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Home My WebLink AboutCAP 2016-08-22 Item 2D - Discussion - Tukwila International Boulevard Comprehensive Plan ImplementationCity of Tukwila Allan Ekberg, Mayor To: Community Affairs and Parks From: Jack Pace, Director Community Development By: Moira Bradshaw and Lynn Miranda 11 Copy: Mayor Ekberg Date: August so, 2016 Subject: Tukwila International Boulevard Comprehensive Plan implementation Issue Should Tukwila apply to be a participant in the Legacy Charrette Program, which is sponsored by the Congress for New Urbanism (CNU ?) Background A limited number of municipalities are invited to apply for this program that offers technical assistance from nationally known experts. The weekend long charrettel, which would occur in late February 2017, empowers leaders, advocates and residents on how to create walkable, mixed use, diverse, connected, traditional neighborhoods with quality architecture and urban design. Discussion The City is on the cusp of creating recommendations for implementing the TIB goals. The adopted Vision for the neighborhood is; "an area that is a complete neighborhood with a thriving multicultural residential and business community with vibrant places to live, work, shop and play for everyone. The District is a safe and walkable destination with an authentic main street character that is connected to other destinations. There is an emphasis on self - sustaining, living wage employment opportunities within the District." The charrette would be an opportunity to engage with property owners and residents in questions that will be their concerns as the City moves forward with specific implementation. The charrette will focus on how the community's desired outcomes can be achieved and will involve the participants, thereby allowing everyone who partakes to be to be a mutual author of the final products. This process will create specific, implementable actions that takes the policy direction given by the TIB portion of the Comprehensive Plan and defines the activities for moving towards the goal Financial impact If the City is selected, it will be notified on September 16, 2016. A signed participation agreement and a $10,00o financial commitment is required by October 7, 2016. During the charrette weekend, expenses for the meeting room, breakfast and boxed lunches for the charrette participants will be I A Charrette is an intensive workshop in which all stakeholders collaborate on solutions to a common goal or problem. It's intended to promote shared ownership of solutions and often can involve subgroups working together and reporting back to the full group over the course of the multi -day workshop. 29 INFORMATIONAL MEMO Page 2 required. It must be noted, however, that the $zo,000 fee leverages over $ioo,000 of in -kind design, facilitation, architectural and planning services. Recommendation The CAP is being asked to approve the letter of commitment and interest from the City to collaborate in the Legacy Program charrette. Attachments A. Invitation to Apply B. Draft Desired outcomes 30 CNU 251 Congress Legacy Charrettes %moll U Invitation to Apply BUILDING PLACES PEOPLE LOVE Each year, the Congress for the New Urbanism (CNU) invites municipalities and neighborhood organizations located within the Congress's host region to apply for low -cost technical assistance from leading urban design firms. Each expert -led workshop, know as a Congress Legacy Charrette', wilt empower leaders, advocates, and residents to implement New Urbanist principles to build places where people and businesses thrive. Legacy Charrettes explore the opportunities, identify roadblocks, engage local residents, and generate top -of- the -line design and placemaking strategies. The Congress for the New Urbanism (CNU) is an international nonprofit organization working to build vibrant communities where people have diverse choices for living, working, and getting around. We believe that well - designed cities and neighborhoods are crucial for our health, economy, and environment. CNU will hold its 25th annual Congress in Seattle, Washington and the greater Cascadia region from May 3 -6, 2017. A limited number of communities will be selected to participate in CNU's 2017 Congress Legacy Charrette program. Applications are open to invited municipalities and community organizations chosen based on need and readiness to implement the resulting workshop suggestions. Candidates were identified by the Local Host Committee and by a range of local institutional partners. If you received this invitation directly from CNU and /or its Local Host Committee it has been determined that your community fits the initial criteria, and we invite you to apply. Once communities determine their own needs and areas of focus, CNU's expert designers— national leaders in architecture, planning, placemaking, and revitalization — partner with local teams to prepare the scope of work, host on -site workshops, and create highly- visual, engaging, and implementation - focused final deliverables. Through public engagement and press coverage, CNU's Legacy Charrettes strive to demonstrate the power of great urban design beyond the boundaries of each selected community. Pairing national experts with local professionals ensures that Charrette teams use state of the art strategies and tools grounded in local issues to facilitate the community -based workshops. Targeted communities experience both short -term progress and long - lasting momentum. » Applications Due » Selected Communities Notified >> Agreements /Payment Due >> CNU Site Visit >> Participant Kick -Off Call >> Bi- weekly Organizing Calls (3) >> Legacy Charrette Workshops >> CNU 25 Seattle (final deliverables) August 29 by 5 PM PT September 16, 2016 October 7, 2016 Week of October 10 (tentative) December 7, 2016 January - February, 2017 February 23 -26, 2017 (tentative) May 3 -6, 2017 31 CNU 25 1 Congress Legacy Charrette Program Program owls >> Move the needle on crucial local or regional development issues, >> Increase participation of historically underrepresented or underserved communities in the planning and design process and promote equity, >> Bring a level of placemaking and urban design expertise beyond the reach of local communities, >> Overcome the barriers to building great places and advance implementation, and >> Create replicable, sustainable and model community solutions in urbanism. CNU Legacy Charrettes may focus on downtowns, neighborhoods, or corridors. They may address infill development, revitalization, affordability, infrastructure, open space and parks, historic preservation, transportation networks and multi -modal transportation including transit, cycling, and pedestrian needs. Charrettes may provide redevelopment strategies and priorities, funding mechanisms, analysis and recommendations for regulatory systems and policies, and preliminary design of urban and open spaces, and transportation systems. Z,3# r Applications must be implementation- focused and will be evaluated according to the degree to which application meets the following four program goals: 1. Degree of likely success and some form of implementation following the charrette. 2. Existence of a project champion, e.g., someone who is able to advance the Charrette and help address implementation barriers. 3. Support of local government, including organizational assistance such as public engagement, marketing, providing background materials, etc. 4. Degree to which the charrette supports historically underrepresented or underserved communities. In addition to addressing the selection criteria, applicants must identify: A Charrette Champion to serve as the community's point of contact, participate in all organizing calls, staff the project weekend, and address implementation barriers. The Target Audience of the project. The Desired Outcome(s) of the workshop Examples might include creating a Form Based Code, changing a policy, redeveloping a parcel, etc. Ideal Deliverable(s) Examples might include renderings, report, PowerPoint, white - paper, etc. Upon selection, CNU will assign each community a custom project team led by a nationally recognized consultant firm with expertise matched to the community's self identified needs and desired outcomes. 32 CNU 25 1 Congress Legacy Charrette Program CNU project teams will provide low -cost assistance and prepare final deliverables. These professional services are valued at approximately $100,000 in donated time and services. Each selected community is required to contribute a local match of $10,000 to cover expenses such as travel for the consultant team, charrette materials, and direct costs associated with executing the project weekend and preparation of final deliverables. In addition to the local match, selected communities are required to secure and make available the following: >> Workshop venue and security (if applicable) >> Wi -Fi connection and printer >> Three breakfast and three boxed lunches for project team members >> Snacks and refreshments for project team members >> A/V to support public meetings (projector, screen, microphone) >> Local marketing and promotion Note: o Any combination of municipal and third party resources may provide the local match. CNU encourage applicants to begin the process of securing the local funding commitment (or match) as soon as possible. Communities are encouraged to contact CNU with any questions regarding the local match and budget. Expectations Selected Communities Congress Legacy Charrettes rely on input and active involvement from the local government, residents, and nonprofit and for - profit organizations. Participating communities are expected to: >> Sign a Participation Agreement and pay the required cash match in full by October 7, 2016 >> Work closely with CNU to make timely decisions on timeline, budget, and other parameters >> Form a multi - disciplinary charrette steering committee consisting of key local government departments, community philanthropies, property owners and other development interests, nonprofit organizations, business organizations and other relevant stakeholders >> Make lead staff available for a project kick -off call and subsequent bi- weekly organizing calls >> Take a lead role in marketing to residents, business owners, local media, and other potential opinion leaders » Cover direct costs for on -site meetings, such as refreshments, facility rental, and /or audiovisual equipment >> Follow through with charrette implementation and /or continued support beyond the project weekend >> Attend presentation of the final work product at CNU 25 in Seattle, May 3 -6, 2017 Notes: • Projects should not replace work already contracted by the applicant and /or Charrette partners. • Projects can be viewed as an opportunity to augment elements of existing contracts and /orscopes of work. 33 CNU 25 I Congress Legacy Charrette Program Application Requirements Send completed applications no later than August 29, 2016 at 3:00 PM PT via email to William Herbig: will @cnu.org While charrette partners may include other entities, the lead entity should be a local government or a nonprofit organization working with the local government(s). If a nonprofit organization is the lead entity, it must provide a letter of support from the local government(s). Complete applications should NOT exceed 5 pages and must include the following: >> Cover page with the charrette name, brief executive summary of the proposed challenge to be addressed, and point of contact (including email and telephone) >> Summary describing how the charrette meets the goals and criteria listed above >> Opportunities for near -term implementation, including property ownership, possible funding sources, etc. >> Maps showing: • The location of the community within the region • The proposed study area boundaries >> Letters indicating: "" • Endorsement /commitment from local government (if local government is not the applying organization) • Endorsement /commitment from applicant to commence implementation in accordance with the charrette recommendation, and indicating possible funding sources. "Note: Communities are encouraged to apply even if they cannot secure the required letters of endorsement and commitment by the August 29 submission deadline. If selected, communities will be required to provide both letters prior to signing the required participation agreement and payment of local match, which are due by October 7, 2016. >> CNU staff and members of the CNU 25 Local Host Committee will review all complete applications >> Communities will be notified regarding their section status by September 16, 2016 >> Communities must sign participation agreements and pay the required cash match by October 7, 2016 » Charrettes are tentatively scheduled to take place the weekend of February 23 -26, 2017 Background e® r To review past Congress Legacy Charrette deliverables, visit www.cnu.org/cnu24 /legacy charrettes www.cnu.org /cnu23 /le a� cyprojects More Information Contact William Herbig, Project Director will@cnu.org 1404.944.2321 34 CNU 251 Congress Legacy Charrette Program ' A design "charrette" is an intensive planning session where citizens, designers and others collaborate on a vision for development. It provides a forum for ideas and offers the unique advantage of giving immediate feedback to designers. More importantly, it allows everyone who participates to be a mutual author of the resulting plan. I Source: The Town Paper 35 36 Attachment B Congress for New Urbanism — Legacy Program Charrette Draft Desired Outcomes The City will strive to ensure broad representation at the charrette and will strive to recruit both individuals new to the process, as well as those who have previously worked on TIB issues. Representation at the charrette shall include representatives from key communities, including: o TIB area property owners o TIB area residents, both single family and multifamily dwellers o Leaders from the City's multiethnic communities so that the neighborhood is seen through their eyes and the outcomes address their needs and desires o TIB area business owners, including ethnic business owners o Tukwila School District o Abu Bakr Islamic Center o Planning Commission o City Council Draft Code amendments Draft Tukwila International Boulevard Design Manual amendments Graphic renderings of what the neighborhood would look like when design standards and guidelines are implemented A master plan for the community that suggests locations for public investments and types of improvements. Design(s) for streets, sidewalks, and other public spaces Service programming recommendations Affordable Housing white paper that recommends strategies for retaining and growing the existing number of units affordable for those households making 50 -80% of King County's median income. 37