HomeMy WebLinkAboutTrans 2016-07-05 Item 2A - Bid - S 144th Street Phase II i Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: Transportation Committee
FROM: Bob Giberson, Public Works Director
BY: Cyndy Knighton, Senior Program Manager
CC: Mayor Ekberg
DATE: July 1, 2016
SUBJECT: S144 th St - Phase II (42nd Ave S —Tukwila Int'I Blvd)
Project No. 99510402
Resolution to Reject all Bids
ISSUE
Resolution to reject all bids on the S 144th St - Phase II Project.
BACKGROUND
The S 144th St- Phase II Project was advertised starting on May 18, 2016 and bids were opened on June
7, 2016. Two bids were received and the results are shown on the attached bid tabulation. The
construction budget in the 2015-2020 CIP is summarized below and includes $180,000.00 for
construction management:
Construction Funding Source Amount
TIB Grant $820,000.00
......................__......_...................................._......................_........_.........................................................................................................._........................................................_...._...._...._.................-
Tukwila Village Frontage Contribution 700,000.00
..........._..........._._...... ......... ....._.........._........................_.
..._Traffic..Impact
._..mpact.._Fees............................................ .............................................................................................................._25..000.00
..................... ..................
..G.......e......n.......e....I ral Fund 37,000.00
......................................................................................_..................................................................................................................................._.............................
Construction Management 180,000.00
2015 —2016 CIP Construction Budget 1 $1,402,000.00
ANALYSIS
Staff has certified the bids and found only one minor error on the low bid of$ 2,017,684.10 and no errors
on the second bid of $2,400.256.55. As both bids were significantly higher than the Engineer's Estimate
of $1,788,471.30, an analysis of the project design, funding package, and bid prices was conducted.
Staff recommends rejecting all bids at this time and rebidding the project in the fall or early winter. In the
interim, the project design can be analyzed in detail to look for cost savings. Cost saving measures to be
considered may include: extended closure of S 144th St between Tukwila International Blvd and 42nd Ave
S during construction; value engineering the project to include design revisions to reduce costs; and
reducing coordination costs with the Tukwila Village contractor. Bidding later this year with work starting
in early 2017 would also mean a single construction season for the street improvements. Addressing all
of these reasons are anticipated to result in a better bidding climate.
FINANCIAL IMPACT
Additional design costs will be incurred to repackage the project, as well as additional costs for a second
advertising. In the long run, a redesign and repackaging of the project is anticipated to save the City
money. The 2017 CIP budget for this project will be evaluated to ensure there is adequate funding
available. The Transportation Improvement Board (TIB) has indicated there may be up to $150,000 in
additional grant money that could be made available, pending the final accepted bid amount.
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INFORMATIONAL MEMO
Page 2
RECOMMENDATION
Council is being asked to approve the Resolution rejecting all bids received for the S 144th St Phase II
Project and consider this item on the Consent Agenda at the July 18, 2016 Regular Meeting.
ATTACHMENTS
Bid Rejection Resolution
Page 15, 2015 CIP
Bid Tabulation
W\PW Eng1PROJECTSW RW&RS Projects\s 144th St Phase It TIB-42nd Ave S(99510402 95-RW02)\Design11NFO MEMO Resolution Bid Reject 07-01-16 rd.docx 2
DRAFT
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TUKWILA, WASHINGTON, REJECTING ALL BIDS SUBMITTED
FOR THE SOUTH 144TH STREET PHASE If PROJECT.
WHEREAS, sealed bids were solicited for the South 144th Street Phase II Project; and
WHEREAS, bids were received from two bidders and were publicly opened and read aloud
on June 7, 2016; and
WHEREAS, a budget was set for the construction of the street improvements; and
WHEREAS, the low bid received was over the budgeted amount for construction of the
South 144th Street Phase 11 Project; and
WHEREAS, the City reserved the right to reject all bids in its call for bids, and RCW
35.23.352 provides for the rejection of any or all bids by resolution of the City Council; and
WHEREAS, the City wishes to reject all bids due to budget limitations;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,,WASHINGTON,
HEREBY RESOLVES AS FOLLOWS:
All bids for the South 144th Street Phase 11 Project are hereby rejected due to budget
limitations.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a
Regular Meeting thereof this day of 12016.
ATTEST/AUTHENTICATED:
Christy O'Flaherty, MMC, City Clerk Joe Duffie, Council President
APPROVED AS TO FORM BY:
Filed with the City Clerk:
Passed by the City Council:
Resolution Number:
Rachel B. Turpin, City Attorney
WAWord ProcessingXResolutions\Reject bids for S 144th Street Project 6-27-16
CK:bjs Page 1 of 1
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CITY OF TUKILA CAPITAL PROJECT SUMMARY
2015 to 2020
PROJECT: S 144 St Phase II (42 Ave S -Tukwila Int'I Blvd)* Project No. 99510402 Zone 3
DESCRIPTION: Construct curb,gutter,sidewalk, bike lanes, pavement restoration, illumination, drainage and utility
undergrounding from Tukwila Int'I Blvd to 42nd Ave S.Also add a signal at 42nd Ave S.
JUSTIFICATION: Provide pedestrian and vehicle safety,drainage and neighborhood revitalization.
STATUS: Phase I-Tukwila Int'I Blvd to Military Rd, project completed in 2007 for$3.1 million with$1 million in grants.
Phase II-42 Ave S to Tukwila International Blvd.
MAINT.IMPACT: Reduce pavement,drainage repairs, and maintenance costs.
COMMENT: Awarded Transportation Improvement Board's Arterial Improvement Program(AIP)grant of$1 million.
Project is on Impact Fee list. Design and construction related to the Tukwila Village project.
FINANCIAL Through Estimated
(in$000's) 2013 2014 2015 2016 2017 2018 2019 2020 BEYOND TOTAL
EXPENSES
Design 286 25 311
Land(R/W) 40 40
Const. Mgmt. 180 180
Construction 1,402 1,402
TOTAL EXPENSES 0 326 1,607 0 0 0 0 0 0 1,933
FUND SOURCES
Awarded Grant 180 820 1,000
Proposed Grant 0
Proposed Mitigation 100 700 800
Traffic Impact Fees 133 13 25 171
City Oper. Revenue (133) 33 62 0 0 0 0 0 0 (38)
TOTAL SOURCES 0 326 1,607 0 0 0 0 0 0 1,933
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