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Home My WebLink AboutReg 2016-07-05 Item 4E - Contract Supplement - CBD Sanitary Sewer Rehabilitation Budget Increase COUNCIL AGENDA SYNOPSIS ----------------------------------Initials--------------------------------- ITEM NO. Meeiinq Date Prepared by Mayor's review Council review • 07/05/16 BG C • 601 4. E. ITEM INFORMATION STAFF SPONSOR: BOB GIBERSON ORIGINAL AGENDA DATE: 07/05/16 AGENDA ITEM TITLE CBD Sanitary Sewer Rehabilitation - Budget Increase Sewer Repair at 1227 Andover Park East with R.L. Alia Company CATEGORY ❑ Discussion ®Motion ❑ Resolution ❑ Ordinance ❑ BidAzvard ❑ Public Hearing ❑ Other Mtg Date Mtg Date 07105116 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date SPONSOR ❑ Council ❑Mayor ❑ HR ❑ DCD ❑Finance ❑Fire ❑ IT ❑ P&R ❑ Police ® PWI SPONSOR'S During the sewer repair of 1227 Andover Park East as part of the Commercial Business SUMMARY District(CBD) Sanitary Sewer Rehabilitation Project, an additional 76 feet of sewer pipe needed to be excavated and repaired. A budget increase of$33,000 is needed for the R.L. Alia Company's Contract No. 16-039. The 2016 budget of$1,040,000.00 will cover the balance. Council is being asked to approve the additional budget in the amount of$33,000 from the Sewer Enterprise Fund. REVIEWED BY ❑ COW Mtg. ❑ CA&P Cmte ❑ F&S Cmte ❑ Transportation Cmte ® Utilities Cmte ❑Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: 06/28/16 COMMITTEE CHAIR: KATHY HOUGARDY RECOMMENDATIONS: SPONSOR/ADMIN. Public Works Department COMMITTEE Unanimous Approval; Forward to Regular Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $33,000.00 $1,040,000.00 $0.00 Fund Source: 402 SEWER FUND(PAGE 71, 2015 CIP) Comments: MTG. DATE RECORD OF COUNCIL ACTION 07/05/16 MTG. DATE ATTACHMENTS 07/05/16 Informational Memorandum dated 06/24/16 Page 71, 2015 CIP with Expenditures Minutes from the Utilities Committee meeting of 06/28/16 65 66 City Of Tukwila Allan Ekberg,Mayor • Public Works Department-Bob Giberson,Director INFORMATIONAL MEMORANDUM TO: Utilities Committee . FROM: Bob Giberson, Public Works Director BY: Mike Cusick, Senior Program Manager CC: Mayor Ekberg DATE: June 24, 2016 SUBJECT: CBD Sanitary Sewer Rehabilitation/Sewer Repair at 1227 APE Project No. 91140203, Contract No. 16-039 Budget Increase ISSUE Approve budget increase in the amount of $33,000.00 with the R.L. Alia Company (Alia) for the Sewer Repair at 1227 Andover Park East (APE). BACKGROUND The contract with R.L. Alia for the repair of the sewer line at 1227 APE was approved by Council on March 14, 2016. The Notice to Proceed was issued to the contractor on March 23, 2016. The contractor began working on the project on March 24, 2016. The sewer repair work was completed on May 11, 2016, with final costs still under process. DISCUSSION Based on videoing of the sewer line on APE, the scope of the project only required the contractor to repair 65 feet of the sewer line. Once the contractor excavated and exposed the pipe, the condition of the pipe was far worse than the image seen in the video, resulting in the replacement of an additional 76 feet of sewer line. FISCAL IMPACT Cost Remaining 2016 Budget Original R.L. Alia Contract with Sales Tax $ 69,717.56 Construction Contingency 20% 13,943.51 Change Order No. 1 (time extension only) 0.00 Budget Increase Request 33.000.00 Total Construction $116,661.07 $139,760.86 RECOMMENDATION Council is being asked to approve this budget increase in the amount of $33,000.00 to Contract 16-039 with R.L. Alia Company for the Sewer Repair Project at 1227 APE, and consider this item on the Consent Agenda at the July 5, 2016 Regular Council meeting. Attachment: CIP Draft Page 71 W:\PW Eng\PROJECTS�A-SW Projects\CBD Sewer Rehabilitation(91140203)@016 SEWER REPAIR 2 COSTCO DR\16-039 Budget Increase\Info Memo CO 2 contract 16-039(3),pl,6-8-16 sb.docx 67 68 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2015 to 2020 PROJECT: CBD Sanitary Sewer Rehabilitation The asbestos concrete pipe in the CBD(commercial business district)is approximately 45 years old and DESCRIPTION: becoming soft. Slip lining the pipe will reinforce the strength with little impact to roadways and minimal excavation. JUSTIFICATION: If the pipe collapses,the street will have to be excavated and the cost of the repairs will be significant. In the last five years we have had two major pipe failures on Andover Park West. STATUS: A Public Works Trust Fund loan was successfully obtained in 2012 for construction. MAINT.IMPACT: Reduced maintenance and repair costs. COMMENT: The limits of the 2013 project is APW to APE from Minkler Blvd to S 180th St and will now include the repair to the sewer under the railroad tracks. FINANCIAL Through Estimated in$000's 2013 2014 2015 2016 2017 2018 2019 TOTAL EXPENSES Design 159 33 20 20 20 20 20 292 Land (R/W) 0 Const. Mgmt. 87 120 120 120 120 120 687 Construction 639 900 900 900 900 900 5,139 TOTAL EXPENSES 159 759 1,040 1,040 1,040 1,040 1,040 6,118 FUND SOURCES Awarded Grant 0 PWTF/Proposed PWTF 249 501 750 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 159 510 539 1,040 1,040 1,040 1,040 5,368 TOTAL SOURCES 159 759 1,040 1,040 1,040 1,040 1,040 6,118 2015 2016 Contract Actual Contract Actual Remaining RH2 Enginneering 15 Design 13-076 232,235.00 30,022.48 Closed RH2 Enginneering 16 Design New 31,386.35 Staff&Misc 41,325.61 Stahali CM 14-153 23,380.00 18,781.08 Closed CHS Eng CM 14-152 46,317.00 17,659.71 Closed RH2 Enginneering CM 15-074 112,710.00 34,223.00 58,737.34 19,749.66 Michels 2014 Sliplining 14-154 160,594.98 171,530.71 Closed RL Alia APW/APE 14-159 406,226.39 547,954.88 Closed RL Alia 1227 APE 15-155 34,154.35 34,154.35 Closed Olson Pro-Vac Manholes 15-177 405;()68 19 95,768.02 Contigency 21,0� Michels 2014 Sliplining 15-178 528,464.52 Contigency 105,692.90 RL Alia 1227 APE New er,47.,"'.56 Contigency 43,943.1 116,661.07 RL Alia 1200 APE New 95,182.88 Contigency 19,036.58 1,040 $895,651.82 $ 1,070,679.32 1,040 $ 1,966,331.14 2,080,000 2015-2020 Capital Improvement Program 71 69 70 City of Tukwila City Council Utilities Committee UTILITIES COMMITTEE Meeting Minutes June 28, 2016-5:30 p.m. -Foster Conference Room, 6300 Building Councilmembers: Kathy Hougardy, Chair; Joe Duffie,Thomas McLeod (Absent: Kate Kruller) Staff: Robin Tischmak, Gail Labanara, Mike Cusick, Peter Lau, Laurel Humphrey CALL TO ORDER: Committee Chair Hougardy called the meeting to order at 5:30 p.m. I. PRESENTATIONS II. BUSINESSAGENDA A. Budget Increase for CBD Sanitary Sewer Rehabilitation/Sewer Repair at 1227 Andover Park East Staff is seeking Council approval for a budget increase of$33,000.00 with the R.L. Alia Company for the sewer repair at 1227 Andover Park East. The initial scope only required the contractor to repair 65 feet of the sewer line, but excavation revealed a need for replacement of an additional 76 feet.The overall CBD Sanitary Sewer Rehabilitation project is under budget for both 2015 and 2016. Contract closeout will come before committee in July orAugust and a final accounting will be provided at that time. UNANIMOUS APPROVAL. FORWARD TO JULY 5, 2016 REGULAR MEETING. III. MISCELLANEOUS Meeting adjourned at 5:45 p.m. Next meeting:Tuesday, July 12,2016 rrp, Committee Chair Approval Minus by-L"H, Reviewed by GL 71 72