HomeMy WebLinkAboutFS 2016-07-06 Item 2D - Update - Proposed Budget ScheduleCity of Tukwila
INFORMATIONAL MEMORANDUM
TO: Finance & Safety Committee
CC: Mayor Ekberg
FROM: Peggy McCarthy, Finance Director
BY: Vicky Carlsen, Deputy Finance Director
DATE: June 29, 2016
SUBJECT: Revised Proposed 2017 -2018 Biennial Budget Schedule
Allan Ekberg, Mayor
ISSUE
Discuss the process and timeline for review and adoption of the 2017 -2018 Biennial Budget and Capital
Improvement Plan as amended by the attached revised schedule.
BACKGROUND
In April 2016, a proposed budget schedule was presented to Finance and Safety for review and approval.
The schedule showed review being conducted as appropriate by Council committees and by the full Council
in workshops and /or Committee of the Whole meetings. Staff is proposing the budget review be divided
into the following three phases for development, review and approval:
1. Enterprise Funds, operating budget and capital improvement program --
2. Capital Project Funds, operating budget and capital improvement program —
3. General Fund, Internal Service Funds, Other Funds, Financial Planning Model Attachment A
DISCUSSION
Budget Process
The budget process is well under way. Priorities for the 2017 -2018 biennial budget were approved by
consensus by Council on April 26, 2016. Several community outreach events occurred in May and June
and departments are currently drafting proposed budgets.
Revisions to Proposed Budget Schedule
The original schedule proposed that the enterprise funds (utilities and golf course) be reviewed by
Community Affairs and Parks Committee in June. The schedule has been revised for the Committee review
to occur in July.
The original schedule proposed that the capital project funds be reviewed by Council Committees in July.
The revised schedule shows this review occurring in August. General fund budgets are due to Finance in
mid -July. By reviewing the capital projects funds after general fund data is available, a more complete
picture of the capital projects funds should be available.
Staff is proposing that once each section of the budget has been reviewed and the appropriate Council
Committee and Council at a C.O.W. meeting, it would be appropriate for Council to move the section
forward to the final budget process by consensus. Any modifications necessary to the sections approved
by consensus would be reviewed by Council prior to final adoption.
Attachment A
Attachment A is an integral part of the budget planning process and is also occasionally updated at various
times during the budget cycle to analyze effects of potential financial decisions. The current model is time
consuming to update and does not include analysis of the enterprise funds nor the internal service funds.
Other models are utilized for the enterprise funds. Staff is seeking Committee input into the development
of a comprehensive long -range financial planning tool that is easier to update and flexible enough to analyze
all funds within the City within one model.
RECOMMENDATION
Committee discussion and feedback.
ATTACHMENT
2017 -2018 Proposed Biennial Budget Schedule as amended
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22
2016 Updates and Biennial Budget Schedule - Council
Budget Process and 2016 Updates By Month
Council Committees
Full Council
Finance &
Safety
I Trans-
portation
CAP
I
Utilities
Work-
shop
REG Mfg
I
MARCH
Priorities Joint Council /Staff Workshop discussion
I
X
APRIL
Budget schedule Review and approve
X
Outreach Staff Citywide
Priorities Review and approve
X
MAY
Priorities Review and approve
X
Financial 2015 Annual Citywide
Reporting
Financial
Reporting 2016 1St Quarter— Police & Fire
X
X
Outreach Community
JULY
Review operating budgets and capital
Enterprise Funds improvement plans -
Consensus at C.O.W.
Financial 2016 1st Quarter Citywide
Reporting
Water.
Sewer,
Surface
Water
AUGUST
Review operating budgets and capital
Capital Project
Funds improvement plans -
Consensus at C.O.W.
Gen Gov't,
Facilities,
Urban
Renewal
Resid'I Str
Arterial Str
Park & Land
Acq
X - Workshop or
C.O.W
Financial 2016 2nd Quarter — Police & Fire
Reporting
X
SEPTEMBER
Financial 2016 2nd Quarter Citywide
Reporting
X
Proposed Mayor's proposed 2017 -2018 Biennial
Budget Budget presented
General Fund & Review of department budgets and other
Other budget elements
Police,
Fire
Public
Works
Drks
Parks &
Rec
OCTOBER
General Fund & Review of department budgets and other
Other budget elements
Council,
Mayor,
HR,
Finance,
Court, TS
General Fund & Review of department budgets and other
Other budget elements
X
NOVEMBER
Financial 2016 3rd Quarter — Police & Fire
Reporting
X
Financial 2016 3rd Quarter Citywide
Reporting
X
Biennial Budget Public Hearings
Biennial Budget Adoption of 2017 -2018 Biennial Budget
X
Capital Improve- Adoption of Financial Planning Model and
ment Plan Capital Improvement Plan
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