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Home My WebLink AboutUtilities 2016-08-09 Item 2C - Resolution - Recreation and Conservation Office Grant Application for Riverton Creek Flap Gate RemovalCity of Tukwila Public Works Department - Bob Giberson, Director INFORMATIONAL MEMORANDUM TO: Utilities Committee FROM: Bob Giberson, Public Works Director BY: Mike Perfetti, Habitat Manager CC: Mayor Ekberg DATE: August 5, 2016 SUBJECT: Riverton Creek Flap Gate Removal Project Project No. 99830103 Resolution for RCO Grant Application Allan Ekberg, Mayor ISSUE Approve a Resolution for the State of Washington's Recreation and Conservation Office (RCO) grant application. BACKGROUND The City is undertaking the Riverton Creek Flap Gate Removal Project to expand salmon habitat, including habitat for the Endangered Species Act (ESA) listed Chinook salmon. This project is a priority project listed in the Water Resources Inventory Area 9 (WRIA 9) Salmon Habitat Plan, of which the City is a paying member. As a recognized local entity, WRIA 9 has recommended that the Riverton Creek Flap Gate Removal Project receive funding allocated to it through its Puget Sound Acquisition and Restoration (PSAR) fund. To receive the funding, the City must complete a grant application to PSAR and this application is then reviewed by the Salmon Recovery Funding Board (SRFB) with the funds administered by the State's Recreation and Conservation Office (RCO). DISCUSSION Staff received approval to submit a grant application for the Riverton Creek Flap Gate Removal Project at the May 10, 2016 Utilities Committee. However, as part of the application process, RCO requires that the applicant submit a Resolution approved by Council that authorizes staff to make the formal application. FISCAL IMPACT The Riverton Creek Flap Gate Removal Project has a proposed budget of $840,000 in 2017/2018 for final design and construction. WRIA 9 has allocated $551,070 towards the project, which is subject to approval by the SRFB and RCO. This grant has a 15% match requirement, or $82,660, and we have $290,000 budgeted from surface water funds. RECOMMENDATION Council is being asked to approve the Resolution authorizing the submission of a SRFB grant application for the Riverton Creek Flap Gate Removal Project and consider this item on the Consent Agenda at the August 15, 2016 Regular Meeting. Attachments: Draft Resolution Riverton Creek Flap Gate Removal page 64, draft 2017 CIP \ \PWStore \PW Common$ \PW Eng \ PROJECTS W- DR Projects \Riverton Flap Gate Removal (99830103 98 -DR03) \ Grants \SRFB GRant\Info Memo - RCO Grant Resolution.docx 39 RAFT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, AUTHORIZING SUBMISSION OF AN APPLICATION FOR GRANT FUNDING ASSISTANCE FOR THE RIVERTON CREEK FLAP GATE REMOVAL SALMON RECOVERY PROJECT (#16-1892) TO THE SALMON RECOVERY FUNDING BOARD AS PROVIDED IN RCW 77.85, WAC 420 AND OTHER APPLICABLE AUTHORITIES. WHEREAS, under the provisions of the Salmon Recovery Act, state grant assistance is requested to aid in financing the cost of restoration; and WHEREAS, the City Council of the City of Tukwila considers it in the best public interest to complete the Riverton Creek Flap Gate Removal Project (#16-1892), described in the application; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. The Habitat Project Manager, Mike Perfetti, is authorized to make formal application to the Salmon Recovery Funding Board for grant assistance. Section 2. The City of Tukwila has reviewed the sample project agreement on the Recreation and Conservation Office's website (at www.rco.wa.gov/documents/ manuals&forms/SampleProjAgreement.pdf) and authorizes the Mayor to enter into such a project agreement, if funding is awarded. The City Council understands and acknowledges that the project agreement will contain the indemnification (applicable to any sponsor) and waiver of sovereign immunity (applicable to Tribes) and other terms and conditions that are contained in the sample project agreement, and that the sample project agreement may be revised periodically by the Recreation and Conservation Office. The City Council recognizes that such changes might occur prior to the authorized representative signing the actual project agreement, and accepts the responsibility and the presumption that the authorized representative shall have conferred with them as to any such changes before he/she executes the project agreement on behalf of the City of Tukwila and so executes with their authorization. W:\Word Processing \Resolutions\Grant funding application-Riverton Creek 8-2-16 RL:bjs Page 1 of 2 40 Section 3. Any grant assistance received will be used for only direct eligible and allowable costs that are reasonable and necessary to implement the project referenced above. Section 4. The City of Tukwila expects their matching share of project funding will be derived from City of Tukwila funds and possibly other sources and meets the requirements of WAC 420 -12 -040. In addition, the City Council understands the City is responsible for supporting all non -cash commitments to this project should they not materialize. Section 5. The City Council acknowledges that if the Salmon Recovery Fund Board approves grant assistance for the project, the Recreation and Conservation Office will pay the City on only a reimbursement basis, except for a specially approved advance payment. It is understood that "reimbursement basis" means the City will only request payment from the Recreation and Conservation Office after it incurs eligible and allowable costs and has paid them. The Recreation and Conservation Office may also determine an amount of retainage and hold that amount until the project is complete. The Recreation and Conservation Office may approve advance payments in limited circumstances, pursuant to WAC 420 -12 -060 and the policy outlined in Manual 8, Reimbursements. Section 6. The City acknowledges that any property restored be maintained for a period of 10 years after the project is complete unless otherwise provided and agreed to by the City of Tukwila and the Salmon Recovery Funding Board in the project agreement or an amendment thereto. Section 7. This application authorization becomes part of a formal application to the Salmon Recovery Funding Board for grant assistance. Section 8. Appropriate opportunity for public comment on this application was provided. Section 9. The City Council of the City of Tukwila certifies that this application authorization was properly and lawfully adopted following the requirements of the City of Tukwila and applicable laws and policies and that the person signing as authorized representative is duly authorized to do so. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of , 2016. ATTEST /AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk Joe Duffie, Council President APPROVED AS TO FORM BY: Rachel B. Turpin, City Attorney Filed with the City Clerk: Passed by the City Council: Resolution Number: W: \Word Processing \Resolutions \Grant funding application - Riverton Creek 8 -2 -16 RL:bjs Page 2 of 2 41 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2017 to 2022 PROJECT: Riverton Creek Flap Gate Removal Project No. 99830103 DESCRIPTION: Remove two culverts and flap gates at Duwamish River; install pipe arch, create open channel confluence, install trail bridge over new channel, restore /revegetate 200 feet of creek channel and 450 ft of pond shoreline. JUSTIFICATION: Increase available salmonid rearing habitat and increase flood refuge in lower Duwamish River. Improve fish access to Riverton Creek and enhance salmon rearing and resting area. STATUS: Design at 70% completion in 2011 with a Salmon Recovery Funding Board grant of $42,500 and $30,000 from People for Puget Sound. Construction is grant dependent. MAINT. IMPACT: Expected to increase maintenance. COMMENT: Proposed grants include State & Federal habitat grants. Project used as mitigation for East Marginal Way Pipe Replacement Project and HPA Control #133763 -1 requires work to be completed by June 11, 2019. FINANCIAL Through Estimated (in $000's) 2015 2016 2017 2018 2019 2020 2021 2022 BEYOND TOTAL EXPENSES Design 114 28 90 232 Land (R/W) 0 Const. Mgmt. 100 100 Construction 650 650 TOTAL EXPENSES 114 28 90 750 0 0 0 0 0 982 FUND SOURCES Awarded Grant 72 72 Proposed Grant 550 550 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 42 28 90 200 0 0 0 0 0 360 TOTAL SOURCES 114 28 90 750 0 0 0 0 0 982 .a� 2017 - 2022 Capital Improvement Program 100 129 41