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Home My WebLink About2016-07-06 Finance and Safety MinutesFINANCE AND SAFETY COMMITTEE Meeting Minutes City Council Finance and Safety Committee July 6, 2016 - 5:30 p.m. - Hazelnut Conference Room, City Hall Councilmembers: Verna Seal, Chair; Dennis Robertson, Kate Kruller Staff: David Cline, Leon Richardson, Mike Villa, Bruce Linton, Don Tomaso, Mike Marcum, Christy O'Flaherty, Vicky Carlsen, Robin Tischmak, Laurel Humphrey Guest: Ron Lamb, Resident CALL TO ORDER: Chair Seal called the meeting to order at 5:30 p.m. I. PRESENTATIONS II. BUSINESSAGENDA There was consensus to consider the 1st Quarter Finance reports as the first items of business. A. 2016 First Quarter Sales Tax and Miscellaneous Revenue Report Staff presented the 2016 First Quarter Sales Tax and Miscellaneous Revenue Report, including details on retail sales tax, gamblingtax, and admissions tax revenues with sale tax broken out by industry classifications. Total sales tax collections for the 1st quarter were $82,000, or 2 %, above those for the same period last year. Construction sales tax is up 12% compared with the same period last year, and sales tax from other industries is up 1 %. INFORMATION ONLY. B. 2016 First Quarter Cash and Investment Report Staff presented the 1st Quarter Cash and Investment Report for 2016, including information on the City's portfolio components, performance, policy compliance and liquidity analysis, fund cash and investment balances, and investment environment. At March 31, 2016, the portfolio totaled $52.6 million comprising $38.5 million in cash and cash equivalents and $14.1 in longer term investments. The portfolio balance increased by $1.9 million from the December 31, 2015 balance. INFORMATION ONLY. C. Technology Services System Administrator Position Staff is seeking Council approval to move a position from the Police Department to Technology Services and increase it from half -time to full -time. The position was originally created and approved in December 2015 to support the Police Department in the implementation and support of the Spillman Records Management System. Staff has been unable to find a qualified candidate interested in the part time position and, with new leadership in the TS department, there has been a reassessment of need. If approved, the position will be used for implementation and support of Spillman as planned, but also provide support for the other technology needs in the Police Department overtime. The Police Department will fund this position through the Finance and Safety Committee Minutes ........................................................................................ ............................... July 6, 2016 remainder of 2016 using the money allocated for the half -time position. There is currently a backlog relating to PD technology due to inadequate staffing. Spillman deployment is expected to occur in early October. Councilmember Kruller asked about the option of contracting this support as she observes in other organizations. Staff replied that Spillman does not offer this option, and there are challenges associated with contracting considering the rigorous background requirements of the PD. Councilmember Kruller requested a cost comparison of the proposed position versus contracting for service. UNANIMOUS APPROVAL. FORWARD TO JULY 11, 2016 COMMITTEE OF THE WHOLE WITH REQUESTED ADDITIONAL INFORMATION. D. Proposed Budget Schedule Staff provided an update to the process and timeline for review and adoption of the 2017 -2018 Biennial Budget and Capital Improvement Plan, last approved by the Committee in April. Budget preparation work is well underway, but the schedule has been modified to have Enterprise funds before Committees in July and Capital Projects in August. Budget components will go through Administration, standing Committee and C.O.W. /workshop review, where they will receive direction on changes or consensus to return for final adoption. The Committee approved the revised schedule, but recommended that budget components should be presented as early as they are ready. Staff also updated the Committee on a proposal to overhaul Attachment A by developing a new planning model that is flexible and user - friendly. Preliminary conversations have been held with Berk, as they developed the model used for the Public Safety Plan. Berk is interested in partnering with the City on this project. Staff would like to develop a committee to begin this project with the hope of beta testing this tool with the 2017 -2018 budget process. The Committee expressed support for this proposal. COMMITTEE APPROVAL. III. MISCELLANEOUS Next steps on Public Safety Plan The full Council was briefed on the outreach effort at the July 5 Regular Meeting. Outreach is continuing, with tours of the Police Department and Court provided to employees on July 6, and visits to COPCAB, TIBAC and Valley View Sewer District upcoming. Ballot language is being drafted, and an article to solicit pro -con committee members will be in the July Tukwila Reporter. Chair Seal noted that the plan for Council review will include a public hearing on July 18, discussion at the July 25 Committee of the Whole, and potential adoption on August 1. Committee members discussed the structure and role of a bond oversight committee and would like for those positions to be Council - appointed. They will also be seeking advice from the City Attorney on advocacy by Councilmembers assuming a vote to place the measure on the ballot. Finance and Safety Committee Minutes ........................................................................................ ............................... July 6, 2016 Special Event Permitting Staff briefed the Committee on a new process for handling special event permits. In the past, applicants worked individually withal[ affected departments which was very time - consuming. Now there is a form available on the website which will be routed internally and the applicant will be provided with one point of contact with the City. The Fire Marshall's Office oversees the process. The base fee for special events is $100 in residential or trails, and $400 in commercial /industrial /manufacturing zoning, and if additional staff resources are required an hourly fee will be assessed. There are two special event permits currently being processed. The Boeing Centennial event is mid -July and is expected to have very high attendance, involving street closures and ample staffing from Police and Fire. Action Tukwila has submitted an application for a community potluck event in August, which will also involve traffic rerouting and other details to be determined via the permit process. Committee members and staff discussed the policy considerations relating to assessing fees for corporate events as opposed to community member events. There is not currently a policy regarding City sponsorship, support or subsidies for special events. Chair Seal will discuss with Councilmember Quinn the appropriate committee to consider the legal parameters around this. The Finance and Safety Committee Meeting adjourned at 6:42 p.m. Next meeting: Tuesday, July 19, 2016 -Committee ChairApproval Minutes by LH