HomeMy WebLinkAboutFS 2016-08-16 Item 2A - Resolution - Witness/Juror Fee Petty Cash FundCity of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
TO: Mayor Haggerton
Finance & Safety Committee
FROM: Vicky Carlsen — Deputy Finance Director
BY: Cindy Wilkins — Fiscal Specialist
DATE: 8/16/2016
SUBJECT: Increase the change fund from $500 to $1,000 for cash payment of Witness
Fees and Jurors Fees plus mileage for services rendered to the Tukwila
Municipal Court.
ISSUE
Currently witnesses and jurors are paid from a newly established petty cash fund for their
services rendered. The Finance Department has processed payments several times and has
discovered that the amount of the fund should have a larger amount on hand.
BACKGROUND
This petty cash fund was established in November to reimburse witness and jurors in cash on
the date of service. To date, Finance has processed cash reimbursements in the Court room for
35 jurors in December and 36 jurors in January.
Witnesses and jurors are reimbursed an established fee. However jurors are also reimbursed
an additional fee for their mileage. The mileage reimbursement can vary from as little as $1 and
up to $25.00.
The volume of jurors each session has been high. If all of them had a high mileage
reimbursement, the existing fund would not cover the money due to them. Because some jurors
have elected to donate their fees to the Tukwila Pantry, we have had enough funds to reimburse
all jurors that want to be reimbursed. However, if all jurors request reimbursement and mileage
reimbursement amounts are high, the fund is not large enough to process all payments.
DISCUSSION
The Finance department is requesting to increase the fund from $500 to $800 to ensure all
jurors and witnesses will be paid on the day of service.
RECOMMENDATION
Council is being asked to approve the Resolution increasing the change fund for juror and
witness fees and consider this item at the September 6, 2016 Regular meeting Consent
Agenda.
ATTACHMENTS
- Draft copy of resolution to increase the change fund for the Finance Department to reimburse
jurors and witnesses serving Tukwila Municipal Court.
— Juror/Witness Fees and Mileage Paid Out
2
6 is
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF TUKWILA, WASHINGTON, INCREASING THE
FINANCE DEPARTMENT PETTY CASH FUND USED
FOR WITNESS AND JUROR FEES, AND REPEALING
RESOLUTION NO. 1868.
WHEREAS, the Tukwila City Council previously established Change Fund and
Petty Cash Fund levels by Resolution No. 1868, passed on November 2, 2015; and
WHEREAS, there is a need to increase the second Petty Cash Fund level from the
General Fund -000 from $500.00 to $1,000.00 for the Finance Department to process
on -site cash disbursements of Municipal Court witness and juror fees, which will
increase operational efficiency and improve customer service;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
Section 1. The Change Fund levels are hereby set as follows:
Finance Department
General Fund
000
$ 300.00
Finance Department
Water Fund
401
400.00
City Clerk's Office
General Fund
000
100.00
Municipal Court
General Fund
000
300.00
Parks and Recreation
General Fund
000
350.00
Golf Course
Foster Golf Course Fund
411
1,200.00
(or less as needed)
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Section 2. The Petty Cash Fund levels are hereby set as follows:
Finance Department
General Fund
000
$ 300.00
Finance Dept. Witness /Juror Fees
General Fund
000
500,00
1,000.00
Police Investigation/Tukwila
General Fund
000
10,000.00
Fire Department
General Fund
000
350.00
Parks and Recreation
General Fund
000
300.00
Public Works Division I
General Fund
000
350.00
Section 3. Resolution No. 1868 is hereby repealed.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at
a Regular Meeting thereof this day of 12016.
ATTEST /AUTHENTICATED:
Christy O'Flaherty, MMC, City Clerk Joe Duffie, Council President
Filed with the City Clerk:_
Passed by the City Council:
Resolution Number:
Rachel B. Turpin, City Attorney
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Juror/ Witness Fees & Mileage Paid Out
Date
$ Paid Out
$ Donated
Total
# of Jurors
12/03/15
302.00
216.00
518.00
35 Jurors
01/07/16
471.85
85.08
556.93
36 Jurors
07/07/16
444.00
27.59
471.59
34 Jurors