HomeMy WebLinkAboutReg 2016-08-01 COMPLETE AGENDA PACKETTukwila City Council Agenda
• ❖ REGULAR MEETING ❖
Allan Ekberg, Mayor Counci /members: • :- Dennis Robertson • :- Verna Seal
David Cline, City Administrator Kathy Hougardy • :- De'Sean Quinn
Joe Duffie, Council President • :- Kate Kruller • :- Thomas McLeod
* :+ EXECUTIVE SESSION — 6:30 PM — 7:00 PM (30 minutes) * :+
Potential Property Sale — Pursuant to RCW 42.30.110(1)(c)
4 LOCATION: Hazelnut Conference Room (CR #3)
Monday, August 1, 2016; 7:00 PM • Ord #2509 • Res #1886
1. CALL TO ORDER / PLEDGE OF ALLEGIANCE / ROLL CALL
2. SPECIAL
Recognition of National Night Out Against Crime poster winners.
PRESENTATIONS
Wendy Butterworth, Police Records Specialist
3. PROCLAMATIONS/
a. A proclamation declaring August 2, 2016, as "National Night Out
Pg.1
APPOINTMENTS
Against Crime" in Tukwila.
b. Confirm the appointment of Jay Wittwer to the position of Fire
P9.3
Chief.
4. CITIZEN
At this time, you are invited to comment on items not included on this agenda
COMMENT
(please limit your comments to five minutes per citizen). To comment
on an item listed on this agenda, please save your comments until the issue is
presented for discussion. (Refer to back of agenda page for additional information.)
5. CONSENT
a. Approval of Minutes: 7/18/16 (Regular)
AGENDA
b. Approval of Vouchers
c. Authorize the Mayor to sign an agreement with Seattle Southside
Pg.7
Regional Tourism Authority (SSRTA) for tourism promotion in the
amount of $337,500 to be paid from lodging tax funds. [Reviewed
and forwarded to Consent by the Finance & Safety Committee on
7/19/16.]
d. Award a bid and authorize the Mayor to sign a contract with
Pg.21
Titan Earthwork, LLC, for the Andover Park East Water and Sewer
Replacement Project in the amount of $3,504,684.14 (plus
contingency). [Reviewed and forwarded to Consent by the Utilities
Committee on 7126116.]
e. A resolution rejecting all bids submitted for the 2016 Small Drainage
Pg.41
Program. [Reviewed and forwarded to Consent by the Utilities
Committee on 7126116.1
(continued...)
REGULAR MEETING
Monday, August 1, 2016
Page 2
6. UNFINISHED
a. An ordinance to place a public safety bond on the November 8,
Pg.53
BUSINESS
2016 General Election ballot to fund the replacement of three
seismically- unsound fire stations, guarantee funding for fire
equipment and apparatus for the life of the bond, and construct a
new Justice Center to house the Tukwila Police Department and
Municipal Court.
b. Authorize the approval of Pro /Con Committees to place a public
pg.77
safety bond on the November 8, 2016 General Election ballot to
fund the replacement of three seismically- unsound fire stations,
guarantee funding for fire equipment and apparatus for the life of
the bond, and construct a new Justice Center to house the Tukwila
Police Department and Municipal Court.
7. NEW BUSINESS
a. A resolution declaring an emergency in response to damages to
Pg.81
public property due to a collapsed storm drain line.
b. Discussion on Tukwila Village land sale, Phase 1.
Pg.91
S. REPORTS
a. Mayor
b. City Council
c. Staff - City Administrator Report
Pg.103
d. City Attorney
e. Intergovernmental
9. MISCELLANEOUS
10. EXECUTIVE SESSION — Collective Bargaining — Pursuant to RCW 42.30.140(4)(a) — 60 minutes
QPiease bring your Collective Bargaining notebooks.
11. ADJOURNMENT
Tukwila City Hall is ADA accessible.
Reasonable accommodations are available at public hearings with advance notice to the
City Clerk's Office (206- 433 -1800 or TukwilaCityClerk @TukwilaWA.gov). This agenda is available at
www.tukwilawa.gov, and in alternate formats with advance notice for those with disabilities.
Tukwila Council meetings are audio /video taped (available at www.tukwilawa.gov)
HOW TO TESTIFY
If you would like to address the Council, please go to the podium and state your name and address clearly for
the record. Please observe the basic rules of courtesy when speaking and limit your comments to 5 minutes.
The Council appreciates hearing from citizens but may not be able to take immediate action on comments
received until they are referred to a Committee or discussed under New Business.
CITIZEN COMMENTS
At each Council meeting, citizens are given the opportunity to address the Council on items that are not
included on the agenda during CITIZEN COMMENTS. Please limit your comments to 5 minutes.
SPECIAL MEETINGS /EXECUTIVE SESSIONS
Special Meetings may be called at any time with proper public notice. Procedures followed are the same as
those used in Regular Council meetings.
Executive Sessions may be called to inform the Council of pending legal action, financial, or personnel
matters as prescribed by law. Executive Sessions are not open to the public.
PUBLIC HEARINGS
Public Hearings are required by law before the Council can take action on matters affecting the public
interest such as land -use laws, annexations, rezone requests, public safety issues, etc. Section 2.04.150 of the
Tukwila Municipal Code states the following guidelines for Public Hearings:
The proponent shall speak first and is allowed 15 minutes for a presentation.
2. The opponent is then allowed 15 minutes to make a presentation.
3. Each side is then allowed 5 minutes for rebuttal.
4. Citizens who wish to address the Council may speak for 5 minutes each. No one may speak a second
time until everyone wishing to speak has spoken.
5. After each speaker has spoken, the Council may question the speaker. Each speaker can respond to the
question, but may not engage in further debate at that time.
6. After the Public Hearing is closed and during the Council meeting, the Council may choose to discuss
the issue among themselves, or defer the discussion to a future Council meeting, without further public
testimony. Council action may only be taken during Regular or Special Meetings.
COUNCIL MEETING SCHEDULE
No Council meetings are scheduled on the 5th Monday of the month unless prior public notification is given.
Regular Meetings - The Mayor, elected by the people to a four -year term, presides at all Regular Council
Meetings held on the 1st and 3rd Mondays of each month at 7:00 p.m. and Special Meetings. Official
Council action in the form of formal motions, adopting of resolutions and passing of ordinances can
only be taken at Regular or Special Council meetings.
Committee of the Whole Meetings - Councilmembers are elected for a four -year term. The Council
President is elected by the Councilmembers to preside at all Committee of the Whole meetings for a
one -year term. Committee of the Whole meetings are held the 2nd and 4th Mondays at 7:00 p.m.
Issues discussed there are forwarded to Regular or Special Council meetings for official action.
WHEREAS, the National Association of Town Watch (NATW) is sponsoring a
unique, nationwide, crime, drug and violence prevention program on Tuesday, August
2, 2016 entitled National Night Out; and
WHEREAS, this is the 33rd Annual National Night Out and it provides a unique
opportunity for the City of Tukwila to join forces with thousands of other communities
across the country in promoting cooperative, police - community crime prevention
efforts; and
WHEREAS, The City of Tukwila plays a vital role in assisting the Tukwila
Police Department through joint crime, drug and violence prevention efforts in the City
of Tukwila; and
WHEREAS, it is essential that all citizens of the City of Tukwila be aware of
the importance of crime prevention programs and the impact their participation can
have on reducing crime, drugs and violence in the City of Tukwila; and
WHEREAS, police - community partnerships, neighborhood safety, awareness,
and cooperation are important themes of the National Night Out program;
NOW THEREFORE, I, Allan Ekberg, Mayor of the City of Tukwila, do
hereby proclaim August 2, 2016:
National Night Out Against Crime
in the City of Tukwila and encourage all citizens to join me, the Tukwila Police
Department and the National Association of Town Watch in supporting this event.
Presented at the City Council meeting this ls` day of August, 2016.
Allan Ekberg, Mayor
COUNCIL AGENDA SYNOPSIS
I nitials
Meelin
,g Date Prepared by Mayor's r 2t,'ew Council review
08/01/16 Co
ITEM INFORMATION
I
STAFF SPONSOR: CITY ADMINISTRATION
101tl(,INAi.,A(,ENDADA'1'1--'.: 8/1/16
AGl-,'NDA ITEM Trn,E Confirm the appointment of Jay Wittwer to the position of Fire Chief
CATEGORY ❑ Discussion
Mtg Date
0 Motion
Alltg Date 811116
❑ Resolution
Mig Dale
❑ Ordinance
Mt g Date
E] BidAxard
A ltg Date
❑ Public Hearing
Mig Date
❑ Other
Mi g Date
SPONSOR ❑ Council N Mayor OHR ❑ DCD ❑ Finance E].Fire ❑ TS ❑ P&R ❑ Police ❑ PWI
SPONSOR'S Confirm the appointment of Jay Wittwer to the position of Fire Chief
SUMMARY
REVIEWED BY ❑ cow Mtg. ❑ CA&P Cmte ❑ F&S Cmte ❑ Transportation Cmte
❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
DATE: COMMITTEE CHAIR:
RECOMMENDATIONS:
SPONSOR /ADMIN. Mayor's Office
COMMI'l-n-'11",
COST IMPACT / FUND SOURCE
EXPENDrruR-E REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
Fund Source:
Comments.-
MTG. DATE
RECORD OF COUNCIL ACTION
8/1/16
MTG. DATE
ATTACHMENTS
8/1/16
Informational Memorandum dated 7/25/16
0
City of Tukwila
Allan Ekberg, Mayor
TO: CITY COUNCIL
FROM: MAYOR EKBERG
DATE: JULY 25, 2016
SUBJECT: APPOINTMENT OF FIRE CHIEF
It is with great pleasure that I submit for your confirmation the appointment of Jay Wittwer as
Fire Chief for the Tukwila Fire Department. Jay brings a wealth of experience and expertise to
the organization and we are very fortunate that he wants to join our team.
Jay has a bachelor's degree in Fire Science and a master's degree in Public Administration and
has completed 12 courses at the National Fire Academy including the Executive Fire Officer
Program in 2015. He also is accredited as a Chief Fire Officer with the Center for Public Safety
Excellence.
Jay comes to us from the North Las Vegas Fire Department where he has served for 29 years
beginning as a fire fighter and rising through the ranks to Battalion Chief. Jay serves on the
Board for the Nevada Fire Chiefs Association and has been a Lead Instructor at the Fire Fighter
Academy.
I look forward to your confirming Jay as the new Fire Chief for the Tukwila Fire Department.
5
A
COUNCIL AGENDA SYNOPSIS
initials
Meefin Date Prepared by Mayor's reydeiv Council review
08/01/16 BJM
ITEM INFORMATION
ITEM NO.
5.C.
-
TST FFSPONSOR: B. MILES
ORIG INA], AG 1',NDA DATE: 8/01/16
A('.E.NDA ITEM Ti'miE 2016 Contract with Seattle Southside Regional Tourism Authority for Tourism
Services
CATEGORY ❑ Discussion
Mt
,g Date
F;1 Motion
Mi g Date 8101116
❑ Resolution
Mtg Date
F-1 Ordinance
Mt g Date
E]BidAward
Mig Date
❑ Public Hearing
M1 Date
[:] Other
At Date
SPONSOR ❑ Council ❑ Mayor 0HR ❑ DCD ].Finance ❑ Fire ❑ TS ❑ P& RE Police ❑ PW /
SPONSOR'S On June 20, 2016 the City Council approved a 2016 lodging tax application from SSRTA to
SUMMARY use $337,500 in lodging tax funds for tourism promotion. Given that the amount of the
contract with SSRTA is over $40,000 the City Council needs to authorize the Mayor to sign
the contract. The scope of work for the contract is consistent with the scope of work
reviewed by the City Council as part of the application process.
Ri1,A`IEWJ,'1D 13Y ❑ cow Mtg. ❑ CA&P Cmte E F&S Cmte ❑ Transportation Cmte
❑ Utilities Cmte f-1 Arts Comm. [:] Parks Comm. ❑ Planning Comm.
DATE: 7/19/16 COMMITTEE CHAIR: SEAL
RECOMMENDATIONS:
SPONSOR/ADMIN. Mayor's Office, Economic Development
C0NIMTT`1'EE Unanimous Approval; Forward to Consent Agenda
COST IMPACT / FUND SOURCE
ExPE'NDITURF Rii'Quiiuu) AMOUNT BUDGETED APPROPRIATION REQUIRED
$337,500 $337,500 $0
Fund Source: 101.00.557.302.41.00 (LODGING TAX FUNDS)
Comments.- NIA
MTG. DATE
RECORD OF COUNCIL ACTION
8/01/16
MTG. DATE
ATTACHMENTS
8/01/16
Informational Memorandum dated 7/11/16
Contract for Service (Exhibit A updated as requested at FS meeting)
Minutes from the Finance and Safety Meeting of 7/19/16
Rl
City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: Finance and Safety Committee
FROM: Brandon J. Miles, Business Relations Manager
CC: Mayor Ekberg
DATE: July 11, 2016
SUBJECT: 2016 Contract with Seattle Southside Regional Tourism Authority for
Tourism Services
ISSUE
Authorizing the Mayor to sign an agreement with Seattle Southside Regional Tourism Authority
(SSRTA) in the amount of $337,500 (lodging tax funds).
BACKGROUND
On June 20, 2016 the City Council approved a 2016 lodging tax application from SSRTA to use
$337,500 in lodging tax funds for tourism promotion. Given that the amount of the contract with
SSRTA is over $40,000 the City Council needs to authorize the Mayor to sign the contract. The
scope of work for the contract is consistent with the scope of work reviewed by the City Council
as part of the application process. Additionally, the funding amount matches the anticipated
funding outlined in interlocal agreement No. 14 -049 with the cities of SeaTac and Des Moines.
DISCUSSION
As the City Council is aware, in the past the City offered marketing services for overnight guests
as division of the Mayor's Office under the name "Seattle Southside Visitor Services (SSVS)." In
2015, the functions of SSVS transitioned to SSRTA and the City no longer directly provides
marketing services to overnight guests. SSRTA is a key partner in the City's efforts to draw
overnight guests to the City. The proposed contract will support SSRTA's efforts.
FINANCIAL IMPACT
The contract will not exceed $337,500. The source of the funds is lodging tax (101 fund). Under
Washington State law, lodging tax funds can only be used for tourism promotion. These funds
are budgeted for SSRTA in the adopted 2015/16 budget.
RECOMMENDATION
Staff recommends the Mayor be authorized to sign the agreement with SSRTA. Staff is
requesting the contract be placed on the August 1St consent agenda.
ATTACHMENTS
• Draft contract between the City and SSRTA.
9
10
City of Tukwila Contract Number:
• 6200 Southcenter Boulevard, Tukwila WA 98188
CONTRACT FOR LODGING TAX FUNDING
This Agreement is entered into by and between the City of Tukwila, Washington, a non - charter
optional municipal code city hereinafter referred to as "the City," and Seattle Southside Regional
Tourism Authority, hereinafter referred to as either "the Contractor," or as "SSRTA" whose principal
office is located at 3100 S. 176th Street, Ste. 200; SeaTac, Washington; 98188.
WHEREAS, the City imposes a special excise tax under Revised Code of Washington (RCW)
82.08, known as the "lodging tax," on furnishing of lodging in hotels, motels and similar business
enterprises, as authorized under RCW Chapter 67.28; and
WHEREAS, the City is authorized to use the lodging tax revenue for tourism promotion, as
defined by RCW Chapter 67.28; and
WHEREAS, Contractor is able to help promote the City to both overnight and day visitors, driving
business to Tukwila restaurants, hotels, retailers, and entertainment establishments; and
WHEREAS, on May 25, 2016, the City's Lodging Tax Advisory Committee considered and
approved Contractor's request to obtain lodging tax revenue for tourism promotion; and
WHEREAS, the municipality concurs with the Lodging Tax Advisory Committee's
recommendation to provide lodging tax revenue to Contractor for tourism promotion; and
WHEREAS, it is appropriate for the City to compensate the Contractor for the costs of promoting
tourism (both day and overnight) in the City; and
IN CONSIDERATION OF the mutual benefits and conditions hereinafter contained, the parties
hereto agree as follows:
Scope and Schedule of Services to be Performed by Contractor. Contractor shall perform
those services described on Exhibit A attached hereto and incorporated herein by this reference
as if fully set forth. In performing such services, Contractor shall at all times comply with all
Federal, State, and local statutes, rules and ordinances applicable to the performance of such
services and the handling of any funds used in connection therewith. Contractor shall request
and obtain prior written approval from the City if the scope or schedule is to be modified in any
way.
2. Authorized Destination Marketing Organization. Contractor shall be an authorized
destination marketing organization for the City. Contractor shall not represent itself as
representing the City in any lobbying efforts with other governmental organizations, without the
express authorization of the City.
CA Revised 2012, DRAFT
Page 1 of 7
11
3. Compensation and Method of Payment. The City shall pay Contractor for services rendered
according to the rate and method set forth on Exhibit B attached hereto and incorporated herein
by this reference. The total amount to be paid shall not exceed $337,500.
4. Duration of Agreement. This Agreement shall be in full force and effect for a period
commencing July 1, 2016, and ending December 31, 2016, unless sooner terminated under the
provisions hereinafter specified.
5. Independent Contractor. Contractor and City agree that Contractor is an independent
contractor with respect to the services provided pursuant to this Agreement. Nothing in this
Agreement shall be considered to create the relationship of employer and employee between the
parties hereto. Neither Contractor nor any employee of Contractor shall be entitled to any
benefits accorded City employees by virtue of the services provided under this Agreement. The
City shall not be responsible for withholding or otherwise deducting federal income tax or social
security or contributing to the State Industrial Insurance Program, or otherwise assuming the
duties of an employer with respect to the Contractor, or any employee of the Contractor.
6. Indemnification. Contractor shall defend, indemnify and hold the City, its officers, agents,
officials, employees and volunteers harmless from any and all claims, injuries, damages, losses
or suits including attorney fees, arising out of or in connection with the performance of this
Agreement, except for injuries and damages caused by the sole negligence of the City. Should a
court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then,
in the event of liability for damages arising out of bodily injury to persons or damages to property
caused by or resulting from the concurrent negligence of Contractor and the City, its officers,
officials, employees, and volunteers, Contractor's liability hereunder shall be only to the extent of
Contractor's negligence. It is further specifically and expressly understood that the
indemnification provided herein constitutes Contractor's waiver of immunity under Industrial
Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been
mutually negotiated by the parties. The provisions of this section shall survive the expiration or
termination of this Agreement.
7. Insurance. Contractor shall maintain liability coverage with Washington Cities Insurance
Authority (WCIA) for the life of this agreement. Contractor shall provide a letter to the City from
WCIA demonstrating coverage prior to requesting first payment from the City.
A. Subcontractors. Contractor shall have sole responsibility for determining the
insurance coverage and limits required, if any, to be obtained by subcontractors, which
determination shall be made in accordance with reasonable and prudent business
practices.
B. Notice of Cancellation. The Contractor shall provide the City with written notice of
any policy cancellation by WCIA, within two business days of their receipt of such notice.
C. Failure to Maintain Coverage from WCIA. Failure on the part of the Contractor to
maintain the coverage as required shall constitute a material breach of contract, upon
which the City may, after giving five business days' notice to the Contractor to correct the
breach, immediately terminate the contract or, at its discretion, procure or renew such
insurance and pay any and all premiums in connection therewith, with any sums so
expended to be repaid to the City on demand, or at the sole discretion of the City, offset
against funds due the Contractor from the City.
CA Revised 1 -2013
12
Page 2 of 7
8. Record Keeping and Reporting.
A. The Contractor shall maintain accounts and records, including personnel, property, financial
and programmatic records which sufficiently and properly reflect all direct and indirect costs of
any nature expended and services performed in the performance of this Agreement and other
such records as may be deemed necessary by the City to ensure the performance of this
Agreement.
B. These records shall be maintained for a period of seven (7) years after termination hereof
unless permission to destroy them is granted by the office of the archivist in accordance with
RCW Chapter 40.14 and by the City.
9. Audits and Inspections. The records and documents with respect to all matters covered by
this Agreement shall be subject at all times to inspection, review or audit by law during the
performance of this Agreement.
10. Termination. This Agreement may at any time be terminated by the City giving to the
Contractor thirty (30) days written notice of the City's intention to terminate the same. Failure to
provide products on schedule may result in contract termination. If the Contractor's insurance
coverage is canceled for any reason, the City shall have the right to terminate this Agreement
immediately.
11. Discrimination Prohibited. Contractor, with regard to the work performed by it under this
Agreement, will not discriminate on the grounds of race, religion, creed, color, national origin,
age, veteran status, sex, sexual orientation, gender identity, marital status, political affiliation or
the presence of any disability in the selection and retention of employees or procurement of
materials or supplies.
12. Assignment and Subcontract. Contractor shall not assign any portion of the services
contemplated by this Agreement without the written consent of the City.
13. Entire Agreement; Modification. This Agreement, together with attachments or addenda,
represents the entire and integrated Agreement between the City and the Contractor and
supersedes all prior negotiations, representations, or agreements written or oral. No amendment
or modification of this Agreement shall be of any force or effect unless it is in writing and signed
by the parties.
14. Severability and Survival. If any term, condition or provision of this Agreement is declared
void or unenforceable or limited in its application or effect, such event shall not affect any other
provisions hereof and all other provisions shall remain fully enforceable. The provisions of this
Agreement, which by their sense and context are reasonably intended to survive the completion,
expiration or cancellation of this Agreement, shall survive termination of this Agreement.
15. Notices. Notices to the City of Tukwila shall be sent to the following address:
City Clerk, City of Tukwila
6200 Southcenter Blvd.
Tukwila, Washington 98188
With a copy to:
CA Revised 1 -2013
Page 3 of 7
13
Office of Economic Development
City of Tukwila
6200 Southcenter Blvd.
Tukwila, WA 98188
Notices to the Contractor shall be sent to the address provided by the Contractor upon the
signature line below.
16. Applicable Law; Venue; Attorney's Fees. This Agreement shall be governed by and
construed in accordance with the laws of the State of Washington. In the event any suit,
arbitration, or other proceeding is instituted to enforce any term of this Agreement, the parties
specifically understand and agree that venue shall be properly laid in King County, Washington.
The prevailing party in any such action shall be entitled to its attorney's fees and costs of suit.
DATED this day of , 20_
CITY OF TUKWILA
Allan Ekberg, Mayor
ATTEST /AUTHENTICATED:
City Clerk, Christy O'Flaherty
APPROVED AS TO FORM:
Office of the City Attorney
CA Revised 1 -2013
14
CONTRACTOR
M
Printed Name and Title:
Address:
Page 4 of 7
UPDATED AFTER FS
IM STRIKE -THRU FORMAT
Exhibit "A"
2016 Scope of Services
Maintain a destination marketing website and toll -free phone number to attract inquiries from
leisure and business travelers and meeting planners primarily outside a 50 -mile radius. The
website will include information and business listings for tourism related businesses located in
Tukwila that hold a Tukwila business license�Ufi -�;
including those business that do not pay lodging tax or TPA assessments, -u4 ire 6ip1
2. Produce and distribute a Destination Guide that includes information and business listings for
tourism related businesses that hold a Tukwila business license (list of licenses to be provided by
City staff) including those business that do not pay lodging tax or TPA assessments; busiResS
3. Provide meeting planning assistance to planners looking host events in the Tukwila area. List all
meeting resources in guide under develepmeRt and distribute to potential clients.
4. Work with tourism related business to promote the area as a meeting and event friendly
destination at trade shows and client meetings.
5. Produce and distribute a Dining Guide on a no -less -than every other year basis that includes
information and businesses listings for area full service restaurants that includes those located in
Tukwila.
6. Organize familiarization (FAM) tours that highlight local tourism related businesses to other
industry affiliates, planners and media.
7. Include a reciprocal link to the City on Seattle Southside.com in the "About Us" section under
"Our Cities ".
8. Seattle Southside RTA will use its social media platforms such as Facebook, Twitter, blog posts,
press releases, and e- newsletters as vehicles to promote the City's relevant tourism activities,
events and festivals and tourism businesses happenings.
9. Support the City's efforts to attract visitors to local events by acting as a sourcing partner to help
secure vendors as well as social media and PR support.
10. Staff and operate a Visitor Center kiosk at Westfield Southcenter that provides visitors and area
residents with information about Tukwila merchants, activities, upcoming events, and information
pertaining to the surrounding area. The Visitor Center will be open seven days a week with
extended hours; closed on some major holidays.
11. Produce an Annual Report and present report to the City Lodging Tax Advisory Committee, City
Council, or other meetings, if requested by the City.
CA Revised 1 -2013
Page 5 of 7
15
Exhibit "B"
Deliverables and Method of Compensation
Prior to requesting any reimbursement, the following shall be provided to the City:
1. Completed and signed W -9.
2. A letter to the City from WCIA demonstrating coverage.
Contractor shall receive two payments for services rendered under this Agreement. Requests for
reimbursement shall occur no later than the following dates:
• September 30, 2016;
• January 17, 2017.
With each request for reimbursement Contractor shall provide the following to the City.
1. Web analytics;
2. Media impressions;
3. Social media engagement;
4. Visitor Center interactions;
5. Group /Meeting Stats (leads, booked, services);
6. FAM trips and site visits;
7. Estimated actuals for overnight guests in the City (this deliverable shall be provided to the City no
later than March 1, 2017).
With the January 17, 2017 report the Contractor shall provide the City a year -end report. The report shall
summarize the annual results of the metrics outlined above and provide a brief narrative regarding how
the City's lodging tax fund were utilized.
CA Revised 1 -2013
16
Page 6 of 7
The following information, required by Washington State law, shall also be provided to the City in the
year -end report:
As a direct result of your proposed tourism - related service, provide the actual:
a. Overall attendance at your proposed event /activity /facility
b. Number of people who traveled fewer than 50 miles for your
event /activity
c. Number of people who traveled more than 50 miles for your
event /activity
d. Of the people who traveled more than 50 miles, the number of people
who traveled from another country or state
e. Of the people who traveled more than 50 miles, the number of people
who stayed overnight in Tukwila.
f. Of the people who stayed overnight, the number of people who stayed in
PAID accommodations (hotel /motel /bed - breakfast) in Tukwila.
g. Number of paid lodging room nights resulting from your event/
activity /facility
(example: 25 paid rooms on Friday and 50 paid rooms on Saturday = 75
paid lodging room nights)
Provide information on how the actuals, listed above, were determined.
CA Revised 1 -2013
Page 7 of 7
17
1
FINANCE AND SAFETY COMMITTEE
Meeting Minutes
City Council Finance and Safety Committee
July 19, 2016 - 5:30 p.m. - Hazelnut Conference Room, City Hall
Councilmembers: Verna Seal, Chair; Kate Kruller, Joe Duffie (Absent: Dennis Robertson)
Staff: David Cline, Brandon Miles, Peggy McCarthy, Vicky Carlsen, Gail Labanara, Mike
Villa, Laurel Humphrey
CALL TO ORDER: Chair Seal called the meeting to order at 5:30 p.m.
I. PRESENTATIONS
H. BUSINESS AGENDA
A. Agreement with Seattle Southside Regional Tourism Authority (SSRTA)
Staff is seeking Council approval of an agreement with Seattle Southside Regional Tourism
Authority (SSRTA) in the amount of $337,500. On June 20, 2016 the City Council approved a 2016
application from SSRTA to use lodging tax funds for tourism promotion. These funds are
budgeted in the adopted 2015/2016 budget. Councilmember Kruller asked that text corrections
in the contract be shown in markup. UNANIMOUS APPROVAL. FORWARD TO AUGUST 1, 2016
REGULAR CONSENT AGENDA.
B. City Council Proposed 2017 -2018 Departmental Budget
Staff is seeking Council approval of the City Council departmental budget for 2017 -2018, which
includes salaries and wages, benefits, supplies, and services. No changes are being proposed for
supplies, professional services, travel or registrations. The Technology Department is planning
to shift to a centralized system to purchase technology related devices and associated costs, so
expenses associated with this will be removed from the Council Budget and be put into the
Technology Services Department budget. The salaries are based on actual costs for existing
positions and include cost of living adjustments based on trends. As follow up to the July 6
Committee discussion on the development of a new forecast tool, staff asked for Council
representation on a planning Committee. Chair Seal asked staff to provide information on a
proposed meetingschedule and this will help to identify the correct representative. UNANIMOUS
APPROVAL. FORWARD TO JULY 25, 2016 COMMITTEE OF THE WHOLE.
C. 2016 2nd Quarter Police Department Report
Staff updated the Committee on Police Department items of significance that occurred during
the 2nd quarter of 2016. The information included a staffing update, 2nd quarter highlights, and
crime statistics. INFORMATION ONLY.
19
20
COUNCIL AGENDA SYNOPSIS
Meefin
,g Date Prepared by Mayor's review _Quntil review
08/01/16 BG
ITEM INFORMATION
CAS NUMBER:
STAFF SPONSOR: BOB GIBERSON
0RIGINALAGI1,.'1NDADATE': 08/01/16
AGENDA ITI,"m Trn,i Andover Park East Water & Sewer Replacement,
Bid Award to Titan Earthwork, LLC
CATFIGORY ❑ Discussion
Mt
,g Date
F-1 Motion
Mt
,g Date
❑ Resolution
Mt
,g Date
E] Ordinance
Mt
,g Date
Z BidA2 ard
v
Mtg Date 08101116
El Public Hearing
ri g
Mig Date
El Other
Mt
,g Date
SPONSOR ❑ Council ❑ Mayor [:] HR ❑ DCD ❑ Finance ❑ Fire [:] IT ❑ P&R ❑ Police Z PIV
SPONSOR'S The Andover Park East Water & Sewer Replacement Project was advertised for bids on
SUMMARY June 29 and July 6, 2016. Four bids were received on July 13, 2016 with the low bid of
$3,504,684.14 from Titan Earthworks, LLC. This project will install larger water and sewer
mains in Andover Park East to facilitate the ongoing development in the Central Business
District. Council is being asked to award the bid to Titan Earthworks in the amount of
$3,504,684.14.
REvIEWT'.D BY R cow mtg. ❑ CA&P Cmte ❑ F&S Cmte ❑ Transportation Cmte
❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
DATE: 07/26/16 COMMITTEE CHAIR: KATHY HOUGARDY
RECOMMENDATIONS:
SPONSOR/ADMIN. Public Works
COMMFITEE Unanimous Approval; Forward to Consent Agenda
COST IMPACT / FUND SOURCE
ExPE'NDITURt," REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$3,504,684.14 $4,911,000.00 $0.00
Fund Source: 401 WATER &402 SEWER FUNDS (PAGES 63 &7S, 2015 CIP)
Comments: 2017-2022 Proposed CIP sheets are included in packet
MTG. DATE
RECORD OF COUNCIL ACTION
08/01/16
MTG. DATE
ATTACHMENTS
08/01/16
Informational Memorandum dated 07/22/16
Bid Tabulation
Consultant Recommendation Letter
Proposed 2017 CIP sheets
Minutes from the Utilities Committee meeting of 07/26/16
21
22
TO:
FROM:
BY:
CC:
DATE:
City of Tukwila Allan Ekberg, Mayor
Public Works Department - Bob Giberson, Director
INFORMATIONAL MEMORANDUM
Utilities Committee
Bob Giberson, Public Works Directo —.
Mike Cusick, Senior Program Manager
Mayor Ekberg
July 22, 2016
SUBJECT: Andover Park East Water and Sewer Replacement
Project No. 99940103 (and 91440204)
Bid Award
ISSUE
Award contract to Titan Earthwork, LLC for the Andover Park East (APE) Water and Sewer
Replacement Project.
BACKGROUND
The existing water and sewer mains in Andover Park East from Strander Blvd to Tukwila Pkwy that
were installed in the early 1960's. The water and sewer mains need to be replaced with larger
mains to facilitate the development in the Central Business District.
ANALYSIS
Construction bids were advertised on June 29 and July 6, 2016 and four bids were received on July 13
for the APE Water and Sewer Replacement Project. The low bid of $3,504,684.14 was from Titan
Earthwork, LLC. The Engineer's Estimate was $3,996,657.25. Titan Earthwork, LLC has performed
satisfactory work for others in the past.
BUDGET AND BID SUMMARY
Titan Earthwork, LLC
Contingency 30%
Grand Total
RECOMMENDATION
Bid Results
$ 3,504,684.14
1,051,405.24
4.556.089.3.8
Engineer's
Estimate
$3,996,657.25
P••...
Water /Sewer
Budget
$4,911,000.00
Council is being asked to approve the contract with Titan Earthwork, LLC in the amount of
$3,504,684.14 for Andover Park East Water and Sewer Replacement Project and consider this
item on the Consent Agenda at the August 1, 2016 Regular Meeting.
Attachments: Bid Tabulation
Recommendation Letter
Proposed 2017 CIP Sheets
WAPW Eng \PROJECTS\A- WT Projects\APE Water Main Replacement (99940103) \Info Memo Bid Award APE Water & Sewer 07 -22 -16 sb.docx
23
24
Owner: City of Tukwila
Project: Andover Park East Water Main and Sewer Improvements
Engineers: PACE Engineers, Inc.
BID TABULATION
Bid Date: 7/18/16
Bid Time: 3 PM
Job No.: 15412
GENERAL
Engineer's Estimate
TITAN Earthwork LLC
Scarsella Bros. Inc.
KC Equipment LLC
McCann Constr. Ent.
ITEM
NO.
ITEM OR
TASK DESCRIPTION
QUANTITY
NO.
UNITS
UNIT
UNIT
PRICE
COST
UNIT
PRICE
COST
UNIT
PRICE
COST
UNIT
PRICE
COST
UNIT
PRICE
COST
G1
Mobilization
1
LS
$250,000.00
$250,000.00
311,054.55
$311,054.55
370,000.00
$370,000.00
400,000.00
$400,000.00
470,000.00
$470,000.00
G2
Temporary Signalization
1
LS
$30,000.00
$30,000.00
35,000.00
$35,000.00
140,000.00
$140,000.00
120,000.00
$120,000.00
125,000.00
$125,000.00
G3
Project Temporary Traffic Control
1
LS
$200,000.00
$200,000.00
220,000.00
$220,000.00
325,000.00
$325,000.00
100,000.00
$100,000.00
225,000.00
$225,000.00
G4
TESC, Detention /Retention & SWPPP Facilities
1
LS
$150,000.00
$150,000.00
65,000.00
$65,000.00
215,000.00
$215,000.00
100,000.00
$100,000.00
30,000.00
$30,000.00
G5
Restoration and Cleanup
1
LS
$20,000.00
$20,000.00
10,500.00
$10,500.00
25,000.00
$25,000.00
25,000.00
$25,000.00
15,000.00
$15,000.00
G6
Removal and Disposal of Contaminated Soil
FORCE ACCOUNT
$25,000.00
$25,000.00
$25,000.00
$25,000.00
$25,000.00
G7
Type B Progress Schedule
1
LS
$2,500.00
$2,500.00
500.00
$500.00
5,000.00
$5,000.00
25,000.00
$25,000.00
10,000.00
$10,000.00
G8
Unexpected Site Changes
FORCE ACCOUNT
$30,000.00
$30,000.00
$30,000.00
$30,000.00
$30,000.00
Subtotal
9.5% STATE SALES TAX
TOTAL BID
$707,500.00
$67,212.50
$774,712.50
$697,054.55
$66,220.18
$763,274.73
$1,135,000.00
$107,825.00
$1,242,825.00
$825,000.00
$78,375.00
$903,375.00
$930,000.00
$88,350.00
$1,018,350.00
Error in Bid
Copy of Copy of APE Bid Tab - Tukwila Andover Park East Water Main and Sewer Improvements.xlsx
7/20/2016
N
a)
Owner: City of Tukwila
Project: Andover Park East Water Main and Sewer Improvements
Engineers: PACE Engineers, Inc.
BID TABULATION
Bid Date: 7/18/16
Bid Time: 3 PM
Job No.: 15412
WATER
Copy of Copy of APE Bid Tab - Tukwila Andover Park East Water Main and Sewer Improvements.xlsx 7/20/2016
Engineer's Estimate
TITAN Earthwork LLC
Scarsella Bros. Inc.
KC Equipment LLC
McCann Constr. Ent.
ITEM
NO.
ITEM OR
TASK DESCRIPTION
QUANTITY
NO.
UNITS
UNIT
UNIT
PRICE
COST
UNIT
PRICE
COST
UNIT
PRICE
COST
UNIT
PRICE
COST
UNIT
PRICE
COST
W1
Construction Survey for Water
1
LS
$12,000.00
$12,000.00
4,000.00
$4,000.00
3,500.00
$3,500.00
20,000.00
$20,000.00
5,500.00
$5,500.00
W2
Resolution of Utility Conflicts for Water
FORCE ACOUNT
$10,000.00
$10,000.00
$10,000.00
$10,000.00
$10,000.00
W3
Deleted
W4
Trench Safety for Water
1
LS
$10,000.00
$10,000.00
3,500.00
$3,500.00
4,000.00
$4,000.00
25,000.00
$25,000.00
5,000.00
$5,000.00
W5
16" D.I. Pipe & Fittings
1,710
LF
$130.00
$222,300.00
120.00
$205,200.00
135.60
$231,876.00
145.00
$247,950.00
350.00
$598,500.00
W6
16" D.I. Pipe & Fittings, Restrained Joint
470
LF
$140.00
$65,800.00
165.00
$77,550.00
181.00
$85,070.00
150.00
$70,500.00
335.00
$157,450.00
W7
10" D.I. Pipe & Fittings, Restrained Joint
110
LF
$125.00
$13,750.00
200.00
$22,000.00
160.20
$17,622.00
150.00
$16,500.00
355.00
$39,050.00
W8
8" D.I. Pipe & Fittings
40
LF
$100.00
$4,000.00
95.00
$3,800.00
145.00
$5,800.00
150.00
$6,000.00
275.00
$11,000.00
W9
8" D.I. Pipe & Fittings, Restrained Joint
310
LF
$110.00
$34,100.00
95.00
$29,450.00
100.00
$31,000.00
150.00
$46,500.00
225.00
$69,750.00
W10
6" D.I. Pipe & Fittings, Restrained Joint
270
LF
$90.00
$24,300.00
80.00
$21,600.00
75.00
$20,250.00
150.00
$40,500.00
200.00
$54,000.00
W11
3" D.I. Pipe & Fittings, Restrained Joint
80
LF
$70.00
$5,600.00
75.00
$6,000.00
86.00
$6,880.00
150.00
$12,000.00
300.00
$24,000.00
W12
16" Butterfly Valve & Box
10
EA
$3,500.00
$35,000.00
3,400.00
$34,000.00
4,300.00
$43,000.00
3,000.00
$30,000.00
4,500.00
$45,000.00
W13
10" Gate Valve & Box
4
EA
$3,000.00
$12,000.00
2,000.00
$8,000.00
2,300.00
$9,200.00
2,000.00
$8,000.00
2,600.00
$10,400.00
W14
8" Gate Valve & Box
10
EA
$1,500.00
$15,000.00
1,400.00
$14,000.00
1,700.00
$17,000.00
1,500.00
$15,000.00
1,700.00
$17,000.00
W15
6" Gate Valve & Box (Mainline)
3
EA
$1,100.00
$3,300.00
1,050.00
$3,150.00
1,365.00
$4,095.00
1,300.00
$3,900.00
1,200.00
$3,600.00
W16
4" Gate Valve & Box
1
EA
$1,000.00
$1,000.00
865.00
$865.00
1,000.00
$1,000.00
1,200.00
$1,200.00
1,000.00
$1,000.00
W17
Connection to Existing Main
9
EA
$4,500.00
$40,500.00
3,850.00
$34,650.00
2,600.00
$23,400.00
1,000.00
$9,000.00
2,800.00
$25,200.00
W18
Connect to Existing Fire Service
7
EA
$2,500.00
$17,500.00
3,500.00
$24,500.00
3,060.00
$21,420.00
2,000.00
$14,000.00
2,200.00
$15,400.00
W19
Abandon Existing Water Main
1
LS
$5,000.00
$5,000.00
2,000.00
$2,000.00
5,000.00
$5,000.00
15,000.00
$15,000.00
10,000.00
$10,000.00
W20
Remove Existing Valve Box
16
EA
$500.00
$8,000.00
200.00
$3,200.00
500.00
$8,000.00
500.00
$8,000.00
600.00
$9,600.00
W21
Fire Hydrant Assembly
9
EA
$4,800.00
$43,200.00
5,200.00
$46,800.00
6,400.00
$57,600.00
7,000.00
$63,000.00
7,000.00
$63,000.00
W22
Remove & Salvage Existing Fire Hydrant
5
EA
$750.00
$3,750.00
300.00
$1,500.00
1,000.00
$5,000.00
1,000.00
$5,000.00
800.00
$4,000.00
W23
2" Water Service
5
EA
$3,000.00
$15,000.00
4,200.00
$21,000.00
4,200.00
$21,000.00
2,000.00
$10,000.00
5,600.00
$28,000.00
W24
1/" Water Service
1
EA
$2,500.00
$2,500.00
4,000.00
$4,000.00
3,300.00
$3,300.00
1,500.00
$1,500.00
5,000.00
$5,000.00
W25
1" Water Service
1
EA
$1,800.00
$1,800.00
2,700.00
$2,700.00
2,300.00
$2,300.00
1,400.00
$1,400.00
3,100.00
$3,100.00
W26
1" Combination Air Valve Assembly
2
EA
$2,200.00
$4,400.00
3,400.00
$6,800.00
2,660.00
$5,320.00
1,000.00
$2,000.00
3,000.00
$6,000.00
W27
Cap & Block Existing Main
1
EA
$750.00
$750.00
1,100.00
$1,100.00
1,220.00
$1,220.00
1,200.00
$1,200.00
2,500.00
$2,500.00
W28
Crushed Surfacing Top Course (CSTC)
5,200
TN
$25.00
$130,000.00
27.50
$143,000.00
18.50
$96,200.00
35.00
$182,000.00
1.00
$5,200.00
W29
Controlled Density Fill (CDF)
50
CY
$110.00
$5,500.00
245.00
$12,250.00
125.00
$6,250.00
300.00
$15,000.00
175.00
$8,750.00
W30
Special thrust block
3
EA
$3,500.00
$10,500.00
5,500.00
$16,500.00
4,500.00
$13,500.00
500.00
$1,500.00
7,500.00
$22,500.00
W31
Additional Water Main Fittings
1,000
LB
$1.00
$1,000.00
2.00
$2,000.00
6.00
$6,000.00
30.00
$30,000.00
7.00
$7,000.00
W32
Off Duty Police Officer
40
HRS
$55.00
$2,200.00
82.00
$3,280.00
75.00
$3,000.00
110.00
$4,400.00
120.00
$4,800.00
W33
Unsuitable Foundation Excavation Incl. Haul
100
CY
$35.00
$3,500.00
32.00
$3,200.00
30.00
$3,000.00
75.00
$7,500.00
54.00
$5,400.00
W34
Gravel for Trench Foundation, Class B
100
TN
$30.00
$3,000.00
28.00
$2,800.00
20.00
$2,000.00
75.00
$7,500.00
54.00
$5,400.00
W35
Quarry Spalls for Trench Foundation
100
TN
$35.00
$3,500.00
34.00
$3,400.00
35.00
$3,500.00
75.00
$7,500.00
64.00
$6,400.00
Subtotal
9.5% STATE SALES TAX
TOTAL BID
$769,750.00
$73,126.25
$842,876.25
$777,795.00
$73,890.53
$851,685.53
$777,303.00
$73,843.79
$851,146.79
$938,550.00
$89,162.25
$1,027,712.25
$1,288,500.00
$122,407.50
$1,410,907.50
Copy of Copy of APE Bid Tab - Tukwila Andover Park East Water Main and Sewer Improvements.xlsx 7/20/2016
N
op
Owner: City of Tukwila
Project: Andover Park East Water Main and Sewer Improvements
Engineers: PACE Engineers, Inc.
BID TABULATION
Bid Date: 7/18/16
Bid Time: 3 PM
Job No.: 15412
SANITARY SEWER
Copy of Copy of APE Bid Tab - Tukwila Andover Park East Water Main and Sewer Improvements.xlsx
7/20/2016
Engineer's Estimate
TITAN Earthwork LLC
Scarsella Bros. Inc.
KC Equipment LLC
McCann Constr. Ent.
ITEM
NO.
ITEM OR
TASK DESCRIPTION
QUANTITY
NO.
UNITS
UNIT
UNIT
PRICE COST
UNIT
PRICE
COST
UNIT
PRICE
COST
UNIT
PRICE
COST
UNIT
PRICE
COST
S1
Construction Survey for Sewer
1
LS
$15,000.00
$15,000.00
1,750.00
$1,750.00
5,000.00
$5,000.00
25,000.00
$25,000.00
2,200.00
$2,200.00
S2
Resolution of Utility Conflicts for Sewer
FORCE ACOUNT
$25,000.00
$25,000.00
$25,000.00
$25,000.00
$25,000.00
S3
Deleted
S4
Trench Safety for Sewer
1
HRS
$40,000.00
$40,000.00
10,000.00
$10,000.00
10,000.00
$10,000.00
100,000.00
$100,000.00
5,000.00
$5,000.00
S5
15" PVC Sewer
910
LF
$190.00
$172,900.00
72.00
$65,520.00
127.00
$115,570.00
200.00
$182,000.00
500.00
$455,000.00
S6
12" PVC Sewer
550
LF
$180.00
$99,000.00
60.00
$33,000.00
87.20
$47,960.00
200.00
$110,000.00
400.00
$220,000.00
S7
10" PVC Sewer
70
LF
$175.00
$12,250.00
44.00
$3,080.00
125.00
$8,750.00
250.00
$17,500.00
400.00
$28,000.00
S8
8" PVC Sewer
30
LF
$175.00
$5,250.00
44.00
$1,320.00
75.00
$2,250.00
200.00
$6,000.00
120.00
$3,600.00
S9
6" PVC Sewer
140
LF
$85.00
$11,900.00
57.00
$7,980.00
80.30
$11,242.00
200.00
$28,000.00
140.00
$19,600.00
S10
8" CIPP Sewer Rehab
1,320
LF
$60.00
$79,200.00
49.00
$64,680.00
33.50
$44,220.00
55.00
$72,600.00
45.00
$59,400.00
S11
Reinstate Side Sewer (CIPP)
4
EA
$750.00
$3,000.00
2,725.00
$10,900.00
300.00
$1,200.00
2,000.00
$8,000.00
3,000.00
$12,000.00
S12
Replace Manhole Frame and Cover
5
EA
$1,500.00
$7,500.00
750.00
$3,750.00
600.00
$3,000.00
1,000.00
$5,000.00
950.00
$4,750.00
S13
60" Dia. Manhole
1
EA
$15,000.00
$15,000.00
8,750.00
$8,750.00
19,600.00
$19,600.00
20,000.00
$20,000.00
25,000.00
$25,000.00
S14
48" Dia. Manhole
5
EA
$7,500.00
$37,500.00
7,120.00
$35,600.00
9,715.00
$48,575.00
15,000.00
$75,000.00
15,000.00
$75,000.00
S15
Bypass Pumping
1
LS
$7,500.00
$7,500.00
20,000.00
$20,000.00
15,000.00
$15,000.00
100,000.00
$100,000.00
25,000.00
$25,000.00
S16
Connect to Existing King County Manhole, incl. DI Drop
Structure
1
LS
$35,000.00
$35,000.00
8,800.00
$8,800.00
9,500.00
$9,500.00
20,000.00
$20,000.00
15,000.00
$15,000.00
S17
Connect to Existing Side Sewer
6
EA
$1,000.00
$6,000.00
1,200.00
$7,200.00
2,015.00
$12,090.00
2,000.00
$12,000.00
1,000.00
$6,000.00
S18
Cap /Plug Existing Side Sewer
4
EA
$1,000.00
$4,000.00
400.00
$1,600.00
610.00
$2,440.00
500.00
$2,000.00
500.00
$2,000.00
S19A
Gravel for Trench Foundation, Class B
600
TN
$28.00
$16,800.00
34.00
$20,400.00
20.00
$12,000.00
75.00
$45,000.00
54.00
$32,400.00
S19B
Quarry Spalls for Trench Foundation
200
TN
$35.00
$7,000.00
34.00
$6,800.00
35.00
$7,000.00
75.00
$15,000.00
64.00
$12,800.00
S20
Crushed Surfacing Top Course (CSTC)
9,200
TN
$25.00
$230,000.00
27.50
$253,000.00
18.50
$170,200.00
35.00
$322,000.00
1.00
$9,200.00
S21
Controlled Density Fill (CDF)
30
CY
$110.00
$3,300.00
245.00
$7,350.00
150.00
$4,500.00
300.00
$9,000.00
170.00
$5,100.00
S22
Dewatering and Sediment Treatment
1
LS
$75,000.00
$75,000.00
75,000.00
$75,000.00
130,000.00
$130,000.00
200,000.00
$200,000.00
300,000.00
$300,000.00
S23
Off Duty Police Officer
60
HRS
$55.00
$3,300.00
82.00
$4,920.00
75.00
$4,500.00
110.00
$6,600.00
120.00
$7,200.00
S24
Concrete Sled for Unstable Foundation
75
EA
$1,000.00
$75,000.00
450.00
$33,750.00
650.00
$48,750.00
350.00
$26,250.00
400.00
$30,000.00
S25
Unsuitable Foundation Excavation Incl. Haul
200
CY
$35.00
$7,000.00
33.00
$6,600.00
30.00
$6,000.00
100.00
$20,000.00
54.00
$10,800.00
Subtotal
9.5% STATE SALES TAX
TOTAL BID
$993,400.00
$94,373.00
$1,087,773.00
$716,750.00
$68,091.25
$784,841.25
$764,347.00
$72,612.97
$836,959.97
$1,451,950.00
$137,935.25
$1,589,885.25
$1,390,050.00
$132,054.75
$1,522,104.75
Copy of Copy of APE Bid Tab - Tukwila Andover Park East Water Main and Sewer Improvements.xlsx
7/20/2016
CO
O
Owner: City of Tukwila
Project: Andover Park East Water Main and Sewer Improvements
Engineers: PACE Engineers, Inc.
BID TABULATION
Bid Date: 7/18/16
Bid Time: 3 PM
Job No.: 15412
STORM DRAINS
Copy of Copy of APE Bid Tab - Tukwila Andover Park East Water Main and Sewer Improvements.xlsx
7/20/2016
Engineer's Estimate
TITAN Earthwork LLC
Scarsella Bros. Inc.
KC Equipment LLC
McCann Constr. Ent.
ITEM
NO.
ITEM OR
TASK DESCRIPTION
QUANTITY
NO.
UNITS
UNIT
UNIT
PRICE
COST
UNIT
PRICE
COST
UNIT
PRICE
COST
UNIT
PRICE
COST
UNIT
PRICE
COST
D1
Construction Survey for Storm Drains
1
LS
$1,500.00
$1,500.00
875.00
$875.00
1,750.00
$1,750.00
10,000.00
$10,000.00
1,000.00
$1,000.00
D2
Resolution of Uitlity Conflicts for Storm Drains
1
FA
$1,500.00
$5,000.00
5,000.00
$5,000.00
5,000.00
$5,000.00
5,000.00
$5,000.00
5,000.00
$5,000.00
D3
Deleted
D4
Trench Safety for Storm Drains
1
LS
$1,000.00
$1,000.00
1,500.00
$1,500.00
1,000.00
$1,000.00
5,000.00
$5,000.00
1,000.00
$1,000.00
D5
Replace CB Castings - Rectangular Vaned
11
EA
$500.00
$5,500.00
500.00
$5,500.00
535.00
$5,885.00
700.00
$7,700.00
850.00
$9,350.00
D6
Replace CB Castings - Rectangular Solid
5
EA
$500.00
$2,500.00
500.00
$2,500.00
535.00
$2,675.00
750.00
$3,750.00
850.00
$4,250.00
D7
Replace DB Castings - Round Solid
6
EA
$500.00
$3,000.00
500.00
$3,000.00
600.00
$3,600.00
700.00
$4,200.00
850.00
$5,100.00
D8
Catch Basin Type -2 48 -in. Dia.
4
EA
$2,500.00
$10,000.00
5,600.00
$22,400.00
4,015.00
$16,060.00
3,000.00
$12,000.00
6,000.00
$24,000.00
D9
12" Reinforced Conc. Storm Pipe
20
LF
$50.00
$1,000.00
135.00
$2,700.00
110.00
$2,200.00
1,000.00
$20,000.00
180.00
$3,600.00
D10
Crushed Surfacing Top Course (CSTC)
30
TN
$25.00
$750.00
27.50
$825.00
18.50
$555.00
75.00
$2,250.00
1.00
$30.00
D11
Controlled Density Fill (CDF)
15
CY
$110.00
$1,650.00
245.00
$3,675.00
150.00
$2,250.00
300.00
$4,500.00
170.00
$2,550.00
Subtotal
9.5% STATE SALES TAX
TOTAL BID
$31,900.00
$3,030.50
$34,930.50
$47,975.00
$4,557.63
$52,532.63
$40,975.00
$3,892.63
$44,867.63
$74,400.00
$7,068.00
$81,468.00
$55,880.00
$5,308.60
$61,188.60
Copy of Copy of APE Bid Tab - Tukwila Andover Park East Water Main and Sewer Improvements.xlsx
7/20/2016
W
N
Owner: City of Tukwila
Project: Andover Park East Water Main and Sewer Improvements
Engineers: PACE Engineers, Inc.
BID TABULATION
Bid Date: 7/18/16
Bid Time: 3 PM
Job No.: 15412
ROAD
PROJECT TOTALS
Engineer's Estimate
TITAN Earthwork LLC
Scarsella Bros. Inc.
KC Equipment LLC
McCann Constr. Ent.
ITEM
NO.
ITEM OR
TASK DESCRIPTION
QUANTITY
NO.
UNITS
UNIT
UNIT
PRICE
COST
UNIT
PRICE
COST
UNIT
PRICE
COST
UNIT
PRICE
COST
UNIT
PRICE
COST
R1
Asphalt Treated Base (ATB)
3,500
TN
$120.00
$420,000.00
80.00
$280,000.00
64.00
$224,000.00
64.00
$224,000.00
67.00
$234,500.00
R2
Hot Mix Asphalt (HMA)
2,350
TN
$140.00
$329,000.00
87.00
$204,450.00
76.00
$178,600.00
76.00
$178,600.00
76.00
$178,600.00
R3
2" Asphalt Grind
2,700
SY
$8.00
$21,600.00
6.00
$16,200.00
3.25
$8,775.00
5.00
$13,500.00
12.00
$32,400.00
R4
Replace Induction Loop Vehicle Detector
46
EA
$1,000.00
$46,000.00
950.00
$43,700.00
660.00
$30,360.00
800.00
$36,800.00
850.00
$39,100.00
R5
Replace ADA Curb Ramp
8
EA
$5,000.00
$40,000.00
2,600.00
$20,800.00
1,750.00
$14,000.00
2,500.00
$20,000.00
3,500.00
$28,000.00
R6
Remove and Replace Curb & Gutter
600
LF
$75.00
$45,000.00
65.00
$39,000.00
55.00
$33,000.00
50.00
$30,000.00
75.00
$45,000.00
R7
Remove and Replace Sidewalk and Driveway
360
SY
$50.00
$18,000.00
120.00
$43,200.00
90.00
$32,400.00
100.00
$36,000.00
125.00
$45,000.00
R8
Channelization & Pavement Markings
1
LS
$50,000.00
$50,000.00
15,000.00
$15,000.00
15,000.00
$15,000.00
20,000.00
$20,000.00
15,000.00
$15,000.00
R9
CSTC
200
TN
$25.00
$5,000.00
27.50
$5,500.00
30.00
$6,000.00
100.00
$20,000.00
65.00
$13,000.00
R10
Replace Monument
2
EA
$1,000.00
$2,000.00
950.00
$1,900.00
700.00
$1,400.00
500.00
$1,000.00
1,850.00
$3,700.00
R11
Pavement Sawcut
1,700
LF
$6.00
$10,200.00
3.00
$5,100.00
2.25
$3,825.00
10.00
$17,000.00
4.00
$6,800.00
R12
Temporary HMA Patch Over Utilities (3 ")
820
TN
$140.00
$114,800.00
250.00
$205,000.00
75.00
$61,500.00
100.00
$82,000.00
180.00
$147,600.00
R13
Roadway Excavation Incl. Haul
3,500
CY
$35.00
$122,500.00
33.00
$115,500.00
38.00
$133,000.00
35.00
$122,500.00
55.00
$192,500.00
R14
Unsuitable Foundation Excavation Inc. Haul
500
CY
$35.00
$17,500.00
33.00
$16,500.00
30.00
$15,000.00
50.00
$25,000.00
54.00
$27,000.00
R15
Gravel for Roadway Foundation, Class B
500
TN
$30.00
$15,000.00
45.00
$22,500.00
20.00
$10,000.00
70.00
$35,000.00
54.00
$27,000.00
R16
Quarry Spalls for Roadway Foundation
400
TN
$35.00
$14,000.00
45.00
$18,000.00
35.00
$14,000.00
50.00
$20,000.00
64.00
$25,600.00
TOTAL BID
$1,270,600.00
$1,052,350.00
$780,860.00
$881,400.00
$1,060,800.00
PROJECT TOTALS
$4,010,892.25
3,561
$3,756,659.38
$4,483,84030
$5,073,350.85
Error in Estimate
An error was discovered in the original Engineers Estimate provided for the bid
opening, increasing the estimate from $399,657.25 to $4,010,892.25.
Error in Bid
Rounding error resulted in a 1 cent difference between the bid and the calculated amount
Bid received was for $3,504,684.14
Error in Bid
The total bid amount shown on sheet P6 was $4,461,940.50
The correct amount should have been $4,483,840.50
Copy of Copy of APE Bid Tab - Tukwila Andover Park East Water Main and Sewer Improvements.xlsx
7/20/2016
34
Engineers I Planners I Surveyors
Lci =o;- .-
July 19, 2016
Mike Cusick
Senior Program Mngr. _ Water /Sewer
City of Tukwila
6300 Southcenter Blvd., Suite 100
Tukwila, WA 98188 -2544
Subject: Andover Park East Water Main and Sewer Replacements
Recommendation of Award
Dear Mike,
Four bids for the Andover Park East Water Main and Sewer Replacements project were received and
opened on July 18, 2016. The bids ranged from $3,504,684.13 to $5,073,350.85, with the low bid
being received from Titan Earthwork LLC. The engineer's estimate for the work was $4,010,892.25. A
tabulation of all bids received is enclosed with this letter.
Titan provided us with four reference letters from clients on past projects that indicated Titan's work
and conduct during the projects was exemplary. We were also able to contact a reference on one of
Titan's current projects who indicated that Titan is doing a fairly good job on the project earthwork and
that they are very happy with Titan's management and construction team.
Based on the reference letters and the one other reference were able to contact in the short time we
had, and on the fact that they were the lowest responsible bidder, we recommend that the contract for
the Andover Park East Water Main and Sewer Replacements project be awarded to Titan Earthwork
LLC for the contract amount of $3,504,684.13, including Washington State Sales Tax. Please let me
know if you have any questions.
Sincerely,
PACE Engineers, Inc.
Dave Hutley, PE
Vice President
Attachments
P:1P15 \15412 Andover Park E WatetToclRecorrrntendation of Award.docx
PACE Engineers, Inc
1 1255 Kirkland Way i Suite 340
Kirkland, Washington 08033 -6715
P 425.827.2014 1 t 425.827.5443
"N,
36
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2017 to 2022
PROJECT: Andover Park E Water Main Replacement Project No. 99940103
DESCRIPTION: Design and construct 2,700 LF of new 8" & 16" ductile iron pipe along Andover Park East from Tukwila Pkwy
to Strander Blvd.
JUSTIFICATION: Support future growth within this area of the CBD as aging cast iron system has suffered frequent failures.
STATUS: Survey and design is complete. Construction is scheduled for 2016 from Strander Blvd to Tukwila Pkwy
with final paving in 2017.
MAINT. IMPACT: A new pipe will significantly reduce impact on crews from the risk of cataclysmic events.
COMMENT: PWTF loans were rescinded in 2014 & 2015 by the State Legislature.
FINANCIAL Through Estimated
tin $000'sl 2015 2016 2017 2018 2019 2020 2021 2022 BEYOND TOTAL
EXPENSES
Project Location
i9,SSSta _.
Design
140
59
S 158 51 4
Tukwila -_
1
1
199
Land (R/W)
S 180 St O
e 1
_
_>
�
i
1
0
Const. Mgmt.
284
100
1
i
384
Construction
,)
2,100
685
Tto Or
le
2,785
TOTAL EXPENSES
140
1 2,443
1 785
1 01
01
01
01
01
01
3,368
FUND SOURCES
1
Ck,
Awarded Grant
Mwsna pr,
—II Satan
i
i
1
1
1 ye
3
trSa.ul Or
1
1
0
Proposed Bond
0
Mitigation Actual
1
0
Mitigation Expected
0
Utility Revenue
140
2,443
785
0
0
0
0
0
0
3,368
TOTAL SOURCES
140
1 2,443
1 785
1 01
01
01
01
01
0
3,368
2017 - 2022 Capital Improvement Program 60
37
Project Location
i9,SSSta _.
S 158 51 4
Tukwila -_
1
1
S 180 St O
e 1
_
_>
�
i
1
1
i
,)
1
Tto Or
le
p c
i 1
01e
1
Ck,
1
«; k:
Mwsna pr,
—II Satan
i
i
1
1
1 ye
3
trSa.ul Or
1
1
1
2017 - 2022 Capital Improvement Program 60
37
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2017 to 2022
PROJECT: Andover Park East Sewer Replacement Project No. 91440204
DESCRIPTION: Design and construct 1,600 LF of 15" and 12" sanitary sewer from Strander Blvd. to 1 -405 in Andover Park E.
JUSTIFICATION: Sewer improvement will provide additional capacity for future development along Andover Park East.
STATUS: Project will overlay Andover Park East from Strander Blvd to 1 -405 in 2017.
MAINT. IMPACT:
COMMENT: Construction is scheduled for 2016 from Strander Blvd to Tukwila Parkway.
FINANCIAL Through Estimated
(in $nno,sl 2015 2018 2n17 MR 2n19 2n2n 7071 qn ,29 RFvnAin TnTAI
EXPENSES
i
6 t80 St ___'A- I� TukwW P S I
1
Design
47
43
`
r
i 1
90
Land(R/W)
N {". up, Ot 1
(
/
(�
i7t
0
Const. Mgmt.
.-�
/
206
50
256
Construction
1,626
500
2,126
TOTAL EXPENSES
47
1 1,875
1 550
1 01
01
01
01
01
01
2,472
FUND SOURCES
Awarded Grant
0
Proposed PWTF /Bond
0
Mitigation Actual
0
Mitigation Expected
290
290
Utility Revenue
47
1,585
550
0
0
0
0
0
0
2,182
TOTAL SOURCES
47
1,875
550
0
0
0
0
0
0
2,472
Project Location
i
6 t80 St ___'A- I� TukwW P S I
1
Y
`
r
i 1
�1 1
` v
N {". up, Ot 1
(
/
(�
i7t
MitlbMf�r 1
-S
.-�
/
�
y Tnlyny p, I
asf
s I 6 teo t
2017 - 2022 Capital Improvement Program 77
38
UTILITIES COMMITTEE
Meeting Minutes
City Council Utilities Committee
July 26, 2016 - 5:30 p.m. - Foster Conference Room, 6300 Building
Councilmembers: Kathy Hougardy, Chair; Kate Kruller, Thomas McLeod
Staff: David Cline, Robin Tischmak, Pat Brodin, Vicky Carlsen, Mike Cusick, Gail
Labanara, Bob Giberson, Ryan Larson, Craig Zellerhoff, Laurel Humphrey
CALL TO ORDER: Committee Chair Hougardy called the meeting to order at 5:30 p.m.
I. PRESENTATIONS
II. BUSINESSAGENDA
Motion was made, seconded and carried to add an item relating to an emergency declaration
resolution as the third order of business.
A. Bid Award: Andover Park East Water and Sewer Replacement
Staff is seeking Council approval to award a contract to Titan Earthwork, LLC in the amount of
$3,504,684.14 for the Andover Park East Water and Sewer Replacement Project. This was the low
bid and is under the Engineer's Estimate as well as the project budget. UNANIMOUS APPROVAL.
FORWARD TO AUGUST 1, 2016 REGULAR CONSENT AGENDA.
B. Resolution: Reject Bids for 2016 Small Drainage Program
Staff is seeking Council approval of a resolution to reject the bid received for the 2016 Small
Drainage Program. Westwater Construction Company submitted the sole bid which was
significantly higher than the Engineer's Estimate and project budget. The current competitive
bidding climate can result in reduced numbers of bidders and higher construction costs. The
project will be rebid at a later date. UNANIMOUS APPROVAL. FORWARD TO AUGUST 1, 2016
REGULAR CONSENT AGENDA.
C. Resolution: Declaring an Emergency for Crystal Springs Surface Water Pipe Repair
Staff is seeking Council approval of a resolution that would declare an emergency for the repair
of the surface water pipe at the 15800 block of 51s' Avenue South. Video inspection of pavement
settlement in Crystal Springs Park and 51st Avenue South revealed a blockage and possible pipe
failure. Removal of the blockage led to additional pavement failure and a sinkhole. The Mayor
declared an emergency on July 21, 2016. Repair costs are unknown at this time, and work will be
paid from the 2016 Small Drainage Program once designed. UNANIMOUS APPROVAL. FORWARD
TO AUGUST 1, 2016 REGULAR CONSENT AGENDA.
.i
COUNCIL AGENDA SYNOPSIS
nitials
Meetiq Date Prepared by Mayor's Xpiew Council review
08/01/16 BG
ITEM NO.
5.E.
FIN
STAFF SPONSOR: BOB GIBERSON
ORIGINAL, AGENDA DATE: 08/01/16
AGENDA ITII,"m TITIJ,', 2016 Small Drainage Program
Resolution Rejecting All Bids
CATEGORY ❑ Discussion
Mt
,g Date
❑ Motion
Mt g Date
Z Resolution
Mt g Date 08/01/16
❑ Ordinance
Mt g Date
❑ Bid Award
Mt g Date
❑ Public Heating
Mi
,g Date
❑ Other
Mt
,g Date
SPONSOR [:]Council []Mayor [:] HR ❑ DCD ❑ Finance [:]Fire [:] IT ❑ P&R [:] Police Z Pik
SPONSOR'S Council is being asked to approve the Resolution rejecting all bids for the 2016 Small
SUMMARY Drainage Program. Only one bid was received for $785,279 and it was significantly over the
project's budget of $605,000. Time restraints and existing work load were given as reasons
from other planholders as why they did not bid on the project. Rebidding is now scheduled
at a later date that would allow additional time and flexibility to complete the individual
projects.
REVIEWED BY [:] cow mtg. ❑ CA&P Cmte ❑ F&S Cmte ❑ Transportation Cmte
Z Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
DATE: 07/26/16 COMMITTEE CHAIR: KATHY HOUGARDY
RECOMMENDATIONS:
SPONSOR/ADMIN. Public Works Department
COMMITTEE Unanimous Approval; Forward to Regular Consent Agenda
COST IMPACT / FUND SOURCE
EXPENDITURE, REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$0.00 $0.00 $0.00
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
08/01/16
MTG. DATE
ATTACHMENTS
08/01/16
Informational Memorandum dated 07/22/16
Draft Resolution Rejecting All Bids
Pages 82 & 83, 2015 CIP
Bid Tabulation
Minutes from the Utilities Committee meeting of 07/26/16
FIN
42
City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: Utilities Committee
FROM: Bob Giberson, Public Works Director•
BY: Ryan Larson, Senior Program Manager
CC: Mayor Ekberg
DATE: July 22, 2016
SUBJECT: 2016 Small Drainage Program
Project No. 91641201
Resolution Rejecting All Bids
ISSUE
The one bid received for the 2016 Small Drainage Program came in higher than the Engineer's
Estimate and the available surface water budget.
BACKGROUND
The 2016 Annual Small Drainage Program was advertised for bids on July 5 and 12, 2016. One
bid was received and opened on July 19, 2016. The bid was from Westwater Construction
Company for a total bid amount of $785,279.00 (see attached bid tabulation). The Engineer's
Estimate was $519,040.00 and the available budget in the 2015 -2020 CI P for construction in 2016
is $605,000.
Construction Funding Source
Amount
2016 Small Drainage Construction
2016 Storm Water Quality Retrofit Program
$ 525 000.00
... �...
80,000.00
Available Funding
$605,000.00
ANALYSIS
Staff has certified the bid and did not find any errors. The bid received is significantly higher than
the Engineer's Estimate and an analysis of the project design and bid prices was conducted.
There was no single reason to explain why the bid was more than 25% above the Engineer's
Estimate, but staff and the design consultant, KPG, speculate that the lack of other bidders may
be the reason. An analysis of the Engineer's Estimate was also conducted based on recent bid
results from the area. This analysis did not reveal any significant issues with the estimate nor
reasons to think that it did not accurately reflect the likely cost of constructing the project in a
competitive bid environment.
KPG also looked for reasons that only one bid was received. The bidding climate remains
competitive, which is reducing the number of bidders on projects and leading to increased
construction costs. Two plan holders were contacted and asked why they had not submitted bids
on the project. The two plan holders stated that they did not submit a bid as they were concerned
with completing the project within the allowable timeframe, that their existing work load was too
heavy, and that there were 16 other plan holders and they thought that there would be too much
competition.
Staff recommends rejecting the bid and rebidding the project at a later date. The new bid
document should allow additional time and flexibility to complete the individual projects.
w: \pw eng\projects \a- dr projects \annual small drainage programs\2016 sdp (91641201) \design \information memo - 2016 sdp bid rejection.docx
43
INFORMATIONAL MEMO
Page 2
FINANCIAL IMPACT
Rejecting the bid does not have a financial impact in and of itself, but it will result in additional
design costs to repackage it as well as the additional costs for advertising. Overall, repackaging
of the project is anticipated to save the City money.
RECOMMENDATION
Council is being asked to approve the Resolution rejecting the bid received at the July 19, 2016
bid opening for the 2016 Small Drainage Program and consider this item on the Consent Agenda
at the August 1, 2016 Regular Meeting.
ATTACHMENTS
Draft Resolution
Bid Tabulation
CIP Sheets
44 W: \PW Eng \PROJECTS\A- DR Projects\Annual Small Drainage Programs\2016 SDP (91641201) \Design \INFORMATION MEMO - 2016 SDP Bid Rejection.dou
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TUKWILA, WASHINGTON, REJECTING ALL BIDS SUBMITTED
FOR THE 2016 SMALL DRAINAGE PROGRAM.
WHEREAS, sealed bids were solicited for the 2016 Small Drainage Program; and
WHEREAS, a bid was received from one bidder and was publicly opened and read aloud on
July 19, 2016; and
WHEREAS, a budget was set for the construction of the drainage improvements; and
WHEREAS, the low bid received was over the budgeted amount for construction of the 2016
Small Drainage Program; and
WHEREAS, the City reserved the right to reject all bids in its call for bids, and RCW 35.23.352
provides for the rejection of any or all bids by resolution of the City Council; and
WHEREAS, the City wishes to reject all bids due to budget limitations;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON,
HEREBY RESOLVES AS FOLLOWS:
The bid for the 2016 Small Drainage Program is hereby rejected due to budget limitations.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a
Regular Meeting thereof this day of 72016.
ATTEST/AUTHENTICATED:
Christy O'Flaherty, MMC, City Clerk
APPROVED AS TO FORM BY:
Rachel B. Turpin, City Attorney
Joe Duffie, Council President
Filed with the City Clerk:
Passed by the City Council:
Resolution Number:
WAWord Processing\Resolutions\Reject bids for 2016 Small Drainage Program 7-20-16
RL:bjs Page 1 of 1
45
m
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2015 to 2020
PROJECT: Annual Small Drainage Program Project No. varies
DESCRIPTION: Select, design, and construct small drainage projects throughout the City.
JUSTIFICATION: Provide drainage corrections for existing /ongoing drainage problems throughout the City, including culvert
replacements, drain extensions, and pavement upgrades.
STATUS: Projects for this annual program are taken from Small Drainage Project List.
MAINT. IMPACT: Reduces maintenance.
Ongoing project, only one year shown in first column. Construction expenses may occur over two calendar
COMMENT: years. Budget for 2014 includes $270k for Thorndyke Safe Routes to School (S 150th St). Grants from State
Municipal Stormwater Capacity Grants.
FINANCIAL Through Estimated
(in $000'sl 2013 2014 2015 2016 2017 2018 2019 2020 BEYOND TOTAL
EXPENSES
Design
60
80
80
80
80
80
80
80
620
Land (R/W)
0
Const. Mgmt.
70
80
80
80
80
80
80
80
630
Construction
279
270
325
525
525
525
525
525
525
4,024
TOTAL EXPENSES
409
270
485
685
685
685
685
685
685
5,274
FUND SOURCES
Awarded Grant
50
50
100
Proposed Grant
0
Mitigation Actual
0
Mitigation Expected
0
Utility Revenue
409
220
485
635
685
685
685
685
685
5,174
TOTAL SOURCES
409
270
485
685
685
685
685
685
685
5,274
Pro,%ct Location:
Entira System
2015 - 2020 Capital Improvement Program
82
a
J-
47
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2015 to 2020
PROJECT: Storm Water Quality Retrofit Program
Project No. 91241202
DESCRIPTION:
Design and install water quality improvements at selected drainage locations throughout the City.
JUSTIFICATION:
Most surface water is discharged directly to receiving water bodies untreated.
STATUS:
Additional water quality is being added to Interurban Ave S in 2014 and 42nd Ave S in 2015.
MAINT. IMPACT:
Expected to increase maintenance.
COMMENT:
Combine with other CIP projects for design and construction, where feasible.
FINANCIAL Through Estimated
(in $000's) 2013 2014 2015 2016 2017 2018 2019 2020 BEYOND TOTAL
EXPENSES
Design
15
15
15
15
15
15
15
15
120
Land (RNV)
0
Const. Mgmt.
15
15
15
15
15
15
15
15
120
Construction
80
80
80
80
80
80
80
80
640
TOTAL EXPENSES
1 01
110
1 110
1 110
1 110
1 110
1 110
1 110
1 110
1 880
FUND SOURCES
Awarded Grant
0
Proposed Grant
0
Mitigation Actual
0
Mitigation Expected
0
Utility Revenue
0
110
110
110
110
110
110
110
110
880
TOTAL SOURCES
0
110
110
110
110
110
110
110
110
880
48 2015 - 2020 Capital Improvement Program 83
CITY OF TUKWILA - DEPARTMENT OF PUBLIC WORKS
2016 Small Drainage Program
Bid Tabulation
Project No. 91641201
Prepared By: Kelsey Anderson, PE
Checked By: Nelson Davis, PE
7/19/2016
.Engineer's Estimate
- Westwater Construction
No.
..Section
No
Item
Quantity
Unit
Uriit;Cost
° Total Cost
_' Unit Cost -
,
Total Cost.'
ROADWAY .. -
MIEIMMIIEEEIEIIMIM
1
1 -04
Unexpected Site Changes
1
FA
$ 12,000.00
$ 12,000.00
$ 12,000.00
$ 12,000.00
2
1 -09
Mobilization
1
LS
$ 42,500.00
$ 42,500.00
$ 80,000.00
$ 80,000.00
3
1 -10
Project Temporary Traffic Control
1
LS
$ 20,000.00
$ 20,000.00
$ 77,000.00
$ 77,000.00
4
2 -01
Clearing and Grubbing
1
LS
$ 14,000.00
$ 14,000.00
$ 2,000.00
$ 2,000.00
5
2 -02
Remove and Replace Handrail
1
LS
$ 2,000.00
$ 2,000.00
$ 2,000.00
$ 2,000.00
6
2 -02
Pavement Removal Incl. Haul
450
SY
$ 15.00
$ 6,750.00
$ 5.00
$ 2,250.00
7
2 -03
Unsuitable Foundation Excavation Incl. Haul
45
CY
$ 35.00
$ 1,575.00
$ 50.00
$ 2,250.00
8
2 -03
Gravel Borrow Incl. Haul
115
TN
$ 30.00
$ 3,450.00
$ 20.00
$ 2,300.00
9
4 -04
Crushed Surfacing Top Course
335
TN
$ 45.00
$ 15,075.00
$ 20.00
$ 6,700.00
10
5 -04
HMA CL 1/2" PG 64 -22
180
TN
$ 200.00
$ 36,000.00
$ 100.00
$ 18,000.00
11
5 -04
HMA Thickened Edge
530
LF
$ 10.00
$ 5,300.00
$ 5.00
$ 2,650.00
12
8 -01
Temporary Water Pollution / Erosion Control
1
LS
$ 9,000.00
$ 9,000.00
$ 10,000.00
$ 10,000.00
13
8 -04
Cement Conc. Traffic Curb and Gutter
40
LF
$ 55.00
$ 2,200.00
$ 150.00
$ 6,000.00
14
8 -14
Cement Conc. Sidewalk
220
SY
$ 60.00
$ 13,200.00
$ 35.00
$ 7,700.00
ROADSIDE. DEVELOPMENT
15
8 -02
Topsoil Type A
75
CY
$ 50.00
$ 3,750.00
$ 45.00
$ 3,375.00
16
8 -02
Hydroseed
640
SY
$ 4.00
$ 2,560.00
$ 3.00
$ 1,920.00
17
8 -02
Property Restoration
1
FA
$ 15,000.00
$ 15,000.00
$ 15,000.00
$ 15,000.00
STORM DRAINAGE
18
7 -04
Storm Sewer Pipe 12 In. Diam
692
LF
$ 70.00
$ 48,440.00
$ 177.00
$ 122,484.00
19
7 -04
Storm Sewer Pipe 8 In. Diam
307
LF
$ 50.00
$ 15,350.00
$ 170.00
$ 52,190.00
20
7 -04
Storm Sewer Pipe 6 In. Diam
68
LF
$ 35.00
$ 2,380.00
$ 110.00
$ 7,480.00
21
7 -04
Storm Sewer Pipe 4 In. Diam
65
LF
$ 30.00
$ 1,950.00
$ 100.00
$ 6,500.00
22
7 -04
Ductile Iron Storm Sewer Pipe 12 In. Diam.
21
LF
$ 100.00
$ 2,100.00
$ 270.00
$ 5,670.00
23
7 -04
Ductile Iron Storm Sewer Pipe 8 In. Diam.
156
LF
$ 85.00
$ 13,260.00
$ 260.00
$ 40,560.00
24
7 -04
Class III Reinforced Concrete Sewer Pipe 36 In. Diam
6
LF
$ 450.00
$ 2,700.00
$ 400.00
$ 2,400.00
25
7 -04
Remove /Abandon Existing Storm Sewer Pipe
190
LF
$ 15.00
$ 2,850.00
$ 75.00
$ 14,250.00
26
7 -05
Connection to Drainage Structure
8
EA
$ 1,000.00
$ 8,000.00
$ 1,000.00
$ 8,000.00
27
7 -05
Connection to Drainage Pipe
2
EA
$ 500.00
$ 1,000.00
$ 1,000.00
$ 2,000.00
28
7 -05
Storm Cleanout
2
EA
$ 500.00
$ 1,000.00
$ 700.00
$ 1,400.00
29
7 -05
Concrete Inlet
9
EA
$ 900.00
$ 8,100.00
$ 1,200.00
$ 10,800.00
30
7 -05
Debris Barrier
1
EA
$ 300.00
$ 300.00
$ 2,500.00
$ 2,500.00
31
7 -05
Catch Basin, Type 1
14
EA
$ 1,200.00
$ 16,800.00
$ 1,500.00
$ 21,000.00
32
7 -05
Catch Basin, Type IL
1
EA
$ 1,500.00
$ 1,500.00
$ 1,700.00
$ 1,700.00
33
7 -05
Catch Basin Type 2 48 In. Diam.
1
EA
$ 3,250.00
$ 3,250.00
$ 2,800.00
$ 2,800.00
34
7 -05
Catch Basin Type 2 60 In. Diam. W /Overflow Cage
1
EA
$ 7,000.00
$ 7,000.00
$ 22,000.00
$ 22,000.00
35
7 -05
Trench Drain
1
LS
$ 2,000.00
$ 2,000.00
$ 5,200.00
$ 5,200.00
36
7 -06
Pothole Existing Utilities
4
EA
$ 800.00
$ 3,200.00
$ 1,000.00
$ 4,000.00
37
7 -10
4' X 17' Modular Wetland Unit
1
EA
$ 44,000.00
$ 44,000.00
$ 75,000.00
$ 75,000.00
38
7 -20
Temporary Water Bypass System
1
LS
$ 5,000.00
$ 5,000.00
$ 15,000.00
$ 15,000.00
39
8 -15
Light Loose Riprap
30
CY
$ 150.00
$ 4,500.00
$ 40.00
$ 1,200.00
40
8 -30
Resolution of Utility Conflicts
1
FA
$ 10,000.00
$ 10,000.00
$ 10,000.00
$ 10,000.00
STORM DRAINAGEACCESS IMPROVEMENTS
41
6 -02
Inlet Stair Structure
1
LS
$ 60,000.00
$ 60,000.00
$ 50,000.00
$ 50,000.00
42
6 -20
Outlet Stair Structure
1
LS
$ 50,000.00
$ 50,000.00
$ 50,000.00
$ 50,000.00
BID TOTAL:
$ _. 519,040.00
$ -' 785,279.00,'
50
UTILITIES COMMITTEE
Meeting Minutes
City Council Utilities Committee
July 26, 2016 - 5:30 p.m. - Foster Conference Room, 6300 Building
Councilmembers: Kathy Hougardy, Chair; Kate Kruller, Thomas McLeod
Staff: David Cline, Robin Tischmak, Pat Brodin, Vicky Carlsen, Mike Cusick, Gail
Labanara, Bob Giberson, Ryan Larson, Craig Zellerhoff, Laurel Humphrey
CALL TO ORDER: Committee Chair Hougardy called the meeting to order at 5:30 p.m.
I. PRESENTATIONS
II. BUSINESSAGENDA
Motion was made, seconded and carried to add an item relating to an emergency declaration
resolution as the third order of business.
A. Bid Award: Andover Park East Water and Sewer Replacement
Staff is seeking Council approval to award a contract to Titan Earthwork, LLC in the amount of
$3,504,684.14 for the Andover Park East Water and Sewer Replacement Project. This was the low
bid and is under the Engineer's Estimate as well as the project budget. UNANIMOUS APPROVAL.
FORWARD TO AUGUST 1, 2016 REGULAR CONSENT AGENDA.
B. Resolution: Reject Bids for 2016 Small Drainage Program
Staff is seeking Council approval of a resolution to reject the bid received for the 2016 Small
Drainage Program. Westwater Construction Company submitted the sole bid which was
OT% significantly higher than the Engineer's Estimate and project budget. The current competitive
bidding climate can result in reduced numbers of bidders and higher construction costs. The
project will be rebid at a later date. UNANIMOUS APPROVAL. FORWARD TO AUGUST 1, 2016
REGULAR CONSENT AGENDA.
C. Resolution: Declaring an Emergency for Crystal Springs Surface Water Pipe Repair
Staff is seeking Council approval of a resolution that would declare an emergency for the repair
of the surface water pipe at the 15800 block of 51s' Avenue South. Video inspection of pavement
settlement in Crystal Springs Park and 51st Avenue South revealed a blockage and possible pipe
failure. Removal of the blockage led to additional pavement failure and a sinkhole. The Mayor
declared an emergency on July 21, 2016. Repair costs are unknown at this time, and work will be
paid from the 2016 Small Drainage Program once designed. UNANIMOUS APPROVAL. FORWARD
TO AUGUST 1, 2016 REGULAR CONSENT AGENDA.
51
52
COUNCIL AGENDA SYNOPSIS
---------------------------- - - - - -- Initials
Me tin g Date
PrIpared �y
Ma yx nevi
Countil review
07/18/16
LH
❑ Resolution
-Alt Date
Ordinance
Mtg Date 811116
07/25/16
LH
El 01ber
MIS Date
SPONSOR Council E Mayor E].HR ❑ DCD E].Finance E].Fire ❑ IT ❑ P&R ❑ Police ❑ PWI
08/01/16
LH
RECOMMENDATIONS:
SPONSOR/ADMIN.
Comm 1'I'I'I
COST IMPACT / FUND SOURCE
Exi)1-,1*NDITUIU,1' R1-,'QUIRH'D AMOUNT BUDGETED APPROPRIATION REQUIRED
$N/A $N/A $N/A
Fund Source:
Comments: The F&S Committee will engage in additional review of the General Fund impacts of the Public
Safety Plan.
MTG. DATE
RECORD OF COUNCIL ACTION
7/18/16
ITEM INFORMATION
ITEM NO.
53
STAFF SPONSOR: LAUREL HUMPHREY
07/18/16
AGENDA 1'n3m TITLE Public Safety Plan
CATEGORY M Discussion
,g Date 7129116
Mt
motion
Ali
,g Date 811116
❑ Resolution
-Alt Date
Ordinance
Mtg Date 811116
❑ Bid Award
Mig Date
Public Hearing
Mi g Dale 7118116
El 01ber
MIS Date
SPONSOR Council E Mayor E].HR ❑ DCD E].Finance E].Fire ❑ IT ❑ P&R ❑ Police ❑ PWI
SPONSOR'S The City Council is considering a Public Safety Plan to fully fund fire, police and other first
SUMMARY responders by investing in safe, modern facilities and providing essential life/safety
equipment. This would include a bond measure on the November 8, 2016 ballot that would
fund the replacement of Fire Stations 51, 52, and 54, build a Justice Center to house Police
and Court, and fully fund fire apparatus and equipment for the next twenty years.
REVIEWED BY ❑ cow mtg. ❑ CA&P Cmte N F&S Cmte ❑ Transportation Cmte
❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. F-1 planning Comm.
DATE: 07/6/16 (MULTIPLE) commiTTIEE CHAIR: SEAL
RECOMMENDATIONS:
SPONSOR/ADMIN.
Comm 1'I'I'I
COST IMPACT / FUND SOURCE
Exi)1-,1*NDITUIU,1' R1-,'QUIRH'D AMOUNT BUDGETED APPROPRIATION REQUIRED
$N/A $N/A $N/A
Fund Source:
Comments: The F&S Committee will engage in additional review of the General Fund impacts of the Public
Safety Plan.
MTG. DATE
RECORD OF COUNCIL ACTION
7/18/16
Forward to next meeting
7/25/16
Forward to next meeting
8/1/16
MTG. DATE
ATTACHMENTS
7/18/16
Informational Memorandum dated 7/12/16
Draft Ordinance
7/25/16
Informational Memorandum dated 7/12/16 and Draft Ordinance
I Powerpoint Prpspntatinn
8/1/16
Informational Memorandum dated 7/12/16
Ordinance in strike-thru. underlined fomat based an rhanaps frnm 7/?S/Ifi C n
53
54
City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: City Council
FROM: Laurel Humphrey, Council Analyst
CC: Mayor Ekberg
DATE: July 12, 2016
SUBJECT: Public Safety Plan
ISSUE
The City Council is considering a Public Safety Plan to fully fund fire, police and other
first responders by investing in safe, modern facilities and providing essential life /safety
equipment. This would include a bond measure on the November 8, 2016 ballot that
would fund the replacement of Fire Stations 51, 52, and 54, build a Justice Center to
house Police and Court, and fully fund fire apparatus and equipment for the next twenty
years. Another component of the Public Safety Plan is the replacement of the City's
Public Works shops, which would be funded equally by Enterprise Funds and by the
General Fund.
BACKGROUND
The Public Safety Plan was informed by the City's multi -year review processes around
the Kent Regional Fire Authority and the Facilities Needs Assessment and Feasibility
Study. In December 2015, the Facilities Steering Committee issued a recommendation
regarding funding and phasing alternatives for replacement or renovation of the City's
aging, outgrown, and /or unsafe facilities. In early 2016, the City Council decided to set
aside the issue of annexing into the Kent Regional Fire Authority and focus on ensuring
the long -term financial health of fire service as a function of the city. These two efforts
converged into the Public Safety Plan described above.
DISCUSSION
Council Review
In 2016, the City Council review of the Public Safety Plan has included three full Council
work sessions and in -depth exploration by the Finance and Safety Committee over
several meetings between April and July. Over the course of these meetings,
Councilmembers reviewed and discussed current facility conditions, service level
impacts resulting from deficiencies, financing tools, cost analyses and various funding
scenarios. At its June 6, 2016 meeting, the City Council gave direction to staff to
proceed with public outreach on the Plan with the funding components described above.
To minimize the Plan's impact to homeowners, the Council decided at that time to find
funding for half of the Public Works shops replacement in the General Fund rather than
include it in the voter - approved bond package. Based on assumptions included in the
financing model, the average annual cost to owners of a $250,000 house would be
about $116 per year over the life of the bond. Because the majority of property in
Tukwila is commercial, homeowners will pay less than 20% of the overall cost of the
bond.
55
INFORMATIONAL MEMO
Page 2
Public Outreach
Public outreach to educate people on the proposal as well as to gather feedback was
conducted in a variety of ways, including a mass mailing, four open houses, local and
social media articles, community group meetings, dedicated page on the City website,
and videos and other information on TukTV. The City Council was presented with an
overview of the results of this effort on July 5, 2016. The outreach phase revealed that
there is community support for adequately funding public safety, but there is a strong
desire to institute an oversight component and provide assurance that funds will be
spent as stated by the City. In addition, there is a great deal of interest in facility siting
and design and the community would like to be involved.
Oversight Committee
On July 6, the Finance and Safety Committee discussed next steps and an approach to
address the community's request for strong oversight. They expressed a desire to
create a committee with membership and scope determined by the City Council. The
attached draft ordinance includes a section drafted in response to this request,
proposing an Oversight Committee of at least five members to be appointed by the
Council. The Oversight Committee will be required to report annually to the City Council
on the allocation of bond proceeds and how the goals of the proposition are being met.
Additional details on the appointment process and /or operations of the Oversight
Committee can be prescribed by separate ordinance or resolution if the Council so
desires.
NEXT STEPS
The City Council has scheduled further discussion on the Public Safety Plan on the July
25, 2016 Committee of the Whole agenda, with possible action to follow on August 1.
The deadline to place a measure on the November 8 General Election is Tuesday,
August 2. Should the Council decide to move forward with this ballot measure, the City
will need to also provide King County with the names of individuals to serve on the
Pro /Con Committees that provide statements in the Voters' Pamphlet. This opportunity
has already been advertised with a due date of 5:00 p.m., July 25, 2016. If the City
receives more than three interested individuals on either side, the City Council will make
the final determination on Pro /Con Committee makeup at its August 1, 2016 meeting.
ATTACHMENTS
• Draft Ordinance
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
TUKWILA, WASHINGTON, PROVIDING FOR THE SUBMISSION
TO THE VOTERS OF THE CITY AT A SPECIAL ELECTION TO
BE HELD IN CONJUNCTION WITH THE STATEWIDE GENERAL
ELECTION ON NOVEMBER 8, 2016, OF A PROPOSITION
AUTHORIZING THE CITY TO ISSUE ITS GENERAL
OBLIGATION BONDS FOR THE PURPOSE OF PAYING A
PORTION OF THE COST OF THE TUKWILA PUBLIC SAFETY
PLAN, IN A PRINCIPAL AMOUNT NOT TO EXCEED $77,385,000,
PAYABLE BY ANNUAL PROPERTY TAX LEVIES TO BE MADE
IN EXCESS OF REGULAR PROPERTY TAX LEVIES, AND TO
LEVY THOSE EXCESS PROPERTY TAXES, ALL AS MORE
PARTICULARLY SET FORTH HEREIN; PROVIDING FOR
SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY ORDAINS AS FOLLOWS:
Section 1. Findings and Determinations. The City Council of the City of Tukwila,
Washington (the "City "), makes the following findings and determinations:
A. The City Council of the City has determined that it is in the best interest of the
City to implement its Public Safety Plan, which includes replacing three seismically -
deficient fire stations that have met their useful life, guaranteeing that the Tukwila Fire
Department has the funding for critical items such as fire trucks and other life /safety
equipment as necessary, and constructing a justice center to hold the Tukwila Police
Department and Municipal Court, to ensure the continuity and improvement of City
services (collectively, the "Project "), and the City does not currently have sufficient funds
available for that purpose.
B. The City Council wishes to seek voter approval for the issuance and sale of
general obligation bonds of the City in a principal amount not to exceed $77,385,000 to
pay a portion of the costs of the Project and the costs of issuance of the bonds, to be
paid by an annual excess property tax levy (the "Bonds ").
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57
C. The constitution and laws of the State of Washington provide that the question
of whether or not the City may issue the Bonds and levy excess property taxes be
submitted to the qualified electors of the City for their ratification or rejection at a special
election.
Section 2. The Project.
A. The City Council finds that it is in the best interest of the City to carry out the
Project. The Project shall include all necessary equipment and appurtenances, but
shall not include the replacement of equipment. The cost of all necessary architectural,
engineering, legal and other consulting services, inspection and testing, administrative
expenses, new construction and site improvements, demolition, on- and off-site utilities,
related improvements and other costs incurred in connection with the Project shall be
deemed a part of the costs of such capital improvements. The City Council may modify
the details of the Project where necessary or advisable in the judgment of the City
Council, with input from the City's bond oversight committee (the "Oversight
Committee").
B. The estimated cost of the Project, including the costs of issuing and selling the
Bonds ordinance, is declared to be at least $77,385,000. The economic life of the
Project is expected to be at least 20 years.
Section 3. Description of Bonds. The Bonds may be issued as a single issue or
as part of a combined issue with other authorized bonds, and in more than one series,
all as deemed advisable by the City Council and as permitted by law. The Bonds shall
be fully registered bonds, bearing interest payable as permitted by law and maturing
within 20 years after the date of issue, or within any shorter period fixed by the City
Council. The Bonds shall be paid by annual property tax levies sufficient in amount to
pay principal and interest when due, which annual property tax levies shall be made in
excess of regular property tax levies without limitation as to rate or amount but only in
amounts sufficient to pay such principal and interest when due. The Bonds shall be
issued and sold in such manner, at such times and in such amounts as shall be
required for the purpose for which the Bonds are to be issued. The exact date, form,
terms, options of prior redemption, price, interest rate or rates and maturities of the
Bonds shall be hereafter fixed by ordinance of the City Council. Pending the issuance
of the Bonds, the City may issue short-term obligations pursuant to Chapter 39.50 RCW
or such other obligations as are permitted by law to pay costs of the Project. Such
obligations and their costs may be paid or refunded with proceeds of the Bonds when
issued.
Section 4. Proceeds of the Bonds. If available money from the proceeds of the
Bonds is more than sufficient to pay the costs of the Project, or if the City Council
determines that state or local circumstances require any alteration in the Project, the
City may acquire, construct, equip and make other capital improvements to the City's
facilities, or retire and/or defease a portion of the Bonds, all as the City Council may
determine and as permitted by law. If the proceeds of the sale of the Bonds and other
available money are insufficient to make all of the capital improvements herein provided
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M
for, or if it has become impractical to accomplish the Project or any portion of the
Project, the City may use the proceeds of the Bonds and other available money for
paying the costs of that portion of the Project deemed by the City Council to be most
necessary and in the best interest of the City.
Section 5. Financial Oversight Committee.
A. If the ballot proposition submitted by this ordinance is approved by the qualified
voters of Tukwila, an Oversight Committee shall be appointed by the City Council within
six months following approval. The Oversight Committee shall consist of a 'tea
minimum of five members comprising two residents, two members from the business
community, and one individual from a non - profit organization located in the City. The
term of appointment for each member of the Oversight Committee shall be two years.
However, in order to have staggered terms, one resident and one business member of
the Oversight Committee will initially be appointed for three years and thereafter all
terms of appointment will be for two years. The Oversight Committee shall continue in
existence for the economic life of the Project.
B. The Oversight Committee shall review the allocation of bond proceeds and
progress on achieving the purposes of this proposition, and shall report at least semi-
annually to the City Council on the same. The annual report shall be filed in paper and
electronic form with the City Clerk. The Oversight Committee may elect officers and
establish rules of procedure, inGl i +� lat sha tee —a —que um. Oversight
Committee members shall serve without compensation and may be removed by the City
Council following absence without cause from two or more meetings. The City Council
may prescribe by ordinance or resolution such other rules relating to the appointment
process and the operation of the Oversight Committee as shall be necessary or
appropriate.
Section 6. Calling of Election.
A. The City Council requests that the Elections Director of King County,
Washington (the "Director "), call and conduct a special election in the City, in the
manner provided by law, to be held therein in conjunction with the statewide general
election on November 8, 2016, for the purpose of submitting to the voters of the City, for
their approval or rejection, the question of whether or not general obligation bonds of
the City shall be issued in a principal amount not to exceed $77,385,000 (or such lesser
maximum amount as may be legally issued under the laws governing the limitation of
indebtedness), the proceeds of which shall be expended to pay costs of the Project and
costs of issuance of the Bonds, and annual excess property taxes shall be levied to pay
principal of and interest on the Bonds when due. The proceeds of the Bonds shall be
used for capital purposes only, which shall not include the replacement of equipment.
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59
B. If this proposition is approved by the requisite number of voters, the City will be
authorized to issue and sell the Bonds in the manner described in this ordinance, to
spend the proceeds thereof to pay costs of the Project and costs of issuance of the
Bonds, and to levy excess property taxes to principal of and interest on the Bonds when
due.
Section 7. Ballot Proposition.
A. The City Clerk (or his or her designee) is authorized and directed to certify, no
later than 4:30 p.m. on August 2, 2016, to the Director, a copy of this ordinance and the
proposition to be submitted at that election in the form of ballot title prepared by the City
Attorney pursuant to RCW 29A.36.071, as follows:
CITY OF TUKWILA, WASHINGTON
PUBLIC SAFETY BONDS
The Tukwila City Council passed Ordinance No. concerning
financing its Public Safety Plan. If approved, this proposition would
replace three fire stations, fund life /safety equipment for the Tukwila Fire
Department, construct a police /court justice center and establish an
oversight committee by authorizing issuance of general obligation bonds
not to exceed $77,385,000 (maturing within 20 years), and would
authorize the annual levy of excess property taxes to pay the bonds, all as
provided in Ordinance No. . Should this proposition be approved?
YES .................. ❑
NO................... ❑
B. For purposes of receiving notice of any matters related to the ballot title, as
provided in RCW 29A.36.080, the City Council hereby designates its bond counsel,
Foster Pepper PLLC (Marc Greenough, 206 - 447 -7888, marc.greenough @foster.com),
as the individual to whom such notice shall be provided.
Section 8. General Authorization. The proper City officials are authorized to
perform such duties as are necessary or required by law to the end that the question of
whether or not the Bonds shall be issued, as provided in this ordinance, shall be
submitted to the voters of the City at the November 8, 2016 special election held in
conjunction with the statewide general election.
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•1
Section 9. Intent to Reimburse. The City Council declares that to the extent the
City makes capital expenditures for the Project prior to the date the Bonds or other
short-term obligations are issued to finance the Project, from funds that are not (and are
not reasonably expected to be) reserved, allocated on a long -term basis or otherwise
set aside by the City under its existing and reasonably foreseeable budgetary and
financial circumstances to finance the Project, those capital expenditures are intended
to be reimbursed out of proceeds of the Bonds or other short-term obligations issued in
an amount not to exceed the principal amount of the Bonds provided by this ordinance.
Section 10. Local Voters' Pamphlet Authorized. The preparation and
distribution of a local voters' pamphlet providing information on the foregoing ballot
measure is hereby authorized. The pamphlet shall include an explanatory statement
and arguments advocating approval and disapproval of the ballot measure. The
preparation of the explanatory statement, the appointment of pro /con committees and
the preparation of arguments advocating approval and disapproval of the ballot
measure shall be in accordance with Chapter 29A.32 RCW and the rules and guidelines
of the Director. The arguments advocating approval and disapproval of the ballot shall
be prepared by committees appointed by the City Council. Each committee shall be
composed of not more than three persons, and the committee advocating approval shall
be composed of persons known to favor the ballot title and the committee advocating
disapproval shall be composed of persons known to oppose the ballot title. Pursuant to
the Director's guidelines, the names of the committee members appointed by the City
Council shall be provided to the Director no later than 4:30 p.m. on August 2, 2016, and
the arguments advocating approval and disapproval of the ballot measure shall be
provided to the Director no later than 4:30 p.m. on August 5, 2016. The explanatory
statement shall be prepared by the City Attorney and filed with the Director no later than
4:30 p.m. on August 5, 2016.
Section 11. Corrections by City Clerk or Code Reviser. Upon approval of the
City Attorney, the City Clerk and the code reviser are authorized to make necessary
corrections to this ordinance, including the correction of clerical errors; references to
other local, state or federal laws, codes, rules, or regulations; or ordinance numbering
and section /subsection numbering.
Section 12. Severability. If any provision of this ordinance is declared by any
court of competent jurisdiction to be invalid, then such provision shall be null and void
and shall be severable from the remaining provisions of this ordinance, and shall in no
way affect the validity of the other provisions of this ordinance or of any other ordinance
or resolution or of the Bonds.
Section 13. Effective Date. This ordinance or a summary thereof shall be
published in the official newspaper of the City, and shall take effect and be in full force
five days after passage and publication as provided by law.
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61
Section 14. Ratification of Prior Acts. Any action taken consistent with the
authority of this ordinance, after its passage but prior to the effective date, is ratified,
approved and confirmed.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at
a Regular Meeting thereof this day of 12016.
ATTEST /AUTHENTICATED:
Christy O'Flaherty, MMC, City Clerk
APPROVED AS TO FORM BY:
Rachel B. Turpin, City Attorney
Allan Ekberg, Mayor
Filed with the City Clerk:
Passed by the City Council:
Published:
Effective Date:
Ordinance Number:
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Page 6 of 6
Public Safety Plan
Follow up from Public Hearing
July 25, 2016
How we got here
• Two efforts converged; Public Safety prioritized
• Identifying how to fully fund fire services in Tukwila has been an ongoing
effort since 2010, and included two lengthy processes investigating whether
joining the Kent Regional Fire Authority was the best option.
• At the direction of the City Council in 2012, the City has also engaged in a
comprehensive review of City facilities, which included fire facilities, resulting
in the City of Tukwila Facilities Plan for Essential Government Services.
• Public Safety was the top priority identified and, at the direction of the City
Council, the Public Safety Plan was developed in 2016 to address both fire and
the broader public safety facilities deficiencies identified by the Facilities
Committee.
Details of the Public Safety Plan
• 20 -year voter - approved Public Safety bond to pay for:
• Replacing three seismically- deficient fire stations
• Guaranteed funding for fire equipment and apparatus for the life of the bond
• New Justice Center the house Tukwila's Police Department and Municipal
Court
• Consolidated Public Works shops facility to be paid for with an equal
mix of General Fund and Utility Funds, within the existing rate
structure
Themes heard from the community
• Model of fire service
• Oversight committee
• Impact to tax payers
• Community involvement in siting and design
• Certainty of use of funds
• Funding for Public Works shops
• The future of City Hall and long -term facilities planning
• Potential impacts of facilities
Model of Fire Service
• Average response time in 2015 was 5:59
• Finance and Safety presentation on different service model options
• Tukwila is unique — geography, building types, critical infrastructure
• Time is critical when responding to both fire and EMS
• 67% of the calls are for aid; not unique nationally or regionally
• Slightly higher calls for fires than other counterparts at 7% of total calls
• An engine is the only piece of equipment that can respond to both fire and EMS; all
firefighters are trained EMTs
• Changing to a model that relies more on aid cars than fire engines will increase fire
response times significantly
• Full presentation available on website TukwilaWA.gov /PublicSafetyPlan
see Impacts to Service Levels
Oversight Committee
• Council will determine scope and makeup
• Proposed language reads minimum of five
• Goal of non - profit representative is to enhance voice of all communities
• Terms can be changed; staff concerned that more than a two -year
commitment could be a deterrent for some people
• Proposed language provides a separate process for Council to develop the
purpose of the oversight committee
• Similar process used by other jurisdictions
• Ultimately, per state and municipal law, the Council is the final oversight
Impact to Taxpayers
• A homeowner assessed at $250,000 would pay an average of $116
per year
• Rate is $0.47 per $1,000 of assessed value based on current
assumptions
• Commercial property owners currently pay 80% of the property taxes
in the City of Tukwila, and they will also pay 80% of the costs
associated with the Public Safety Bond
• Low income seniors and disabled who qualify for the existing property
tax exemption program are also exempt from this tax
Community Involvement with Siting & Design
• Council and Administration share desire for robust public engagement
around siting and design of the three fire stations, Justice Center to
house the Tukwila Police Department and Municipal Court, and Public
Works Shops
• Community advisory council to be created
• Community meetings, charrettes and other visioning events planned
• Siting and design will incorporate staff input
Certainty of Use of Funds
• RCW 84.52.056 restricts how voter - approved (UTGO) bonds can be
s
p
ent
• Ordinance is specific about the ballot language and projects
• Bonds can only be spent for what is included in the ballot
• City Council has the ability to defease (void future) bonds early in the
event of an underspend
• City cannot issue additional UTGO bonds in excess of what is stated in
the ballot title without going back to the voters
Funding for Public Works Shops
• Half of the funding comes from Water, Sewer and Surface Water
Funds
• Must be spent on utility - related issues
• Will be achieved within the existing rate structure
• Reserves in the funds and other debt service sun setting allow this to happen
• Debt service payments for the shops represent 5.6% of all funds on an annual
basis
• Half coming from the General Fund through councilmanic (LTGO)
bonds
• Achieved by efficiencies, continuing today's level of service
Future of City Hall & Facilities Reserves
• Facilities steering committee recommended City Hall campus funded
through councilmanic (LTGO) bonds, paid back by the General Fund
• Current proposed timeline for City Hall campus is outside the six -year
planning window
• Not contemplating any other voter - approved facilities measures
• Public Safety Plan provides the City the opportunity to begin a
facilities reserve program to address future needs
Potential Impacts of Facilities
• Both the Justice Center and Public Works Shops are limited by zoning
as to where they can go
• Norm Maleng Regional Justice Center a good example —Kent
welcomed it as a revitalization tool for its downtown
• Feedback from open houses indicates community wants to use the
siting of these facilities to enhance existing neighborhoods
• Siting and design committee effort would review any potential
impacts to a neighborhood
Next Steps
• Public Safety Bond — Council must act by August 1 to make the
November 8 ballot; must also decide pro /con committee makeup
• Public Works — 2017/2018 Budget process
• Bond Oversight Committee scope and representation to be finalized
by the Council this summer
W
COUNCIL AGENDA SYNOPSIS
---------------------------- - - - --- Initials
Meeliq Dale Prepared by Mayor's r W
�ze Council review
08/01/16 RB
ITEM INFORMATION
ITEM NO.
7771STAFF
SPONSOR: RACHEL BIANCHI
ORIG1NAi.,AGF'1NDADATI,,: 08/01/16
AGENDA ITEm TITLE Pro & Con Committees for the Public Safety Bond
CATEGORY Z Discussion
Mtg Date 811116
❑ Motion
AltS Date
❑ Resolution
Mtg Date
F-1 Ordinance
Mtg Date
❑Bid.Aivard
Mtg Dale
❑ Public Hearing
Mtg Date
❑ -1 Other
Mtg Date
SPONSOR ❑ Council ❑ Mayor [:] HR ❑ DCD [:] Finance [:].Fire ❑ TS ❑ P&R [:] Police [:] Plr'
SPONSOR'S King County Elections requires that jurisdictions putting local measures on the ballot must
SUMMARY identify the names for individuals to be on the Pro and Con committees associated with
the ballot measure. The City can only submit three names for each committee, although
an unlimited number can assist the committees in preparing the statements. Council is
asked to provide consensus on the final names to be submitted to King County Elections
Rf?VIEWF'D BY [--I cow Mtg. ❑ CA&P Cmte ❑ F&S Cmte F-1 Transportation Cmte
F-1 Utilities Cmte F-1 Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
DATE: COMMITTEE CHAIR:
RECOMMENDATIONS:
SPONSOR/ADMIN. Administration
Comm
COST IMPACT / FUND SOURCE
ExPF'INDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
MTG. DATE
ATTACHMENTS
08/01/16
Informational memorandum dated 07/27/16
ff.*]
City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: City Council
FROM: Rachel Bianchi, Communications and Government Relations Manager
CC: Mayor Ekberg
DATE: July 27, 2016
SUBJECT: Pro & Con Committees for the Public Safety Bond
ISSUE
The City Council must determine the make -up of the Pro and Con committees for the voters'
pamphlet statement on the Public Safety Bond.
BACKGROUND
King County Elections requires that jurisdictions putting local measures on the ballot must
identify the names for individuals to be on the Pro and Con committees associated with the
ballot measure. The City can only submit three names for each committee, although an
unlimited number can assist the committees in preparing the statements. The City advertised
that interested persons should submit their name to the City and that the Council would make
the final determination. The following names were received:
Pro Committee:
• Katrina Dohn
• Jim Haggerton
• Ed Hougardy
• Kathleen Wilson
Con Committee:
• Mark Cohen
• Charles Tyson
RECOMMENDATION
Because only two names were submitted for the Con committee, this committee is sufficient.
However, Council will need to make a decision on the three names for the Pro Committee to
forward to King County Elections. The names are due by 4:30 p.m. on August 2, 2016 to King
County Elections.
I' •
:1
COUNCIL AGENDA S
nitials
Meeting Date Prepared by M review
08/01/16 BG JPB
ITEM INFORMATION
ITEM NO.
7.A.
I
Ny
STAFF SPONSOR: BOB GIBERSON
ORIGINAI, AGENDA DATE: 08/01/16
AGENDA In �'Im Trn.i-," Cyrstal Springes Emergency Surface Water Repair
Resolution declaring an Emergency
CATEGORY ❑ Discussion
Mtg Date
❑ Motion
Mtg Date
Z Resolution
Mtg Date 08101116
❑ Ordinance
Mtg Date
❑ Bid Award
Mtg Date
❑ Public Hearing
Mt
,g Date
[:] Otber
Mtg Date
SPONSOR [-]Council [:]Mayor ❑ HR ❑ DCD [:] Finance ❑ Fire ❑ IT ❑ P&R [:1 Police Z PWI
SPONSOR'S This Resolution will declare an emergency that authorizes City staff to expedite the surface
SUMMARY water repair at the 15800 block of 51st Ave S, near Crystal Springs Park. On the week of
July 18, 2016, maintenance staff were notified of pavement settlement and upon video
inspection, found a broken surface water pipe that is 20 feet deep and approximately 290
feet in length. Council is being asked to approve the resolution declaring an emergency and
authorize immediate repairs to the damaged surface water pipe.
Ri,, V I I,, WF" D BY ❑ cow Mtg. ❑ CA&P Cmte ❑ F&S Cmte ❑ Transportation Cmte
Z Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
DATE: 07/26/16 COMMITTEE CHAIR: KATHY HOUGARDY
RECOMMENDATIONS:
SPONSOR/ADMIN. Public Works Department
Comm"'11"' " Unanimous Approval; Forward to Regular Consent Agenda
COST IMPACT / FUND SOURCE
EXPI,1'NDri,uRL REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$0.00 $0.00 $0.00
Fund Source: 412 SURFACE WATER FUND (PAGE 82, 2015 CIP)
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
08/01/16
MTG. DATE
ATTACHMENTS
08/01/16
Informational Memorandum dated 07/26/16
Emergency Declaration
Draft Resolution
Minutes from the Utilities Committee meeting of 07/26/16
Ny
FM
City of Tukwila wila Allan Ekberg, Mayor
Public Works Department - Bob Giberson, Director
INFORMATIONAL MEMORANDUM
TO: Utilities Committee
FROM: Bob Giberson, Public Works Director-
BY: Ryan Larson, Senior Program Manager
CC: Mayor Ekberg
DATE: July 26, 2016
SUBJECT: Crystal Springs Emergency Surface Water Repair
Project No. 91641206
Resolution declaring an Emergency for the Surface Water Pipe Repair
ISSUE
Approve a resolution for the emergency repair of the surface water pipe at the 15800 block of block of
51 St Ave. S.
BACKGROUND
Maintenance staff were notified of pavement settlement within Crystal Springs Park and 51 st Ave S
during the week of July 18, 2016. An investigation of this issue focused on a deep surface water pipe
under the settling pavement. Using video inspection, it was determined that the pipe was filled with a
large quantity of material that indicated a possible failure of the pipe. Crews attempted to remove the
blockage, but the removal of the material lead to additional failure of the pavement and a sinkhole.
Other utilities are located within the settlement area.
DISCUSSION
The surface water pipe conveys water from Crystal Springs, runs continuously throughout the year, and
is approximately 20 feet deep. The damaged section is approximately 290 feet in length. The pipe is
located in an area with a high ground water table and visible natural water springs. As an emergency
measure, the existing utilities will require stabilization, the sink hole will need to be filled with material,
and a temporary pipe will need to be installed to allow the water to bypass the damaged area of the
pipe until a permanent repair can be designed and constructed.
An emergency Declaration in accordance with TMC 2.57.030 and RCW 35.23.352 was approved by
Mayor Ekberg on July 21, 2016. A Resolution has been prepared for Council approval in support of this
Declaration.
FISCAL IMPACT
At this time, repair costs are unknown. The extent of the needed repair can only be determined by
exposing the failed surface water pipe and designing a repair. This work will be paid from the 2016
Annual Small Drainage Program funds, which currently has $525,000.00 budgeted in construction for
2016.
RECOMMENDATION
Council is being asked to approve the Resolution for the Crystal Springs Emergency Surface Water
Repair at the 15800 block of 51St Ave. S and consider this item on the Consent Agenda at the August 1,
2016 Regular Meeting.
Attachments: Mayor's Emergency Declaration
Draft Resolution
\ \PWStore \PW Common$ \PW Eng \PROJECTS\A- DR Projects \Crystal Springs Emergency Surface Water Repair (91641206) \Info Memo Resolution 07.26.16.docx
i
Fir,
City- QJ Tukwila Allan Ekberg, Mayor
Public Works Department - Bob Giberson, Director
EMERGENCY DECLARATION
TO: Mayor Ekberg
FROM: Bob Giberson, Public Works Director
BY: Ryan Larson, Senior Program Manager
DATE: July 21, 2016
SUBJECT: Crystal Springs Emergency Surface Water Repair
Project No. 91641206
Emergency Declaration for Surface Water Pipe Repair
ISSUE
Mayor to declare an emergency that authorizes City staff to expedite a repair of the surface water pipe
at the 15800 block of 51 st Ave S.
BACKGROUND
Maintenance staff were notified of pavement settlement within Crystal Springs Park and 51 st Ave. S. the
week of July 181h, 2016. An investigation of this issue focused on a deep surface water pipe under the
settling pavement. Using video inspection, it was determined that the pipe was filled with a large
quantity of material indicating a possible failure of the pipe. Crews attempted to remove the blockage
but the removal of the material lead to additional failure of the pavement and to a sinkhole. Other
utilities are located within the settlement area.
DISCUSSION
The pipe conveys water from Crystal Springs, runs continuously, and is approximately 20 feet deep.
The damaged section is approximately 290 feet in length. The pipe is located in an area with a high
ground water table and visible springs. As an emergency measure, the existing utilities will require
stabilization, the sink hole filled with material, and a temporary pipe will need to be installed to allow the
water to bypass the damage area of the pipe until a permanent repair can be designed and
constructed.
An emergency declaration in accordance with TMC 2.57.030 and RCW 35.23.352 is requested in order
to waive the standard bidding process. A Resolution will be prepared for Council approval at the next
available Utilities Committee meeting date.
FISCAL IMPACT
At this time, repair costs are unknown. The extent of the needed repair and costs can only be
determined by exposing the failed surface water pipe and designing a repair through a design process.
This work will be paid from the 2016 Annual Small Drainage Program funds, which currently has
$525,000.00 budgeted for 2016 construction.
RECOMMENDATION
Mayor is being asked to declare an emergency for the surface water pipe repair at the 15800 block of
51 st Ave S.
Authorized By:
11PWStore\PW Common$1PW Eng1PROJECT&A- DR Projects\Crystal Springs
7 12.
Date
Water Repair (91641206)1Emergency Declaration Mayor 1200 APE 02- 22- 16.docx
W.,
W.
i
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TUKWILA, WASHINGTON, DECLARING AN EMERGENCY
IN RESPONSE TO DAMAGES TO PUBLIC PROPERTY DUE
TO A COLLAPSED STORM DRAIN LINE.
WHEREAS, it has been determined that a storm drain has collapsed near the
South 15800 block of 51 st Avenue South; and
WHEREAS, the break has resulted in damage to the storm drain line and poses a
significant risk to existing gas, sanitary sewer, and water utilities; and
WHEREAS, the repairs to the storm drain line are required immediately; and
WHEREAS, RCW 39.04.280 provides for emergency declarations and competitive
bidding exemptions; and
WHEREAS, the Mayor of Tukwila declared an emergency on July 21, 2016, in
order to allow City forces to respond with appropriate resources to restore damages and
prevent further impacts to public and private property; and
WHEREAS, the City Council wishes to provide their support and endorsement of
the Mayor in his action to declare an emergency and for the City's efforts to respond to
the emergency;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
The City Council supports the Mayor in his declaration of emergency and
authorizes the execution of contracts or agreements due to damages and the need for
protective actions brought about by a failed storm drain line, and hereby authorizes City
forces to respond in the most effective and expedient manner, without regard for the
procedures and formalities that would otherwise govern the assignment of duties,
procurement of materials, and contracting of services. This situation is an emergency
as defined in RCW 39.04.280(3).
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i
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at
a Regular Meeting thereof this day of , 2016.
ATTEST /AUTH ENTICATED:
Christy O'Flaherty, MMC, City Clerk Joe Duffie, Council President
APPROVED AS TO FORM BY:
Filed with the City Clerk:_
Passed by the City Council:
Resolution Number:
Rachel B. Turpin, City Attorney
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UTILITIES COMMITTEE
Meeting Minutes
City Council Utilities Committee
July 26, 2016 - 5:30 p.m. - Foster Conference Room, 6300 Building
Councilmembers: Kathy Hougardy, Chair; Kate Kruller, Thomas McLeod
Staff: David Cline, Robin Tischmak, Pat Brodin, Vicky Carlsen, Mike Cusick, Gail
Labanara, Bob Giberson, Ryan Larson, Craig Zellerhoff, Laurel Humphrey
CALL TO ORDER: Committee Chair Hougardy called the meeting to order at 5:30 p.m.
I. PRESENTATIONS
II. BUSINESSAGENDA
Motion was made, seconded and carried to add an item relating to an emergency declaration
resolution as the third order of business.
A. Bid Award: Andover Park East Water and Sewer Replacement
Staff is seeking Council approval to award a contract to Titan Earthwork, LLC in the amount of
$3,504,684.14 for the Andover Park East Water and Sewer Replacement Project. This was the low
bid and is under the Engineer's Estimate as well as the project budget. UNANIMOUS APPROVAL.
FORWARD TO AUGUST 1, 2016 REGULAR CONSENT AGENDA.
B. Resolution: Reject Bids for 2016 Small Drainage Program
Staff is seeking Council approval of a resolution to reject the bid received for the 2016 Small
Drainage Program. Westwater Construction Company submitted the sole bid which was
significantly higher than the Engineer's Estimate and project budget. The current competitive
bidding climate can result in reduced numbers of bidders and higher construction costs. The
project will be rebid at a later date. UNANIMOUS APPROVAL. FORWARD TO AUGUST 1, 2016
REGULAR CONSENT AGENDA.
C. Resolution: Declaring an Emergency for Crystal Springs Surface Water Pipe Repair
Staff is seeking Council approval of a resolution that would declare an emergency for the repair
of the surface water pipe at the 15800 block of 51s' Avenue South. Video inspection of pavement
settlement in Crystal Springs Parka nd 515tAvenue South revealed a blockage and possible pipe
failure. Removal of the blockage led to additional pavement failure and a sinkhole. The Mayor
declared an emergency on July 21, 2016. Repair costs are unknown at this time, and work will be
paid from the 2016 Small Drainage Program once designed. UNANIMOUS APPROVAL. FORWARD
TO AUGUST 1, 2016 REGULAR CONSENT AGENDA.
:•
Ell
COUNCIL AGENDA SYNOPSIS
---------------------------- - - - - -- Initials ---------------------------------- I ITEMNO.
Meeting Date
Prepared G y
Mayor'sr�liew
nd/reiVew
08/01/16
DCS
❑ Resolution
Mtg Date
❑ Ordinance
Mtg Date
08/08/16
DCS
❑ Other
Mt
,g Dale
V
SPONSOR'S The Administration seeks Council approval to enter into a purchase and sale agreement to
SUMMARY sell Phase 1 (approximately 2.67 acres) of Tukwila Village land to Tukwila Village
Development Associates, LLC.
Ri,"vit,"WED BY ❑ cow Mtg. ❑ CA&P Cmte ❑ F&S Cmte F-1 Transportation Cmte
❑ utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
DATE: COMMITTEE CHAIR:
RECOMMENDATIONS:
SPONSOR /ADMIN. Mayor's Office
Comm ITTj_" I;,
COST IMPACT / FUND SOURCE
EXPENDITURE Ri;1Quijzi_,'1D AMOUNT BUDGETED APPROPRIATION REQUIRED
$0 $ $0
Fund Source:
Comments.- This would generate $2.23 million in one-time revenue for the general fund
MTG. DATE
RECORD OF COUNCIL ACTION
08/01/16
ITEM INFORMATION
91
T—IN FFSPONsoR: DEREK SPECK
OIZI(',INAI.AG.I.3NI)AD,\,f,i,": 8/1/16
AGENDA I'rj,'m Trr.r: Tukwila Village Land Sale for Phase 1
CXI1,'G0RY H Discussion
Mt g Date 08101116
Z Motion
Mig Date 08108116
❑ Resolution
Mtg Date
❑ Ordinance
Mtg Date
R.BidAward
Mtg Date
[__1Pubfi6-.Hearin g
Mt g Date
❑ Other
Mt
,g Dale
SPONSOR ❑ Council Z Major E].HR ❑ DCD ❑ .Finance ❑ Fire ❑ TS ❑ P&R ❑ Police ❑ PIFI
SPONSOR'S The Administration seeks Council approval to enter into a purchase and sale agreement to
SUMMARY sell Phase 1 (approximately 2.67 acres) of Tukwila Village land to Tukwila Village
Development Associates, LLC.
Ri,"vit,"WED BY ❑ cow Mtg. ❑ CA&P Cmte ❑ F&S Cmte F-1 Transportation Cmte
❑ utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
DATE: COMMITTEE CHAIR:
RECOMMENDATIONS:
SPONSOR /ADMIN. Mayor's Office
Comm ITTj_" I;,
COST IMPACT / FUND SOURCE
EXPENDITURE Ri;1Quijzi_,'1D AMOUNT BUDGETED APPROPRIATION REQUIRED
$0 $ $0
Fund Source:
Comments.- This would generate $2.23 million in one-time revenue for the general fund
MTG. DATE
RECORD OF COUNCIL ACTION
08/01/16
MTG. DATE
ATTACHMENTS
08/01/16
Informational Memorandum dated 7/27/16
Exhibit A: Phased Development Plan Map
Exhibit 13: Lot Consolidation L13-021 Map
Exhibit C: Lot Consolidation L16-031 Map
91
92
City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO:
City Council
FROM:
Derek Speck, Economic Development Administrator
CC:
Mayor Ekberg
DATE:
July 27, 2016
SUBJECT: Tukwila Village Land Sale
ISSUE
The Administration seeks Council approval to enter into an agreement to sell two parcels of the
Tukwila Village land to Tukwila Village Development Associates, LLC.
BACKGROUND
On October 22, 2012 the City Council approved a Disposition and Development Agreement
(DDA) with Tukwila Village Development Associates, LLC (TVDA), the project developer for
Tukwila Village. That agreement outlined the relationship between the City and TVDA and
provided for numerous future steps, including sale of Tukwila Village land to TVDA.
Since 2012 the project partners have completed many tasks related to the project. The City
has vacated 41St Avenue South, sold a parcel of land to the King County Library System
(KCLS), consolidated twenty lots into five, approved a development agreement, approved
parking determinations, and approved multiple applications for design review, grading, and
building permits. KCLS designed a library and started construction. TVDA designed four
buildings and a plaza, demolished buildings, graded the site, installed underground utilities, and
began construction. And all the partners agreed on easements for access and parking. The
City and TVDA are now ready to execute a purchase and sale agreement so that TVDA can
complete its project financing and purchase the land necessary for Phase 1. Phase 1 is shown
on Exhibit A. TVDA anticipates buying Phase 2 in 2017 and Phase 3 in 2018.
On July 15, 2016 the Washington State Housing Finance Commission announced that, due to a
surge in demand for affordable housing funding this year, any applications for funding in 2016
must be submitted by August 15, 2016. TVDA would like to submit an application to the
Commission for Phase 1 in order to receive funding and purchase the property this fall. The
application requires TVDA to have a signed purchase and sale agreement (P &S) for the Phase
1 land. The City and TVDA were planning to execute the P &S in September but due to the
recent announcement, we need to move that date up to August 12. Staff is requesting the
Council to discuss the P &S at the Regular meeting on August 1 and authorize the Mayor to sign
a purchase and sale agreement at a Special Meeting on August 81n
DISCUSSION
The proposed deal terms carry out the intent previously outlined in the DDA. The key provisions
are:
93
INFORMATIONAL MEMO
Page 2
Property: The land proposed for sale is Parcel C of Lot Consolidation L13 -021 (Exhibit B) and
Parcel A of Lot Consolidation L16 -031 (Exhibit C). These lots comprise 116,173 square feet, or
about 2.67 acres. This is approximately 43% of the Tukwila Village site (including the library
parcel).
Price: The final price will be set based on a financial model called a residual land value analysis
(RLV). The RLV will take into account the project's costs (including pre - development,
construction, financing, and fees), revenues, and a market capitalization rate to calculate how
much the project can afford to pay for the land. That result becomes the price for the land. If
the calculated land price is below a minimum then the City does not have to sell the land. The
minimum price is based on a formula of $10,000 per housing unit plus an equivalency for
commercial space. TVDA estimates the minimum price for the two parcels being sold at this
time will be $2,230,000 and the remaining phases will be $2,220,000 for a total of $4,450,000.
Please note that the $4.45 million relates only to the property being sold to TVDA and does not
include the land sale revenue from other property purchased as part of the Tukwila Village
project (the library parcel, house at 14239 42nd Avenue South, and the former Newporter motel
site).
The City and TVDA will mutually agree on the methodology and assumptions in the RLV. TVDA
will provide the RLV and the City will review it with help from Heartland, a real estate advisory
services firm.
Preconditions: The P &S will include many pre- conditions that must be met before the money
and deed are exchanged and escrow closes. The conditions will include those that are typical
of real estate transactions such as clearing up title issues, providing title insurance, providing
environmental documentation, etc. The conditions will also include some significant ones to
protect the City's goal of making sure that TVDA completes the project as intended. Those are:
• Evidence of Available Funds: TVDA will provide written proof of sufficient financing
(equity and loans) to complete the project which is approximately $50 million for this
phase.
• Construction Contract: TVDA will provide a construction contract so that it is clear the
project can be completed within the amount of available financing.
• CC &Rs: TVDA and the City will mutually agree on Conditions, Covenants, and
Restrictions (CC &Rs) which the City will record against all of the Tukwila Village parcels
prior to closing on the first sale. The CC &Rs are a key method to ensure that future
property owners are required to maintain the plaza parcel, provide cross - parcel utility or
other easements, and use the property as intended.
• Lease for Plaza and Commons: TVDA and the City will mutually agree on a lease for the
plaza and commons (plaza, community room, and commercial kitchen). The basic lease
terms are outlined in the DDA. Those terms assume that TVDA and the City cooperate
to form a community organization (non - profit) to operate the plaza and commons. At
some point, the community organization will be the lessee; however, since that
organization is not yet formed, TVDA will lease the space to the City and the City will
then assign the lease to the non - profit.
94 H: \Temp - Ana 1 \Reg 08 -01 Land Sale Info Memo.doc
INFORMATIONAL MEMO
Page 3
• Term Sheet for Police Resource Center. TVDA and the City will mutually agree on a list
of terms that will be used at a future time to execute a lease for the Police Resource
Center. Though it is technically possible to agree on the actual lease as a condition for
closing, since the Public Safety Plan may be on the November ballot, it is better to wait
on executing a lease until after the results of that vote are known.
Assignability: TVDA plans to form a different limited liability company or limited partnership for
each land purchase primarily to facilitate financing. TVDA will be the managing member or
managing general partner, respectively. To accommodate this, the P &S needs to be assignable
to an entity that meets City approval.
There are two significant changes in TVDA's current development plan as compared to their
plan over the past few years.
First, TVDA's phasing plan in 2013 assumed that Building A would be in the first phase while
Buildings D and E would be in the second phase. Now, that is reversed with Buildings D and E
in the first phase and Building A in the second phase (see Exhibit A).
Second, in 2012 TVDA intended on Building A including 80 apartments for rent to households of
any age. TVDA ran into some challenges when trying to arrange financing for that type of
project and now plans to develop the 80 apartments as senior housing. This type of senior
housing would still allow up to 15% of the units to be rented to households of any age. TVDA
has also agreed to develop Building B as the type of senior housing that would allow up to 15%
of units to be rented to households of any age. Between the two buildings, up to 45 apartments
would still be rentable with no age restriction.
If Council authorizes the Mayor to execute a P &S, the next steps are:
(1) City and TVDA complete and sign the P &S (by 8/12/16)
(2) Developer submits application to WSHFC for financing approval (by 8/15/16)
(3) City and Developer complete conditions precedent. This includes City Council approval
of the plaza and commons lease and the term sheet for the Police Resource Center.
(4) Close escrow (estimated for October 2016).
FINANCIAL IMPACT
If completed, the proposed land sale will result in revenue to the City of at least $2,230,000.
RECOMMENDATION
The Council is being asked to authorize the Mayor to execute a purchase and sale agreement
to sell Parcel C of Lot Consolidation L13 -021 and Parcel A of Lot Consolidation L16 -031 to
Tukwila Village Development Associates, LLC for a price of not less than $2,230,000. Due to
the timing needed for the financing application, Council is asked to consider this item at the
August 1, 2016 Regular Meeting and the subsequent Special Meeting.
ATTACHMENTS
Exhibit A: Phased Development Plan Map
Exhibit B: Lot Consolidation L13 -021 Map
Exhibit C: Lot Consolidation L16 -031 Map
I—I Temp - Ana 1 \Reg 08 -01 Land Sale Info Memo.doc
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l\ Ekberg,
C 3t Mayor Allan
I"1
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Mayor's 1 David Cline, City Administrator
TO:
FROM:
DATE:
SUBJECT
The City of opportunity, the community of choice
Mayor Ekberg
Councilmembers
David Cline, City Administrator
July 27, 2016
Report for August 1, 2016 Regular Council Meeting
The City Administrator Report is meant to provide the Council, staff and community an update on the
activities of the City and on issues that concern Tukwila. Please let me know if you have any questions
or need additional information about any of the following items.
Intergovernmental Update
• Affordable Housing Roundtable with Senator Cantwell: Mayor Ekberg and Laura Benjamin,
Assistant Planner attended an Affordable Housing Roundtable hosted by Senator Maria
Cantwell to discuss housing issues in South King County and Senator Cantwell's proposed
policy to increase the Low Income Housing Tax Credit program by 50 percent.
• City Tour for King County Economic Development Advisor: Economic Development staff
met with Paige Shevlin, King County's Economic Development Advisor, and gave her a tour of
Tukwila.
• Tour of Marine Science and Technology Center: Mayor Ekberg toured Highline College's
Marine Science and Technology Center at Redondo Beach and met with 25 IRC students from
Tukwila to welcome them to the City, their new home, and share insights about Tukwila.
• Meeting with Abu -Bakr Islamic Center: Mayor Ekberg accompanied Deputy Chief Linton and
Sgt. Kraig Boyd to a meeting with the leadership at the Abu -Bakr Islamic Center to discuss the
City's Public Safety Plan.
• Leaders at the Library: Mayor Ekberg and Tukwila School Superintendent Coogan held a
Leaders at the Library meeting at Foster Library on July 16.
Community Events
• Touch -A -Truck Safety and Emergency Preparedness Fair: The Annual Touch -A -Truck Safety
and Emergency Preparedness Fair is scheduled for July 3o at Westfield Mall from g:oo am to
1:0o pm. Over 25 local city and community groups are scheduled to participate by showcasing
different vehicles and passing out important safety information.
• Seattle Theater Group's AileyCamp: The Seattle Theater Group's AileyCamp is about to
conclude their first year of camp at the Tukwila Community Center. Their final performance is
scheduled for August 4 at the Foster Performing Arts Center from 6:00 — 8:0o pm.
111 1111 r li r :;11111111 r r III II III I III r .�
103
City Administrator's Report
July 27, 2016
Page 2
• Be a Part of the Art!: Renowned artist John Fleming is working with the community to paint
26 thirty- foot -long /seven- inch -wide steel blades for artwork to be displayed at the new
Tukwila Library. Participants must be 5 and older with kids under 12 accompanied by an adult.
Each participant will have a 12 inch section of a blade to paint a personalized flag. The blades
will be installed in the plaza outside the new Tukwila Library currently under construction. The
event is scheduled for August 20 from 11:ooam — 3:oopm and August 21 from 12:00— 4:oopm.
All art supplies provided. Sponsored by the King County Library Foundation, the City of
Tukwila.
III. Staff Updates
Public Safety
• Public Safety Support for Boeing Founders Celebration: The City provided support for the
Boeing Founders Day Celebration July 15 -17. The Tukwila Police Department, with assistance
from the Auburn, Federal Way, Kent, Renton and Seattle police departments, provided
coverage for 18 hours per day and deployed a total of 72 police officers while the Tukwila Fire
Department provided more than 400 staff hours of service arranging for 31 members of the
department to work the event. Boeing is reimbursing the City for the costs to provide these
public safety services.
• Presentation to Tukwila Teens: On July 22 Police staff gave a presentation to the Teens for
Tukwila group about the work done by the Kg and Civil Disturbance Units.
Project Updates
• Tukwila Village: The City and the developer amended the temporary site usage agreement.
The developer may now pull building permits to construct building C, construct the concrete
portion of building D, and install foundations for building E. Buildings D and E will be on the
south side of 144th. Building C will be on the plaza. The developer will construct parking and
access roads in time for the library opening in early 2017. In early August the Administration
will seek Council approval to enter into an agreement to sell two parcels to the developer.
• TUC Pedestrian /Bicycle Bridge: The pre- construction conference was held July 21. Tentative
start date of construction is August 15 with project completion expected by July 2017.
• Duwamish Gardens /Chinook Wind: The contractor has installed all large woody debris and
erosion control fabric and is in the process of installing 6,000+ emergent marsh plants.
104
Upcoming Meetings & Events
August 2016
1st (Monday)
2nd (Tuesday)
3rd ednesda
4th (Thursday)
5th (Friday)
6th (Saturday)
➢ Civil Service
➢ —A--
Peanut Butter and
➢ Equity &
Family Summer
Commission,
C2;;} nissiea,
Jam Family Concert
Diversity
Outdoor
5:00 pm
Rescheduled to
Series
commission,
Cinema Series
(Hazelnut
8/9/16
FREE family fun!
Cancelled
Showing
Conference
Noon — 1:00 PM
"Inside Out" (PG)
Room )
(Community Center by
Tukwila
➢ Finance &
the Spray Park)
Community Center
➢ TrsaspeFtatieR
This week:
�. °,
c°`°'" Cmte
�"
Recess Monkey.
Outdoor seating
g
Cancelled
CANCELLED
FREE but we ask fora
Peanut Butter or Jam
opens at 8:00 PM.
Movie begins at
➢ City Council
Executive
➢ Library
donation to support the
dusk.
Session
Advise
Tukwila Pantry.
Movie is FREE but
6:30 PM
Board,
ask for a non -
(Council
Cancelled
perishable food
Chambers)
donation to support
Night Out
the Tukwila Pantry.
➢ City Council
Regular Mtg.,
Against Crime
7:00 PM
events in
(Council
neighborhoods
Chambers)
throughout
Tukwila
8th (Monday)
9th (Tuesday)
10th (Wednesday)
11th (Thursday)
12th (Friday)
13th (Saturday)
➢ Community
➢ Arts
Peanut Butter and
➢ COPCAB,
Family Summer
Free Community
Affairs & Parks
Commission,
Jam Family Concert
6:30 PM
Outdoor
Potluck
Cmte,
5:00 PM
Series
Duwamish
(
Cinema Series
Action Tukwila is
5:30 PM
(Community
FREE family fun!
Conference
Showing
hosting an all -
(Hazelnut
Center)
Noon — 1:00 PM
Room)
"Hotel
inclusive community
Conference
Rescheduled
(Community Center by
Transylvania 2"
potluck. Since
eve one in Tukwila
Room)
from 8/2/16
the Spray Park)
(PG)
is invited, they will be
This week:
T
Brian his w and His
Tukwila
trying to break the
Good Buddies
Community Center
world record for the
➢ City Council
➢ Utilities Cmte,
FREE but we ask fora
Outdoor seating
largest potluck ever!
Committee of
5:30 PM
Peanut Butter or Jam
opens at 8:00 PM.
Each person should
P
the Whole Mtg.,
Foster
(
donation to support the
Movie begins at
bring dish share
that feeds ds at least six
7:00 PM
(Council
Conference
Tukwila Pantry.
dusk.
people. If you can't
➢ .park
Chambers)
Room)
Movie is FREE but
bring a dish, bring
r °°�
we askfor a non-
your appetite!
C.O.W. to be
J '
Cancelled
perishable food
1:00 — 5:00 PM
immediate) Y
donation to support
Tukwila International
followed b a
y
➢ Tukwila
See You in
the Tukwila Pantry.
Blvd between 144`
Special Mtg.
the Park
and 146s Streets)
International
5:30 — 7:00 PM
For more information
Boulevard
(Tukwila Park)
visit
Action Cmte,
Tukwila Parks &
www.actiontukwila.com
7:00 PM
Recreation invites you
(Valley View
out to meet our staffl
Sewer Dist.,
Food, games and
3460 S 148th)
recreational
opportunities for all
age groups!
Performance by
Gary Stroutsos.
OPEN HOUSE
regarding "Surface
Water Low Impact
Development"
6:30 -8:00 Pm
(Community Center)
➢ Arts Commission: 1st Tues., 5:00 PM, Tukwila Community Center. Contact Dave Johnson at 206 - 767 -2308.
➢Civil Service Commission: 1st Mon., 5:00 PM, Hazelnut Conf. Room. Contact Kim Gilman at 206 - 431 -2187.
➢Community Affairs & Parks Committee: 2nd & 4th Mon., 5:30 PM, Hazelnut Conf. Room.
➢ COPCAB (Community Oriented Policing Citizens Adv. Board): 2nd Thurs., 6:30 PM, Duwamish Conference Room.
Contact Chris Partman at 206 - 431 -2197
➢Equity & Diversity Commission: 1st Thurs., 5:15 PM, Hazelnut Conf. Room.
➢ Finance & Safety Committee: I st & 3rd Tues., 5:30 PM, Hazelnut Conf. Room. Meeting Cancelled
➢ Library Advisory Board: 1st Tues., 7:00 PM, Community Center. Contact Shannon Fisher at 206- 767 -2312.
➢ Park Commission: 2nd Wed., 5:30 PM, Community Center. Contact Robert Eaton at 206- 767 -2332.
➢ Transportation Committee: 1st & 3rd Mon., 5:30 PM, Foster Conf. Room. Meeting Cancelled.
➢ Utilities Committee: 2nd & 4th Tues., 5:30 PM, Foster Conf, Room
105
Tentative Agenda Schedule
August 11
106
See agenda packet
cover sheet for this
week's agenda
(August 1, 2016
Regular Meeting).
Special Presentation:
A resolution in
support of the City's
application for Port
Economic
Development Grant.
Unfinished Business:
Purchase and Sale
Agreement - Tukwila
Village.
Committee of the
Whole to be followed
by a Special Meeting.
M
Special Presentations:
New employee
introductions.
Unfinished Business:
A resolution in support
of the City's application
for Port Economic
Development Grant.
Fq
Committee of the
Whole to be followed
by a Special Meeting.