HomeMy WebLinkAboutUtilities 2016-07-26 Item 2B - Resolution - Reject All Bids for 2016 Small Drainage ProgramCity of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: Utilities Committee
FROM: Bob Giberson, Public Works Director
BY: Ryan Larson, Senior Program Manager
CC: Mayor Ekberg
DATE: July 22, 2016
SUBJECT: 2016 Small Drainage Program
Project No. 91641201
Resolution Rejecting All Bids
ISSUE
The one bid received for the 2016 Small Drainage Program came in higher than the Engineer's
Estimate and the available surface water budget.
BACKGROUND
The 2016 Annual Small Drainage Program was advertised for bids on July 5 and 12, 2016. One
bid was received and opened on July 19, 2016. The bid was from Westwater Construction
Company for a total bid amount of $785,279.00 (see attached bid tabulation). The Engineer's
Estimate was $519,040.00 and the available budget in the 2015 -2020 CIP for construction in 2016
is $605,000.
Construction Funding Source
Amount
2016 Small Drainage ... Construction ........ ........._..................... ............$
525,000.00
. .. . . . . . . . . . .
2016 Storm Water Quality Retrofit Program
80,000.00
Available Funding
$605,000.00
ANALYSIS
Staff has certified the bid and did not find any errors. The bid received is significantly higher than
the Engineer's Estimate and an analysis of the project design and bid prices was conducted.
There was no single reason to explain why the bid was more than 25% above the Engineer's
Estimate, but staff and the design consultant, KPG, speculate that the lack of other bidders may
be the reason. An analysis of the Engineer's Estimate was also conducted based on recent bid
results from the area. This analysis did not reveal any significant issues with the estimate nor
reasons to think that it did not accurately reflect the likely cost of constructing the project in a
competitive bid environment.
KPG also looked for reasons that only one bid was received. The bidding climate remains
competitive, which is reducing the number of bidders on projects and leading to increased
construction costs. Two plan holders were contacted and asked why they had not submitted bids
on the project. The two plan holders stated that they did not submit a bid as they were concerned
with completing the project within the allowable timeframe, that their existing work Toad was too
heavy, and that there were 16 other plan holders and they thought that there would be too much
competition.
Staff recommends rejecting the bid and rebidding the project at a later date. The new bid
document should allow additional time and flexibility to complete the individual projects.
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INFORMATIONAL MEMO
Page 2
FINANCIAL IMPACT
Rejecting the bid does not have a financial impact in and of itself, but it will result in additional
design costs to repackage it as well as the additional costs for advertising. Overall, repackaging
of the project is anticipated to save the City money.
RECOMMENDATION
Council is being asked to approve the Resolution rejecting the bid received at the July 19, 2016
bid opening for the 2016 Small Drainage Program and consider this item on the Consent Agenda
at the August 1, 2016 Regular Meeting.
ATTACHMENTS
Draft Resolution
Bid Tabulation
CIP Sheets
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AFT
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TUKWILA, WASHINGTON, REJECTING ALL BIDS SUBMITTED
FOR THE 2016 SMALL DRAINAGE PROGRAM.
WHEREAS, sealed bids were solicited for the 2016 Small Drainage Program; and
WHEREAS, a bid was received from one bidder and was publicly opened and read aloud on
July 19, 2016; and
WHEREAS, a budget was set for the construction of the drainage improvements; and
WHEREAS, the low bid received was over the budgeted amount for construction of the 2016
Small Drainage Program; and
WHEREAS, the City reserved the right to reject all bids in its call for bids, and RCW 35.23.352
provides for the rejection of any or all bids by resolution of the City Council; and
WHEREAS, the City wishes to reject all bids due to budget limitations;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON,
HEREBY RESOLVES AS FOLLOWS:
The bid for the 2016 Small Drainage Program is hereby rejected due to budget limitations.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a
Regular Meeting thereof this day of , 2016.
ATTEST /AUTHENTICATED:
Christy O'Flaherty, MMC, City Clerk Joe Duffie, Council President
APPROVED AS TO FORM BY:
Filed with the City Clerk:
Passed by the City Council:
Resolution Number:
Rachel B. Turpin, City Attorney
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CITY OF TUKWILA - DEPARTMENT OF PUBLIC WORKS
2016 Small Drainage Program
Bid Tabulation
Project No. 91641201
Prepared By: Kelsey Anderson, PE
Checked By: Nelson Davis, PE
7/19/2016
Engineer's Estimate
Westwater Construction
Company
No.
Section on
Item
Quantity
Unit
Unit Cost
Total Cost
Unit Cost Total Cost
ROADWAY
1
1 -04
Unexpected Site Changes
1
FA
$ 12,000.00
$ 12,000.00
$ 12,000.00
$ 12,000.00
2
1 -09
Mobilization
1
LS
$ 42,500.00
$ 42,500.00
$ 80,000.00
$ 80,000.00
3
1 -10
Project Temporary Traffic Control
1
LS
$ 20,000.00
$ 20,000.00
$ 77,000.00
$ 77,000.00
4
2 -01
Clearing and Grubbing
1
LS
$ 14,000.00
$ 14,000.00
$ 2,000.00
$ 2,000.00
5
2 -02
Remove and Replace Handrail
1
LS
$ 2,000.00
$ 2,000.00
$ 2,000.00
$ 2,000.00
6
2 -02
Pavement Removal Incl. Haul
450
SY
$ 15.00
$ 6,750.00
$ 5.00
$ 2,250.00
7
2 -03
Unsuitable Foundation Excavation Incl. Haul
45
CY
$ 35.00
$ 1,575.00
$ 50.00
$ 2,250.00
8
2 -03
Gravel Borrow Incl. Haul
115
TN
$ 30.00
$ 3,450.00
$ 20.00
$ 2,300.00
9
4 -04
Crushed Surfacing Top Course
335
TN
$ 45.00
$ 15,075.00
$ 20.00
$ 6,700.00
10
5 -04
HMA Cl. 1/2" PG 64 -22
180
TN
$ 200.00
$ 36,000.00
$ 100.00
$ 18,000.00
11
5 -04
HMA Thickened Edge
530
LF
$ 10.00
$ 5,300.00
$ 5.00
$ 2,650.00
12
8 -01
Temporary Water Pollution / Erosion Control
1
LS
$ 9,000.00
$ 9,000.00
$ 10,000.00
$ 10,000.00
13
8 -04
Cement Conc. Traffic Curb and Gutter
40
LF
$ 55.00
$ 2,200.00
$ 150.00
$ 6,000.00
14
8 -14
Cement Conc. Sidewalk
220
SY
$ 60.00
$ 13,200.00
$ 35.00
$ 7,700.00
ROADSIDE DEVELOPMENT
15
8 -02
Topsoil Type A
75
CY
$ 50.00
$ 3,750.00
$ 45.00
$ 3,375.00
16
8 -02
Hydroseed
640
SY
$ 4.00
$ 2,560,00
$ 3.00
$ 1,920.00
17
8 -02
Property Restoration
1
FA
$ 15,000.00
$ 15,000.00
$ 15,000.00
$ 15,000.00
STORM DRAINAGE
18
7 -04
Storm Sewer Pipe 12 In. Diam
692
LF
$ 70.00
$ 48,440.00
$ 177.00
$ 122,484.00
19
7 -04
Storm Sewer Pipe 8 In. Diam
307
LF
$ 50.00
$ 15,350.00
$ 170.00
$ 52,190.00
20
7 -04
Storm Sewer Pipe 6 In. Diam
68
LF
$ 35.00
$ 2,380.00
$ 110.00
$ 7,480.00
21
7 -04
Storm Sewer Pipe 4 In. Diam
65
LF
$ 30.00
$ 1,950.00
$ 100.00
$ 6,500.00
22
7 -04
Ductile Iron Storm Sewer Pipe 12 In. Diam.
21
LF
$ 100.00
$ 2,100.00
$ 270.00
$ 5,670.00
23
7 -04
Ductile Iron Storm Sewer Pipe 8 In. Diam.
156
LF
$ 85.00
$ 13,260.00
$ 260.00
$ 40,560.00
24
7 -04
Class III Reinforced Concrete Sewer Pipe 36 In. Diam
6
LF
$ 450.00
$ 2,700.00
$ 400.00
$ 2,400.00
25
7 -04
Remove /Abandon Existing Storm Sewer Pipe
190
LF
$ 15.00
$ 2,850.00
$ 75.00
$ 14,250.00
26
7 -05
Connection to Drainage Structure
8
EA
$ 1,000.00
$ 8,000.00
$ 1,000.00
$ 8,000.00
27
7 -05
Connection to Drainage Pipe
2
EA
$ 500.00
$ 1,000.00
$ 1,000.00
$ 2,000.00
28
7 -05
Storm Cleanout
2
EA
$ 500.00
$ 1,000.00
$ 700.00
$ 1,400.00
29
7 -05
Concrete Inlet
9
EA
$ 900.00
$ 8,100.00
$ 1,200.00
$ 10,800.00
30
7 -05
Debris Barrier
1
EA
$ 300.00
$ 300.00
$ 2,500.00
$ 2,500.00
31
7 -05
Catch Basin, Type 1
14
EA
$ 1,200.00
$ 16,800.00
$ 1,500.00
$ 21,000.00
32
7 -05
Catch Basin, Type 1L
1
EA
$ 1,500.00
$ 1,500.00
$ 1,700.00
$ 1,700.00
33
7 -05
Catch Basin Type 2 48 In. Diam.
1
EA
$ 3,250.00
$ 3,250.00
$ 2,800.00
$ 2,800.00
34
7 -05
Catch Basin Type 2 60 In. Diam. W /Overflow Cage
1
EA
$ 7,000.00
$ 7,000.00
$ 22,000.00
$ 22,000.00
35
7 -05
Trench Drain
1
LS
$ 2,000.00
$ 2,000.00
$ 5,200.00
$ 5,200.00
36
7 -06
Pothole Existing Utilities
4
EA
$ 800.00
$ 3,200.00
$ 1,000.00
$ 4,000.00
37
7 -10
4' X 17' Modular Wetland Unit
1
EA
$ 44,000.00
$ 44,000.00
$ 75,000.00
$ 75,000.00
38
7 -20
Temporary Water Bypass System
1
LS
$ 5,000.00
$ 5,000.00
$ 15,000.00
$ 15,000.00
39
8 -15
Light Loose Riprap
30
CY
$ 150.00
$ 4,500.00
$ 40.00
$ 1,200.00
40
8 -30
Resolution of Utility Conflicts
1
FA
$ 10,000.00
$ 10,000.00
$ 10,000.00
$ 10,000.00
STORM DRAINAGE ACCESS IMPROVEMENTS
41
6 -02
Inlet Stair Structure
1
LS
$ 60,000.00
$ 60,000.00
$ 50,000.00
$ 50,000.00
42
6 -20
Outlet Stair Structure
1
LS
$ 50,000.00
$ 50,000.00
$ 50,000.00
$ 50,000.00
BID TOTAL:
$ 519,040.00
$ 785,279.00
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2015 to 2020
PROJECT: Annual Small Drainage Program Project No. Varies
DESCRIPTION: Select, design, and construct small drainage projects throughout the City.
JUSTIFICATION: Provide drainage corrections for existing /ongoing drainage problems throughout the City, including culvert
replacements, drain extensions, and pavement upgrades.
STATUS: Projects for this annual program are taken from Small Drainage Project List.
MAINT. IMPACT: Reduces maintenance.
Ongoing project, only one year shown in first column. Construction expenses may occur over two calendar
COMMENT: years. Budget for 2014 includes $270k for Thorndyke Safe Routes to School (S 150th St). Grants from State
Municipal Stormwater Capacity Grants.
FINANCIAL Through Estimated
(in $000's)
2013 2014
2015
2016
2017
2018
2019
2020
BEYOND TOTAL
EXPENSES
Design
60
80
80
80
80
80
80
80
620
Land (R/W)
0
Const. Mgmt.
70
80
80
80
80
80
80
80
630
Construction
279
270
325
525
525
525
525
525
525
4,024
TOTAL EXPENSES
409
270
485
685
685
685
685
685
685
5,274
FUND SOURCES
Awarded Grant
50
50
100
Proposed Grant
0
Mitigation Actual
0
Mitigation Expected
0
Utility Revenue
409
220
485
635
685
685
685
685
685
5,174
TOTAL SOURCES
409
270
485
685
685
685
685
685
685
5,274
2015 - 2020 Capital Improvement Program
82
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CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2015 to 2020
PROJECT: Storm Water Quality Retrofit Program Project No. 91241202
DESCRIPTION: Design and install water quality improvements at selected drainage locations throughout the City.
JUSTIFICATION: Most surface water is discharged directly to receiving water bodies untreated.
STATUS: Additional water quality is being added to Interurban Ave S in 2014 and 42nd Ave S in 2015.
MAINT. IMPACT: Expected to increase maintenance.
COMMENT: Combine with other CIP projects for design and construction, where feasible.
FINANCIAL Through Estimated
(in $000's)
2013 2014 2015
2016
2017
2018
2019
2020
BEYOND TOTAL
EXPENSES
Design
15
15
15
15
15
15
15
15
120
Land (R /W)
0
Const. Mgmt.
15
15
15
15
15
15
15
15
120
Construction
80
80
80
80
80
80
80
80
640
TOTAL EXPENSES
0
110
110
110
110
110
110
110
110
880
FUND SOURCES
Awarded Grant
0
Proposed Grant
0
Mitigation Actual
0
Mitigation Expected
0
Utility Revenue
0
110
110
110
110
110
110
110
110
880
TOTAL SOURCES
0
110
110
110
110
110
110
110
110
880
Project Location:
Entire System
2015 - 2020 Capital Improvement Program
83
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