HomeMy WebLinkAboutArts 2016-07-12 Agenda Packet n
Allan Ekberg, Mayor
o Parks&Recreation Department-Rick Still, Director
COMMISSION ARTS
Chair: Brian Kennedy
AGENDA
Tuesday,July 12, 2016 3:00pm Tukwila Community Center
1. Call to Order
2. Presentation—Public Safety Plan
3. Approval of Minutes—May 13, 2016
4. Business
a. Rainier Symphony Report
L Backyard Wildlife Art Show de-brief/next steps
c.. Budget Discussion
d. Municipal Arts Fund—draft policy
S. Other
6. Adjournment
Next Meeting: August 2, 2016
For More Information contact Dave Johnson at 206-767-2308
Tukwila City Hall • 6200 Southcenter Boulevard • Tukwila, WA 98188 • 206-433-1800 sie:Tukwila ov
PA R,.III S N E C�"�„. F C 8 1
MINUTES
May 13,2016 5:00 p.m. Tukwila Community Center
Call to rer: Chairperson Brian Kennedy called the meeting to order at 5:10 p.m.
Attendance: Commissioners-Cynthia Chesak, Brian Kennedy,Steve Mullet
Staff- Dave Johnson
Approval of Minutes: Cynthia Chesak moved to approve the minutes of March 1, 2016 meeting. Steve Mullet
seconded the motion. Motion passed unanimously.
Business Items
A. Backyard Wildlife Art Show—Staff and Commissioners discussed the show, and suggested having a de-brief
next meeting to begin exploring a rules sub-committee, and Commissioner category.
B. Arts 1% Implementation Update-Staff provided a brief update on implementing the 1%for the Arts fund in
Tukwila. Staff will present the updated Policy at the next meeting.
Adjournment: The meeting was adjourned at 5:55p
Next Meeting: June 7, 2016
July 4th, 2016
To: Stephanie Gardner, Tukwila Parks &Recreation
From: Susan Reynolds, Vice President, Rainier Symphony
An annual report is not yet available since our fiscal year just ended on June 30th. Please
find information below which I hope you will find useful. Please let me know if you have
any questions.
A few highlights:
• Rainier Symphony has been based in Tukwila for 21 years,and has recently
completed its 35th season.
• More than 2,200 people attended one of our concerts in the 2015-16 season,which
were almost all in Tukwila.
• At the December 2015 concert, the Symphony collaborated with the Foster High
School Choirs,which involved 59 singers.
• After a two-year search,the Symphony recently announced the selection of Jeffery
Lund as its new Music Director.
While most of our musicians live in the immediate area, I don't believe any reside within
the Tukwila city limits. Most live in SeaTac, Kent, Renton, Burien, Normandy Park, North
Highline, or Federal Way. We have several musicians who have been members for more
than twenty years.
We don't track the residence of our audience members. Addresses on donations and ticket
sales, and from anecdotal information from talking with audience members, indicates the
majority live within 15-20 miles of Foster, including in Tukwila. Audience and orchestra
members often mention dining in Tukwila before or after concerts.
Nearly 400 complimentary tickets were distributed to Tukwila residents in the 2015-16
season, primarily through the Tukwila School District. We would like to expand outreach
to other groups in Tukwila; additional notes on outreach are below.
Below were the concerts in 2015 and 2016 (to-date):
-1 1 11"I'll,-11 1 1 1.......................... ..............
Date,Time Location Attendance
7030
p m Foster PAC
...........................,. -,
2/8/15,1 3:00-pm.........................................F o s t,e r,,P,A,C. Attendance information not
recorded for the 2014-15 season.
5,7:30 prn Foster PAC
11111�vl I I'll 9 I'll/I I 5 I'll,"1',"",5.00,p"I M.............. Foster�P I AC It was approximately 175-225 per
o classical concert,and—400 for
P rn Foster PAC
........... the December Holiday concert.
5/17/15,3:00 prn Foster PAC
...................................... ............... ......................................................
10/10/15, 7:30 pm Foster PAC Concert cancelled due to school
conflict
10/11/15, 3:06 pm Foster PAC 304
_1111-...................................................
11/14/15, 7:30 pm Renton IKEA 172
.. ........... �........_,._...............................
11/15/15 3.00 pm Foster PAC 2 0.0.0
... ....
' 47
12/11/15,7:30 pm Foster PAC 397
2/2o/i6, . . . .. _.... �_ e.ee. .. �... . ..
2 :30 pm Foster PAC 157
2/21 16 3:00 pm ........_ . .....
/ Foster PAC 189
7:30 pm Re.. .. .
4/16/16, nton IKEA 126
4/17/16,3:00 m Foster,..... ..-..�-.....-....mm....................�...................................................
PAC 149
5/21/16,7:30 pm Foster PAC 213
5/22/16,3:00 pm .� ....... .Foster...PAC......................2.�4........ ......................................................................................................................................,
The schedule for the 2016-17 season has not been finalized since we are awaiting
availability from Foster High School. We have requested a Sat&Sun concert weekend in
October, either a Fri night or Sat&Sun weekend in December, and Sat&Sun weekends in
February,April, and June.
In addition to the concerts listed above, a smaller Rainier Symphony Chamber Orchestra
performed in December 2015 with Emerald Ballet Theatre in Bothell for the Nutcracker,
and in March 2016 with Northwest Repertory Singers and Cora Voce in Tacoma for a
classical concert. This is our second collaboration with NS. This relationship is
promising for the future, since both ensembles have the same goals of artistic excellence
and sharing music with the community.
The last two years have been both exciting and challenging for the Symphony. In the spring
of 2014 our Music Director, David Waltman,announced his resignation. David was only
our third music director in the last twenty-nine years. Since David's departure was
announced shortly prior to the start of the next season, during 2014-15 we worked with
guest conductors. We spent several months selecting five finalists, as well as an Associate
Conductor from the University of Washington,to work with the ensemble during the 2015-
16 season. Behind the scenes orchestra members stepped in to fill the void in running the
ensemble. We have increased our publicity and outreach over the last two seasons, and
tested several approaches to increase audience with mixed success. The Board of Directors
made the strategic decision not to make too many changes until the new Music Director is
on board.
The Music Director for a community orchestra is much more than a conductor. The MD is
the public face of the ensemble, and is a critical resource to build ties with the community
and other arts organizations. In selecting our new MD,we were very conscious of looking
for both artistic excellence as well as a community outlook. From the job posting,through
the interviews, and in work during the concert cycle, the candidates were evaluated on
their interest in working with the community and the local schools.
Until recent years there did not appear to be interest from the Tukwila Schools for
collaboration with the Symphony. We reached out after the arrival of Dr. Coogan and have
found a much more receptive environment. We had serious discussions about a
collaboration event for the 2014-15 school year, however the District decided to direct
efforts elsewhere,which we understand. We were very excited to work with the new choir
director, Melissa Albert, on a collaboration at the December 2015 concert. The music was
very challenging for the students especially since many had not sung 4-part harmony
(soprano, alto,tenor, bass) previously, and were accustomed to singing«nlywithapiaoo.
They rose to the challenge,and the smiles from the students and the enthusiastic response
from the audience noanobars were wonderful to saa|
When people find out I play in an orchestra, I frequently hear from adults who tell me
about a musical experience they had 'back iu the day'vvhan they were io school, including a
lot of people who didn't pursue music after they left school. The commonality iuthese
stories is what a profound affect music had at that point in their life,whether it was about
teamwork or perseverance or pride iu their accomplishments. l sincerely hope each ofthe
59 choristers will look back Oo the brief experience working with the Symphony as one Of
those times io their life.
We are very much looking forward to a new chapter in our history,working with our new
Music Director Jeffery Lund. After interacting with him off the podium for months,and
spending five weeks together in rehearsal,we are confident he has the blend of qualities we
are looking for. Bais currently working to finalize repertoire for the upcoming season,
including how vve can collaborate with the Tukwila students again.
lo the last several months vva began more direct school outreach. Our Associate Conductor,
IigraoAraka)yan,worked with the Foster choir students at several rehearsals during the
school day. Three of our Music Director candidates contacted local high schools including
Foster, Seattle Christian (SeaTac), Global Connections (SeaTac), Kennedy Catholic (Burien),
and Arts &^Acadanuics (White Caota'). ^A few including Foster accepted an invitation for the
MD candidate to address classes about the music to be featured atao upcoming concert.
VVe have long used free tickets to encourage students toattend. Tickets for both public and
private teachers have always been available. lo the last two seasons we've offered tickets
toa local home school network twice; 56 attended our November 2U15 concert. We have
also been distributing tickets to the Tukwila School District,aowell as the high schools
listed above. Children 1Z and under have been free a[our concerts for more than twenty
years.
VVa would like to extend our outreach beyond students [O seniors and low-income
members of the community. We've had difficulty with our limited volunteer resources
determining how best to make those connections, and thus decided tO first focus oothe
schools. As our new MD comes on board we would like to turn attention to other segments
of the community, and suggestions on how to reach other constituencies would be
appreciated.
We have heard from our existing audience that the December holiday concert and Pops
concerts are very popular,and make the experience more approachable for those who
don't normally attend classical concerts. VVa plan to have both Holiday and Pops concerts
in the upcoming season, schedule permitting.
Ao you may ba aware there are quite a number of orchestras and bands io the area. ltisnot
an empty boast to say that no non-paid orchestra in the entire Puget Sound region can
match Rainier Symphony's musical quality. ^Auburo's professional orchestra isa fiva
ensemble and is not too far for Tukwila residents with transportation,however its ticket
prices ($D5,$28senior, $1O student) are much less affordable than RS ($17, $15
senior/student, $O child), and families with children are more welcome at our concerts.
I would like to close with a Thank You to the City of Tukwila Arts Commission. Your
support over the last 21 years has enabled Rainier Symphony to continue to provide high
quality symphonic music to our community.
Sincerely,
Susan Reynolds
44298. 176u`St, 8aaIac
(206) 444-5637
City of Tukwila Administrative Policy:
MUNICIPAL ARTS FUND IMPLEMENTATION PROCEDURES AND GUIDELINES
PURPOSE
To establish procedures and guidelines for the City of Tukwila Municipal Arts Fund. It is the desire of the
City to:
• Promote a positive identity of Tukwila by utilizing public art that is representative of the City's
diverse communities.
• Cultivate community ownership of shared spaces by using public art to beautify and enrich
community.
• Provide prominent public art at highly visible locations.
BACKGROUND
City of Tukwila Ordinance No. 2428 establishes that it is in the public's interest to provide local
cultural and artistic services and to have available to the City and its citizens a degree of expertise
with respect to visual and performing arts. It also repealed Ordinance No. 1017 and further defined
the Municipal Arts Fund and 1%of City Capital Improvement Projects for public art.
Departments impacted by this include City Council,Tukwila Arts Commission, Parks and Recreation,
Public Works, and Finance.
POLICY STATEMENT
It is preferred to include art into Parks development projects and Public Works projects. In the event
that art is not incorporated into a qualifying Capital Improvement Project,funding equal to at least 1%
of the City-funded construction costs of the project(excluding property acquisition, demolition,or
equipment) shall be allocated to the Municipal Arts Fund.
PROCEDURES
The procedure for the Municipal Arts Fund is as follows:
• Funding determination for each project shall occur by reviewing the Capital
Improvement Project list to determine the amount of qualifying funds to be
placed into Municipal Arts Fund.A spreadsheet will be prepared from the
proposed Capital Improvement Program with the breakdown for the 1%
Municipal Arts Fund.
• The funding determination shall be a fixed amount based on the proposed
project cost and shall not fluctuate with actual project costs.
• If a specific Capital Improvement Project is scheduled to incorporate art,
validation of the cost will be presented to cancel the scheduled transfer on the
biennial 1%Arts spreadsheet.
• Once the 1%Arts funding is determined,a transfer of said funds will be made
into the Municipal Arts Fund.
The procedure to access the Municipal Arts Fund is as follows:
• City Departments and Commissions requesting to access the Municipal Arts Fund must develop
a proposal, including a description of the project, location, statement of public benefit, and
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estimated funding.
• Proposal will be presented to Arts Fund Committee for review
• Arts Fund Committee shall consist of a representative from the Arts Commission, Parks&
Recreation Department, and Public Works Department.
RESPONSIBILITIES
City Departments
The lead Department responsible for implementing a Capital Improvement Project will be responsible
for the following:
• Ensure the potential for installation of public art into a capital project is considered.
• When public art is incorporated into a capital project,the Project Manager or designee shall
present concepts to the Arts Commission for recommendations.
• Throughout the public art project development and construction phases, updates shall be
provided to the Tukwila Arts Commission, and when appropriate the Tukwila City Council.
• Actively participate in arts plans development.
The Finance Department shall ensure that the Municipal Arts Fund is included in every biennial
budget.
Tukwila Arts Commission
The Tukwila Arts Commission is responsible for the following:
• Provide recommendations for small and large Public Art projects, recommendations must
include a description of the project,location, statement of public benefit, and an estimated cost
of project.
• Provide letters of support or consideration to the Mayor and City Council when proposed large
public art projects are presented.
• Review and provide input to City staff when iblic art projects are in the development state.
• Actively participate in arts plans development.
FUND INCLUSIONS
The Municipal Arts Fund maybe utilized for the following:
• Purchase and/or Installation of Public Art. The City will seek artworks of the highest quality
that:
✓ are integrated and coordinated within the City,
✓ reflect the scope,scale,and character of the site,
✓ represent diversity in art form,artists,and audiences served,
✓ are geographically dispersed,
✓ demonstrate a favorable cost/benefit to the community,
✓ are safe and easily maintained, and
✓ are technically feasible,structurally sound,and not prone to damage by weather,
vandalism,vehicles etc.
• Development of Public Art Plan, Cultural Art Plan or other related arts plans.
• Enhancement of an existing piece of Public Art.
• Add additional funding to a Public Art project.
• Maintain and repair of existing Public Art.
• Add to the existing rotating art program within the City through the purchase of professional
paintings, sculptures, and other mobile media.
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Allowable expenses for the utilization of the Municipal Arts Fund include:
• Costs related to the work of art, including: artist selection, stipends for concepts or models,
artist fees,site preparation and installation.
• Identification plaques and labels.
• Electrical and mechanical devices, including lighting,which are integral parts of the work of art
or would aesthetically enhance the project site.
• Frames, mats, and simple pedestals and cases needed for the proper presentation and/or
protection of the works of art.
• Integration of art that furthers the characteristics/beatification of project site.
• Related administrative expenses incurred by the Architect,City staff, or Arts Commission,
including but not limited to: consultation, staff time.
• Honoraria and fees paid to professional jurors participating in the selection process and to
artists invited to submit final design proposals and models for final selection consideration.
These fees may apply to some, but not all, projects.
• Repair and/or special maintenance of works of art.
FUND EXCLUSIONS
The Municipal Arts Fund may not be used for the following:
• Reproductions by mechanical or other means of original works of art; provided, however,that
limited editions controlled by the Artist or the City,such as original prints, cast sculpture, and
photographs may be included.
• Items which are normally needed to fulfill the basic purpose of a project which is being funded
from other sources(ex. display cases for a museum or a park interpretive display).
• Art objects which are commercially or mass produced or of a stanjard design,such as
commercial playground equipment or fountains; provided, however,that artists responding
with original designs to requests for proposals for such items may be considered.
• Standard directional or other functional elements such as signage, color coding, or maps;
provided,however, that artists responding with original designs to requests for proposals for
such items may be considered.
• Expenses relating to the work of art before or after installation,such as costs for dedication
ceremonies, insurance,security,or publicity. These operational expenses shall come from the
general budget for the Community Arts Program.
MAINTENANCE,INVENTORY,AND STORAGE
• The Tukwila Arts Commission will develop biennual public artwork maintenance
recommendations and submit to the Mayorfor approval.
• Routine maintenance of permanently installed artworks shall be the responsibility of the City
Department having management responsibility over the site. The affected City Department will
also have responsibility for keeping the Arts Commission informed about changes in condition
of artwork.
• The Arts Commission and staff liaison will be responsible for maintaining an inventory of
public art, and working with the Finance Department to ensure insurance, depreciation, and
value of artwork.
• If artwork needs to be removed and stored,structural information on the piece will be reviewed
to prevent potential damage.The value of the piece will be evaluated relative to costs of moving,
storing,and re-installing. Depending upon artwork size and type, professional artwork removal
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and storage technicians may be used.
DEACCESSIONING AND/OR DISPOSAL OF ARTWORK
• At least once in every five year period,the status of all public artwork shall be reviewed by
the City.
• For temporary artwork, removal or relocation shall generally not be considered before work
has been in place for 60%of its anticipated life span.
• Consideration for deaccessioning or disposal may include but is not limited to the
following:
• Condition and security of artwork cannot be reasonably assured.
• Artwork endangers public safety.
• Artwork is damaged,and repair is not practical.
• Artwork required excessive maintenance.
• Suitable site for display is no longer available. This could include a significant change
in the use,character,or design of an existing site which affects the integrity of the
work.
• Artwork is rarely or never displayed.'
• The City Department displaying the artwork requests that its status be reviewed.
• Removal is requested by the artist.
• Following these considerations,a recommendation to de-access or dispose of Public Art shall go
before the Arts Commission for a proval and all City procedures related to disposal of capital
inventory shall be adhered to.
REFERENCES
City of Tukwila Ordinance No.2428
DEFINITIONS
ARTIST Any person who by virtue of professional training,exhibition history, and/or critical review is
recognized as skilled in creating works of art.
ARTS COMMISSION: Tukwila Arts Commission.
ARTWORK: Newly commissioned work or the purchase or loan of an existing work.Artwork may be
integrated with, attached to, or placed upon a public site,or may also be part of a portable collection or
exhibit.
CITY: City of Tukwila
CONSULTANT:Any firm, individual,joint venture, or team of firms or individuals(including any sub-
consultants engaged by the consultant)with which the City contracts for consulting services related to
Capital Improvement Projects.
DEACCESSIONING: The removal of artwork from permanent display,whether it is disposed or not.
DISPOSAL:Any action that results in the cessation of ownership and possession of an artwork.
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MUNICIPAL ARTS FUND: The designated fund for which 1%of qualifying Capital Improvement Projects
for which art is not integrated into is transferred, and together with such other funds that the City of
Tukwila from time to time may transfer into said fund,for the purpose of incorporation, acquisition, or
otherwise providing for the advancement of public art within the City of Tukwila.
QUALIFYING CAPITAL IMPROVEMENT PROJECT: Projects include Parks and Public Works Capital
Improvement Projects. 1%of the City funded portion of Capital Improvement Projects shall be
calculated based upon construction cost identified at the time the project is funded, and shall exclude
any City funded amount for the acquisition of real property, demolition, or equipment.This shall be a
fixed amount and shall not fluctuate with future project budget adjustments.
STAFF: Employees of the City of Tukwila
TEMPORARY ARTWORK: Artwork that is part of a portable collection,has a non- permanent lifespan,
and/or is displayed for a pre-determined period of time.
TYPES OFPUBLICART PROJECTS BYSIZE
• SMALL PROJEas: Small art projects are those with a budget less than or equal to $40,000.
Small projects require input and recommendations from the Tukwila Arts Commission and are
forwarded to the Mayor for final approval.
• LARGE PROJECTS: Large art projects are those with a budget in excess of $40,000. Large
projects may be more complex`'and time-consuming in their execution and in some
circumstances may require the contracting of a Public Art''Contractor. Large Projects
require input and recommendations from the Tukwila Arts Commission,then will be
forwarded to the Mayor for final recommendation then sent to the City Council for final
approval.
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