 pm (Council Chambers) 13th (Monday) 14th (Tuesday) 15th (Wednesday) 16th (Thursday) 17th (Friday) 18th (Saturday) ➢ Community Affairs & Parks Cmte, 5:30 PM (Hazelnut Conference Room) ➢ City Council Committee of the Whole Mtg., 7:00 PM (Council Chambers) ➢ Utilities Cmte, 5:30 PM (Foster Conference Room) ➢ Tukwila International Boulevard Action Cmte, 7:00 PM (Valley View Sewer Dist., 3460 S 148th) ➢ Tukwila Historical Society, 7:00 PM (Tukwila Heritage & Cultural Center, 14475 59th Ave S.) Teen Summer Kick off Festival 11:30 AM - 5:00 PM (Foster HS Stadium) Kick off the summer with this free block party for teens entering grades 6 -12. There will be games, food and g music. Volunteer event at the Duwamish Hill Preserve 10:00 AM - 1:00 PM (3800 South 115th Street) For more information visit www.forterra.org event ➢Arts Commission: 1st Tues., 5:00 PM, Tukwila Community Center. Contact Dave Johnson at 206 - 767 -2308. ➢ Civil Service Commission: 1st Mon., 5:00 PM, Hazelnut Conf. Room. Contact Kim Gilman at 206 - 431 -2187. ➢Community Affairs & Parks Committee: 2nd & 4th Mon., 5:30 PM, Hazelnut Conf. ➢ COPCAB (Community Oriented Policing Citizens Adv. Board): 2nd Thurs., 6:30 PM, Duwamish Conference Room. Contact Chris Portman at 206 -431 -2197 ➢ Equity & Diversity Commission: 1st Thurs., 5:15 PM, I lazelnut Conf. Room. Contact Joyce Trantina at 206 - 433 -1868. ➢Finance & Safety Committee: 1st & 3rd Tues., 5:30 PM, Hazelnut Conf. Room. (A) 2016 Lodging Tax Funding Request. ➢ Library Advisory Board: 1st Tues., 7:00 PM, Community Center. Contact Shannon Fisher at 206 -767 -2312. ➢ Park Commission: 2nd Wed., 5:30 PM, Community Center. Contact Robert Eaton at 206- 767 -2332. >Planning Commission /Board of Architectural Review: 4th Thurs., 6:30 PM, Council Chambers at City Hall. Contact Wynetta Bivens at 206 -431 -3670 >Transportation Committee: 1st & 3rd Mon., 5:30 PM, Foster Conf. Room. Meeting cancelled. ➢ Tukwila Historical Society: 3rd Thurs., 7:00 PM, Tukwila Heritage & Cultural Center, 14475 59th Avenue S. Contact Louise Jones -Brown at 206 - 244 -4478. >Tukwila Int'1. Blvd. Action Cmte: 2nd Tues., 7:00 PM, Valley View Sewer District. Contact Chief Villa at 206 - 433 -1815. ➢ Utilities Committee: 2nd & 4th Tues., 5:30 PM, Foster Conf. Room: 51 Tentative Agenda Schedule MEETING 1 REGULAR June 6 See agenda packet cover sheet for this week's agenda (June 6, 2016 Regular Meeting). 13 Public Hearing: A resolution adopting a 6 -year Transportation Improvement Program for 2017- 2022. Special Issues: - A contract amendment for 4Leaf. -TUC Pedestrian /Bicycle Bridge Award. - Interurban Avenue South Project Construction Management Supplement No. 5. 20 New Employee Reception at 6:30 PM Special Presentations: - New employee introductions: Department of Community Development Parks & Recreation Police Department Public Works - State of the Court Address. Proclamation: Boeing Centennial proclamation. Unfinished Business: -4Leaf Contract Amendment. - Interuban Avenue South Project Construction Management Supplement No. 5. 27 July 5 (Tuesday) Proclamations: -A proclamation honoring Dean Radford. -A proclamation declaring July as Parks and Recreation Month. Unfinished Business: 2016151 Quarter Report. 11 18 25 52