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HomeMy WebLinkAboutCOW 2016-07-11 COMPLETE AGENDA PACKET Tukwila City Council Agenda COMMITTEE OF THE WHOLE ❖ Allan Ekberg, Mayor Counci/members: Dennis Robertson Verna Seal David Cline, City Administrator Kathy Hougardy De'Sean Quinn Joe Duffle, Counci/President Kate Kruller Thomas McLeod Reception for Fire Chief candidates 5:30 to 7:00 PM Council Chambers Monday, July 11, 2016; 7:00 PM Tukwila City Hall Council Chambers 1. CALL TO ORDER / PLEDGE OF ALLEGIANCE 2. CITIZEN At this time, you are invited to comment on items not included on this agenda COMMENT (please limit your comments to five minutes per citizen). To comment on an item listed on this agenda, please save your comments until the issue is presented for discussion. (Refer to back of agenda page for additional information.) 3. SPECIAL ISSUES a. Funding for technology support for Police records system. Pg.1 b. July 4 after-action report. Pg.7 c. Mid-year Committee Chair reports. Pg.33 4. REPORTS a. Mayor b. City Council c. Staff d. City Attorney e. Intergovernmental 5. MISCELLANEOUS 6. ADJOURNMENT Tukwila City Hall is ADA accessible. Reasonable accommodations are available at public hearings with advance notice to the City Clerk's Office(206-433-1800 or TukwilaCityClerk @TukwilaWA.gov). This agenda is available at www.tukwilawa,o , and in alternate formats with advance notice for those with disabilities. Tukwila Council meetings are audio/video taped (available at .tu ila a. ov) HOW TO TESTIFY If you would like to address the Council,please go to the podium and state your name and address clearly for the record. Please observe the basic rules of courtesy when speaking and limit your comments to 5 minutes. The Council appreciates hearing from citizens but may not be able to take immediate action on comments received until they are referred to a Committee or discussed under New Business. CITIZEN COMMENTS At each Council meeting, citizens are given the opportunity to address the Council on items that are not included on the agenda during CITIZEN COMMENTS. Please limit your comments to 5 minutes. SPECIAL MEETINGS/EXECUTIVE SESSIONS Special Meetings may be called at any time with proper public notice. Procedures followed are the same as those used in Regular Council meetings. Executive Sessions may be called to inform the Council of pending legal action, financial, or personnel matters as prescribed by law. Executive Sessions are not open to the public. PUBLIC HEARINGS Public Hearings are required by law before the Council can take action on matters affecting the public interest such as land-use laws, annexations, rezone requests,public safety issues, etc. Section 2.04.150 of the Tukwila Municipal Code states the following guidelines for Public Hearings: 1. The proponent shall speak first and is allowed 15 minutes for a presentation. 2. The opponent is then allowed 15 minutes to make a presentation. 3. Each side is then allowed 5 minutes for rebuttal. 4. Citizens who wish to address the Council may speak for 5 minutes each. No one may speak a second time until everyone wishing to speak has spoken. 5. After each speaker has spoken, the Council may question the speaker. Each speaker can respond to the question, but may not engage in further debate at that time. 6. After the Public Hearing is closed and during the Council meeting, the Council may choose to discuss the issue among themselves, or defer the discussion to a future Council meeting, without further public testimony. Council action may only be taken during Regular or Special Meetings. COUNCIL MEETING SCHEDULE No Council meetings are scheduled on the 5th Monday of the month unless prior public notification is given. Regular Meetings - The Mayor, elected by the people to a four-year term,presides at all Regular Council Meetings held on the 1st and 3rd Mondays of each month at 7:00 p.m. and Special Meetings. Official Council action in the form of formal motions, adopting of resolutions and passing of ordinances can only be taken at Regular or Special Council meetings. Committee of the Whole Meetings - Councilmembers are elected for a four-year term. The Council President is elected by the Councilmembers to preside at all Committee of the Whole meetings for a one-year term. Committee of the Whole meetings are held the 2nd and 4th Mondays at 7:00 p.m. Issues discussed there are forwarded to Regular or Special Council meetings for official action. COUNCIL AGENDA SYNOPSIS ----------------------------------Tnifials--------------------------------- ITEmNo. Meeting Date Prepared by Mayors review review ew • 07/11/16 MM • 07/18/16 MM 2.A. ITEM INFORMATION STAFF SPONSOR:JOSEPH TODD 1ORIGINAI.AGENDADATJ7_: 7/11/16 AGENDA I'rr_m Trfl,E New FTE position, Technology Services Systems Administrator CATEGORY 0 Discussion Z motion 1:1 Resolution ❑ Ordinance ❑ Bid Award [:] Publit-Hean'ng ❑ Other Mtg Date 7111116 Mtg Date Date 7118116 Mtg Date Mtg Date Mtg Date Mt g Mtg Date SPONSOR E] Countil E]Ma yor [:] HR ❑ DCD ❑ Finance ❑ Fire Z TS ❑ P&R ❑ Police ❑ PW SPONSOR'S Technology Services is asking the Councils consideration for the following: SUMM,,',RY Upgrade Police Departments half-time position to full-time (FTE), move position from Police to Technology Services, re-allocate Police funding for position to Technology Services to start 2017. Appropriation of funds moving forward will be addressed through the Biennial Budget process. REVIEWED BY z cow Mtg. F-1 CA&P Cmte Z F&S Cmte ❑ Transportation Cmte ❑ Utilities Cmte F-1 Arts Comm. [:] Parks Comm. ❑ Planning Comm. DATE: 7/6/16 COMMITTEE CHAIR: SEAL RECOMMENDATIONS: SPONSOR/ADMIN. Technology Services COMMI'171"E.1­7 Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source: Comments.- MTG. DATE RECORD OF COUNCIL ACTION 07/11/16 MTG. DATE ATTACHMENTS 07/11/16 Informational Memorandum dated 06/15/16 (updated after FS meeting) Page 6 from the December 7, 2015 Regular City Council Meeting Minutes Minutes from the July 6, 2016 Finance and Safety Committee meeting 07/18/16 2 City of Tukwila Allan Ekberg, Mayor •• INFORMATIONAL MEMORANDUM TO: Finance and Safety Committee FROM: Joseph Todd, Director of Technology Services BY: Michael Marcum, Senior Technology Services Specialist CC: Mayor Ekberg DATE: 06/15/2016 SUBJECT: New FTE position, Technology Services Systems Administrator (Updated after FS meeting as shown below) ISSUE Consideration of funding to increase the half-time position to full-time (FTE). BACKGROUND A half-time position was approved in December 2015 to support the Police Department in the implementation and support of the new Spillman Records Management System. DISCUSSION Technology Services, in conjunction, with the Police Department has conducted two separate rounds of interviews to fill the half-time position without finding a desirable candidate. It can be difficult to secure qualified staff support for part-time positions. Approval for a full-time position is critical in securing staff to support this vital system, as well as, other statement of work critical the mission of the Police Department. Because this is moving from a part time position to a full time position, analysis was conducted to potentially source the Spillman and PD work. This is a highly specialized Scope of Work, and the rates we got back from 3 vendors ranged from $150 to $180 per hour. This would significantly impact our professional services budget, and our overall IT budget given we are currently putting forth several initiatives to transform TS capabilities for the employees and citizens of Tukwila. The Council is being asked to consider the following: • Upgrade from half to full-time position The half-time position was created through council's approval of the Police Records Management System on 12/7/15, see attached meeting minutes. • Move position from Police Department to Technology Services • Re-allocate half-time Police funding to start next calendar year Position funding will be provided by the Police Department through the remainder of the year, with future budgeting done through the biennial budget process. FINANCIAL IMPACT $113,550 — $131,799 annually, including benefits. (Recommended) SOURCED FINANCIAL IMPACT $312,000 —$374,000 annually, no benefits. RECOMMENDATION The Council is being asked to consider this item at the July 11, 2016 Committee of the Whole meeting and subsequent July 18, 2016 Regular meeting. ATTACHMENTS - Page 6 of the Regular City Council Meeting Minutes from December 7, 2015 3 Tukwila City Council Regular Meeting Minutes December 7, 2015 Page 6 of 9 the City has a good bid price for the demolition and does not want to risk letting that bid expire such that the demolition cost would probably be higher in the future. This additional cost risk came to light last week when City staff inspected the building with 4Culture and Tukwila's Building Official and Fire Marshal. At that time there was a better understanding of the damage to the building from the seizure, two years of sitting unoccupied, significant dry rot, damage to the fire sprinkler system, and plumbing problems. Upon review, it was determined the repairs would likely be too expensive. The recommendation is that the City include the Traveler's Choice in the demolition contract. This will require a $150,000 expenditure from next year's budget. Bob Giberson, Public Works Director, explained that Schedule A in the amount of$470,247.75 is for the demolition of three motels (Great Bear, Boulevard, Spruce) and Sam Smoke Shop, and Schedule B in the amount of$132,779.70 is for the demolition of Traveler's Choice for a total of$603,027.45. (2) Award a bid to Construction Group International, LLC, for building demolition for the Tukwila International Boulevard Redevelopment Project (demolition of the Boulevard, Great Bear, Spruce and Traveler's Choice Motels and Sam Smoke Shop) in the amount of$603,027.45 (plus contingency), and authorize the Mayor to sign the contract. MOVED BY SEAL, SECONDED BY KRULLER TO AWARD A BID TO CONSTRUCTION GROUP INTERNATIONAL, LLC, FOR BUILDING DEMOLITION FOR THE TUKWILA INTERNATIONAL BOULEVARD REDEVELOPMENT PROJECT(DEMOLITION OF THE BOULEVARD,GREAT BEAR, SPRUCE AND TRAVELER'S CHOICE MOTELS AND SAM SMOKE SHOP) IN THE AMOUNT OF $603,027.45 (PLUS CONTINGENCY), AND AUTHORIZE THE MAYOR TO SIGN THE CONTRACT. MOTION CARRIED 7-0. d. Authorize the Mayor to sign the 2015 Community Oriented Policing Services (COPS) grant agreement from the U.S. Department of Justice in the amount of$250,000.00. MOVED BY HOUGARDY, SECONDED BY KRULLER TO AUTHORIZE THE MAYOR TO SIGN THE 2015 COMMUNITY ORIENTED POLICING SERVICES (COPS) GRANT AGREEMENT FROM THE U.S. DEPARTMENT OF JUSTICE IN THE AMOUNT OF $250,000.00. MOTION CARRIED 7-0. e. Authorize the Mayor to sign a purchase and license agreement with Spillman Technologies, Inc.,for purchase and maintenance of the Sentryx product as the new Police Records Management System and related support and services in an amount not to exceed $1,070,466.00 ($350,000.00 of funding from the 2015-2016 biennial budget, and$720,466.00 allocated through a budget amendment). MOVED BY HOUGARDY, SECONDED BY SEAL TO AUTHORIZE THE MAYOR TO SIGN A PURCHASE AND LICENSE AGREEMENT WITH SPILLMAN TECHNOLOGIES, INC., FOR PURCHASE AND MAINTENANCE OF THE SENTRYX PRODUCT AS THE NEW POLICE RECORDS MANAGEMENT SYSTEM AND RELATED SUPPORT AND SERVICES IN AN AMOUNT NOT TO EXCEED $1,070,466.00. ($350,000:00 OF FUNDING FROM THE 2015-2016 BIENNIAL BUDGET, AND $720,466.00 ALLOCATED THROUGH A BUDGET AMENDMENT).* Based on questions by the Council, staff reiterated that a part-time person will be hired for a 12-18 month period to help with the technology-related functions associated with the implementation of the new system. Trina Cook, Police Information Analyst, introduced Anthony Dorsey, Field Sales Executive from Spillman. Mr. Dorsey stated that Spillman has been a private company for 30 years with customers in 42 states, and Washington State has the most clients. *MOTION CARRIED 7-0. 4 FINANCE AND SAFETY COMMITTEE Meeting-Minutes City of Tukwila City Council Finance and Safety Committee July 6, 2016 - 5:30 p.m. - Hazelnut Conference Room, City Hall Councilmembers: Verna Seal, Chair; Dennis Robertson, Kate Kruller Staff: David Cline, Leon Richardson, Mike Villa, Bruce Linton, Don Tomaso, Mike Marcum, Christy O'Flaherty, Vicky Carlsen, Robin Tischmak, Laurel Humphrey Guest: Ron Lamb, Resident CALL TO ORDER: Chair Seal called the meeting to order at 5:30 p.m. 1 PRESENTATIONS 11. BUSINESS AGENDA There was consensus to consider the 1st Quarter Finance reports as the first items of business. A. 2016 First Quarter Sates Tax and Miscellaneous Revenue Report Staff presented the 2016 First Quarter Sales Tax and Miscellaneous Revenue Report, including details on retail sales tax, gambling tax, and admissions tax revenues with sale tax broken out by industry classifications. Total sales tax collections for the 1st quarter were $82,000, or 2 %, above those for the same period last year. Construction sates tax is up 12% compared with the same period last year, and sales tax from other industries is up 1 %. INFORMATION ONLY. B. 2016 First Quarter Cash and Investment Report Staff presented the 1st Quarter Cash and Investment Report for 2016, including information on the City's portfolio components, performance, policy compliance and liquidity analysis, fund cash and investment balances, and investment environment. At March 31, 2016, the portfolio totaled $52.6 million. comprising $38.5 million in cash and cash equivalents and $14.1 in longer term investments. The portfolio balance increased by $1.9 million from the December 31, 2015 balance. INFORMATION ONLY. C. Technology Services System Administrator Position Staff is seeking Council approval to move a position from the Police Department to Technology Services and increase it from half -time to full -time. The position was originally created and approved in December 2015 to support the Police Department in the implementation and support of the Spillman Records Management System. Staff has been unable to find a qualified candidate interested in the part time position and, with new leadership in the TS department, there has been a reassessment of need. If approved, the position will be used for implementation and support of Spillman as planned, but also provide support for the other technology needs in the Police Department over time. The Police Department will fund this position through the 5 Finance and Safety Committee Minutes July 6, 2016 remainder of 2016 using the money allocated for the half -time position. There is currently a backlog relating to PD technology due to inadequate staffing. Spillman deployment is expected to occur in early October. Councilmember Kruller asked about the option of contracting this support as she observes in other organizations. Staff replied that Spillman does not offer this option, and there are challenges associated with contracting considering the rigorous background requirements of the PD. Councilmember Kruller requested a cost comparison of the proposed position versus contracting for service. UNANIMOUS APPROVAL. FORWARD TO JULY 11, 2016 COMMITTEE OF THE WHOLE WITH REQUESTED ADDITIONAL INFORMATION. D. Proposed Budget Schedule Staff provided an update to the process and timeline for review and adoption of the 2017 -2018 Biennial Budget and Capital Improvement Plan, last approved by the Committee in April. Budget preparation work is well underway, but the schedule has been modified to have Enterprise funds before Committees in July and Capital Projects in August. Budget components will go through Administration, standing Committee and C.O.W. /workshop review, where they will receive direction on changes or consensus to return for final adoption. The Committee approved the revised schedule, but recommended that budget components should be presented as early as they are ready. Staff also updated the Committee on a proposal to overhaul Attachment A by developing a new planning model that is flexible and user.- friendly. Preliminary conversations have been held with Berk, as they developed the model used for the Public Safety Plan. Berk is interested in partnering with the City on this project. Staff would like to develop a committee to begin this project with the hope of beta testing this tool with the 2017 -2018 budget process. The Committee expressed support for this proposal. COMMITTEE APPROVAL. 111. MISCELLANEOUS Next steps on Public Safety Plan The full Council was briefed on the outreach effort at the July 5 Regular Meeting. Outreach is continuing, with tours of the Police Department and Court provided to employees on July 6, and visits to COPCAB, TIBAC and Valley View Sewer District upcoming. Ballot language is being drafted, and an article to solicit pro -con committee members will be in the July Tukwila Reporter. Chair Seal noted that the plan for Council review will include a public hearing on July 18, discussion at the July 25 Committee of the Whole, and potential adoption on August 1. Committee members discussed the structure and role of a bond oversight committee and would like for those positions to be Council- appointed. They will also be seeking advice from the City Attorney on advocacy by Councilmembers assuming a vote to place the measure on the ballot. 6 Co UNcm AGENDA S YNopsis ------ --- --Lailialr I rrm No. l r r r'tleelrraq Dale Pre-parer!by .Ural or's reuieu) Co V rerierar 07/11/16 RB A. 2. B. ITEM INFORMATION S'l.vi r S11ONSOR: MIKE VILLA&CHRIS FLORES 0RI< IN.vI,A i ri�;: 07/11/16 July 4 After Action Report ® I)hclo-oll ❑ vlolion ❑ ke.rolutior ❑ Ordinance ❑ I3id.,hvar! ❑ Publiclleanvi,{ ❑ 01ber Allg Pale 7111116 11l0 Oam A1/g Owe al/ R'lle lltr,Dale llt l�al lllti/?a1e SPONSOR ❑ Council it ® Mayor ❑ !l k ❑ DC,O ❑ Finance ❑ Fire ❑ IT ❑ Pc'%-R ❑ folic ❑ 111" Si><>NS��Ir'S This presentation is intended to provide Council with an overview and report on the July 41h holiday weekend, specifically as it relates to illegal fire works. I21.\'II;WI.I> l l' ❑ cow mtg. ❑ CA&I' Cnite Crnte ❑ 'Transportation Cmite ❑ Utilities C;mte ❑ .'Arts Comm. ❑ Parks Co-1- ❑ Planning C-mm. DID1'1?: C 0 1NFI'F°IL.I' C:IJAIR: RECOMMENDATIONS: SP()NS()R/AD,\IIN. Co:mml,r iv COST IMPACT / FUND SOURCE J? P1iNl 1'I'Ui7]?RC%Ot'lltlll> AMC)l)N'1 I3lJUGl;i'I;C> Am)1zol,mATION Ri-"QuiRL,U $N/A $N/A $N/A FTUIld SOUrce: C,'olT1YIRents: MTG. DATE RECORD OF COUNCIL ACTION 7/11/16 ---- — -.-- MTG. DATE ATTACHMENTS 07/11/16 Powerpoint Presentation 7 8 July 4 After Action July 11, 2016 0 Fireworks in Tukwila Voter approved' advisory vote in 1996 banned the discharge and sale of fireworks. N fireworks in Tukwila This year the City experienced three fires caused by fireworks between July 1 and July 4 • PD /FD coordination • Vacation freeze • Additional 10 officers • Memo on enforcement • Flyer to educate community • Additional aid car and engine • Additional 5 firefighters • Zone 3 coordination How we prepared 0) City of Tukwila . at 1 !mum Setting oft fireworks? You will be cited! The Police and Fire Departments will be taking part in enhanced safety patrols to identify people using illegal fireworks within the City. Tickets - up to S250 per occurrence - will be issued to those violating Tukwila's fireworks ban. To report illegal fireworks, call 911. Instead, come spend your 4th with us at Fort Dent Park! Join your neighbors and friends at the FREE Family Fourth at the Fort event, held every year at Fort Dent Park. The park opens at 9:OOam: beginning at 4:OOpm, games, bouncy houses. entertainment stage and food vendors will entertain you until the fireworks show starts at 10:OOpm Like Comment David Johnson, Jessica Gonzalez, Jen Frange!!o-Anderson and 4 Top Comorents - o!hers Dike this. MORO AIM HUM IN TIM CITY Of TUKWILA 1996, the discharge of irks within Tukwila's city limits aen banned. Fireworks are e, causing more than 241 in Washington during2015. se of fireworks is also a cant cause of dangerous fires he July 4th holiday; a fire last hat nearly engulfed apartments Macadam Road was caused by ie of illegal fireworks in Tukwila. City of Tukwila Reminder, fireworks are illegal in Tukwila. Instead, join us today at the Family 4th at the Fort! 45 4. tarklors ass mans at and hurls cl kas h.ka at tot boil..1 Setting off fireworks? You will be cited! The Police and Fire Departments will be taking part in enhanced safety patrols to identify people using illegal fireworks within the City. Tickets - up to $250 per occurrence - will be issued to those violating Tukwila's fireworks ban. To report illegal fireworks, call 911. Jiaa Outreach CO Scenario 07/02/2016- 9:31:28 Launch ID #395235 Launched By Anthony Cebollero Notification Type General Auto Recall Yes Started 712/2016 11:33:14 AM Ended 7/2/2016 11:39:39 AM Voice Minutes 677 Used EmaiIs 464 Phone Calls 770 Text Messages 383 TDD 4 Attempted Calls 770 Numbers Reached 677 Numbers Not 93 Reached Op!Ionet Settings Caner ID # 2069719742 VIEW CONTACTS MESSAGES 1000 Communication Method Phone Email Text TDD Phone Statistics ■ Delivered Live • Answering Machine • Fax Operator Intercept • No Answer ■ Busy Time Out CodeRED • 770 phone calls • 464 reached • 383 text messages • 4 TDD N 0 Tukwila Police Department Fireworks Calls for Service 6/28 -7/5 I I I I I I I I In I ill I I 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 Stats Fireworks calls for service up slightly • We issued 20 warnings over the holiday weekend and seized fireworks from seven individuals 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 6/28 0 0 0 1 6 3 1 2 0 3 1 0 1 1 0 3 1 1 6/29 3 0 0 3 2 2 4 0 3 1 1 1 2 2 1 0 0 2 6/30 0 2 3 1 1 4 1 1 2 4 2 2 0 1 2 2 2 0 7/1 0 2 3 6 4 6 6 3 3 3 0 0 9 10 1 2 0 2 7/2 4 10 3 1 7 6 7 7 5 4 2 2 3 1 0 1 2 11 7/3 11 9 6 6 6 11 21 5 11 7 2 6 7 3 3 4 5 13 7/4 46 52 40 28 38 55 33 45 42 29 19 26 27 15 29 22 29 35 7/5 13 3 1 9 12 19 16 14 8 6 6 7 14 1 3 7 21 4 Total 77 78 56 55 76 106 89 77 74 57 33 44 63 34 39 41 60 68 Tukwila Police Department Fireworks Calls for Service 6/28 -7/5 I I I I I I I I In I ill I I 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 Stats Fireworks calls for service up slightly • We issued 20 warnings over the holiday weekend and seized fireworks from seven individuals N N Lakeridge Bryn Mawr. S 114th St e>,-; Sla�wlr,t 1 S188thSt N 1 CaIIs for Service • Highest concentration in Riverton, followed by Thorndyke, Allentown and McMicken N July 1 -4 • 914 fireworks related calls in 2016 • 939 in 2015 July 4 peak • 505 calls on the 4th in 2016 • 640 in 2015 Context Valleycomm stats N a) FromDate: uhy,, 1U16 at 9 :O TT97071111J1 To: "_Martv.grishamrdtukwilawa.gov' < _Marty.g-rishamgtukw•ilawa.gov> Subject: Re: 4th of July Message Tukwila has done a great job of reaching out about fireworks this year Thank you. Sent from my iPad Kell On Jul 2, 2016, at 11:35 AM, "Marty.grishamr:tukwilawa.gov" <no- reply @ecnalert.com> wrote: A message from the Tukwila Fire Marshal_ A reminder that discharging fireworks in Tukwila is illegal. To report illegal fireworks, call 911. Police and Fire will have emphasis patrols out over the weekend, and citations will be issued for illegal fireworks being discharged. Let's all help each other by watching out for our neighbors who might not be home_ Have a garden hose connected just in case. For family fun activities, good food, music and entertainment, we invite you, your family and friends to our annual Family 4th at the Fort_ This family friendly fun starts at 4pm, with a spectacular fireworks show starting at 10pm sharp!. Admission is free. Mav you enjoy the holiday, have fun and be safe. What we've heard • Need for more education on the ban • Need to better integrate Tukwila Works • Good use of CodeRED N Co 4,500 participants in the park ; 2,500 enjoyed the fireworks from outside the park 30 v) O • ...., 4-) v) CU C( 32 CO uNcm AGENDA S YNopsis - -1 zlrals - --- ITL�-m No. tq Alee/iu{Dale Pre alvd by J1a}or c rer)iera) il review • A 07/11/16 LH � Fay 2.C. ITEM INFORMATION S'r.v�I�`SPUNSUR: LAUREL HUMPHREY (7lzIGINAI.AGI:NDA L),1Tk: 07/11/16 At rl, DA MITI. "c'r LF, Committee Chair Mid-Year Report ❑ Discu.r.,ion ❑ ll1olilin ❑ Re,olulim ❑ Ordinance ❑ 13id.,Ifivarcl ❑ Public I leaiirts ❑ Olher 111!;Dale 7111116 .U, ,illy;Dale U/1 Dale ,lll�Dale Afl g Dale Al/( Owe SPONSOR ® C'rrlrrcil ❑cllayor ❑ t/R ❑ D(J) ❑ finance ❑ fire ❑ TV ❑ PL'%R ❑ Police ❑ PIIl SPONSOR'S Chairs of the Council's four standing Committees will each give a brief report of the year's SI'1a\I�It�' progress. m, ❑ (;C)w %Itg. ❑ C:A&P C;nttc ❑ F&S C:mtc ❑T ansl)artation C rntc ❑ C11111ties Cmte ❑ Arts Cot'n111. ❑ Pnrks Con-in). ❑ Planning Comill. I)A"1 F: N/A C;ONENTITI"1?1,; CILIIR: N/A RECOMMENDATIONS: SPONSaR/AD.y[IN. Information Only Oxww,rrrlj COST IMPACT / FUND SOURCE FXII INN)I rURk 1Z1"Q)L1[121?17 AMOUNT I3(JDOFI TED APl''EzOI'RIATION Rj?Qul1Z}�].) I:und SOUrce: Comments: MTG. DATE RECORD OF COUNCIL ACTION MTG. DATE ATTACHMENTS 7/11/16 Utilities Committee 2016 Work Plan Community Affairs and Parks Committee 2016 Work Plan Transportation Committee 2016 Work Plan Finance and Safety Committee 2016 Work Plan 33 34 Utilities Committee - 2016 Work Plan City of Tukwila Updated 7/6/16 Description Qtr Dept Action or Briefing Status 1. Andover Park West /Strander New Water Main Closeout with the TUC Transit Center 3 PW A 58th Avenue South Water Main Replacement Bid Award 3 PW A 3. Annual Sewer Repair Program Bid award 2 PW A 4. CBD Sanitary Sewer Rehabilitation Bid Award for 2016 Design 2 PW A Complete Emergency Repair at 1200 Andover Park East 1 PW A Complete Budget for 1227 Andover Park East 3 PW A Complete Budget review 3 PW B 5. Sewer Lift Station #2 Upgrades Bid Award 4 PW A 6. Sewer Repair West of Strander Blvd Bridge Bid award 2 PW A Postponed 7. GIS Inventory of Sewer System Design consultant 3 PW A 8. Annual Small Drainage Program 2016 program design contract 1 PW A Complete Construction bid award 3 PW A 9. NPDES Annual update 2 PW B Complete Surface water management program plan 2 PW B Complete LID Update 4 PW B 10. East Marginal Way 5 Stormwater ©utfalls Grant Agreement 1 PW A 11. East Marginal Way S Storm Pipe Replacement Construction Status Update and Closeout 2 PW A Complete 12. Tukwila 205 Levee Certification Phase 1 City of Tukwila Updated 7/6/16 Utilities Committee - 2016 Work Plan City of Tukwila Updated 7/6/16 Funding Options (per Budget discussion) 2 PW 8 13. Chinook Wind Update on King County progress 2 PW B Postponed Design consultant 2 PW A Postponed 14. OTHER Water Asset Management Briefing 3 PW B Loop Area Sewers Updates 1 -4 PW B Ongoing King County Grant for Recycling Assistance - DCD 3 DCD A Complete Briscoe Desimone Levee Updates 4 PW B Ongoing SCL Advanced Metering Project 2 PW B Complete 6300 Building Water Service Replacement 2 PW A Complete Level 3 fiber optic franchise agreement 1 PW A Complete Sanitary sewer manhole rehab 2 PW A Complete Consultant agreement — GIS for sanitary sewer /surface water 2 PW A Complete 15. Standard Reports /Briefings Frequency Dept. Facility Tours As needed PW Waste Management Update Annual PW Committee Work Plan 2 -4X Council, Staff City of Tukwila Updated 7/6/16 Community Affairs and Parks Committee - 2016 Work Plan City of Tukwila Updated 7/6/16 Description Qtr Dept Action (A) or Briefing Status /Notes 1. City Support for Veterans (Incl. parks discounts per 2014 Council request, Veterans Day event at TCC) 1 -4 P &R, Other B 2. Housing Options Matrix 2 -4 DCD A, B 4/25,6/27 CAP — periodic review 3. Landlord /Tenant Issues; Open Space for multifamily 2 -4 Council, P &R A 4/11 CAP forum held 4. Healthy Tukwila — Fit City 2 -3 P &R B Briefing 6/13 5. REACH Agreement (beyond July 2016) 2 -3 P &R A Briefing 7/27 6. Proactive Code Enforcement Update 2 -3 DCD B 7. Foster Golf Links Golf Carts — Annual Purchase Approval 1 P &R A Complete 8. Foster Golf Links — Greens Fees 1 P &R A Complete 9. Wireless Communication Regulations Update 1 DCD A Complete 10. Housing Options Program Briefing* 2 DCD B Complete 11. Recreation Registration Software Update 2 P &R B 12. Duwamish Hill Preserve Construction — Contract Closeout * 2 P &R A 13. Foster Golf Links Restaurant Concessionaire Agreement 2 P &R A Complete 14. Housekeeping Code Amendments 2 DCD A Complete 15. SEPA Ordinance 2 DCD A Complete 16. Tree Ordinance Update 2 DCD A Complete (ordinance in 2017) 17. Residential Infill Standards * 2 DCD Schedule after Housing Options 18. Building Codes 2 DCD A June 19. Facilities Plan Community Outreach 2 Comm B Complete 20. City Customer Service — Tukwila Works 2, 3 Comm A 15t Quarter Report due back to CAP 21. 1% Art Policy Implementation 3 P &R A 22. Ailey Camp Update * 3 P &R B 23. Green Tukwila /Forterra 20 -year Plan 3 P &R A Briefing 7/27 24. TIB Comp Plan Implementation 3 DCD A 25. Trakit Briefing on e- Filing 3 DCD B 26. Update on vehicle parking ordinance implementation 4 DCD B 27. DCD Fee Resolution 4 DCD A City of Tukwila Updated 7/6/16 Community Affairs and Parks Committee - 2016 Work Plan inistrative Ite 28. North Wind Weir property Transfer (from King County) P &R A 29. Duwamish Hill Preserve Grant Acceptance 2 P &R A Complete 30. Starfire Sports Agreement (tentative) 3 P &R A 31. Foster Golf Links Pond Liner — Purchase Approval or Design /Bid 2 -3 P &R A 32. CDBG Application for Minor Home Repair 2 HS A Complete 33. Park Security Contract Award 2 P &R A Complete 34. Parcels /Properties Official Naming (pending) 3 P &R A Parking Lot 35. TIBAC request relating to business license /trash (scheduled July 11) 36. Orilla Road Annexation (pending King County action) 37. Vacant home registry program review (pending Committee direction) 38. Review sidewalk requirements in Subdivision Code (joint with DCD /PW, not currently scheduled) 39. Park sign inventory Standard Reports /Briefings' Frequency Dept. 40. Events Calendar Annual Parks 41. Parks Department Report Annual Parks 42. Teens for Tukwila Multiple Parks, Council *asterisks indicate potential offsite meeting topics City of Tukwila Updated 7/6/16 Transportation Committee - 2016 Work Plan City of Tukwila Updated 7/5/16 Description Qtr Dept Action or Briefing Status 1. BNSF Intermodal Facility Access Draft Access Study Report; Final Report 3 PW B 2. 42 Avenue South Phase III Seattle City Light underground agreement & revised design 1 PW A Bid Award 4 PW A 3. ADA Improvements Crosswalk Petition for TIB /S 139th St - Engineering analysis 1 PW B Complete Transition Plan 1 PW B Bid award 2 PW A Project Close -out 3 PW A 4. Annual Overlay and Repair Program Bid Award 3 PW A Complete Project Close -out 4 PW A 5. 53'd Avenue 5 (5137th - S 144th St) &Water/Se wer /SSWM Present Alternative Design Options 3 PW A Complete Bid Award 3/4 PW A 6. TUC Transit Center /Andover Park West Project Close -out 1/2 PW A 7. Transit Plan Adopt Plan 4 PW A 8. Small Roadway & Safety Improvements (42 1 Project Close -out 2 PW A Complete 9. Residential Street Improve ments /Walk& Roll Present Results /Updated Information 1 PW B Complete 10. Annual Bridge Inspections and Repairs Program 2 IOW update 11. Major Maintenance on 3 Bridges Bid Award 3 PW A 12. Boeing Access Road over BNRR Bridge Rehab Contract for additional design services 1 PW A Complete City of Tukwila Updated 7/5/16 Transportation Committee - 2016 Work Plan City of Tukwila Updated 7/5/16 Bid Award 3 PW A 13. TUC Ped /Bike Bridge Bid Award 2 PW A To COW; Complete 6/13 Construction Management Contract 2 PW A Complete 14. Interurban Avenue S (S 143rd — Fort Dent Way) Status update 1 PW B Complete Project Close -out 4 PW A S 144th St Phase 11(42 "d Ave S — TIB) Bid award 2 PW A (Bids rejected 7/5) 16. Cascade View Safe Routes to School Phase 11 Design consultant selection 1 PW A Complete 17. OTHER S. 144th St Bridge over 1 -5 (design, cost estimate) 3 PW B Dangerous intersections (maintenance) (S. 146th and 42nd, S. 140th and 42 "d) 1/3 PW B Grant Application Approvals 1/2/ 3/4 PW A Ongoing g g Transportation Improvement Program — Adopt Resolution 2 PW A Straight to COW; Complete 6/13 Speed Issues — Traffic Calming Options 2 PW B Ongoing NPDES Low Impact Development Code Update Briefing 1 PW B Complete TIB Pedestrian Crossing Evaluation 2 PW B Complete Surplus Equipment Resolution 2 PW A Complete 42 "d Roadside Barrier Project Completion 3 PW A Complete Strander Boulevard Extension Phase 3 Early Design Contract 1 PW A Complete King County Metro 1 -405 Regional Mobility Grant Acceptance 2 PW A Complete 18. Standard Reports /Briefings Frequency Dept. Facility Tours As needed PW SCATBD Monthly CM Hougardy /Laurel Committee Work Plan 2 -4X Council, Staff City of Tukwila Updated 7/5/16 Finance and Safety Committee - 2016 Work Plan Action or Briefing 1. Facilities /Public Safety Plan 1 -3 Multiple A Ongoing 2. Financial policies 3 -4 CNCL /FIN A 3. Non - represented employee compensation resolution 1 HR A Complete 4. Code Cleanup- Business Licenses 1 FIN A Complete 5. Budget Schedule and process overview 1 FIN A/B Complete 6. Employee reimbursement policy 1 FIN A Complete 7. Budget priorities 2 Multiple A Complete 8. SPRINT— Residential speeding focus 2 PD B Complete 9. Non - represented employee compensation policy (1796) 3 -4 HR A 10. New or increased revenues 4 FIN A Depending on bond measure 11. Human Resources Policy Review 3 HR B Overview, TOC, update status, timeline 12. Operating budget and CIP (2017 -2018) 3 FIN A 13. Review relevant department budgets (2017 -2018) 3 Multiple A 14. Budget adoption ordinances 3 FIN A 15. Bond issuance — 42nd 4 FIN A To 2017 16. Property tax levy ordinances 4 FIN A 17. Score jail cost analysis 4 FIN B On hold 18. Capitalization policy (change 5K threshold) 4 FIN A Possibly to 2017 19. Ordinance: Gambling tax collection (monthly vs quarterly) 4 FIN A 20. Budget amendments 1, 4 FIN A Ongoing 21. Resolution cancelling uncollectible accounts 4 FIN A 22. Resolution cancelling unclaimed property 4 FIN A arking L �rdard Reports /Briefings uency eP Revenue and Investment Reports Quarterly FIN Police Quarterly PD Fire Quarterly FD Committee work plan 2 -4 x Council Police & Fire budget detail Quarterly FIN City of Tukwila Updated 6/29/16 42 Upcoming Meetings & Events July 2016 11th (Monday) 12th (Tuesday) 13th(Wednesday) 14th (Thursday)- 15th (Friday) 16th (Saturday) ➢ Community ➢ Arts See you in the Park ➢ COPCAB, City of Tukwila's Affairs&Parks Commission, 12—1:30 PM 6:30 Pmt Backpack and Cmte, 3:00 Pmt (Bicentennial Park) (Duwamish School Supplies 5:30 Pmt (Community Tukwila Parks& Conference Drive runs July 15 (Hazelnut Centel) Recreation invites Room) through August 15. Conference Rescheduled you out to meet our Donations taken at Room) from 7/5/16 staff!Food,games the Tukwila and recreational Community Center. opportunities for all Thank you! ➢ Reception for age groups! Fire Chief Cancelled Performance:The Candidates Islanders 5:30 Pmt (Council ➢ Park Chambers) Tukwila Commission, ➢ International 5:30 Pmt ➢ City Council Boulevard (Community Committee of Action Cmte, Centel) the Whole Mtg., 7:00 Pmt 7:00 Pmt (Valley View (Council Sewer Dist., Chambers) 3460 S 148th) 18th (Monday) 19th (Tuesday) 20th(Wednesday) 21st (Thursday) 22nd (Friday) 23rd (Saturday) ➢ Transportation ➢ Finance& ➢ Tukwila Cmte, Safety Cmte, Historical 5:30 Pmt 5:30 Pmt Society, (Foster (Hazelnut 7:00 Pmt Conference Conference (Tukwila Room) Room) Heritage& Cultural Center, 14475 ➢ City Council 59"'Ave S.) Regular Mtg., 7:00 pm (Council Chambers) ➢Arts Commission: 1st Tues.,5:00 Pmt,Tukwila Community Center. Contact Dave Johnson at 206-767-2308. ➢Civil Service Commission: 1st Mon.,5:00 Pmt,Hazelnut Conf.Room. Contact Kim Gilman at 206-431-2187. ➢Community Affairs&Parks Committee: 2nd&4th Mon.,5:30 Pmt,Hazelnut Conf.Room. (A)Discussion on solutions for litter• control on Tukwila International Boulevard(TIB). ➢COPCAB(Community Oriented Policing Citizens Adv.Board): 2nd Thurs.,6:30 Pmt,Duwamish Conference Room. Contact Chris Par tman at 206-431-2197 ➢ Equity&Diversity Commission: 1st Thurs.,5:15 Pmt,Hazelnut Conf.Room. ➢Finance&Safety Committee: 1st&3rd Tues.,5:30 Pmt,Hazelnut Conf.Room. ➢Library Advisory Board: 1st Tues.,7:00 Pmt,Community Center. Contact Shannon Fisher at 206-767-2312. ➢Park Commission: 2nd Wed.,5:30 Pmt,Community Center. Contact Robert Eaton at 206-767-2332. ➢Transportation Committee: 1st&3rd Mon.,5:30 Pmt,Foster Conf.Room. ➢Tukwila Historical Society: 3rd Thurs.,7:00 Pmt,Tukwila Heritage&Cultural Center, 14475 59�Avenue S. Contact Louise Jones-Brown at 206-244-4478. ➢Tukwila Int'l.Blvd.Action Cmte: 2nd Tues.,7:00 Pmt,Valley View Sewer District. Contact Chief Villa at 206-433-1815. ➢Utilities Committee: 2nd&4th Tues.,5:30 Pmt,Foster Conf.Room. Meeting Cancelled. 43 Tentative Agenda Schedule MONTH MEETING 1— MEETING 2- MEETING 3- MEETING 4- REGULAR C.O.W. REGULAR C.O.W. July 5 (Tuesday) 11 18 25 See agenda packet Public Hearin: Special Issues: cover sheet for this A resolution to place a Public Safety Plan week's agenda public safety bond on Deliberation. (July 11,2016 the November 8,2016 Committee of the Whole General Election ballot Meeting). to fund the replacement of three seismically- unsound fire stations, guarantee funding for fire equipment and apparatus for the life of the bond,and construct a new Justice Center to house the Tukwila Police Department and Municipal Court. Unfinished Business: -Discussion on Public Safety Plan. -Funding for technology support for Police Records System. -20161st Quarter Financial Report. August 1 8 15 22 Special Presentation: Special Presentations: Recognition of New Employee National Night Out Introductions. Against Crime Poster Winners. Unfinished Business: A resolution of the Public Safety Ballot Measure. Committee of the Whole to be followed by a Special Meeting. 44