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Home My WebLink AboutCOW 2016-07-25 Item 3C - Budget - Proposed 2017-2018 Biennial BudgetCOUNCIL AGENDA SYNOPSIS nitials Meetin Date Prepared by Mayor's review OR a 41 review 07/25/16 VC ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtn Date ❑ Public Ffearin_p Mtn Date ❑ Other Mtg Date SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD ® Finance ❑ .Fire ❑ T.S ❑ P&R ❑Police ❑ PWI SPONSOR'S Council is being asked to review the City Council department 2017 -2018 proposed budget. Summ'\RY If no changes are requested, Council concensus will be requested to move the City Council department 2017 -2018 proposed budget forward to the final budget package for approval in November. REV11;W1_1'D BY ❑ COW Mtg. ❑ CA &P Cmte ® F &S Cmte ❑ Transportation Cmte ❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: COMMI'T`TEE, CI LUR: SEAL RECOMMENDATIONS: SPONSOR /ADMIN. Finance Comma, °rl'E For Information Only; Forward to Committee of the Whole COST IMPACT / FUND SOURCE EXPT'NDITURI? RI?QuIi21?D AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 7/25/16 ITEM NO. 3.C. 35 ST.Ah"F SPONSOR: VICKY CARLSEN ORIGINAL. AGENDA D,A'n AGENDA ITrMTi'n,i. Review City Council Department 2017 -2018 Proposed Budget CxrFGORY ® Discussion A7tg Date 7125116 ❑ Motion Mtg Date ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtn Date ❑ Public Ffearin_p Mtn Date ❑ Other Mtg Date SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD ® Finance ❑ .Fire ❑ T.S ❑ P&R ❑Police ❑ PWI SPONSOR'S Council is being asked to review the City Council department 2017 -2018 proposed budget. Summ'\RY If no changes are requested, Council concensus will be requested to move the City Council department 2017 -2018 proposed budget forward to the final budget package for approval in November. REV11;W1_1'D BY ❑ COW Mtg. ❑ CA &P Cmte ® F &S Cmte ❑ Transportation Cmte ❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. DATE: COMMI'T`TEE, CI LUR: SEAL RECOMMENDATIONS: SPONSOR /ADMIN. Finance Comma, °rl'E For Information Only; Forward to Committee of the Whole COST IMPACT / FUND SOURCE EXPT'NDITURI? RI?QuIi21?D AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 7/25/16 MTG. DATE ATTACHMENTS 7/25/16 Informational Memorandum dated 7/13/16 Draft City Council 2017 - 2018 Proposed Budget Minutes from the Finance and Safety Committee meeting of 7/19/16 35 36 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Finance and Safety Committee FROM: Peggy McCarthy, Finance Director BY: Vicky Carlsen, Deputy Finance Director CC: Mayor Ekberg DATE: July 13, 2016 SUBJECT: City Council Department 2017 — 2018 Proposed Budget ISSUE As provided for in the budget schedule approved by the Finance and Safety Committee on July 6, 2016, Council Committees will be reviewing budget sections prior to review by the full Council. During that meeting it was requested that if budget sections are completed early they be presented to the Committee when they are ready. The City Council section of the budget has been drafted, reviewed by City staff, and is now ready for review by the Finance and Safety Committee. Since this departmental budget is relatively small this will also serve as a good example to kick off the committee review process and ensure that the format and process meets the Council's expectations. RECOMMENDATION. In accordance with the process established on July 6, staff recommends that the Finance and Safety Committee forward this section of the budget on to the Committee of the Whole. At that time, if there are no additional changes, Council consensus will be requested to move this departmental budget forward to the final budget package in October. ATTACHMENT Draft City Council 2017 — 2018 Proposed Budget 37 w City Council Tukwila Residents Council Members (7) Council Analyst (1) W .s DEPARTMENT: City Council (01) FUND: General FUND NUMBER: 000 RESPONSIBLE MANAGER: Council President Description: The City Council is the legislative branch of the City and represents residents and businesses while establishing policy. Policy direction is given through passage of legislation, adoption of the biennial City budget, approval of comprehensive plans and capital improvement programs, and other responsibilities as set forth by state law. Councilmembers also represent the City in regional intergovernmental affairs as well as through regular communications with state and federal legislators. 2015 -2016 Accomplishments ♦ Adopted Housing, Tukwila International Boulevard District, Residential Neighborhoods elements of the Comprehensive Plan. ♦ Partnered with Tukwila School District via joint meetings with School Board, participated in planning for District bond ballot measures. ♦ Monthly Council Chats held in multiple areas of the City; Town Hall meeting held in June 2015. 2017 -2018 Outcome Goals ♦ Set policies and support programs that are in alignment with the City's mission, vision and strategic goals. Strategic Goal 4. ♦ Optimize the committee process to monitor and discuss the implementation of strategic goals, budget priorities, and work plan items. Strategic Goal 4. ♦ Foster robust civic engagement via participation at community gatherings and City outreach events. Strategic Goal 5. ♦ Seek opportunities for engaging diverse cultures within Tukwila. Strategic Goal 5. ♦ Work cooperatively with partners to address shared issues and concerns. Strategic Goals 1 & 2. ♦ Continue to document Council processes and methods via formally adopted policies and educational resources. Strategic Goal 4. 2017 -2018 Indicators of Success ♦ City legislation, policies, and budget are adopted as appropriate and reflective of strategic goals. ♦ Council Chat meetings are held on a monthly basis and include locations in multiple neighborhoods. ♦ All Councilmembers regularly participate in community and City sponsored events. ♦ Joint meetings with the Tukwila School District are held on a regular basis. 41 Budget Changes Discussion: Base Services. Budget changes for the City Council include COLA increases for salaries and healthcare cost changes for both healthcare and retirement. Expenditure Summary City Cou'ltcil Expenditures By Type 2014 Actual 2015 Actual 2016 Budget 2017 Budget 2018 Budget 2016 -17 "%n Chg 2017 -18 '%, Chg 10 Salaries & Wages $ 178,013 $ 182,811 $ 187,912 $ 200,232 $ 206,610 6.56% 3.19% 20 Personnel Benefits 73,933 79,967 84,883 89,073 96,178 4.94% 7.98% 30 Supplies 2,662 4,345 4,370 4,370 4,370 0.00% 0.00% 40 Services 41,608 45,079 72,900 72,900 72,900 0.00% 0.00% Department Total $ 296,217 $ 312,202 $ 350,065 $ 366,575 $ 380,058 4.72% 3.68 %) Expenditure Detail - Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment. City Council Position 2016 2017 2017 Budgeted 2018 2018 Budgeted Description FTE FTE Salaries Benefits FTE Salaries Benefits Councilmembers 7 7 $ 105,000 $ 48,824 7 $ 105,000 $ 52,090 Council Analyst 1 1 95,232 40,249 1 101,610 44,088 Department Total 8 8 $ 200,232 $ 89,073 8 $ 206,610 $ 96,178 M Expenditure Detail - Supplies, Services and Other Supplies include office and other miscellaneous supplies; Professional services include retreat facilitator fees, travel expenses, memberships and dues among other items. City Council 43 2014 2015 2016 2017 2018 Account Number Purpose Actual Actual Budget Budget Budget Supplies 000.01.511.600.31.00 Supplies - Office $ 2,662 $ 3,519 $ 3,370 $ 3,370 $ 3,370 000.01.511.600.31.43 Supplies - Meeting meals - 826 500 500 500 000.01.511.600.31.44 Supplies - Training materials - - 500 500 500 000.01.511.600.31.90 Supplies - Central Supplies - - - - - Total Supplies 2,662 4,345 4,370 4,370 4,370 Services 000.01.511.600.41.00 Prof Svcs - Professional facilitator fees - 6,959 16,500 16,500 16,500 000.01.511.600.42.00 Communication - Technology costs 5,133 3,857 6,000 6,000 6,000 000.01.511.600.43.00 Travel - Travel expenses for trng, mtgs, 26,980 27,761 40,000 40,000 40,000 retreat: NLC, AWC, SCA, Chamber 000.01.511.600.49.44 Misc - Training registration - 6,422 8,000 8,000 8,000 000.01.511.600.49.00 Misc - Membershi s 9,495 80 2,400 2,400 2,400 Total Services 41,608 45,079 72,900 72,900 72,900 Total Supplies, Services and Other $ 44,271 $ 49,424 $ 77,270 $ 77,270 $ 77,270 43 Finance and Safety Committee Minutes ...................................................................................... ............................... July 19, 2016 III. MISCELLANEOUS Committee members and staff discussed the Seattle Times article relating to the Police Department and insurance company settlements. Chair Seal suggested that a previous practice of the City Attorney providing quarterly summaries of pending legal activity may be useful if reinstated. Adjourned at 6:50 p.m. Next meeting: Tuesday, August 16, 2016 ,e Committee ChairApproval Minutes by LH .. FINANCE AND SAFETY COMMITTEE Meeting Minutes • . f 1 • City Council Finance and Safety Committee July 19, 2016 - 5:30 p.m. - Hazelnut Conference Room, City Hall Councilmembers: Verna Seal, Chair; Kate Kruller, Joe Duffie (Absent: Dennis Robertson) Staff: David Cline, Brandon Miles, Peggy McCarthy, Vicky Carlsen, Gail Labanara, Mike Villa, Laurel Humphrey CALL TO ORDER: Chair Seal called the meeting to order at 5:30 p.m. I. PRESENTATIONS II. BUSINESSAGENDA A. Agreement with Seattle Southside Regional Tourism Authoritv (SSRTA) Staff is seeking Council approval of an agreement with Seattle Southside Regional Tourism Authority ( SSRTA) in the amount of $337,500. On June 20, 2016 the City Council approved a 2016 application from SSRTA to use lodging tax funds for tourism promotion. These funds are budgeted in the adopted 2015/2016 budget. Councilmember Kruller asked that text corrections in the contract be shown in markup. UNANIMOUS APPROVAL. FORWARD TO AUGUST 1, 2016 REGULAR CONSENT AGENDA. B. City Council Proposed 2017 -2018 Departmental Budget Staff is seeking Council approval of the City Council departmental budget for 2017 -2018, which includes salaries and wages, benefits, supplies, and services. No changes are being proposed for supplies, professional services, travel or registrations. The Technology Department is planning to shift to a centralized system to purchase technology related devices and associated costs, so expenses associated with this will be removed from the Council Budget and be put into the Technology Services Department budget. The salaries are based on actual costs for existing positions and include cost of living adjustments based on trends. As follow up to the July 6 Committee discussion on the development of a new forecast tool, staff asked for Council representation on a planning Committee. Chair Seal asked staff to provide information on a proposed meetingschedule and this will help to identifythe correct representative. UNANIMOUS APPROVAL. FORWARD TO JULY 25, 2016 COMMITTEE OF THE WHOLE. C. 2016 2 "d Quarter Police Department Report Staff updated the Committee on Police Department items of significance that occurred during the 2nd quarter of 2016. The information included a staffing update, 2nd quarter highlights, and crime statistics. INFORMATION ONLY. 45