HomeMy WebLinkAboutReg 2016-09-06 Item 4G - Final Acceptance - Duwamish Hill Preserve Phase II with Paul Brothers Inc for $494,746.43COUNCIL AGENDA SYNOPSIS
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ITEM INFORMATION
ITEM NO.
75
STAIN SPONSOR: RICK STILL
ORIGINALAGENDADATE: 916/16
A(-, FINDA 1'ri,"m TITLE Duwamish Hill Preserve Phase 2 Project Completion
Cx-I'Immlm�y ❑ Discussion
M1
,g Date
Z Motion
Mtg Date 916116
❑ Resolutioli
i'Jig Dale
❑ Ordinance
AltgDelle
E]Bid.Axard
Altg Dale
❑ Public Hearing
Mi
,g Date
❑ Other
MIS Dale
SPONSOR ❑ Council [:]Mayor ❑ HK ❑ DCD ❑Finance ❑Fire ❑ IT Z P&R ❑ Police ❑ PfF
SPONSOR'S Accept as complete the construction contract with Paul Brothers, Inc. for Phase 2
SUMMARY construction at Duwamish Hill Preserve in the amount of $494,746.43.
RI -,;VIEWED BY ❑ cow mtg. ❑ CA&P Cmte ❑ F&S Cmte F-1 Transportation Cmte
❑ Utilities Cmte ❑Arts Comm. Z Parks Comm. F-1 Planning Comm.
DATE: 8/22/16 COMMIl-fEE CHAIR: QUINN
RECOMMENDATIONS:
SPONSOR/ADMIN. Parks and Recreation Department
COmm"i-IT"," CAP - Forward to Consent Agenda
COST IMPACT / FUND SOURCE
Exj)I,,,N1)rI'UR1,'1 REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$494,746.43 $494,746.43 $0
Fund Source: CIP
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
MTG. DATE
ATTACHMENTS
9/6/16
Informational Memorandum dated 8/16/16 (updated after CAP, with addition of CIP pg)
Notice of Completion
Minutes from the Community Affairs and Parks Committee meeting of 8/22/16
75
76
TO:
FROM
BY:
CC:
DATE:
City of Tukwiia
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
Community Affairs and Parks Committee
Rick Still, Parks and Recreation Director
Dave Johnson, Parks and Recreation Manager
Mayor Ekberg
August 16, 2016 (Financial Impact section updated following 8122 CAP,
to include addition of CIP page)
SUBJECT: Duwamish Hill Preserve Phase 2 Construction
Project No. 90330109, Contract No. 15-113
Project Completion and Acceptance
ISSUE
Accept construction contract as complete and authorize release of retainage.
BACKGROUND
The Notice to Proceed for Contract No. 15-113 with Paul Brothers, Inc. of Boring, Oregon was
issued on June 22, 2015 for construction of Phase 2 at Duwamish Hill Preserve. This project
provided for the development of the West and North portion of the site, including construction of
habitat areas, pathways, irrigation, and maintenance entrance driveway.
DISCUSSION
Construction was substantially complete on November 11, 2015, with punchlist items recently
completed. There were 5 Change Orders approved for this project including extension of
Maintenance Driveway, additional mounding, irrigation and planting along the west border, and
drainage in the Wet Meadow.
FINANCIAL IMPACT
The bid award for the project was accepted by Council on June 1, 2015. The bid award came in
below the budgeted amount and the Engineer's Estimate. The project budget is as follows:
Bid Results Eng. Budget
j. Estimate
Bid Amount $564,170.20 $620,870.00 $671,800.00
Contingency (10%) 56,417.02 62,087.00 0.00
Total 620,587.22 682,957.00 $671,800.00
Forterra was a funding partner and was billed directly for their portion of the project. Also, a
significant portion of the project is funded through the Washington State Heritage Capital
Projects Fund grant. Funding breakdown for the project is as follows:
DHP Phase 2 Construction Contract Amount
$564,170.20
Change Orders
36,132.25
Project Total
$600,302.45
Forterra funding
-105,556.02
State Grant
-339,500.00
City cost
$155,246.43
77
INFORMATIONAL MEMO
Page 2
RECOMMENDATION
Council is being asked to formally accept the construction contract with Paul Brothers, Inc. in
the final amount of $494,746.43 as complete and authorize the release of retainage subject to
standard claim and lien procedures, and to consider this item on the Consent Agenda at the
September 6, 2016 Regular Council Meeting.
ATTACHMENTS
Notice of Completion
WA2016 Info Memos\DuwamishCloseoutUPDATED.doc
78
CITY OFTUKVVLA CAPITAL PROJECT SUMMARY
2015 to 2020
PROJECT: Duwanmish Hill Preserve Project No. 90350109
Land development for this 8.6 acre parcel will preserve open space and allow future restoration for this
DESCRIPTION:
passive park at 3800 S 115 St. (Previously known as Duwamish Riverbend Hill, Poverty Hill and
Grandmother's Hill.)
JUSTIFICATION:
Meets the Parks and Open Space Plan providing cultural and historical value along the City's shoreline.
Phase | development was completed in2O18. West parcel was purchased in2012 along with the small
STATUS:
riverbank donation. Phase 11 design work began in 2013 and will continue into 2014. Stage |nf Phase U
construction is scheduled for 2015 and will focus on site preparation, land altering, and hardscape.
MA|NT.|MpxCT:
Approximately 2O0 staff hours per year.
110
Phase 11 is on Park Impact Fee list for $2.5 million with an 80%/20% split. Sound Transit mitigation of
COMMENT:
$313k for use of site. Grants: Recreation Conservation Office (RCO), State Heritage Fund, 4Culture,
20
King Conservation District, Conservation Futures, and Forterra with REET funds as a match.
FINANCIAL Through Estimated
EXPENSES
Design
267
150
110
20
20
20
20
20
940
1,567
Construction
259
710
50
50
50
50
50
5,700
6,919
TOTAL EXPENSES
2,567
150
820
70
70
70
70
70
8,017
11,904
FUND SOURCES
Awarded Grant
1,455
50
1,505
Proposed Grant - State
50
450
2,065
2,565
KC Parks Levy
462
462
Mitigation
313
313
Park Impact Fees
243
243
Park Impact Fees Expected
25
60
40
45
45
45
45
1,523
1,828
City Oper. Revenue
94
75
260
30
25
25
25
25
4,429
4,988
TOTAL SOURCES
2,567
150
820
70
70
70
70
70
8,017
1 11,904
2015 2020 Capital Improvement Program
32
:1
Date:
Original
Revised#
NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT
Contractor's UBI Number: 600237979
Name & Mailing Address of Public Agency Department Use Only
City of Tukwila Assigned to:
6200 Southcenter Boulevard
Tukwila, WA 98188 Date Assigned:
UBI Number:
Notice is hereby given relative to the completion of contract or project described below
Project Name
Contract Number
Job Order Contracting
Duwarnish Hill Preserve Phase 2
115-113
❑ Yes No
Description of Work Done/Include Jobsite Address(es)
Development and construction of Phase 2 at Duwamish Hill Preserve, including excavation, grade/fill,
soil prep, plant/lawn, irrigation and fence installation.
Federally funded transportation project? ❑ Yes Sj No (if Yes, provide Contract Bond Statement below)
Contractor's Name JE-mail
Address
Affidavit ID*
Paul Brothers, Inc. ippaul@paulbrothersinc.com
1651275
Contractor Address
Telephone #
8601 SE Revenue Rd., Boring, OR 97009
1503-663-1220
If Retainage is not withheld, please select one of the Following and List Surety's Name & Bond Number.
❑ Retainage Bond ❑ Contract/Payment bond (valid for federally funded transportation projects)
Name: I Bond Number:
Date Contract Awarded
ate Work Commenced
Date Work Completed
Date Work Accepted
June 1, 2105
June 22, 2015
lNovember 11, 2015
1
Were Subcontracters used on this project? If so, please complete Addendum A. ❑Yes ❑ No
Affidavit 1D* - No L&I release will be granted until all affidavits are listed.
Contract Amount
Additions +
Reductions
Sub-Total
Sales Tax Rate rule 171 %
(If various rates apply, please send a breakdown)
Sales Tax Amount
TOTAL
$ 458,614.18
$ 36,275.18
$ 142.93
S 494,746.43
494,748,43
Liquidated Damages S
Amount Disbursed S 470,009.11
Amount Retained S 24,737.32
NOTE: These two totals must be eaual
TOTAL $ 494,746.43
Comments:
Note: The Disbursing Officer must submit this completed notice immediately after acceptance of the work done under this contract.
NO PAYMENT SHAI.J., BE MADE FROM RETAINED FUNDS until receipt of all release certificates,
Submitting Form: Please submit the completed form by email to all three agencies below.
Contact Name: Diane Jaber
Email Address: diane.jaber@tukwilawa.gov
Department of Revenue Washingion Suve Depannwrn of
Public Works Section Labor & Industries
(360) 7045650 Contract Release
PWC@dor.wa.gov (855) 545-8163, option # 4
ContractRelease@LNI,WA. GOV
REV 31 0020e (10/26115) F215-038-000 10-2014
Title: Fiscal Specialist
Phone Number: 206-433-1871 x1871
Employment Security
Department
Registration, Inquiry,
Standards & Coordination
Unit
(360) 902-9450
publicworks@esd.wa.gov
[.*I
Addendum A: Please List all Subcontractors and Sub -tiers Below
This addendum can be submitted in other formats.
Provide known affidavits at this time. No L &I release will be eranted until all affidavits are listed.
Subcontractor's Name: UBI Number: (Required) Affidavit ID*
San Poil Surveying 602438567 617173
Hansen Drilling Co., Inc. 065050600 590773
Interstate Fence Co. 602653740 652416
For tax assistance or to request this document in an alternate format, please call 1- 800 -647 -7706. Teletype (TTY) users may use the
Washington Relay Service by calling 711.
REV 31 0020e Addendum (10 /26/15) F215- 038 - 000 10 -2014
i
City Council Community Affairs and Parks Committee
COMMUNITY AFFAIRS AND PARKS COMMITTEE
Meeting Minutes
August22,2016 - 5:30 p.m. - Hazelnut Conference Room, City Hall
Councilmembers: De'Sean Quinn, Chair; Kathy Hougardy, Thomas McLeod
Staff: David Cline, Evie Boykan, Jack Pace, Nora Gierloff, Moira Bradshaw, Laura
Benjamin, Mike Villa, Dave Johnson, Derek Speck, Laurel Humphrey
Guests: Sharon Mann, resident; Pam Carter, resident
CALL TO ORDER: Committee Chair Quinn called the meeting to order at 5:30 p.m.
I. ANNOUNCEMENT
11. BUSINESS AGENDA
A. Briefing on South King Housing and Homelessness Partnership
Joy Scott, South King County Housing Planner, briefed the Committee on the first six months
of the South King Housing and Homelessness Partnership (SKHHP). SKHHP is a cross-
jurisdictional group focused on creating a common understanding of housing and
homelessness needs and strategies for South King County. Ms. Scott shared information
regarding the group's meetings, goals, strategies and opportunities. Chair Quinn asked for
additional information on source of income discrimination legislation. INFORMATION ONLY.
B. Contract Completion: Duwamish Hit[ Preserve Phase 2
Staff is seeking Council approval to accept the construction contract with Paul Brothers, Inc. in
the amount of $494,746.43 and authorize the release of retainage for the Duwamish Hill
Preserve Phase 2 Project. This project constructed development of the West and North portion
of the site including habitat areas, pathways, irrigation and maintenance driveway. The
Committee requested the informational memo be updated to clarify the original budget and
the actual cost to the City. UNANIMOUS APPROVAL. FORWARD TO SEPTEMBER 6, 2016
REGULAR CONSENT AGENDA WITH REQUESTED CHANGES.
FW