HomeMy WebLinkAboutFS 2016-07-06 Item 2A - Funding Request - Technology Support for Police Records System City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: Finance and Safety Committee
FROM: Joseph Todd, Director of Technology Services
BY: Michael Marcum, Senior Technology Services Specialist
CC: Mayor Ekberg
DATE: 06115/2016
SUBJECT: New FTE position, Technology Services Systems Administrator
ISSUE
Consideration of funding to increase the half-time position to full-time (FTE).
BACKGROUND
A half-time position was approved in December 2015 to support the Police Department in the
implementation and support of the new Spillman Records Management System.
DISCUSSION
Technology Services, in conjunction, with the Police Department has conducted two separate
rounds of interviews to fill the half-time position without finding a desirable candidate. It can be
difficult to secure qualified staff support for part-time positions. Approval for a full-time position
is critical in securing staff to support this vital system, as well as, other statement of work critical
the mission of the Police Department.
The Council is being asked to consider the following:
• Upgrade from half to full-time position
The half-time position was created through council's approval of the Police Records
Management System on 12/7/15, see attached meeting minutes.
• Move position from Police Department to Technology Services
• Re-allocate half-time Police funding to start next calendar year
Position funding will be provided by the Police Department through the remainder of the year,
with future budgeting done through the biennial budget process.
FINANCIAL IMPACT
$113,550— $131,799 annually, including benefits.
RECOMMENDATION
The Council is being asked to consider this item at the July 11, 2016 Committee of the Whole
meeting and subsequent July 18, 2016 Regular meeting.
ATTACHMENTS
Page 6 of the Regular City Council Meeting Minutes from December 7, 2015.
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Tukwila City Council Regular Meeting Minutes
December 7, 2015 Page 6 of 9
the City has a good bid price for the demolition and does not want to risk letting that bid expire such that
the demolition cost would probably be higher in the future.
This additional cost risk came to light last week when City staff inspected the building with 4Culture and
Tukwila's Building Official and Fire Marshal. At that time there was a better understanding of the damage
to the building from the seizure, two years of sitting unoccupied, significant dry rot, damage to the fire
sprinkler system, and plumbing problems. Upon review, it was determined the repairs would likely be too
expensive. The recommendation is that the City include the Traveler's Choice in the demolition contract.
This will require a $150,000 expenditure from next year's budget.
Bob Giberson, Public Works Director, explained that Schedule A in the amount of$470,247.75 is for the
demolition of three motels (Great Bear, Boulevard, Spruce) and Sam Smoke Shop, and Schedule B in the
amount of$132,779.70 is for the demolition of Traveler's Choice for a total of$603,027.45.
(2) Award a bid to Construction Group International, LLC, for building demolition for the Tukwila
International Boulevard Redevelopment Project(demolition of the Boulevard, Great Bear, Spruce
and Traveler's Choice Motels and Sam Smoke Shop) in the amount of$603,027.45 (plus
contingency), and authorize the Mayor to sign the contract.
MOVED BY SEAL, SECONDED BY KRULLER TO AWARD A BID TO CONSTRUCTION GROUP
INTERNATIONAL, LLC, FOR BUILDING DEMOLITION FOR THE TUKWILA INTERNATIONAL
BOULEVARD REDEVELOPMENT PROJECT (DEMOLITION OF THE BOULEVARD, GREAT BEAR,
SPRUCE AND TRAVELER'S CHOICE MOTELS AND SAM SMOKE SHOP) IN THE AMOUNT OF
$603,027.45 (PLUS CONTINGENCY), AND AUTHORIZE THE MAYOR TO SIGN THE CONTRACT.
MOTION CARRIED 7-0.
d. Authorize the Mayor to sign the 2015 Community Oriented Policing Services (COPS) grant
agreement from the U.S. Department of Justice in the amount of$250,000.00.
MOVED BY HOUGARDY, SECONDED BY KRULLER TO AUTHORIZE THE MAYOR TO SIGN THE
2015 COMMUNITY ORIENTED POLICING SERVICES (COPS) GRANT AGREEMENT FROM THE U.S.
DEPARTMENT OF JUSTICE IN THE AMOUNT OF $250,000.00. MOTION CARRIED 7-0.
e. Authorize the Mayor to sign a purchase and license agreement with Spillman Technologies,
Inc.,for purchase and maintenance of the Sentryx product as the new Police Records
Management System and related support and services in an amount not to exceed $1,070,466.00
($350,000.00 of funding from the 2015-2016 biennial budget, and$720,466.00 allocated through a
budget amendment).
MOVED BY HOUGARDY, SECONDED BY SEAL TO AUTHORIZE THE MAYOR TO SIGN A
PURCHASE AND LICENSE AGREEMENT WITH SPILLMAN TECHNOLOGIES, INC., FOR
PURCHASE AND MAINTENANCE OF THE SENTRYX PRODUCT AS THE NEW POLICE RECORDS
MANAGEMENT SYSTEM AND RELATED SUPPORT AND SERVICES IN AN AMOUNT NOT TO
EXCEED$1,070,466.00. ($350,000.00 OF FUNDING FROM THE 2015-2016 BIENNIAL BUDGET, AND
$720,466.00 ALLOCATED THROUGH A BUDGET AMENDMENT).*
Based on questions by the Council, staff reiterated that a part-time person will be hired for a 12-18 month
period to help with the technology-related functions associated with the implementation of the new
system.
Trina Cook, Police Information Analyst, introduced Anthony Dorsey, Field Sales Executive from Spillman.
Mr. Dorsey stated that Spillman has been a private company for 30 years with customers in 42 states,
and Washington State has the most clients.
`MOTION CARRIED 7-0.
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