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HomeMy WebLinkAboutReg 2016-08-01 Item 5E - Resolution - Reject All Bids for 2016 Small Drainage ProgramCOUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by 1'tlayars iew Cou "lei I review 08/01/16 BG ❑ !Motion Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award 1s tg Date ❑ Public Hearing ig Date ❑ Other Mtg Date lq Date AItg Date 08/01/16 SPONSOR �, Cou dl © Mayor ❑ HR • DCD ❑ Finance • Fire ❑ IT ❑ P &It ❑ Polrce PIF SPONSOR'S Council is being asked to approve the Resolution rejecting all bids for the 2016 Small SUMMARY Drainage Program. Only one bid was received for $785,279 and it was significantly over the project's budget of $605,000. Time restraints and existing work load were given as reasons from other planholders as why they did not bid on the project. Rebidding is now scheduled at a later date that would allow additional time and flexibility to complete the individual projects. RI7, 1'IE't D BY ❑ COW Mtg. ❑ CA &P Cmte Cmte ❑ Arts Comm. • F &S Cmte ITEM INFORMATION ITEM No. 5.E. 41 STAFF SPONSOR: BOB GIBERSON CIRIC IN.1I. A[,1:NDA DATE: 08/01/16 AGENDA ITEM TIT3.1: 2016 Small Drainage Program Resolution Rejecting All Bids CATEGORY • Discussion ❑ !Motion Mtg Date 11 Resolution ❑ Ordinance Mtg Date ❑ Bid Award 1s tg Date ❑ Public Hearing ig Date ❑ Other Mtg Date lq Date AItg Date 08/01/16 SPONSOR �, Cou dl © Mayor ❑ HR • DCD ❑ Finance • Fire ❑ IT ❑ P &It ❑ Polrce PIF SPONSOR'S Council is being asked to approve the Resolution rejecting all bids for the 2016 Small SUMMARY Drainage Program. Only one bid was received for $785,279 and it was significantly over the project's budget of $605,000. Time restraints and existing work load were given as reasons from other planholders as why they did not bid on the project. Rebidding is now scheduled at a later date that would allow additional time and flexibility to complete the individual projects. RI7, 1'IE't D BY ❑ COW Mtg. ❑ CA &P Cmte Cmte ❑ Arts Comm. • F &S Cmte Comm. CHAIR: KATHY • Transportation Cmte ❑ Parks COMM 'F1'EE ❑ Planning Comm. HOUGARDY /1 Utilities DALE: 07/26/16 RECOMMENDATIONS: SPONSOR /ADMIN. COMiMI'LTEE Public Works Department Unanimous Approval; Forward to Regular Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $0.00 $0.00 $0.00 Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 08/01/16 MTG. DATE ATTACHMENTS 08/01/16 Informational Memorandum dated 07/22/16 Draft Resolution Rejecting All Bids Pages 82 & 83, 2015 CIP Bid Tabulation Minutes from the Utilities Committee meeting of 07/26/16 41 42 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO Utilities Committee FROM: Bob Giberson, Public Works Director'`,, BY: Ryan Larson, Senior Program Manager CC: Mayor Ekberg DATE: July 22, 2016 SUBJECT: 2016 Small Drainage Program Project No. 91641201 Resolution Rejecting. All Bids ISSUE The one bid received for the 2016 Small Drainage Program came in higher than the Engineer's Estimate and the available surface water budget. BACKGROUND The 2016 Annual Small Drainage Program was advertised for bids on July 5 and 12, 2016. One bid was received and opened on July 19, 2016. The bid was from Westwater Construction Company for a total bid amount of $785,279.00 (see attached bid tabulation). The Engineer's Estimate was $519,040.00 and the available budget in the 2015 -2020 CIP for construction in 2016 is $605,000. Construction Funding Source Amount 2016 Small Drainage Construction $ 525,000.00 2016 Storm Water Quality Retrofit Program 80,000.00 Available Funding $605,000.00 ANALYSIS Staff has certified the bid and did not find any errors. The bid received is significantly higher than the Engineer's Estimate and an analysis of the project design and bid prices was conducted. There was no single reason to explain why the bid was more than 25% above the Engineer's Estimate, but staff and the design consultant, KPG, speculate that the lack of other bidders may be the reason. An analysis of the Engineer's Estimate was also conducted based on recent bid . results from the area. This analysis did not reveal any significant issues with the estimate nor reasons to think that it did not accurately reflect the likely cost of constructing the project in a competitive bid environment. KPG also looked for reasons that only one bid was received. The bidding climate remains competitive, which is reducing the number of bidders an projects and leading to increased construction costs. Two plan holders were contacted and asked why they had not submitted bids on the project. The two plan holders stated that they did not submit a bid as they were concerned with completing the project within the allowable timeframe, that their existing work load was too heavy, and that there were 16 other plan holders and they thought that there would be too much competition. Staff recommends rejecting the bid and rebidding the project at a later date. The new bid document should allow additional time and flexibility to complete the individual projects. wlpw englprojectsla- dr proiects'Sanrwal small drainage programs12016 sdp [9164120111design1iinformation memo - 2016 sdp bid rejeciion.docx 43 INFORMATIONAL MEMO Page 2 FINANCIAL IMPACT Rejecting the bid does not have a financial impact in and of itself, but it will result in additional design costs to repackage it as well as the additional costs for advertising. Overall, repackaging of the project is anticipated to save the City money. RECOMMENDATION Council is being asked to approve the Resolution rejecting the bid received at the July 19, 2016 bid opening for the 2016 Small Drainage Program and consider this item on the Consent Agenda at the August 1, 2016 Regular Meeting. ATTACHMENTS Draft Resolution Bid Tabulation CI P Sheets W :\PW Eng1PROJECTSIA- DR ProjecWAnnual Small Drainage Programs12016 SDP (91641201)Design\INFORMATI ©N MEMO - 2016 SDP Bid Rejection.docx 44 FT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, REJECTING ALL BIDS SUBMITTED FOR THE 2016 SMALL DRAINAGE PROGRAM. WHEREAS, sealed bids were solicited for the 2016 Small Drainage Program; and WHEREAS, a bid was received from one bidder and was publicly opened and read aloud on July 19, 2016; and WHEREAS, a budget was set for the construction of the drainage improvements; and WHEREAS, the low bid received was over the budgeted amount for construction of the 2016 Small Drainage Program; and WHEREAS, the City reserved the right to reject all bids in its call for bids, and RCW 35.23.352 provides for the rejection of any or all bids by resolution of the City Council; and WHEREAS, the City wishes to reject all bids due to budget limitations; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: The bid for the 2016 Small Drainage Program is hereby rejected due to budget limitations. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of , 2016. ATTEST /AUTHENTICATED: Christy O "Flaherty, MMC, City Clerk Joe Duffle, Council President APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council: Resolution Number: Rachel B. Turpin, City Attorney W-1VVord Processing\Resolutions\Reject bids for 2016 Small Drainage Program 7 -20-16 RL:bis Page 1 of 1 45 6 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2015 to 2020 PROJECT: Annual Small Drainage Program Project No. Varies DESCRIPTION: Select, design, and construct small drainage projects throughout the City. JUSTIFICATION: Provide drainage corrections for existing /ongoing drainage problems throughout the City, including culvert replacements, drain extensions, and pavement upgrades. STATUS: Projects for this annual program are taken from Small Drainage Project List. MAINT. IMPACT: Reduces maintenance. Ongoing project, only one year shown in first column. Construction expenses may occur over two calendar COMMENT: years. Budget for 2014 includes $270k for Thorndyke Safe Routes to School (S 150th St). Grants from State Municipal Stormwater Capacity Grants. FINANCIAL Through Estimated in $000's) 2013 2014 2015 2016 2017 2018 2019 2020 BEYOND TOTAL EXPENSES Project Location: Entire System ' ' larrigrill ift ark itir 7. pr Design 60 80 80 80 80 80 80 80 620 Land (RIW) 0 Const. Mgmt. 70 80 80 80 80 80 80 80 630 Construction 279 270 325 525 525 525 525 525 525 4,024 TOTAL EXPENSES 409 270 485 685 685 685 685 685 685 5,274 FUND SOURCES Awarded Grant 50 50 100 Proposed Grant 0 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 409 220 485 635 685 685 685 685 685 ' 5,174 TOTAL SOURCES 409 270 485 685 685 685 685 685 685 5,274 2015 - 2020 Capital Improvement Program 82 47 Project Location: Entire System ' ' larrigrill ift ark itir 7. pr 411111°- r 2015 - 2020 Capital Improvement Program 82 47 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2015 to 2020 PROJECT: Storm Water Quality Retrofit Program Project No. 91241202 DESCRIPTION: Design and install water quality improvements at selected drainage locations throughout the City. JUSTIFICATION: Most surface water is discharged directly to receiving water bodies untreated. STATUS: Additional water quality is being added to Interurban Ave 5 in 2014 and 42nd Ave S in 2015. MAINT. IMPACT: Expected to increase maintenance. COMMENT: Combine with other CIP projects for design and construction, where feasible. FINANCIAL (in $000's) Through Estimated 2013 2014 2015 2016 2017 2018 2019 2020 BEYOND TOTAL EXPENSES Design 15 15 15 15 15 15 15 15 120 Land (R/W) 0 Const. Mgmt_ 15 15 15 15 15 15 15 15 120 Construction 80 80 80 80 80 80 80 80 640 TOTAL EXPENSES 0 110 110 110 110 110 110 110 110 880 FUND SOURCES Awarded Grant 0 Proposed Grant 0 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 0 110 110 110 110 110 110 110 110 B80 TOTAL SOURCES 0 110 110 110 110 110 110 110 110 880 Project Location. Entire System 48 2015 - 2020 Capital Improvement Program 83 CITY OF TUKWILA - DEPARTMENT OF PUBLIC WORKS 2018 Small Drainage Program Bid Tabulation Project No. 51641201 Prepared By. Kelsey Anderson. PE Checked 6y- Nelson Davis, PE 711912016 Engineers Estimate West'.'ater Construction Com -• an No. Section Item Quantity Unit Unit Cost Total Cnst Unit Cost Total Cost R OAD WAY 1 1 -04 Unes +- ed Site Chan. es 1 FA 5 12,00000 5 1206000 5 12.003.00 $ 52,000.00 2 1 -09 Mobilization 1 LS : 5 42,500 -00 5 42,560.00 5 80.000 00 $ 80,000.00 3 1 -10 Pro'ect Tem.. . Traffic Control - 1 LS $ 20.00100 6 20,000.00 3 77,00+3.00 5 77 000.00 4 2-01 Cream! and Grub.', , 1 LS 5 14,000.00 5 14,000.00 5 2.000.00 $ 2,000.00 5 2.02 Remove and R•, . •= Handrail 5 LS $ 2.001100 5 2.000.00 5 2.000.00 $ 2000.00 6 2 -02 Pavement Removal Ind. Nate 450 SY $ 15.00 5 6,750.00 5 5.00 5 2,250.00 7 2-03 Unsuitable Foundation Excavation Ind. Haul 45 CY $ 3500 5 5,575,00 5 50.00 5 2,250.00 E 2 -03 Gravel Borrow Intl. Haul 115 TN $ 30.00 5 3,450.00 5 2.61.00 $ 2,300.00 9 4-04 Crushed Su .... • T,.. Course 335 TN 5 45.00 S 15,075.00 5 20.00 6,700.00 10 5-04 HMA Ct. 112 - PG 6422 180 TN $ 200.00 5 38,000.017 5 100.00 $ 10,000.00 11 5-04 HMA Thickened Ed! ::_ 5317 LF 5 1000 5 5,300.00 5 5.00 5 2,650.00 12 8 -01 Tem. *ra lnt'alerPoiutioul !Erosion Control i LS 5 9.000.00 S 9,000.00 $ 10,000.00 5 10,000.00 13 8 -04 Cemerd Cons _ Traffic Cub and Cutler 40 LF • $ 55 00 5 2,200.00 $ 150.00 $ 0,000.00 14 8-14 Cement Conc. Sidewalk 220 SY 1 g 60 00 5 13, + I.a'r 5 35.00 $ 7,700.00 ROADSIDE DEVELOPMENT 1 8 -02 T..... T .e A 75 CY ' 5 50 00 5 3,750.00 5 45.00 5 3,375.00 IMIEM 8 -02 H draseed ' 5 4.00 5 2.530.00 3 3.03 5 1,9257.00 ® 8-02 Pro. Restoration 15,003.00 5 1 ,CC•D.O0 5 15.00000 5 15.00000 18 7.04 Slam Sewer P' . - 12 In. Diann 692 LF 5 70 00 $ 43.440.00 5 17700 5 122,484.00 19 7 -04 Storm Sewers P- . - 81n. Darn 307 LF 5 53.00 5 10,750.00 $ 170.00 $ 52,190.00 20 7-04 Storm Sewer Pi. - 61n. Diem 66 LF $ 35.00 5 2.380.00 $ 110.00 $ 7,450.00 21 7 -04 Storm Sewer Pipe 4In. Diam 65 LF 5 30.00 5 1,950.00 5 100.00 $ 6,500.00 22 7 -04 Ductile Iron S1onn Sewer Pi.. 12 In. Diam_ 21 LF 5 106 00 5 2.100.00 $ 270.00 $ 5,670.00 23 7 -04 Ductile Iron Storm Sewer • . - 5 I . Diem_ 156 ' LF $ 85.00 S 13,260.00. $ 260.00 5 40,560.00 24 7 -04 Class III Reinforced Concrete Sewer `,., 361n. D tam 6 LF $ 450.00 5 2,700.00 S 400.00 5 2,400.00 2 7 -04 R'. . fA. -: .. 0 •,tt•.r.:ri.t •rraFi... •n $ 15111 5 2.850.00" $ 75.00 S 14,250.00 26 7-05 Connection lo Drain .' +:Slexture a EA 5 1,000.00 5 8000.00 ,5 1:00000 $ 8.000.00 27 7 -05 Connection In Drain ... . , - 2 EA S 500.00 5 1.000.00 $ 1.000,00 5 2.000.00 28 7-05 Slam Clearawt 2 EA 5 500.00 5 1,000.00 5 700.00 5 1,400.00 29 7.05 Concrete Inlet 9 EA $ 900110 5 8,100.00 5 1300.00 $ 10,800.00 30 7-05 Debris BaTrjer 1 EA $ 300.00 $ 300.00 $ 2.500.00 5 2.500.00 31 _ 7-05 Cal 1 Besnv, T1. - 1 14 EA $ 1,200.00 5 10,600.00 5 1,500 -00 $ 21.000.00 32 7-05 Caieh Sawn, T i. - IL 1 EA $ 1,500.00 $ 1.50000 5 1,700.00 5 1700.00 33 7.05 Cattle Basin T • • 2 45 In. Lbam. 1 EA $ 3,250.00 0 3,250.00 $ 2,$00.00 5 2.800,00 34 7-05 Catch Basin T . - 2 60 le. D 848. W7OvertIow - - 1 EA $ 7,000.00 5 7,000.00 $ 22.000.00 5 22,000.00 35 7.05 Trendy Dram 1 LS $ 2,00000 5 2.000.00 $ 5200.00 1 5,290.00 36 7-06 Pothole 'amen,. Uhliees 4 EA $ 800.00 5 3300.00 5 1,00000 5 4,000.00 37 7 -10 4.7117' Modular Wetland Unit 1 EA $ 44,000.00 5 44.000,00 $ 75.000.00 5 75,000.00 38 7 -20 Tem.. , a Water B pass stem 1 LS 5 5,000.00 5 5,000.00 5 15.000.00 5 15,000.00 39 8 -15 L'•ht Londe Ripra• 30 CY $ 150.00 5 4,50000' 5 40.00 5 1- 200.00 40 8 -30 Resolution of Utili Con licl5 1 FA $ 10.000.00 '5 10,000.00 $ 10. 000.00 5 10.000.00 STORM DRAINAGE ACCESS PAPROVEMENTS 41 INIEINIE11122111221 $ 60.0'10.00 $ 60.000.00 5 50.000.00 5 50,000.00 MDL=MLIE:111211113EMIE $ 50.O•:10.,O10 1 5 53,000 00 5 50,000.00 5 :0.060.00 � BID TOTAL: 5 519 040.00 5 785 279.00 UTILITIES COMMITTEE Meeting Minutes City of Tukwila City Council Utilities Committee July26, 2016 - 5:30 p.m. - Foster Conference Room, 6300 Building Councilmembers: Kathy Hougardy, Chair; Kate Kruller, Thomas McLeod Staff: David Cline, Robin Tischmak, Pat Brodin, Vicky Carlsen, Mike Cusick, Gail Labanara, Bob Giberson, Ryan Larson, Craig Zellerhoff, Laurel Humphrey CALL TO ORDER: Committee Chair Hougardy called the meeting to order at 5:30 p.m. I. PRESENTATIONS II. BUSINESS AGENDA Motion was made, seconded and carried to add an item relating to an emergency declaration resolution as the third order of business. A. Bid Award: Andover Park East Water and Sewer Replacement Staff is seeking Council approval to award a contract to Titan Earthwork, LLC in the amount of $3,504,684.14 for the Andover Park East Water and Sewer Replacement Project. This was the low bid and is under the Engineer's Estimate as well as the project budget. UNANIMOUS APPROVAL. FORWARD TO AUGUST 1, 2016 REGULAR CONSENT AGENDA. Resolution: Reject Bids for 2016 Small Drainage Program Staff is seeking Council approval of a resolution to reject the bid received for the 2016 Small Drainage Program. Westwater Construction Company submitted the sole bid which was significantly higher than the Engineer's Estimate and project budget. The current competitive bidding climate can result in reduced numbers of bidders and higher construction costs. The project will be rebid at a later date. UNANIMOUS APPROVAL. FORWARD TO AUGUST 1, 2016 REGULAR CONSENT AGENDA. C. Resolution: Declaring an Emergency for Crystal Springs Surface Water Pipe Repair Staff is seeking Council approval of a resolution that would declare an emergency for the repair of the surface water pipe at the 15800 block of 51St Avenue South. Video inspection of pavement settlement in Crystal Springs Park and 51st Avenue South revealed a blockage and possible pipe failure. Removal of the blockage led to additional pavement failure and a sinkhole. The Mayor declared an emergency on July 21, 2016. Repair costs are unknown at this time, and work will be paid from the 2016 Small Drainage Program once designed. UNANIMOUS APPROVAL. FORWARD TO AUGUST 1, 2016 REGULAR CONSENT AGENDA. 51