HomeMy WebLinkAbout2016-08-16 Finance and Safety MinutesFINANCE AND SAFETY COMMITTEE
Meeting Minutes
• . f 1 •
City Council Finance and Safety Committee
August 16, 2016 - 5:30 p.m. - Hazelnut Conference Room, City Hall
Councilmembers: Verna Seal, Chair; Dennis Robertson, Kate Kruller
Staff: David Cline, Joseph Todd, Craig Zellerhoff, Gail Labanara, Rick Still, Vicky Carlsen,
Mike Villa, Laurel Humphrey
CALL TO ORDER: Chair Seal called the meeting to order at 5:30 p.m.
I. PRESENTATIONS
II. BUSINESSAGENDA
A. Resolution: Increasing the Witness /Juror Fee Petty Cash Fund
Staff is seeking Council approval of a resolution that would increase the petty cash fund level for
on -site cash disbursements of Municipal Court witness and juror fees from $500.00 to $1000.00.
This will improve customer service and operational efficiency by ensuring that all jurors and
witnesses can be paid on their day of service. UNANIMOUS APPROVAL. FORWARD TO
SEPTEMBER 6, 2016 REGULAR CONSENT AGENDA.
B. Resolution: Cancelling Abandoned or Unclaimed Property for 2016
Staff is seeking Council approval of the annual resolution that would declare the cancellation of
abandoned or unclaimed property that is owed to individuals or business owners in time for
reporting to the Washington State Department of Revenue Unclaimed Property Section by
November 1, 2016. This year's report includes the cancellation of outstanding General Fund
claims in the total amount of $841.91. UNANIMOUS APPROVAL. FORWARD TO SEPTEMBER 6,
2016 REGULAR CONSENT AGENDA.
c. Public Safety Shops Financing
The Public Safety Plan adopted by the Council includes construction of a Public Works Shops
facility half funded by enterprise funds and half by either a 63:20 lease or LTGO (Councilmanic)
bonds. Staff informed the Committee that the Council decision regarding this funding
mechanism can be postponed until after 2017 -2018 Budget deliberations and the November
election. INFORMATION ONLY.
Finance and Safety Committee Minutes ................................................................................. ............................... August 16, 2016
D. Preview of Technology Strategy and Vision
Tukwila has a new Technology Director, who updated the Committee on a proposed Technology
Strategy and Vision for the City. Current staffing in the Innovation and Technology Services
Department is inadequate to support all of the city's technology needs, and there are many
inefficiencies including the helpdesk ticketing process. The Vision includes five strategic
initiatives for the next 1 -5 years: Customer Focus, People, Culture, Innovation, and Solid IT
Foundation. The ITS Department's new mission is to "provide innovative reliable, and integrated
technology solutions in alignment with city goals and objectives, while delivering excellence in
customer service." Plans to accomplish service enhancements include Spillman deployment,
Office 365, a switch from technology purchase to leasing system, and more. Because digital
transformation is a new initiative, staff plans to return to Committee with a 2016 budget
amendment to fund ITSM (Information Technology Service Management) software and a
contract for helpdesk support. Additional technology related costs will be proposed as part of
the 2017 -2018 Budget. Counci[member Seal suggested that the information in the presentation
be condensed into a higher level summary for clarity of understanding. Committee members
expressed support for enhancing technology but would like to see solid proposals as well as
funding sources. RETURN TO COMMITTEE.
III. MISCELLANEOUS
Staff outlined a proposed schedule for Committee development and review of the Bond Financial
Oversight Committee, which will include meetings on September 7 and 20, Committee of the Whole
on September 26, and potential action on October 3.
Chief Villa provided the Committee with a briefing on Public Safety and Crime, which will also be
presented at a community meeting to be held on the evening of August 29. The presentation
included information about three recent shootings, crime statistics, and strategies.
Adjourned at 7:19 p.m.
Nextmeeting: Tuesday, September 7, 2016
Committee ChairApproval
Minutes by LH